Contract Administration Job Description

Contract Administration Job Description

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Contract administration provides support on Windows applications – Outlook, Powerpoint, Excel, etc.

Contract Administration Duties & Responsibilities

To write an effective contract administration job description, begin by listing detailed duties, responsibilities and expectations. We have included contract administration job description templates that you can modify and use.

Sample responsibilities for this position include:

Intermediate skills in Microsoft PowerPoint
Process Educational Packages (includes reviewing third party Licensing Agreement
Research and respond to general royalty inquiries from Licensors
Process address changes
General administrative support for Clearance & Licensing Department (includes requesting and returning Contract files
Analyze contracts, provide and maintain necessary contractual/research information
Ensure that summary data meets requirements of various SME departments, including Copyright, Finance, GDB Partner Management, Interface with those departments to adjust and iterate around the summarization requirements
Paralegal certification or comparable experience
Also requires the ability to prioritize and multitask simultaneous projects and responsibilities with specific attention to detail
Courteous, professional, and responsive consistent communication in all interactions

Contract Administration Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Contract Administration

List any licenses or certifications required by the position: II, DAWIA, FAC-C, III, BBA/BMS, MA, BA, ISO, MUST, CCCA

Education for Contract Administration

Typically a job would require a certain level of education.

Employers hiring for the contract administration job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Collage Degree in Education, Business, Management, Business/Administration, Administration, Finance, Accounting, Engineering, Law, Paralegal

Skills for Contract Administration

Desired skills for contract administration include:

Personal computer applications
Manufacturing environment highly desired
Excel
Outlook
PowerPoint
Contract and service delivery systems
Project management skills
Terminology and processes
ArcGIS
Commercial and international marketplace

Desired experience for contract administration includes:

A working knowledge of the Bank’s retail mortgage lending policies and procedures as it relates to mortgage conditions
Strong knowledge of the Bank’s on-line systems
A working knowledge of applicable risk management policies and processes
Organizational and self motivational skills along with the ability to prioritize and deal with a variety of tasks / files
5 years experience in Cost Management is essential, preferably within an IT department
Ability to work well with all levels of internal management and staff, outside clients

Contract Administration Examples

1

Contract Administration Job Description

Job Description Example
Our innovative and growing company is searching for experienced candidates for the position of contract administration. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for contract administration
  • Ensure above-the-line payroll start paperwork is received, complete​ and accurate
  • Assist in research​ing​, develop​ing​ and test​ing​ new technologies that provide the next generation of ​contract administration and ​production finance tools and determine how and when to best incorporate into the production accounting workflow
  • Provision of administration support to the office
  • Monthly invoicing and basic accounting functions
  • Assisting with the preparation of submissions, reports and contract documentation
  • Maintaining and monitoring existing office procedures
  • Assisting in the coordination of travel arrangements for office staff
  • Performing general administration duties to assist the office staff
  • Timesheet processing
  • Assisting with the onboarding of new starters​
Qualifications for contract administration
  • 2 years minimum of Contract Administration experience or within a Distribution support role, preferably at a Film/TV studio
  • Knowledge of rights tracking systems, FilmTrack preferred
  • Ability to interpret distribution license agreements
  • SAP master data understanding, handling master data requirements including customer master, pricing, material master – sales view, is desired
  • Paralegal Certificate or equivalent Contract Team Management work experience
  • Finance and legal issues experience
2

Contract Administration Job Description

Job Description Example
Our company is looking for a contract administration. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for contract administration
  • Strong administration and organisational skills with the ability to multi-task
  • Knowledge and understanding of accounting/finance procedures
  • Intermediate skills in Adobe Creative Suite an advantage​
  • College degree in business from a well-known university is preferred
  • Monitor and execute day-to-day workflow activities and control reports, managing medium to complex exception handling activities
  • Work collaboratively with project groups, Information Technology and cross functional teams as a Subject Matter Expert (SME)
  • Exercise independent judgment to investigate workflow discrepancies and take necessary actions to resolve, including working with other internal functional teams as needed
  • Works with manager and team members to develop and implement team level plans addressing communication, leadership, technical skills training, and increasing industry knowledge
  • Monitoring progress in relation to scheduling and critical path analysis
  • Preparation or participation in the preparation of key writings documents for contracts
Qualifications for contract administration
  • Understanding of contracts and negotiations
  • Associate degree in business administration or equivalent work experience
  • Type of work experience required – business, contract or sales related experience
  • Exhibit a solid understanding of contracting principles, practices, rules, regulations and procedures of government/defense, including the laws and regulations governing federal, commercial and international business transactions, , federal acquisition regulations (FAR), the sale of commercial items in the federal market, applicable export regulations (ITAR/EAR)
  • Proficiency with computer systems and Microsoft related software including Microsoft Project and data manipulation skills
  • Responsible for having a solid understanding of your contract requirements and managing these requirements in accordance with applicable Directives and procedures to meet Program goals
3

