Administration Assistant Job Description

Administration Assistant Job Description

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Administration assistant provides highly credible advice/counsel, and identify potential business process/ technology improvements that best achieve business goals.

Administration Assistant Duties & Responsibilities

To write an effective administration assistant job description, begin by listing detailed duties, responsibilities and expectations. We have included administration assistant job description templates that you can modify and use.

Sample responsibilities for this position include:

Maintain outlook folders for all immigration activity as required
Booking and making all necessary arrangements for business travel and producing executive level travel itineraries
Complete diary management for the team, including organising internal and external meetings
Handling expenses using Concur system (training will be provided)
Maintaining the client contact database and Periodicals management
Maintaining and updating transaction databases in XL using information obtained from periodicals and trade press
Running reports as required
Diary management and co-ordination of meetings for your Directors
AMEX and expense reconciliation for all card holders in the teams
Ordering and tracking of procurement

Administration Assistant Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Administration Assistant

List any licenses or certifications required by the position: BLS, ARRT, CITES, HUC, GOSI, NCEA, DZIT, ISO, ESD, CPR

Education for Administration Assistant

Typically a job would require a certain level of education.

Employers hiring for the administration assistant job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Collage Degree in Education, Business, Associates, Business/Administration, Management, Administration, Finance, Communication, Graduate, Computer

Skills for Administration Assistant

Desired skills for administration assistant include:

Relevant systems
Excel
Microsoft Office
Company specific procedures
General clerical duties
Outlook
Microsoft Office applications
SAP
Identify potential business process/ technology improvements that best achieve business goals
Internal/external trends and evolving customer needs to lead and drive change

Desired experience for administration assistant includes:

Minimum of 5 years of experience working in an office administrative position
Management and tracking of CabCharge accounts
Assisting with PowerPoint presentations, formatting, creating slides and compiling of monthly management reports
Manage all incoming and outgoing mail both physical & electronic lotus notes mail files for self Franchise
Respond to general, day to day Franchise queries addressed to the team in general, Marketing and Operation team in regard to artwork, TM and other routine submissions
Provides phone support

Administration Assistant Examples

1

Administration Assistant Job Description

Job Description Example
Our company is looking to fill the role of administration assistant. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for administration assistant
  • Overall support in a medium sized unit
  • Providing Admin support to the PA and Directors
  • Arranging meetings and organising diaries
  • Sourcing products or quotes for supplies
  • Maintain presentations, spreadsheets and databases
  • Producing correspondence and documents
  • Liaising and updating with suppliers regarding deliveries and queries etc
  • Liaise with internal stakeholders and external immigration counsel in the collection and coordination of pertinent data for US work visas and green card processes
  • Update database with current information required for reports and data analysis
  • Track immigration document posting and removal dates
Qualifications for administration assistant
  • Able to prioritise workload and be self-organised
  • Experience within a similar role desireable
  • Love Fashion! Enjoy working at fast-paced, dynamic & International work culture environment
  • Good team player, Self-motivated, cheerful personality, and able to work under pressure
  • Excellent written and spoken English, and confident to communicate with Expat colleagues
  • Degree or Overseas College diploma holder equivalent
2

Administration Assistant Job Description

Job Description Example
Our growing company is hiring for an administration assistant. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for administration assistant
  • Handle enguiries from internal and external customers
  • General administration - lots of variety
  • Motivated attitude with the ability to use your initiative to create solutions
  • Professional presentation with great people skills and a proven ability to establish and maintain harmonious working relationships with all members of staff, clients and suppliers
  • Assist with the coordination of health & safety requirements
  • Updating calendars and assist with meeting room management
  • Internal and External meeting scheduling
  • Manage the post and couriers
  • Order stationery as required
  • Reception Cover to meet and greet visitors
Qualifications for administration assistant
  • Highly systematic and well organised with the ability to work to own initiative to meet key deadlines
  • A team worker with an approachable manner and a 'hands on' approach to tasks
  • Ability and confidence to deal with people at all levels across the organisation
  • A flexible approach to working hours as this role may require occasional travel and weekend work
  • Diploma or Degree qualification
  • Ability to prioritise and manage several tasks simultaneously and with minimum direction
3

Administration Assistant Job Description

Job Description Example
Our company is growing rapidly and is looking for an administration assistant. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for administration assistant
  • Maintain and organize company records, provide upkeep and initial development of office reports as needed
  • Prepare and distribute office communications for team members related to employee-wide changes in relation to any general office changes (such as those out of office or general maintenance issues that may affect office members)
  • Manage travel schedules and coordinate travel logistics (e.g., book flights, hotels, amenities, appointments, meetings)
  • Review and complete expense reports
  • Takes notes or transcribes as necessary in meetings and other office communications to ensure accurate information is recorded for team
  • General administrative and ad hoc duties as required
  • Provide administrative support to SFE Head and the team member
  • Supporting SFE Head on primary SFE data management & Master Slide Preparation for SFE function report
  • Coordinate SFE initiatives to ensure smooth communication and support driving project progress
  • Coordinate departmental meeting and internal process
Qualifications for administration assistant
  • Experience in large business administration policies, processes and procedures is desirable but not essential
  • A minimum Certificate IV in Business Administration is desirable
  • A keen and eager to learn attitude
  • Minimum 12 months previous experience in a similar role, Hotel luxury 5 Star environment preferred
  • Demonstrated administration experience
  • Tertiary Qualifications in Hospitality Management or Business Administration, preferred
4

Administration Assistant Job Description

Job Description Example
Our innovative and growing company is hiring for an administration assistant. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for administration assistant
  • Proven ability to demonstrate initiative, actively contribute as a team member and share relevant and useful information
  • Ability to show discretion and tact when interacting with external and internal clients
  • Acting as custodian of corporate documents and records
  • Secretarial services to the department including traveling arrangements, hotel arrangements
  • Preparing documents, spreadsheet, and presentation material as assigned
  • Organizing and/or coordinating dept activities
  • Liaising with internal functions for business purpose
  • Prepare letters, emails and other forms of correspondence
  • Distribute claim documentation to insurers and monitor progress
  • Monitoring key performance indicators data (such as information management systems, training records) review the KPI data to ensure action plans are in place to address any issues and liaise with the Division director
Qualifications for administration assistant
  • High attention to detail and creative mind-set
  • Ability to project a professional image at all times through personal presentation / interpersonal skills
  • Ability to work outside of normal business hours, when required
  • Minimum 2-6 years’ experience in administrative, sales or marketing support role, prior experience in licensing/entertainment/media industry is an advantage
  • Mature individual who can manage confidential and sensitive information
  • Focused on accuracy and able to identify errors and missing requirements
5

Administration Assistant Job Description

Job Description Example
Our growing company is looking to fill the role of administration assistant. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for administration assistant
  • Personal development review management and administration
  • Administration support for the office including project and safety audits
  • Support visitors on invitation, accommodation, transportation &
  • Coordinate team member schedules when required
  • Meeting room arrangement
  • General Administration for Rental Equipment
  • Processing fortnightly payroll
  • Support with Accounts Receivable and Payable activity for the Branch
  • Maintaining petty cash for stamps and purchasing new supplies
  • Maintaining photocopiers
Qualifications for administration assistant
  • Comfortable dealing with individuals of all levels of seniority
  • To have obtained a minimum of 2 A levels or equivalent practical attainment and 5 GCSE's including Maths and English at C grade or above
  • To be able to work under pressure to meet targets and produce high quality work
  • Organizing steps, to move project through various stages of production, graphics / legal/printing / distribution
  • Contacting and arranging printing, production, receipt of signoffs
  • Able to work under pressure, good team player

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