Fund Administration Job Description
Fund administration
provides analysis of requirements as they pertain to provision of fund accounting data, for example, fund costs and charges data.
Fund Administration Duties & Responsibilities
To write an effective fund administration job description, begin by listing detailed duties, responsibilities and expectations. We have included fund administration job description templates that you can modify and use.
Sample responsibilities for this position include:
Provide fund accounting, tax compliance and outsourced CFO services to clients, including conducting financial reporting and tax accounting per GAAP and GAAS for Investment Companies, Endowments, Families, Investment Funds and Registered Investment Advisors
Review fund accounting/financial statements for clients, clients’ monthly/quarterly financial statements, partner capital accounts, investment statements and journal entries for GAAP, tax and/or cash basis accounting compliance
Manage external service providers in the areas of fund accounting, custody and fund administration
Develop and manage strong relationships with all EMEA and Global Fund Accounting oversight offices ensuring consistency of process and facilitate optimal use of resource to provide various control and administrative duties (such as daily NAV review, tolerances checks, invoicing, ) to achieve complete and robust oversight of vendors and specific fund processes
Oversee investment accounting and allocations
Manage external service provider in the areas of fund accounting, custody and fund administration
Review clients’ entities from investment and partnership accounting, operations, tax, IT and compliance perspectives, including using FactSet to verify investment pricing
Troubleshoot and research complex accounting issues
Oversee multiple client engagements in the Financial Services industry with responsibility for developing, training and managing staff on projects, including ensuring accurate Fund/Fund of Funds, Venture Capital, and Private Equity accounting, tax and compliance work
Coordinate and oversee offshore team that provides investment, partnership and tax accounting services, administration service and compliance functions for clients, including bookkeeping and outsourced CFO services
Fund Administration Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Fund Administration
List any licenses or certifications required by the position: CPA, CFA, UCITS, SICAVS, FRM, CSC
Education for Fund Administration
Typically a job would require a certain level of education.
Employers hiring for the fund administration job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and University Degree in Accounting, Finance, Business, Economics, Education, Administration, Mathematics, Management, Financial Services, Auditing
Skills for Fund Administration
Desired skills for fund administration include:
Industry standards in order to most effectively serve and communicate with clients
With an emphasis on investment partnerships
Trusts
SEC
Accounting
General ledger accounting requirements and laws as they apply to investment companies
IRS
Mutual fund accounting
Partnerships and other fund structures
Management and incentive fees calculations
Desired experience for fund administration includes:
Leading and driving Change Management process
Determine and/or enhance current Fund oversight processes
Chartered Accountant or Chartered Professional Accountant a strong plus
Perform other periodic internal reporting
Proven experience in enhancing and managing operational processes
Rigorous in identifying, evaluating and addressing risk
Fund Administration Examples
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Fund Administration Job Description
Job Description Example
Our growing company is looking to fill the role of fund administration. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for fund administration
- Research and assist in the determination of the fair valuations of securities for which a closing price is not available due to trading halts, This includes communication with the funds’ Valuation Committee and sub-advisors
- Handle ad-hoc analytical/reporting requests
- Effectively participate in cross departmental projects such as fund launches, implementation of new legal and tax regulations, structural changes and coordinate projects with limited scope
- Design and implement required system infrastructure to support fund administration using internal and vendor systems
- Review and prepare fund administration output
- Support Financial Statement preparation
- Complete management fee and IRR calculations
- Submit LP distributions, capital calls, capital statements and quarterly investment letters
- Coordinate the year-end audit process
- Maintains strong relationships with Fund Administration teams in Australia, Japan , Korea and Taiwan, ensuring consistency of process and optimal use of resource to provide various control and administrative duties (such as daily NAV review, tolerances checks, invoicing, ) to achieve complete and robust oversight of vendors and specific fund processes
Qualifications for fund administration
- Graduate studies in business administration, economics, finance
- Ability to lead / motivate a team through times of change
- 5-7 years relevant public/private work experience
- Strong computer skills, including proficiency in Investran and Excel
- Desire to learn help other team members develop
- Chartered Accountant, Chartered Financial Analyst designations a strong plus
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Fund Administration Job Description
Job Description Example
Our company is searching for experienced candidates for the position of fund administration. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for fund administration
- Assist in the preparation of financial reporting filings (monthly/quarterly/ semiannual/annual)
- Prompt processing of queries received via email, Q-Track (query processing tool), fax, Swift, and the telephone
- Support the management of external service providers
- Set individual and team goals and priorities
- Develop and maintain relationships with clients and prospects
- Review Net Asset Valuation