Contract Administration Job Description

Job Description Example
Our growing company is looking for a contract administration. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for contract administration
  • You will ensure effective control of your own workflow to ensure all transactions are processed in line with cut-off times and all cash transactions are book kept and reconciled accurately in a timely fashion
  • When required, you review and monitor the Cash Administration inbox and payment’s database ensuring that all payment requests and queries received are reviewed, fully authorised and with valid information
  • Communication and training will be undertaken regularly with Private Client Fiduciary Services
  • You will meet with managers and supervisors regularly to review errors and queries and close gaps in training
  • You will reduce risks by adhering to established departmental standards, policies and procedures at all times
  • Interface with suppliers to resolve contract pricing discrepancies the final verification of contract pricing
  • Organize and maintain records
  • Procurement of stationary and other office supplies
  • Assist in Asset Management (Purchase, disposal)
  • Coordinates and schedules events, conferences, meetings, travel, conference rooms, lunch etc
Qualifications for contract administration
  • Capable of guiding your team through contractual matters using your contracting experience and established processes
  • Knowledge of the Federal Acquisition Regulation (FAR) and its agency supplements
  • Develop goals, objectives and standards for a work unit
  • Write policies and procedures, prepare complex reports and recommendations
  • Must have excellent oral and written communication skills to interact effectively with individuals of significant importance representing outside organizations and/or within the company
  • Ability to work well under constantly changing deadlines and priorities and within a team environment
4

Contract Administration Job Description

Job Description Example
Our company is growing rapidly and is looking to fill the role of contract administration. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for contract administration
  • Assist management in reviewing and formulating Policies for Admin & Travel
  • Distribution of fuel coupons and maintaining relevant records
  • Staff attendance downloading and weekly reports updating
  • Ensure timely and appropriate hotel arrangements for staff and visitors in Sri Lanka
  • Assist staff with hotel reservations when travelling outside Sri Lanka (hotel booking will primarily remain the responsibility of the employee or the host operations)
  • Negotiate travel deals/arrangements with travel agencies and identify approved travel agent partners for Damco to work with
  • Handle all visa requirements for visitors and assist staff travelling abroad with their possible visa requirements
  • Assist expatriate staff in acquiring business and visit visa, work permits
  • Assist HR team in various initiatives and activities
  • Register new customer in the system and update customer database
Qualifications for contract administration
  • Understanding and application of contract administration principles, concepts, practices, and standards expected
  • Requires basic contract clause understanding including knowledge of commercial contract terms and conditions, statements of work, NDA’s
  • Prefer experience with contract database technologies
  • 12 years work experience in contracts or related field and Bachelor’s Degree, 10 years with Masters
  • Highly proficient in Contract Administration and able to work in a team environment with a minimum amount of direct supervision
  • Experience developing solutions to complex contracting issues, which require the regular use of ingenuity and innovation
5

Contract Administration Job Description

Job Description Example
Our company is growing rapidly and is looking for a contract administration. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for contract administration
  • Support team activities
  • Assist any ad-hoc tasks assigned by team lead
  • Handling external customers and internal employees
  • Handling and greeting visitors, visitor access card for overseas office visitors
  • Handling employee access card
  • Handling mailing services, courier and office messenger
  • Coordinate with Building Customer Services and Security team
  • Managing stock and ordering daily products
  • Handling administration tasks such as Restaurant booking, Printing and Binding
  • Handling HR tasks and other tasks as assigned
Qualifications for contract administration
  • Cost management experience is a must
  • Bachelors Degree and at least 5 years of paralegal experience or equivalent
  • Ability to demonstrate Excellent Organization, Communication, and Leadership Skills
  • Position based in St
  • Understanding and application of government contract administration principles, concepts, practices and standards
  • Working knowledge of construction contract accounting

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