Administration Coordinator Job Description

Administration Coordinator Job Description

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Administration coordinator provides effective support to a variety of individuals with differing needs, your ability to quickly learn new systems and ensure the accuracy of the data you will manage.

Administration Coordinator Duties & Responsibilities

To write an effective administration coordinator job description, begin by listing detailed duties, responsibilities and expectations. We have included administration coordinator job description templates that you can modify and use.

Sample responsibilities for this position include:

Creates and maintains reporting to support Circulation & Audience Development using sequel, excel and other data resources
Accounting/Budget/Procurement/HRM Processing in Workday- Accounting and business functions including deposits, procurement, purchase orders and reporting, travel and payables
Working in collaboration with the home office based Archibus system manager to ensure all buildings are added/removed when necessary and that their CoStar building codes are up-to-date
Processes Day End, Packaging and Trucking and communicates to Press, Single Copy and Home Delivery
Completes alternative publication returns & draw, Single Copy incentives, shrink analysis and other duties as assigned
Coordinates golf cart ordering and repair requests ( scheduling, verifying, coding and obtaining approval for invoices)
Prepares and creates timing of logs
Inputs promos and PSAs
Monitors advertiser separation
Invoice and license for all synch areas

Administration Coordinator Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Administration Coordinator

List any licenses or certifications required by the position: HR, CPR, ACLS, CITI, NIHSS, BLS, ITIL, CEBS, CPCS, GMP

Education for Administration Coordinator

Typically a job would require a certain level of education.

Employers hiring for the administration coordinator job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Business, Education, Finance, Administrative Assistant, Administration, Associates, Business/Administration, Communication, Accounting, Management

Skills for Administration Coordinator

Desired skills for administration coordinator include:

Excel
Outlook in a Windows based environment and an ability to quickly learn new systems
Microsoft Word
Ability to quickly learn new systems
Outlook and Excel with the ability to type and enter data accurately
Workday
SAP
Computers
Demonstrated technical aptitude and an ability to quickly learn new systems

Desired experience for administration coordinator includes:

An ability to execute on a functional strategic level
Must have knowledge of Business Correspondence
Must maintain current and accurate records, files, , and have general knowledge of standard filing procedures
Must be multi-task oriented in a fast pace environment
Must type at 45 wpm and have accurate fast notes
Outstanding verbal and written communications skills, interpersonal skills

Administration Coordinator Examples

1

Administration Coordinator Job Description

Job Description Example
Our innovative and growing company is hiring for an administration coordinator. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for administration coordinator
  • Help maintain client database
  • Help maintain filing system
  • Assist in other areas of Licensing department as needed
  • Resolves synchronization licensing issues with clients
  • Analyze, review, and resolve revision requests
  • Process and log all incoming checks
  • Oversees and manages administrative activities including compliance, audits, and various aspects of reporting, information technology, projects and initiatives for the Investment Management, Trust and other Front Office teams
  • Manages all aspects of the New Business Awards (NBA) program
  • Oversees and maintains the requirements of other committees
  • Coordinates SalonCentric sales administration to support PPD and partner brands including direct coordination with the AVP of Sales Operations
Qualifications for administration coordinator
  • Strong communication skills (written and verbal), high level of professional communication
  • Must be able to work at and utilize all necessary functions of a computer in order to complete all essential duties and responsibilities of the position
  • Ability to adhere to deadlines and execute on tasks and handle multiple, diverse assignments in a fast-paced, high volume environment
  • Verify all withdrawals and transfers
  • Code players reported for Stroke and No Show Policies in the Championship Administrative System
  • Assist with archiving and digitalizing critical department documents
2

Administration Coordinator Job Description

Job Description Example
Our innovative and growing company is hiring for an administration coordinator. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for administration coordinator
  • Monitor internal label product release schedules to identify copyright work to be initiated
  • Obtain product information such as label copy and video cue-sheets from various departments within the company
  • Perform administrative tasks pertaining to the clearance of video broadcasting and/or synchronization rights
  • Perform administrative tasks pertaining to the negotiation of reduced copyright royalty rates
  • Provide assistance with respect to obtaining and maintaining contractual information
  • Monitor and report on the status of any open issues or activities at weekly staff meetings
  • Responsible for scheduling and time keeping for assigned providers including
  • The administration work includes analytical and specialized administrative support to assist staff with complex tasks and advanced administrative duties including collection and preparation of information for use in discussions/presentations
  • Schedule/calendar management (e.g., daily, weekly, monthly time analysis, appointment scheduling, schedule conflict management)
  • Receiving and managing on-site business guests
Qualifications for administration coordinator
  • Quick learner of a variety of policies and procedures ranging from HR to Administration
  • Assist equipment manager with inventory and pre-season shipping
  • Other administrative assignments and special projects, as requested
  • Secondary level or higher
  • 2 years working experience in FMCG or Sportswear Company
  • Understand system process
3

