Team Assistant Resume Samples

The Guide To Resume Tailoring

Guide the recruiter to the conclusion that you are the best candidate for the team assistant job. It’s actually very simple. Tailor your resume by picking relevant responsibilities from the examples below and then add your accomplishments. This way, you can position yourself in the best way to get hired.

  • Craft your perfect resume by picking job responsibilities written by professional recruiters

  • Pick from the thousands of curated job responsibilities used by the leading companies

  • Tailor your resume by selecting wording that best fits for each job you apply

JO
J Oberbrunner
Johanna
Oberbrunner
6469 Cathy Light
Los Angeles
CA
+1 (555) 309 2823
6469 Cathy Light
Los Angeles
CA
Phone
p +1 (555) 309 2823
Experience Experience
04/2014 present
Chicago, IL
Personal / Team Assistant
Chicago, IL
Personal / Team Assistant
04/2014 present
Chicago, IL
Personal / Team Assistant
04/2014 present
  • Sharing cover of annual leave/ absence with other Personal Assistants
  • Manage diary
  • Manage expenses
  • Diary Management
  • Management of dept files
  • Domestic and International travel management
  • Interaction with senior management, external clients and colleagues through face to face interaction, telephone and e-mail contact
03/2008 11/2013
Chicago, IL
PA / Team Assistant
Chicago, IL
PA / Team Assistant
03/2008 11/2013
Chicago, IL
PA / Team Assistant
03/2008 11/2013
  • Diary and access - Provide proactive, intelligent and accurate diary management to support a balanced schedule and support effective time management
  • Providing team assistant support within Global Markets trading floor
  • Arrange travel, accommodation and make restaurant reservations for the Director of IC and the Heads of Department
  • To manage the use of the team iPads
  • Manage travel bookings and logistics
  • Manage Outlook calendar for MDs
  • Meet and manage visitors to ensure best impression and positive image presented
03/2002 02/2008
Boston, MA
Team Assistant
Boston, MA
Team Assistant
03/2002 02/2008
Boston, MA
Team Assistant
03/2002 02/2008
  • Assisting the HR managers with recruitment; processing STL's, arranging work stations and assisting with on-boarding
  • Working with another Finance Team Assistant, provide ad hoc support at peak periods including assisting at quarterly investor events and cover holiday
  • Work closely with General Managers executive assistant
  • Assist with general Management information and ad hoc project work
  • Manage key administrative assistance to the General Manager, Events
  • Providing high level administrative and personal assistant support to the assigned leaders/managers and the members of the department
  • Support account managers with business development pipeline and the new and annuity engagement management
Education Education
Bachelor’s Degree in Professionalism
Bachelor’s Degree in Professionalism
Baylor University
Bachelor’s Degree in Professionalism
Skills Skills
  • Excellent interpersonal skills, being highly motivated with strong initiative. Being a team player with strong ethic
  • Ability to build strong professional networks
  • Strong attention to detail as well as solid organization/time management skills
  • Good communication and problem solving skills with an ability to liaise professionally with various internal and external clients
  • Ability to work to deadlines and be able to assimilate information/instructions quickly
  • Excellent attention to detail and good time management
  • Organised with excellent attention to detail and strong time management skills
  • Able to manage multiple tasks, stakeholders and outcomes; able to focus on delivery within tight timeframes and ensure quality output
  • Excellent written skills and ideally a good knowledge of PowerPoint
  • Excellent organisation skills: ability to plan and organise work so that it is efficient and effective; ability to juggle conflicting priorities
Create a Resume
1

PA & Team Assistant Resume Examples & Samples

  • Co-ordinating and arranging meetings across businesses, senior level executives with optimum efficiency, sensitivity and reliability
  • Organising internal and external meetings and presentations, fully facilitating these meetings where necessary (e.g. with set up and coordination, hospitality, AV equipment etc)
  • Coordinating exceptionally busy diaries
  • Fielding all phone calls, directing as appropriate and where possible answering queries/transferring calls to other points of contact
  • Processing all expenses using SAP accurately and in timely fashion
  • Producing detailed agendas for travel for VP and team
  • Assisting with the preparation of presentations (PowerPoint/Word)
  • Taking minutes from meetings
  • Assistant with general office management as and when required, including ordering stationary, refreshments for specific events etc
  • Raise POs through SAP
  • Assisting the other team PA as and when needed
  • Ad-hoc personal duties
  • Experience as a PA at Senior Executive level
  • Experience of working within a complex, high workload, fast paced environment
  • Experience of working within an international organisation (a distinct advantage)
  • Highly organised with the ability to work in a pressurised environment and meet strict deadlines
  • Calm & organized persona
  • Strong team player, highly collaborative with other EAs across the company
  • Professional, friendly and collaborative approach
  • Ability to work effectively and professionally with senior stakeholders
2

