HR Executive Job Description

HR Executive Job Description

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HR executive provides consultation, steering and leadership to the broader HR team in building, documenting and optimizing HR business processes utilizing knowledge of HR processes, policies and leading practices.

HR Executive Duties & Responsibilities

To write an effective HR executive job description, begin by listing detailed duties, responsibilities and expectations. We have included HR executive job description templates that you can modify and use.

Sample responsibilities for this position include:

Support delivery of cyclical HR processes performance management, salary & bonus review
Review job descriptions of office employees with HODs, making recommendations as business and organizational needs change
Ensure legal compliance
Develops and maintains affirmative action program
Helps maintain human resource information system records and compiles reports
Maintain and update HRIS system to ensure accuracy of data – new hires, changes, exits
Manage work permit application, renewal and cancellation process
Prepare employment, salary increment, promotion letters
Maintain employee personal files – both hard copies and online copies
Coordinate logistics for new hires and exits

HR Executive Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for HR Executive

List any licenses or certifications required by the position: SPHR, PHR, HR, SHRM, SCP, CP, ID

Education for HR Executive

Typically a job would require a certain level of education.

Employers hiring for the HR executive job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and University Degree in Business, Human Resources, Education, Business/Administration, Accounting, Management, Human Resource Management, Graduate, MBA, Associates

Skills for HR Executive

Desired skills for HR executive include:

Excel
Microsoft Suite of business software
MS Office package
General office procedures
HR trends and best practices/policies
MS Word
Business Administration
Communications and marketing analytics and advanced excel skills is advantageous
HR concepts and methodology
HR processes

Desired experience for HR executive includes:

Must be extremely organized, detail-oriented and a collaborative team player
Diploma or Bachelor's degree in Human Resource Management, Business or equivalent required
Minimum 1 year of HR work experience for Executive application, ideally gained from Shared Service Center environment with SAP HR experience
Highly motivated with a passion for performance-oriented work processes
Excellent organizational skill, attention to details and is tenacious with follow-ups
To focus on enhancing the value of human capital through development and HR initiatives and IL6S ways of working

HR Executive Examples

1

HR Executive Job Description

Job Description Example
Our growing company is searching for experienced candidates for the position of HR executive. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for HR executive
  • Participate in communication sessions to address specific local HR project needs, perform simulations and check verification of legal requirements
  • Support effective and holistic integration of new hires or successful teams re-design
  • Provide operational support to line managers and HR Director/Managers in employee relations issues to ensure proper HR documentation
  • Liaise with various third parties under responsibility of HR services
  • Support various administrative tasks (related to international assignments, payments, orders) and pro-actively provide suggestions for improvement in these areas
  • Cooperate with the Shared Service Center in order to prepare documents for employee/line manager requests (such as contract, letters, visa invitations)
  • Collaborate closely with other HR Team Members, act as a backup cover upon absences
  • Ensure compliant handling of HR budget, payments and purchase orders in line with company standards
  • Management of multiple complex calendars and scheduling
  • Support HR projects as needed
Qualifications for HR executive
  • Requires a strong degree of initiative, professionalism
  • Meting agreed training man-days
  • Number of HR and developmental initiatives driven per year
  • Number of shopfloor communications
  • Number of engagement activities driven per year
  • Ability to focus on the most critical issues that have the highest impact on the organization and business needs
2

HR Executive Job Description

Job Description Example
Our company is looking for a HR executive. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for HR executive
  • Support employee welfare and communication activities
  • Prepare monthly HR reports and handle statutory survey
  • Support regional HR initiatives and global projects as and when assigned
  • Assist in the administration of all aspects of the executive compensation programs (salary, bonus, long-term incentives, deferred compensation)
  • Support the annual merit and bonus cycle for Senior Executives, conducting benchmarking analyses, assisting with report preparation, and preparing executive compensation communication statements
  • Ensure the integrity of the data in the HRIS system, responsible for the management of confidential employee and organizational data in the regional SAPHR system
  • Provide administrative support for regional internal Executive moves, including preparation of assignment letters, processing of compensation and related changes in SAP, maintenance of Executives’ electronic and personnel files, and other process steps as needed
  • Conduct market research on Executive Compensation topics, trends and insights
  • Conduct benchmarking of competitor practices utilizing various analytical tools and data sources (Proxy, survey, ) and makes recommendations as appropriate
  • A high level of sensitivity and diligence is required with regard to all above-mentioned responsibilities as highly confidential salary information is involved
Qualifications for HR executive
  • Track record of negotiating appropriate and cost-conscious priorities, resources, time and budget
  • Ability to juggle multiple initiatives and short and long term priorities
  • Work effectively with significant ambiguity and fluctuating priorities and constraints
  • Maintain a country calendar of key HR events including payroll dates, statutory reports, insurance renewals
  • Maintain employee's HR files in a fully confidential manner and ensure electronic employee HR files are kept up-to-date
  • Ability to type a minimum of 60 wpm is required
3

