Manager, Contract Administration Job Description

Manager, Contract Administration Job Description

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Manager, contract administration provides first level review for all changes to terms and conditions of commercial contracts;.

Manager, Contract Administration Duties & Responsibilities

To write an effective manager, contract administration job description, begin by listing detailed duties, responsibilities and expectations. We have included manager, contract administration job description templates that you can modify and use.

Sample responsibilities for this position include:

Manage the administration of critical contractual and licensing terms for key customers in APAC territories and, where appropriate, further afield
Manage the preparation, processing and administration of contracts
Responsible for keeping reports on option dates
Performs rights clearance and research for contracts and supervises administrator(s) with same
Manage the administration of critical contractual and licensing terms for key customers in EMEA territories and, where appropriate, further afield
Participate in analysis, design and testing of new IT systems
Provide administrative and technical support to vendors, relating to cable installation and splicing
Ensure practices and external requirements (such as permits, authorization) are respected by vendors
Manage and verify vendor administrative follow-ups
Provide support towards the development of business cases and AFE's to obtain capital investment for small capital project

Manager, Contract Administration Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Manager, Contract Administration

List any licenses or certifications required by the position: PMP, LCP, B2G, FAC-C

Education for Manager, Contract Administration

Typically a job would require a certain level of education.

Employers hiring for the manager, contract administration job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Collage Degree in Business, Education, Administration, Management, Finance, Business/Administration, Accounting, Engineering, Law, Construction

Skills for Manager, Contract Administration

Desired skills for manager, contract administration include:

Commercial and international marketplace
Types of contracts and terms & conditions which are common to the federal
Microsoft Office and Adobe
Bonds
Certification of payments
Contractual claims and media/arbitration
FAR
Guarantees
KPI and penalty regimes for O&M Contracts
GAAP

Desired experience for manager, contract administration includes:

Actively participate in the audit process annually by assisting in maintaining all project documents and supporting company governance
Develop and own small project business coordination, driving accountability and progress
Lead small project review meetings and coordinate with other business teams
Prepare all small capital project schedule status reports
Develop, maintain and support the Network data integrity initiatives
Drafting of contractual provisions and related documentation

Manager, Contract Administration Examples

1

Manager, Contract Administration Job Description

Job Description Example
Our company is growing rapidly and is looking to fill the role of manager, contract administration. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for manager, contract administration
  • Providing guidance and counsel to staff in all areas of contracts administration and contracts management including capture strategy, solicitations, proposal development, contract negotiations and contract execution in multiple contract types ( , Cost Plus, FFP, FFP Development)
  • Manage the end to end process from preparation through submission of government pricing (“GP”) calculations and other reporting requirements associated with federal and state programs, including but not limited to AMP, BP, ASP and NFAMP
  • Assist in the development and maintenance of compliance documents, such as policies and procedures, SOPs and working instructions related to areas of responsibility
  • Perform analysis and assist in developing contracting strategies aligned with brand objectives, competitive environment, and goal of ensuring access to products including impacts to government pricing and net revenue
  • Provide meaningful analysis and guidance to the company on issues relating to GP, payer mix and trends, contract performance, and distribution channel activities
  • Partner with Finance to create a gross to net revenue model for products and ensure ongoing maintenance of inputs and assumptions, such as payer mix and other contracting changes
  • Partner with Business Intelligence and Finance teams to forecast volume and discounts by channel throughout the various financial forecasting and budgeting cycles
  • Build and maintain positive and productive relationships with all service providers in area of responsibility
  • Exercise sound judgment and oversight to ensure integrity and compliance with federal, state, and local regulations corporate policies in all activities and communications
  • Manages the process of calculating and paying rebate and administrative fees to Institutional customers and GPOs
Qualifications for manager, contract administration
  • Must be able to prepare and negotiate certificates of authorship
  • Must be able to obtain quotes for music used in trailers
  • Must be able to read and interpret contractual agreements
  • Must have in-depth knowledge of publishers, composers, public domain music
  • Must have thorough knowledge of music as it relates to the film industry and music clearance procedures
  • Two to five years of experience in procurement contract administration activities, operations experience in the financial services industry, supervisory/management experience
2

Manager, Contract Administration Job Description

Job Description Example
Our growing company is looking to fill the role of manager, contract administration. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for manager, contract administration
  • Acts as backup approver to the Senior Manager, Specialty Contract Operations for calculations in Model N and payments
  • Effectively builds key business relationships with Market Access-Specialty Pharmacy, and Institutional Operations to ensure understanding of developing contracting strategies, and that teams are properly aligned to meet business needs and compliance regulations
  • Supports Senior Manager in the management of 2 Contract Analysts, determining contract implementation strategy in Model N, and will act as backup approver for contracts in Model N
  • Direct supervisor of the Senior Pricing & Reporting Analyst and Rebates Analyst
  • Provides process oriented strategies to enhance organizational effectiveness in rebate payment processing, financial controls, payment accuracy and related business functions in the department
  • Participates in special projects that require contract administration and rebate calculation subject matter expertise
  • Coordinate the process of managing contracts and claims on the projects
  • Contracts analysis, analysis of progress in the contract implementation and contract documentation conducted in accordance with the procedures FIDIC or PZP
  • Recognition of changes in the contract subject, analysis and evaluation of deviations between the contractual obligation and jobs made
  • Identification of events and circumstances affecting the additional costs and duration of projects
Qualifications for manager, contract administration
  • Strong organizational, project management and managerial skills
  • Excellent verbal and written communication skills, ability to interact with all levels of management
  • Knowledge of government contract types, legal and regulatory requirements
  • Understanding of contracting principles, practices, rules, regulations and procedures of government/defense contracting
  • Contract negotiation techniques
  • Ability to effectively interface with all levels of management and individual contributors
3

