Administration Associate Job Description

Administration Associate Job Description

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Administration associate provides information to inquiries that require research and interpretation of policy and procedures relating to asset management operational requirements.

Administration Associate Duties & Responsibilities

To write an effective administration associate job description, begin by listing detailed duties, responsibilities and expectations. We have included administration associate job description templates that you can modify and use.

Sample responsibilities for this position include:

Previous Concur experience and knowledge of excel is preferred
Allocating purchase orders – sending goods to stores
Writing/changing purchase orders
Replenishment from distribution centers to stores
Copyedit, proofread, and fact-check all materials for social media and the ADAA website
Contact member galleries to collect exhibition details and images
Conduct background research on member galleries, art, and artists
Transcribe recorded interviews
Assist with creation and posting of social media content on Facebook, Twitter, Instagram, and Tumblr
Maintain updated records of recent press found via Google Alerts and independent research, filter results for potential use-value on social media

Administration Associate Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Administration Associate

List any licenses or certifications required by the position: DRS, AED, CPR, MUST, MCTIP, SQL, SSL

Education for Administration Associate

Typically a job would require a certain level of education.

Employers hiring for the administration associate job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Business, Education, Finance, Accounting, Management, Business/Administration, Supervision, Medical, Communication, Administration

Skills for Administration Associate

Desired skills for administration associate include:

Current alternative procedures and processes
Generally accepted practices and procedures an asset
Retail
BPM
LARS and Licensing Process is an advantage
Streetscape
Operational
Excel
Java Netweaver Administration areas
Outlook

Desired experience for administration associate includes:

Strong oral and written communication abilities, organizational skills, and attention to detail
Well-versed in contemporary art, art history, and the NYC art scene
Knowledge of social media platforms, specifically Facebook, Twitter, Instagram, and Tumblr
Facility with MacIntosh computers, all Microsoft Office Suite programs, Google Drive platforms, Dropbox, and Mailchimp
Understanding of Google Analytics and ability to report on findings
Experience with Adobe Photoshop, InDesign, and/or video-editing software

Administration Associate Examples

1

Administration Associate Job Description

Job Description Example
Our company is looking for an administration associate. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for administration associate
  • Creation and management of funds
  • Processing of contracts for final BMS approval and full execution
  • Ensures team members complete timely finalization of contracts according to BMS policy and aligned with R&D priorities
  • Ensures team members complete timely and compliant review and approval of payments to meet contractual financial obligations and ensure supplier discounts are optimized for BMS
  • Manages the resolution of complex contracting and payment issues and coaches staff in the management of issues with internal and external clients
  • Manage everyday sample flow from package receipt through entry and overchecking
  • Cold chain samples are kept in condition as long as possible
  • Contact Sample Management (SM) about problems or information needed for sample entry – document questions and responses, so entry information can be tracked and understood by anyone reviewing this information
  • Place samples on hold that do not have entry information available within 30 minutes of the end of the shift
  • Assist in the daily workflows of the team to maintain security master file integrity
Qualifications for administration associate
  • Must be a motivated self-starter, a good communicator, written and verbal
  • Must be able to maintain composure when faced with a very demanding and high pressure situation
  • Must demonstrate determination to succeed not only through personal efforts
  • Must be able to see issues from the customers’ perspective
  • Manage the budget of projects to ensure there are no budgets over runs to optimize financial integrity
  • Strong knowledge of all Access functions (NMA, PAO, Draw )
2

Administration Associate Job Description

Job Description Example
Our growing company is searching for experienced candidates for the position of administration associate. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for administration associate
  • Perform daily data validation ensuring the integrity and consistency of data across multiple platforms
  • Review and verify work on a daily basis with a strong adherence to procedures and controls
  • Contribute in departmental and firm-wide projects and initiatives
  • Create, organize and maintain large volumes of data, critical information, and complex scorecards using SAP and MS office tools
  • Sort daily receipts of USPS mail and small packages (Fed Ex, UPS, ) and notify appropriate recipients
  • Maintain a variety of spreadsheets to include trend analysis for power and utility invoices, third party dedicated carrier, catch-weight audit sampling
  • Comply with all applicable State/Federal laws, regulations and policies
  • Accept additional responsibilities or special projects as requested
  • Tracks and maintains our existing agreements notify the owners with any updates, renewals, and expirations
  • Provide Administration Assistance to the President Office
Qualifications for administration associate
  • Minimum five years of senior level systems administrator experience
  • Enterprise level experience with Microsoft SCCM 2007/2012
  • 1+ year experience in direct line management of staff
  • Experience in invoicing and payment management, preferably in support of clinical research
  • Financial experience and knowledge of SAP
  • Bachelor’s degree in a business or science-related field with 2+ years of clinical trial or invoice management experience
3