- New Products/Changes to Existing Products – participate in new product development and change efforts, evaluate all aspects of proposals (e.g., offering documents, trading/operational model, distributions, fee structure, ) to identify and propose solutions to launch or modify products and implement risk-focused oversight controls
- Financial Reporting and Disclosure Controls – Prepare / review financial statements and regulatory filings
- Fund Regulatory Filings, Requests, and Inquiries – Review of all fund-related regulatory filings
- Management Reporting – Develop materials to provide periodic reporting to management regarding results of oversight model
Qualifications for fund administration
- Highly flexible and adaptable to changeTechnical skills / systems knowledge
- DTCC platform experience
- Experience with Bloomberg Terminal and other pricing and custodian platforms
- 10+ years of investment fund industry experience
- Ability to meet all standards for hedge fund administrator including cash reconciliation, position reconciliation
- 4-6 years of experience in investment industry
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Fund Administration Job Description
Job Description Example
Our growing company is hiring for a fund administration. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for fund administration
- Prepare Trade Fund accrual reporting including Product Placement, Co-op and Rebates monthly/ quarterly for WBHEG US & Canada
- Review all schedules and analyses required to determine trade spend accuracy and completeness as part of Financial Controls and SOX compliance requirements
- Oversee Analysts daily responsibilities to ensure all reporting and processes are maintained timely and accurately
- Oversee the data feeds between various internal and external systems (Siebel, ACB
- Key point of contact for all audit requests including Participations, E&Y and TW Internal Audit
- Monitor aging trade spend accruals
- Manage BU and partner ad hoc trade spend reporting requests
- Monitor and validate account set up, maintenance and service for accuracy and completeness
- Provide input to management reporting on transactions, including statistics on volume, productivity any new client specific business development, service and sensitivity issues on a regular basis
- Prepare Reports and schedules for Internal Customers (Portfolio Managers, Marketing, Legal)
Qualifications for fund administration
- A graduate/post graduate qualification
- 3-5 Years experience in similar capacity is required
- 3+ Years experience in financial analysis and reporting is required
- Experience in the consumer packaged goods, entertainment or retail industry is preferred
- Trade spend/fund management experience is preferred
- 2+ years experience managing personnel is preferred
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Fund Administration Job Description
Job Description Example
Our company is searching for experienced candidates for the position of fund administration. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for fund administration
- Provides securities lending oversight by reviewing daily reports from lending agents
- Overall support of the auditors
- Review the flow of information necessary to complete shareholder reports, including Managers Discussion of Fund Performance, Performance Pages, Portfolio of Investments, tax disclosures and Legal items (Directors and Officers tables, 15(c) inserts)
- Oversee the confirmation process with the auditors
- Lead appropriate multi-departmental resources
- Managing relationship with clients and Internal and external Stakeholders (eg
- Review and monitor Fund expense accruals, payments, and budgets to ensure accuracy
- Liaise with foreign offices and other firm organizations (Portfolio Management, Sales, Investment Operations, ) on firm-wide projects
- Prepare and/or review regulatory filings on behalf of client, as necessary
- Prepare and/or review year-end Financial Statements and work directly with external auditors and client to ensure accuracy of each fund’s annual reports
Qualifications for fund administration
- Experience working with retail customers
- PC Skills (MS Word, Advanced Excel and PowerPoint)
- Ability to develop and create complex financial reports
- Ability to communicate with all levels of employees and management, including facilitating communication between inter-company departments, customers and 3rd party vendors
- Knowledge of GAAP of SOX Guidelines helpful
- Knowledge of Siebel eCG, helpful
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Fund Administration Job Description
Job Description Example
Our company is hiring for a fund administration. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for fund administration
- Work directly with the property manager accounting staff / management to ensure proper reporting / compliance at the property level
- Work with external vendors to ensure appropriate entries are made in our Yardi accounting system to ensure the fund / portfolio level books are accurate and timely
- Maintain books and records of various private equity real estate funds
- Review and assist with monthly, quarterly and annual reporting
- Assist and oversee preparation of annual financial statements including footnote disclosures
- Review of work papers, schedules and various reconciliations
- Liaise with outside auditors
- Review and oversee preparation of partnership tax returns
- Support the production of financial reports for partners, shareholders, director and management reports, in an accurate and timely manner
- Assist in set-up and maintenance of internal controls to ensure overall accuracy
Qualifications for fund administration
- Knowledge of tax implications of distributions to shareholders
- Strong communication skills, both written and verbal with all levels of the organization and other internal (Fund Administration and others) and external (custodian banks and funds’ auditors) stakeholders
- 8 - 12 years of mutual fund/securities industry experience
- Mutual Fund/Broker/Securities Vendor experience
- Trade/Order Management system experience
- Act as a trusted adviser delivering a “consultancy” style service to partners in the UK Fund Administration businesses, including on business projects, new product offerings, offshoring considerations , including providing challenge and escalation to senior Compliance management where necessary