Team Assistant Intern Resume Examples & Samples

  • Support toexecutives and their teamdirectly
  • Help with travel booking and arrangement
  • Help with scheduling and maintainance of calendar
  • Process domestic/international expense report
  • Prepare for business correspondence
  • Assist in some translation as needed
  • Fluent spoken and written in both English and Chinese
  • Proficiency with MS Office (Excel, Word, PowerPoint, Outlook, etc.)
  • Strong sense of responsibility
  • Able to work at least 3 days( weekdays) per week
  • Able to work at the position for at least 6 months
  • Graduation date is not earlier than June, 2015
  • Must be eligible to work in the PRC
  • Some internship experience in multi-nationals is preferred
  • Full-time university student working for bachelor degree
3

Team Assistant / EA Resume Examples & Samples

  • Effectively manage emails for Head of Investments and maintain all diary appointments
  • Coordinate and schedule audio and video conference calls and meetings with multiple participants and across multiple international locations
  • Arrange international and domestic travel for all Investment team members as required (working with corporate travel agent)
  • Collate and distribute papers for a broad range of client and investment related meetings
  • Prepare presentations and make amendments to presentation materials as required
  • Word processing & Desktop Publishing – format documents within corporate visual identity guidelines, printing & binding of documents
  • Process monthly Corporate Amex expenses for the Head of Investments and broader Investments
  • Assist the Investment team with all aspects of their day to day administrative activities
  • Other adhoc administrative duties
  • A minimum of 5 years’ experience as an Executive and/or Team Administration Assistant within a professional or financial services environment
  • Prior experience in handling sensitive and confidential client material
  • Advanced knowledge of Microsoft Word, Excel, PowerPoint and Outlook
  • Excellent time management and organisational skills
  • Experience dealing with business stakeholder at all levels within an organisation
  • High level of energy, self-motivation and determination to identify effective solutions and solve problems
  • Demonstrated passion for teamwork and being an integral part of a successful Investments team
  • Strong initiative and a pro-active approach
4

Team Assistant Resume Examples & Samples

  • Answer phones, send faxes, scan documents, print and bind presentations, set up conference calls
  • Organize trips and meeting schedules for the CCS team in Moscow and numerous visitors from UBS in London and New York
  • Generate internal and external correspondence, follow up on meetings, provide support in regular reporting documentation
  • Work with Microsoft Office suite
5

Team Assistant Resume Examples & Samples

  • Assist with general management, coordination and communications across the Equities business and Business Unit Management team where required
  • Secretarial support as required
  • Arranging / Assisting with both domestic and international travel
  • Handle routine correspondence and decision making locally and globally
  • Prepare information and presentations using Word, Excel and Powerpoint
  • General administrative duties including arranging meetings, maintaining business supplies, collating and dispatching documents, filing etc
  • Inputting Client meetings and events into In-house Velocity system
  • Assist with the processing of all expenses including processing invoices for payment via Procure to Pay system and managers Diners bills using Concur system
  • Maintain VOE budget
  • Ordering Friday staff drinks on behalf of the VOE Committee
  • Ordering office supplies when needed
  • Maintaining the kitchen supplies
  • Distribution of incoming / outgoing mail
  • Co-ordinate monthly Controls meetings for Equities and Fixed Income when required
  • Minute taking for the monthly Controls meetings
  • Relieving and back up other EAs when they are on leave and as required
  • Intermediate to advanced PC skills including Word, Excel, Powerpoint and Adobe
  • Professional presentation
  • Flexible attitude and ability to remain calm under pressure
  • Time management skills and highly organised
  • Ability to use own initiative
  • School Certificate / HSC
  • Secretarial studies
  • At least 3 years Personal or Executive Assistant experience
6