Manager, Contract Administration Job Description

Job Description Example
Our innovative and growing company is hiring for a manager, contract administration. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for manager, contract administration
  • Ensuring the flow of information between key people on their projects
  • Cooperation with Project Managers and law department
  • Correspondence with the Client
  • Maintain contract management system (contract database, file location, record retention) for organizing and tracking contracts, including expirations, payments and renewals
  • Ensure that operational contract parameters are updated in the operational systems and the associated controls/restrictions are working as designed
  • Provides high level contract administrative support with minimal supervision
  • Must be able to work against deadlines and manage multiple tasks within a fast paced, team oriented environment
  • Provide a high level of support and service to the firm’s Procurement Strategic Sourcing team, requestors across the firm
  • Reviews drafts of output/volume agreements
  • Vendor agreements/contracts
Qualifications for manager, contract administration
  • Capable of establishing and managing negotiation strategies and financial requirements, perform business risk assessment and mitigation plans, conduct negotiation of contracts requiring a high degree of negotiation expertise and execute proposals and contracts to the threshold delegated
  • Develop solutions to complex contracting issues, which require the regular use of ingenuity and innovation
  • Experience with various Cost-type, T&M and Firm Fixed Price Contracts
  • Must have experience working as part of proposal teams
  • Must be able to multi-task and support concurrent requirements for different internal customers
  • Experience establishing and managing negotiation strategies and financial requirements, perform business risk assessment and mitigation plans, conduct negotiation of contracts requiring a high degree of negotiation expertise and execute proposals and contracts to the threshold delegated
4

Manager, Contract Administration Job Description

Job Description Example
Our growing company is looking for a manager, contract administration. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for manager, contract administration
  • Oversee the process, preparation and issuance of all domestic compliance documents (non-conformance letters, defaults, terminations, de-identification and related correspondence)
  • Manage six compliance coordinators to answer any day-to-day inquires and escalate any issues to leadership
  • Responsible for ensuring accuracy of letters and any documentation prepared by Coordinators, as any errors may have significant impact on Company’s financial wherewithal
  • Ad hoc projects primary include system improvements and providing user testing for system changes and upgrades
  • Manage the Total Cost of Ownership (TCO) cost allocation for the Global TA , including the methodologies, relationships, communications, and analysis
  • Analyze, interpret, and derive meaning from monthly budget reports, including trend analysis, and research issues/variances
  • Develops and evaluates policies & procedures
  • Conducts/attends monthly team meetings
  • Conducts & facilitates training sessions for the team
  • Develops, creates & executes job performance evaluations
Qualifications for manager, contract administration
  • Ability to foster ethical conduct at all times and exhibit the personal integrity required to attract and retain customers in a highly competitive market
  • 4 years pharmaceutical/biotech industry with experience in government pricing and gross to revenue modeling
  • Working knowledge of multiple channels including but not limited to, physician clinics, hospitals, commercial payers, 340B, the VA, Medicaid, and Medicare
  • Working knowledge of the impact of pricing and contracting decisions on government price reporting including but not limited to, ASP, AMP, and Medicaid Best Price
  • Strong analytical abilities, and the ability to take incomplete information and develop impactful strategies
  • Prior launch experience with specialty and small patient population products preferred
5

Manager, Contract Administration Job Description

Job Description Example
Our innovative and growing company is searching for experienced candidates for the position of manager, contract administration. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for manager, contract administration
  • Develops new procedures to improve the accuracy and efficiency of the department
  • Assists team members in managing problem resolutions
  • Provides guidance in addressing issues in the most efficient manner
  • Develops methods to improve communication through departmental meetings
  • Work closely with other supervisors to meet or exceed service levels
  • Consults with other supervisors to establish work flow changes to meet dept needs
  • Resolves issues with Trust Accounting on reconciliation of client accounts
  • Interact with and contribute to the success of other departments such as DR, CRC & Product Support
  • Strengthen knowledge of industry databases (iFast, AWD, OOD)
  • Manages high volumes of work and escalates issues regarding service levels
Qualifications for manager, contract administration
  • Experience with Model N revenue management or similar system
  • Experience analyzing large data sets or financial analysis are required
  • 2 years’ experience in the construction industry in the contract administration on managerial position
  • Practical knowledge of the standards and regulations in the design and contracting construction, FIDIC contract conditions, construction law and public procurement law
  • Extensive experience and knowledge of the railway market in Poland
  • Experience in working with PKP PLK

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