Administration Associate Job Description

Job Description Example
Our innovative and growing company is searching for experienced candidates for the position of administration associate. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for administration associate
  • Serve as front desk coordinator and receptionist for six incoming telephone lines and serve as the first point of contact for the firm both over the phone and in-person with high-level executives and politicians from around the world
  • Office management, include facilities management and ensuring daily operating needs are streamlined
  • Contribute to ongoing travel efficiency project to identify cost savings for the firm
  • As the travel coordinator for U.S. offices, manage all domestic travel arrangements, including airline and ground transportation, hotel accommodations, and car service (as needed) for staff
  • Database administration, maintain and update employee records in Concur
  • Provide assistance with expense reports
  • Assist staff as needed with requests for assistance on projects
  • Collaborate and coordinate with a team of operations professionals firm-wide
  • Improving and enhancing office aesthetics
  • Plan and co-ordinate Sales Manager team meetings, annual Royal Performance Galas and other in-market events as required by the Sales Manager
Qualifications for administration associate
  • Ability to learn new techniques, perform multiple tasks simultaneously, follow instructions, and comply with company policies, accuracy in recording and transcribing data, good work habits, ability to retain large amounts of information, logical thinking and deductive reasoning
  • Technology savvy with a strong understanding of data flows and systems utilization of security master file data
  • Experience with Bloomberg, IDC and/or Charles River preferred
  • Ability to adapt to changing environment, to multi-task, effectively prioritizes and consistently meet deadlines
  • In-depth understanding on the system functionalities
  • Bachelor degree with working experience in MNC
4

Administration Associate Job Description

Job Description Example
Our innovative and growing company is looking to fill the role of administration associate. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for administration associate
  • Supports the on-boarding and orientation of new Mortgage Specialist / Investment Retirement Planner new hires
  • Processes payroll one pay adjustments and General Ledger entries
  • Submits SECAF requests to centralized SECAF team
  • Maintains vacation and absence using VAM for tracking SM team members
  • Ensures Visa expense statements are received monthly, charges are legitimate, and balance is reconciled to zero
  • Controls and manages stationary needs for the teams supported
  • Prepares all equipment related employee agreements for Sales Manager / Employee review and acknowledgement and has controls in place to ensure all agreements are on file and in order
  • Forecasts equipment requirements and controls equipment inventory
  • Primary liaison for equipment refresh, re-image, data scrubbing, and issue escalation
  • Retention and maintenance of HR files
Qualifications for administration associate
  • The qualified candidate must also possess the ability to multi-task and work independently
  • Fluent in oral English with good written English
  • Willing to learn and share
  • Good interpersonal skills and willing to help
  • Movements - Domestic / International
  • Facilities, Contracts & Vendor Management
5

Administration Associate Job Description

Job Description Example
Our company is growing rapidly and is looking to fill the role of administration associate. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for administration associate
  • Must abide by FIS policies including attendance, compliance
  • Responsible for ensuring all Sales Orders are following Platts Sales Guidelines
  • Performs data entry in Oracle11i for Platts products for client invoicing after validating pricing on sales contracts including checking that all discount approvals have been secured
  • Performs data entry in Ungerboeck for all conference attendees email delivery of invoice to client
  • Responsible for all product entitlement for fulfillment via all Platts various fulfillment platforms, email bounce backs on invoices, welcome emails & product delivery
  • Runs various reports from Oracle to monitor the billing of customer renewals & other regular billing tasks
  • Responsible for participation in the Platts Auto Rec Tool program with Channel Partners & the Platts Rec Log program for internal platforms to research mismatches & work with Sales on resolutions
  • Responsible for core fulfillment tasks such as monitoring Platts Permissions inbox, contribute to monitoring the Fulfillment Control Report, monitoring the file feeds & confirmations from platforms
  • Responsible for checking the actual receipt of all email delivered PDFs and reporting back to Product Ops/Client Services
  • Due to work shifts, follow natural alignment to regional Sales Teams & create a good working relationship w Sales Teams
Qualifications for administration associate
  • Ability to grasp business concepts
  • Excellent attitude and willingness to assist where needed
  • Minimum 1 year of experience from the relevant background
  • 3-5 years of experience in an administrative support role within a fast-paced, professional services environment
  • The ability to handle multiple responsibilities and priorities simultaneously
  • Strong attention to detail and exceptional interpersonal skills

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