Team Assistant Resume Examples & Samples

  • Clerical and administrative support for the Merchandise Product Development Team
  • Manage SAP POs for all development tooling and testing charges including follow-up with vendors in handling invoices and settlements
  • Co-ordinate and consolidate Merchandise samples
  • Assist in team meetings
  • Co-ordinate and liaise various team activities with other Teams / LOBs
  • At least 1-2 years relevant experience
  • Basic understanding about the Product Development team’s roles and responsibilities
  • Basic knowledge in product development and merchandising cycle
  • Good communication skills with team mates, vendors, suppliers and testing labs
  • Excellent in Words, Excel and Power Point
  • Fluent in English, Cantonese and Mandarin
7

Personal / Team Assistant Resume Examples & Samples

  • Manage diary
  • Book travel
  • Organise team meetings, including agenda development, minute taking and actions follow up
  • Manage dept budget including processing all invoices
  • Support on CEEMEA Operational projects – including minute taking and action follow up (ie: Russia Ad-Ban)
  • Liaise with senior management across, organising multiple meetings
  • Organising and running off-sites for the team and wider CEEMEA business
  • Working within the Castle structure to submit and all details of new and approved channel launches
  • Ad hoc projects
  • Management of dept files
  • Manage expenses
  • Developing slides and support with power point presentations
  • Co-ordinating management /storage of legal due diligence documentation across M & A projects
  • Managing diary/co-ordinating stakeholders and arranging calls/meetings for global matters and projects
  • Supporting with amendments to legal templates and co-ordinating execution of legal documentation
8

Team Assistant Resume Examples & Samples

  • Diary management including: arranging team meetings and functions as required, screening and directing incoming telephone calls and arranging domestic and international conference calls
  • Good command of English
  • Excellent PC skills – MS Words, Excel and PowerPoint
  • Strong attention to detail, highly organized and motivated
  • Hardworking, Team Player
9

Team Assistant Resume Examples & Samples

  • Manage the diary of the direct line manager
  • Organise meetings and functions for the team including logistics arrangements
  • Liaise with the in-house travel agent to do travel bookings for team members for domestic and international trips and follow the required travel approval process
  • Participate in team meetings to take minutes of the meetings
  • Ensure that minutes are typed and approved by the meeting chair and distributed
  • Print and bind presentations or newsletters or other material
  • Take charge of office moves for team members including liaison with building management and IT
  • Take charge of general office administration
  • Ensure that adequate reserve stock is ordered
  • Build and maintain a contact database for the team and ensure that data is kept current
  • Maintain project documentation for departmental projects, ensure that documents and reports are adequately completed
  • Maintain files for team documentation
  • Record and relay telephone messages for team members who are out of the office
  • Type correspondence, management reports or other documents on request from the line manager or team member
  • Arrange catering for team events, ensure that the line manager approves orders prior to placing them
  • Ensure that the teams pause area is kept neat and clean by following up with cleaning staff
  • Receive, open and distribute mail after logging the items according to the set procedures
  • Arrange documentation to be sent to archives and retrieve documents from archives when needed
  • Request quotes from approved suppliers and generate purchase orders
  • Follow up with vendors for the delivery of items, check the invoices against items received from vendors
  • Obtain signoff on invoices from the cost centre owner and submit to accounts payable for payment
  • Follow up with accounts payable when vendors advise that they have not been paid
  • Review entries passed against the departments cost centre
  • Request team members to submit supporting invoices for corporate credit card expenses
  • Complete the reconciliations obtain the individuals signoff and submit for processing
  • Request cost centre reports from Finance, check the budget run rate and highlight over and under-spent items to the cost centre manager
  • Grade 12 or equivalent NQF level 4 or higher qualification
  • Minimum two (2) years working experience in an administrative role
  • National Diploma in Office Administration or Project administration or equivalent NQF level 5 or higher qualification
  • Experience working within a banking environment
  • Preference will be given to South African Citizens and Permanent residents of South Africa in possession of proof of permanent resident status
10