Administration Coordinator Job Description

Job Description Example
Our company is growing rapidly and is searching for experienced candidates for the position of administration coordinator. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for administration coordinator
  • Process and log all incoming payments
  • Maintain synch licensing database
  • Perform additional duties and responsibilities as appropriate or as assigned by management
  • Handle all daily music requests (internal, external and remixes)
  • Handle pre-release music distribution and fingerprinting
  • Burn physical CD's as needed
  • Circulate music approvals using various methods as directed by A&R Admin and/or Product Manager
  • Handle all iPod requests for meetings and events (including track & maintain devices)
  • Coordinate travel, studio bookings and other needs of showcase artists as directed by A&R
  • Oversee budget, use ARTS and update forecast accordingly
Qualifications for administration coordinator
  • 2-4 years related experience coordinating reports and other computer administration functions
  • Candidate must have the ability to identify issues/opportunities using problem solving and analytical skills
  • Candidate must be able to work independently yet meet daily deadlines while working as a part of the Audience Development Admin team
  • Working knowledge of employment recruitment, selection and retention initiatives, EEP, benefits administration
  • Can work for night shift
  • Extreme attention to detail and quality
4

Administration Coordinator Job Description

Job Description Example
Our company is looking for an administration coordinator. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for administration coordinator
  • Assist A&R Admin team to collect and organize all delivery requirements for singles, albums and remixes (work with Viva Sound as needed)
  • Gather all music from IRL artists
  • Maintain highest-level security and tracking for all pre-release music
  • Bid Manager for RFP’s – Section out the response requirements and distribute to the correct departments, keep track of what has been answered and ensure everything is returned by the due date
  • Assist in research when we are preparing for large, strategic presentation
  • Build intel on our competitors and keep a file with that intel so the team can access configuration of baseline demo system to illustrate how the product solves specific when required
  • Schedules conference room usage for Bldg
  • Create classes in registration system and set parameters for class times, room locations, maximum students
  • Weekly complete forecast sheets for groups and distribute these accordingly during function meetings that are held every week
  • Accurately upload booking details, group reservations and guest account details
Qualifications for administration coordinator
  • Fluent in English orally and written as a must
  • Experience in Asian markets (China, Singapore) will be highly evaluated as a plus
  • Proficient in movie magic budgeting and scheduling
  • 1 year general copyright administrative experience strongly preferred
  • Knowledge of commonly used concepts, practices and procedures within the record business and music licensing
  • High level of professional communication etiquette both internally and/or externally (written and verbal), with the ability to effectively interact with clients to finalize licenses and collection of fees
5

Administration Coordinator Job Description

Job Description Example
Our growing company is hiring for an administration coordinator. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for administration coordinator
  • Keep track of and follow groups credit policies and business cancellation policies
  • Updating group profiles when and where necessary, keeping in contact prior to arrival to make sure that any changes are received clearly and checked regularly
  • Ensure that all enquiries, bookings and group reservations are dealt with efficiently and with the best customer service
  • Working closely with the Reservations Team to ensure that you are working in line with the company selling strategy
  • With every reservation, ensuring that the hotel credit policy is adhered to our standard policy
  • Identify areas that may need modification and/or expansion
  • Prepare additional documents for letter of credit sales and submit document packages to banks
  • Work with faculty, staff, vendors, to ensure all aspects of the event are implemented and executed according to plan
  • Schedule facilities and services for events as needed including catering, venue reservations, staffing
  • Be the first point of contact for all purchase order/invoicing and payment issues
Qualifications for administration coordinator
  • Self-starter and self-motivated with the ability to handle high volume of licenses with accurate execution
  • Ability to develop project plan, milestones and schedule
  • 2 years previous work experience in entertainment industry (in a corporate setting) preferred
  • Perform efficiently in a fast-paced and contantly changing environment
  • Must be self-motivated and dedicated to on-going internal and external educational re-tooling
  • BS/BA in Business Administration, Human Resources or a related field

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