HR Executive Job Description

Job Description Example
Our growing company is hiring for a HR executive. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for HR executive
  • In partnership with HR Finance, oversee the overall HR investment strategy and program portfolio
  • Measure and report on the health and effectiveness of HR programs
  • Oversee the management of large-scale HR programs
  • Assist HR sub-functions in the strategic rollout and adoption planning of special programs
  • Identify new opportunities and develop programs to deliver improved value and services to the business across all HR sub-functions
  • Partner with HR leadership team to address concerns regarding internal HR performance and external performance across the business
  • Design and own the vendor strategy, strategic vendor contract template and ongoing “global” management plan
  • Design and develop the HR vendor management review process, collaborating with key stakeholders to define the plan and administrative requirements for use during the vendor review process
  • Develop a set of metrics to measure and evaluate the efficiency and effectiveness of the HR function
  • Provide leadership, guidance and professional development to direct reports
Qualifications for HR executive
  • Demonstrated ability to use sound judgment and communicate well with various levels of employees, management personnel and members are required
  • Being service oriented is required
  • Ability to communicate and interact with all levels of management and the public is required
  • Experience gained from a Multinational working environment is preferred
  • Computer literate and familiar with Microsoft Office, HRIS and able to work in a fast-paced environment
  • Possess high level of integrity and able to maintain confidentiality of company’s and personnel confidential matters and information at all times
4

HR Executive Job Description

Job Description Example
Our company is searching for experienced candidates for the position of HR executive. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for HR executive
  • Administer manual leave admin for assignees who are unable to access Time-Off system
  • Managing end to end process of Talent Acquisition process for the region
  • Ensuring Global TA KPIs are adhered to
  • Executing Talent Acquisition Projects along with the team
  • Ensuring weekly KPI reports and MIS is shared with stakeholders
  • Ensuring vendor management and productivity is ensured as per team goals
  • Preparation of Weekly and Monthly recruitment reports for internal circulation
  • Excellent communication skills with the ability to communicate professionally and maintain a high level of confidentiality
  • A collaborative approach to working, both internally within the team and with your business stakeholders
  • Delivery of great service to your clients with it being a key focus in all that you do
Qualifications for HR executive
  • Must be able to maintain a high degree of confidentiality in all matters
  • Knowledge of fairly complex word processing packages is required
  • Highly self-motivated and must have a real drive to learn and grown
  • Resourceful, proactive, reliable and committed with positive work attitude
  • Flexible, adaptable, can-do team player
  • Human Resources practitioner and/or Payroll and Benefits industry experience.· Extensive experience building relationships with clients is essential
5

HR Executive Job Description

Job Description Example
Our company is looking for a HR executive. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for HR executive
  • Perform analyses related to publicly filed information (e.g., Proxy, 10-K)
  • Review and track proxy advisor policy changes perform pro-forma analyses utilizing ISS and Glass Lewis models
  • Conduct competitive compensation benchmarking for executive population, including performance-based programs
  • Perform management reporting and analysis related to senior management pay
  • Proactively identifying HR organization operational and leadership team needs
  • Manage both strategic and operational projects that further the organization’s performance such as communications strategy, tracking of goals and metrics, overall management of key business priorities
  • Managing recruitment end to end process
  • Managing training administration
  • Carry out all activities related to employees personal file and correspondence
  • Administer personnel administration
Qualifications for HR executive
  • Demonstrable experience in direct recruiting processes and end to end recruiting
  • Knowledge of the labors law and employment act
  • Demonstrated experience supporting at least two or more executives simultaneously, large team
  • Proficient in Microsoft Office SharePoint and Visio
  • Experience with office space management
  • Experience in developing, implementing, and managing various learning solutions – on the job training, off the job/classroom training, e-Learning, Action Learning, Knowledge Management

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