Team Assistant, Zurich Resume Examples & Samples

  • Calendar management, including scheduling of appointments across multiple time zones, arranging rooms, video conferences and audio facilities
  • Coordination of travel arrangements and itineraries
  • Processing of expense reports in a timely manner
  • Logistics and premises co-ordination and support
  • Ad hoc tasks
11

Team Assistant, Asset Management Resume Examples & Samples

  • Coordinating product specialist road-shows including printing materials, meeting administration, transfers and itineraries
  • Expense claim processing, invoice processing and payment management
  • Arranging domestic and international travel, arranging meetings with internal and external parties and answering and covering phone lines
  • Maintaining Compliance records, GST records and liaising with the Finance team in Singapore
  • Managing technology equipment requests, team technology requirements and CRM system data input and maintenance
  • Limited event management input including liaising with the Corporate Event Management Team
12

DSI Team Assistant Resume Examples & Samples

  • Full diary management, management of travel and expenses for the Head of Data
  • Own, manage and deliver administrative support for the Team, ESP requests, resource bookings and replenishment of tools/equipment/stationary
  • Support the wider team with administrative tasks
  • Have an executive understanding of the DSI business areas, act as a main reference point, resolve queries and provide solutions where possible, otherwise channelling to appropriate area and following up where appropriate
  • Assist the Head of BIIS when the PA is on leave and provide onsite support when visiting the UK including, full diary management, taking ownership and management of the day to day appointments, ensuring the manager is always in the correct place at the right time with relevant papers and analysis as appropriate
  • Build and maintain a professional relationship with all key stakeholders and contacts
  • Manage and take the lead with all administrative responsibilities including filing, printing and binding of documents etc for the team
  • Take ownership of all Resource Bookings for all catering and room booking requirements
  • Act as an Ambassador to the DSI and BIIS Business area; displaying the values at all times tenaciously and readily available to offer assistance and advice were necessary to the wider team
  • Coordinate team events, weekly meetings, travel arrangements, offsite meetings and all supporting resources
  • Management of administration relating to perm recruitment, contractors and suppliers
  • Assist Data Leadership Team company expenses and process in a timely manner. In addition, coordinate and process invoices for payment
  • Strong communication skills verbal and written
  • Strong team player, approachable
  • Ability to prioritise and identify critical priorities
  • Forward thinking/planning
  • Management of confidential information
  • Ability to use initiative and be proactive
  • Highly organized and efficient
  • Book travel arrangements, plan itineraries, visas, foreign currency, medical requirements etc as needed
  • Comfortable working for/with people at a very senior level
  • Able to use their own initiative, for example, to decide what information will be needed for forthcoming meetings, events etc
  • Comprehensive knowledge in the following applications - MS Office (incl. Outlook, Word, Excel and PowerPoint), SAP e-Expenses, HR online tools and BTR/People Fluent for recruitment systems, eProcurement for PO raising / OM (organisation Management) - assist the team when required using these applications
  • Extensive experience within a PA/administration role, preferably within the Financial Services sector
13

Team Assistant Resume Examples & Samples

  • General administrative support (phones, maintaining files, distributing mail, scheduling meetings, coordinating travel arrangements, etc.)
  • Maintain calendars in Outlook
  • Prepare travel and expense statements ensuring that items fall within specific guidelines
  • Coordination of internal and external meetings including meeting and greeting visitors
  • Deal with internal and external clients as well as intermediaries at senior levels
  • Assist with various marketing and recruiting initiatives
  • Write/edit department communications (i.e., e-mails, v-mails, Taking minutes)
  • Create documents (i.e., PowerPoint presentations, Excel spreadsheets, etc.)
  • Cover for colleagues in their absence
  • Help with ad-hoc requests from various Investment Professionals
  • Minimum 5 years experience as a PA in a banking or corporate environment
  • Organized, efficient, detail-oriented, and highly motivated
  • Maintains a positive attitude and a customer service orientation
  • Has the ability to prioritize and remain flexible as priorities change
  • Has the ability to take on multiple and varied projects
  • Has a team orientation
  • Technically proficient in MS Word, Excel, PowerPoint and Outlook
  • Demonstrate confidence and professionalism
  • Fluency in English and German
14

