Research Administration Job Description

Research Administration Job Description

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Research administration provides a lead role in developing, implementing, improving and evaluating policies and processes consistent with institutional, federal and state regulations, guidelines and best practices in sponsored research administration.

Research Administration Duties & Responsibilities

To write an effective research administration job description, begin by listing detailed duties, responsibilities and expectations. We have included research administration job description templates that you can modify and use.

Sample responsibilities for this position include:

Act as a resource for any financial and non-financial compliance questions/issues using existing knowledge, experience and available resources (e.g., sponsor regulations, University policies) for supporting and/or providing guidance within ORA and the SOM’s research community
Keep abreast of changes involving internally and externally imposed policies and procedures
May independently or in collaboration with human resources managers, direct faculty supervisors and managers in the interpretation and implementation of human resources policies, procedures and programs
Monitoring workloads, ensuring an even spread amongst the team, and arranging and providing team cover during periods of absence, whilst ensuring the flow of manuscripts from submission to acceptance through the MTS (manuscript tracking system) is not delayed
Ensuring the team is resourced and structured appropriately
Assisting with editorial reports and journal statistics
Assisting with other ad hoc tasks associated within the Editorial Administration Centre of Excellence
May supervise, train, coach, and review the work of other staff, as needed
Assure departmental and corporate compliance with clinical operations SOPs
Manages and coordinates pre-award and post-award administration of the School’s sponsored projects, including personally handling complex pre-award and post-award cases, assisting with proposal writing, budgeting, projecting, overseeing reimbursements, purchase orders, service agreements, invoice payments, p-card activities, payroll, stipends, tuition benefits, and supervising the work of the School Research Administrators

Research Administration Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Research Administration

List any licenses or certifications required by the position: MBA, CRA, ALAT, RAA, CMAR, SAS, ERS, IRB, PALS, CPR

Education for Research Administration

Typically a job would require a certain level of education.

Employers hiring for the research administration job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Master's Degree in Education, Business, Communications, Administration, Business/Administration, Public Administration, Management, Accounting, Communication, Finance

Skills for Research Administration

Desired skills for research administration include:

Applicable regulations
Policies
State
Contract activity
Analytical skills
Technical expertise
Grant and contract management rules and regulations
Food and Drug Administration
Related federal and state regulations
Institutional policies and procedures

Desired experience for research administration includes:

Expert knowledge and fluency of governmental regulations
Constantly sitting
Strong written and oral communication skills, strong editorial skills and attention to detail
Provides creative, strategic leadership in pre-award administration of research grants and/or contracts expertly balancing customer service and compliance needs
Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree or 2 years financial or administrative support experience
Assist ORA’s Trainer in identifying and developing applicable education and training material applicable for the SOM research community

Research Administration Examples

1

Research Administration Job Description

Job Description Example
Our company is growing rapidly and is looking to fill the role of research administration. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for research administration
  • Participate in ORA’s RA Quarterly Meetings
  • Participate in ORA’s Meet and Greet Meetings
  • Assist with identifying and drafting, when appropriate communiques regarding policy changes, updated processes relating to research administration in general
  • Liaise between Central Administration and the departments when issues arise that do not appear to be addressed
  • Special projects/initiatives as identified by ORA Leadership
  • Establishes procedures at the large unit level related to pre-award administration
  • Coordinates federal contract proposals, international proposals, and proposals with difficult/troublesome terms and large sponsored agreements with industry partners
  • Uses metrics to monitor report and adjust unit pre-award performance
  • Perform data management, including data entry, verification, and maintenance for all VMU-related functions
  • Coordinate animal procurement, census, and billing, with associated reporting processes
Qualifications for research administration
  • Understanding of various external grant managements systems (i.e., Grants.gov, eRA Commons, SAM)
  • At least 3-5 years of sponsored research administration experience required
  • Requires comprehensive written and verbal communication, interpersonal, presentation, technical, analytical, statistical, organizational, and follow-up skills, the ability to meet deadlines the ability to converse effectively with all levels of employees
  • Earned doctorate in Medicine/Nursing/Education/Health Services/Health Administration/Health Law, or a closely related field from an accredited university
  • Have a minimum of one-year of teaching experience at the degree level of the program (required), three years (preferred)
  • Commitment to supporting student success in a diverse population of adult learners
2

Research Administration Job Description

Job Description Example
Our growing company is searching for experienced candidates for the position of research administration. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for research administration
  • Review and process Animal Component of Research Protocol (ACORP) pertaining to procedures and personnel on the animal research protocol to ensure compliance with regulations
  • Assist with compliance monitoring, including employee health, training, and security records
  • Coordinate daily operational affairs including mail, correspondence, calendaring and scheduling of procedural/imaging/surgery rooms and accordance and compliance of animal health condition and health status from housing rooms
  • Maintain all documentation (hardcopy and electronic) for the VMU service
  • Maintain records for all animal research related equipment, including certification and inventory lists
  • Enter and track engineering and maintenance work orders through the VISTA system
  • Build and maintain a collaborative, results-oriented research administration team
  • Establish strong communications and working relationships with College leadership
  • Manage and provide training and mentoring to all staff members in ERAS
  • Set individual and team goals and objectives, and manage performance
Qualifications for research administration
  • Ability to and interest in work in an animal research setting / environment
  • Ability to track and follow up on information, paperwork
  • A bachelor’s degree in Healthcare Administration, Public Health, Business Administration, or other related field is required, while preference will be given to those with an applicable Master’s degree
  • Experienced with grant-award administration and compliance
  • Develop and implement team-building strategies
  • Monitor and distribute ERAS team workload based on volume and complexity
3

