Sales Administration Job Description

Sales Administration Job Description

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Sales administration provides necessary reports using MS Excel to help sales analyze margin and product mix.

Sales Administration Duties & Responsibilities

To write an effective sales administration job description, begin by listing detailed duties, responsibilities and expectations. We have included sales administration job description templates that you can modify and use.

Sample responsibilities for this position include:

Oversee day to day contact with external support teams including issue management, service requests, testing
Distribute and administer client / customer terms of trade and other sales policies such as pricing, advertising
Manage Deal Notification process
Support special projects & ad hoc reporting needs including I.T
Manages all SalonCentric sales administration within sub-distribution channel to support PPD and partner brands including direct coordination with the Vice President, Sub-Distribution
Coordinates and manages the presell process for sub-distribution, communicates and organizes with Category Management, Procurement and the brands
Communicates in detail all current standardized reporting requirements defining success for new product launches, brand line extensions, key promotions and critical ad hoc reporting in support of the sales executive leadership and assists to transition such reporting directly to the Sales Reporting department
Supervises all brand loyalty program registration with the brands and program orders through direct coordination
Ensures consistency within the sales prep process and communicates the priorities that Sr
Updates to training materials as needed (Hazmat)

Sales Administration Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Sales Administration

List any licenses or certifications required by the position: AHIP, PMP, CMA, CPA, NEEC

Education for Sales Administration

Typically a job would require a certain level of education.

Employers hiring for the sales administration job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and University Degree in Business, Business/Administration, Finance, Education, Marketing, Accounting, Administration, Economics, Engineering, Management

Skills for Sales Administration

Desired skills for sales administration include:

Excel
Industry trends and regulations
Using Microsoft Excel
Word
MS Office
SAP
PowerPoint
Salesforce
MS Office specifically
Economic and market environment

Desired experience for sales administration includes:

BA/BS degree in Business Admin or similar discipline
Business Objects or other BI tool training
Website utility experience
Sales or marketing experience in retail, home video or new media industry preferred with a working knowledge of commercial / legal policies and practices, ie SOX, licensing, pricing
Understanding of Internet-related technologies and best practices, including those relating to e-commerce, search engine optimization, social marketing, and e-mail marketing
Ability to synthesize data into recommendations and insights

Sales Administration Examples

1

Sales Administration Job Description

Job Description Example
Our company is looking for a sales administration. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for sales administration
  • Under direction of VP of Sub-Distribution and Sales Administration Manager, administer and provide reporting of vendor programs and activities (sell-through, color conversions, rebates, credits)
  • With guidance from sales leadership, develop and maintain a set of automated and standardized sales reports to be used on a daily, weekly, monthly, and quarterly basis by the Sub-Distribution management team
  • Create, maintain and publish daily a national sales ranking report, and create ad hoc reporting as requested by Sub Distribution Management
  • Reports performance of product launches, line extensions, KPI’s, and available inventory within Sub-Distribution channel
  • Improve order workflow and efficiency by becoming point person on all sales orders
  • This candidate will lead the saleable and non-saleable allocation for significant new launch activity and basic business for the GLAMGLOW North America Region
  • This person will be responsible for key planning and allocation documents corresponding performance documents inclusive of – but not limited to – quarterly, monthly and weekly sales reports, mix of business reports new launch sales reports
  • Answering phones for managers
  • Keeping up the manager calendar
  • Handling all mail / shipping for the department
Qualifications for sales administration
  • Experience in a face-to-face customer service environment required
  • Valid clean driver’s license required – driving license for truck/trailer a plus
  • Strong command of English and Japanese required
  • A flexible approach to work required
  • Experience in or knowledge of automotive technology preferred
  • Familiarity with car registration process and car sales contract process desirable
2

Sales Administration Job Description

Job Description Example
Our growing company is looking to fill the role of sales administration. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for sales administration
  • Territory account list maintenance and new contract maintenance
  • Develop, refine and deliver formal /continuous business training curriculum
  • Continuous process and policy appraisal
  • Prepare and evaluate proposals
  • Maintain a current and competent level of knowledge on products
  • Maintain high customer relationships and customer knowledge of products
  • Provide prospects with Quotes and Proposals as requested
  • Complete Quotes and Proposals
  • Work collectively with sales team to positively impact sales
  • General administration within Sales department
Qualifications for sales administration
  • 3-6 years of experience in home video or consumer product industries strongly preferred
  • Must be able to apply logic and experience to solve problems
  • Must have ability to communicate effectively and tactfully with persons on all levels, in person, on the telephone and in writing
  • Must have the ability to handle multiple tasks and work well under time constraints
  • Must be able manage and direct the work performed by others
  • Minimum of three years of experience in sales support/administration, including demonstrated strength in sales reporting/analytics
3