Team Assistant Resume Examples & Samples

  • Providing support to Head of GIA Poland as required, including budgetary management and cost control
  • Providing the team with administrative support (follow-up / reminders on pending tasks, timesheets, expenses, ad hoc / project tasks etc.)
  • Organizing regular meetings, workshops and events (agenda, presentations, minute taking and follow-ups)
  • Coordinating audit calendar, travels, tasks and resource allocation
  • Managing of new joiner / mover onboarding and leaver checklist
  • Maintaining GIA internal platform and SharePoint
  • Regular management reporting (MIS) – for GIA Poland management and other stakeholders
  • Quality assurance reviews
15

Team Assistant Resume Examples & Samples

  • Manage the diary of the Heads, reminding them of future commitments and matters requiring attention
  • Organise meetings and functions for the team including logistics arrangements such as venues, menus, travel arrangements, etc
  • Participate in team meetings to take minutes of the meetings. Ensure that minutes are typed, approved by the meeting chair and distributed
  • On request from any team member, print and bind presentations or newsletters or other material
  • Take charge of general office administration including ordering of stationery and groceries, restocking printers etc. Ensure that adequate reserve stock is ordered
  • Maintain project documentation for departmental projects on request
  • Ensure that documents and reports are adequately completed by team members
  • Type correspondence, management reports or other documents on request from the line manager or any team member
  • Arrange catering for team events as requested. Ensure that the line manager approves orders prior to placing them
  • Ensure that the team's pause area is kept neat and clean by following up with cleaning staff
  • Based on requests from team members, request quotes from approved suppliers and generate purchase orders
  • Follow up with vendors for the delivery of items. Check the invoices against items received from vendors
  • Obtain signoff on invoices from the cost centre owner and submit to accounts payable for payment. Follow up with accounts payable when vendors advise that they have not been paid
  • On a monthly basis, review entries passed against the department's cost centre
  • Investigate and resolve any unknown entries with the Accounts Payable department
  • On a monthly basis, request team members to submit supporting invoices for corporate credit card expenses. Complete the reconciliations, obtain the individuals signoff and submit for processing
  • On a monthly basis request cost centre reports from Finance. Check the budget run rate and highlight all over and under-spent items to the cost centre manager
  • (NQF level 4) : Grade 12
  • Office administration diploma
  • Good Matric pass with English
  • At least 2 years working experience in an administrative role
  • Some experience working in a bank
  • Planning and organising
  • MS Office (E-mail, Excel)
  • Verbal and written communication
16

Team Assistant Resume Examples & Samples

  • To act as the main point of contact for VP and Directors. In particular, to manage the interface with executives at CEEMEA/West SMT level
  • To provide full administrative support and diary Management for VP and Directors
  • Manage travel
  • Make travel, transport & hotel arrangements and arrange travel itineraries and organise expenses
  • Organise visa’s where necessary
  • Check and keep track of air miles, travel insurance and other schemes
  • Manage the information and documentation that comes through the office
  • Answer telephone and screen calls, route callers, take detailed messages, respond to internal and external enquiries, and provide information within scope of authority
  • Prepare purchase orders and cheque requisitions if required and prepare, submit and track monthly expense claim
  • Independently take on a range of projects and tasks delegated by the SVP
  • Collate and edit routine reports
  • Research & compile information when required
  • Take a proactive approach in understanding the business strategy
  • Keep up to date contact & address database
17