Research Administration Job Description

Job Description Example
Our company is growing rapidly and is hiring for a research administration. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for research administration
  • Responsible for grant administration, including developing, evaluating, implementing and amending grant policies, procedures, processes and controls as necessary to attract grant funding and administer operational, financial, and compliance aspects of grant awards
  • Develop and provide training and education to all research grant stakeholders necessary to support CIRI and MBO compliance with applicable federal and state laws and regulations, including but not limited to HHS/NIH regulations and guidance
  • Work closely with Sponsored Projects, Contracting, and other central partners on the implementation of new research administration policies and practices
  • Act as submitter for Buy@Duke and department reviewer for online travel and miscellaneous reimbursements
  • Support business operations and strategic planning with analysis and recommendations based on data
  • Completes detailed reconciliations of all sponsored project for research faculty Identify the need for cost transfers from budget reconciliation
  • Cultivate effective grants submission strategies that lead to successful awards
  • Partner with faculty and research teams to identify unique funding sources
  • Coordinate grant development for complex Center-wide research applications
  • Engage in proposal development activities, interpret and explain funding agency and institutional requirements, and provide review and editing assistance, training and outreach to the Center community
Qualifications for research administration
  • Bachelor’s degree and seven years of research administration experience in a University or other research setting
  • Ability to prepare, analyze, and revise detailed proposal budgets
  • In-depth knowledge of federal and sponsor regulations governing grant and contract administration, including the Uniform Administrative Requirements for cost principles and audit regulations for federal awards, formerly OMB Circulars A-21, A-110, and A-133
  • Level of maturity and experience sufficient to earn the trust and respect of constituents and cultivate collaboration
  • Ability to work under pressure with constantly changing priorities and deadlines
  • Exceptional oral and written communication skills, as demonstrated by the ability to articulate ideas, thoughts, and information in a logical manner and sequence to summarize complex issues clearly, especially pertaining to proposals and contracts
4

Research Administration Job Description

Job Description Example
Our growing company is searching for experienced candidates for the position of research administration. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for research administration
  • Coordinate and organize regulatory and contracts/budget documentation related to clinical trials studies
  • Process both electronic and hard-copy documents to facilitate communication between departments and maintain sponsor reporting requirements
  • Interact closely with Regional Research staff (particularly Regulatory and Contracts/Budgets departments) Clinical Research Team members
  • Independently initiate and create strategic plans for organization or program(s) managed
  • Advise senior management on programmatic and policy development
  • Participates on cross-functional teams by assuming an active, collaborative role
  • Provides input and guidance into the staffing process, and actively participates in staff recruitment, development, management, and retention
  • Prepares/develops reports, presentations, and special projects as requested
  • Ensures security and confidentiality of sensitive information and materials
  • Provide direct support to the faculty members
Qualifications for research administration
  • Demonstrated ability to interact with relevant compliance offices, including export control and conflict of interest
  • Basic working knowledge of medical terminology, ICD-9, ICD-10, CPT, HCPCS, DRG, APC, FDA, billing practices
  • Interpersonal, customer service and communication skills to foster a collaborative team environment
  • 2 years of document management or research experience
  • Advanced level proficiency in Microsoft software applications (mainly Word and Excel) and demonstrated proficient computer keyboard skills, Internet document sharing programs/sites, and the use of technology in general
  • Medical terminology, clinical trials, or clinical research experience
5

Research Administration Job Description

Job Description Example
Our company is growing rapidly and is looking to fill the role of research administration. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for research administration
  • Responsible for independently drafting/recording minutes
  • Coordinate and edit revisions to book chapters, manuscripts, articles, reports and teaching materials of a highly technical nature
  • Serve as key point of contact for all external audits related to the research enterprise
  • Develop staff on research administration matters
  • Collaborate cross-functionally to ensure study and grant goals and objectives are met
  • Manage and oversee individuals who manage operational aspects of clinical trials from start-up to final results reporting
  • Coordination of in-house operations vendor selection, contracting, and oversight
  • Other duties incidental to the position
  • Assist with post-award financial management of the clinical trial funding and ensure all invoices are submitted, checks received from sponsors, and credits posted to the correct accounts
  • Assist with financial management, invoicing, and clinical trial revenue tracking
Qualifications for research administration
  • Demonstrated proficiency with Microsoft Office Suite software familiarity with web content management systems (Open Scholar)
  • Proficient in full suite of Microsoft Office and other Windows-based applications
  • Minimum of three years progressively complex administrative experience
  • Ability to handle multiple projects at one time (planning and prioritization), strong editing and writing skills, and excellent communication skills with outstanding attention to detail
  • 1 year of experience in coordinating small or departmental projects
  • 1 year of experience in a professional working environment

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