Sales Administration Job Description

Job Description Example
Our company is growing rapidly and is looking to fill the role of sales administration. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for sales administration
  • Provide Customer Call management – single point of contact for quote to cash inquiries and problem solving
  • Liquidation of agreements every 3/6 months
  • Archive Promotional Invoices and ensure that they reflect the agreement
  • Support Commercial Finance and Finance Controls to run smooth month/half/YE closes by securing timely accounting and crediting of retrospective discounts and providing relevant and ad hoc calculations
  • Calculate accruals to submit to Finance, every month(half, YE)
  • Prepare weekly/monthly reports / Conduct weekly sales forecast
  • Support KAM team by providing transparency on business developments
  • Analyze and track comprehensive reportings within the Key Account group relating to budget and quality goals
  • Support the dynamic planning processes (SBP, IBP, budget, forecast)
  • Coordinate KAM excellence processes (Account Factbooks, Strategic Account Plans, …)
Qualifications for sales administration
  • Minimum of six years’ experience in Consumer Products
  • BA/BS degree in related field preferred or equivalent work experience required
  • Strong verbal and written communication skills and strong presentation ability
  • Ability to THINK and challenge organizational norms for the benefit of the company
  • Accurate and fast paced with a good attention to detail
  • Strong interpersonal skills and the ability to effectively communicate with all levels of management
4

Sales Administration Job Description

Job Description Example
Our company is growing rapidly and is hiring for a sales administration. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for sales administration
  • Analyze & monitor customer budgets, targets & category developments
  • WKZ, SWB, Sell Out Budget)
  • Assist and coordinate requested projects and tasks
  • Coordinate selected cross-departmental topics (OFF-Price, VOAR process, special edition, budget )
  • Support team in creating/revising presentations (announcements + newsletters)
  • Coordinate and execute travel arrangements including flight and hotel booking visa securing, car reservations and airport pick-up arrangements and solving standard problems in reasonable timeframe
  • Ensure team adheres to expectations with respect to the use of CRM - ensuring company information, contact data and notes from calls are accurately recorded and the interests and potential business requirements are accurately documented such that the marketing team can return full value from the data insight we build
  • Duty-free contract follow up, instrument placement fulfillment, and special price order handling and tracking
  • Monthly sales/expenses summary
  • IFOD update
Qualifications for sales administration
  • Strong computer and analytical skills, including excellent Excel skills
  • Experience with automated CRM program, Wide Orbit or other traffic software experience a plus
  • Previous sales or radio sales experience a plus
  • Experience as a project leader responsible for analytical functions, incentive compensation
  • Deals comfortably with concepts and complexity
  • Prefer bachelor’s in business administration, finance or equivalent work experience
5

Sales Administration Job Description

Job Description Example
Our company is looking for a sales administration. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for sales administration
  • Process modify order requests in SalesForce and train local backup
  • Sales incentive preparation quarterly
  • Providing secretarial and administrative support to sales department, such as travel arrangement
  • Develop, implement and maintain the continuous educational requirements and competencies for the support teams
  • Assisting Key Account Director on administrate activities
  • Regional monthly sales report and marketing analysis
  • Distribute agreement and Letter of Authorization preparation
  • Sales meeting and marketing activities coordination
  • Ordering process and reagent contract fulfillment
  • Liaising between distributors and supply chain or Finance department for all sales orders and goods delivery
Qualifications for sales administration
  • In-depth understanding of SalesForce.com or the ability to quickly develop same, and ability to leverage the platform for reporting purposes
  • Student of "ADE" or similar
  • Based in Valencia- Fluency in Spanish and English (mínimum level B1+/B2)
  • Experience using different software
  • Networking skills – Good communication
  • Self-Starter, Detail oriented and who can follow procedural guidelines

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