Team Assistant Resume Examples & Samples

  • Checking and approving timesheets and expenses for contractors on PeopleFluent
  • Running weekly Navigator reports to ensure EDT have correctly completed timesheets, chasing late timesheets and assisting any queries in relation
  • Scheduling of interviews for roles within the EDT - liaising with interview candidates, scheduling of interviews, booking meeting rooms, collating and chasing post interview feedback
  • Onboarding new starters, provision of a BRID number, email address, building pass and induction, IT equipment, mobile phone if permanent
  • Off-boarding leavers, ensuring an email to the leaver is sent out in advance and collecting any IT kit, building pass, phones and corporate cards
  • Ensuring the team OM is accurate and up to date – adding and removal of OM boxes for new starters and leavers via the MyHr Portal
  • Assisting with the procurement of MacBooks, Thunderbolt screens and other test devices, maintain the assets log and be responsible for check-in and out of devices. Ensuring all devices are correctly asset tagged
  • Dealing with agency invoices, processing and creating Purchase Orders
  • Keeping track of team holidays and sick leave
  • Ordering team stationery
  • Dealing with any team queries, emails and acting as a point of contact
  • Coordinating team to ensure timely completion of required training
  • Ensuring the EDL distribution list is up to date
  • Efficient document and user management on HighQ, including managing user permissions when onboarding/ off boarding members of staff
  • Organize EDL team meetings at internal/external venues. Liaise with internal/external contacts to agree suitable locations, dates and times etc
  • Booking rooms/catering for the Design Directors when required
  • Registering and collecting external visitors
  • The logging of Brand Clinics, recording attendance and sending out reminders to those who are required to attend
  • Processing purchase orders, where applicable
  • Any adhoc duties
  • Good working knowledge of MS Office e.g. Outlook. Word, PowerPoint, Excel
  • Good level of numeracy needed for budget figures/expenses
  • Time management skills – ability to plan effectively and co-ordinate different work streams to deliver work on time
  • Ability to work autonomously
  • High levels of initiative and problem solving
  • Passion and integrity
18

PA / Team Assistant Resume Examples & Samples

  • Extensive diary management, this includes, external and internal meetings globally, arranging steering committees both fortnightly and monthly, off-sites, full day workshops, dealing with all onsite IT support and catering services
  • Ensuring all agenda, packs and materials are complied and printed beforehand, following up on actionable items and ensuring deadlines are met
  • Managing and prioritising inbox email, flagging urgent items as required
  • Arranging complex global travel, liaising with internal and external contacts for all bookings and meetings. Arranging all required Visa and passports; ensuring detailed itineraries are prepared along with briefing packs
  • Logistics for all meetings (including multiple MD level meetings) i.e. room bookings, VC requirements, both within UK and globally
  • Expense reports and arranging payment for invoices
  • Working along side other PA's within the team to provide cover when required
  • On boarding new joiners and arranging seating requirements
  • Raising and chasing to completion all appropriate hardware, software and process requests
  • Keep email distribution lists and chat channels up to date
  • Maintaining departmental records, e.g. employee contact details, database
  • Dealing with confidential and private information with sensitivity
  • MS Office: Extensive use of Word, PowerPoint, Outlook, Excel
  • Sharepoint or other file sharing software
  • Flexible and organised approach
  • Well organised and ability to prioritise effectively
  • Proactive and flexible - arrangements will change and need re-organising at short notice
  • Essential
  • Ability to work under pressure with tight deadlines
  • Polite and friendly phone manner
19

Ficc Team Assistant Resume Examples & Samples

  • Co-ordinate schedule arrangements and travel booking for team members
  • Properly, timely and accurately hand team reimbursement issues, including invoice collection, application form fill in and send to related Finance dept etc
  • Able to manage a multitude of tasks effectively, efficiently with minimal supervision
20

AM, PA / Team Assistant, ENO Resume Examples & Samples

  • Provide daily support to 10 professionals, as well as back up assistance to the whole team
  • Team phone coverage
  • Extensive expense processing, reconciliation of monthly Amex statements
  • Confirming meetings to internal and external parties
  • Arranging conference calls/video conference bookings
  • International Travel planning/booking/preparation of itineraries/visa applications
  • Car bookings
  • UK and International courier arrangements
  • Data entry and business contacts management
  • Preparing hard copy materials for internal/external meetings
  • Professional demeanour at all times
  • Excellent administration skills and attention to detail
  • The desire to always go the extra step and to deliver a consistently high level of work, no matter how big or small a task
  • A true team player. Must demonstrate a sound ability to work and communicate with colleagues and clients at all levels of seniority
  • Anticipating requirements and acting on this accordingly
  • Excellent written and verbal communication skills – the successful candidate will be communicating directly with our key clients via email and telephone. Proof reading and spell checking are a must
  • Good working knowledge of Microsoft outlook/office
  • Experience in a related environment is preferred
21

Team Assistant Resume Examples & Samples

  • To manage diaries for Heads of Product and key team members
  • To provide general operational support to the teams, eg on business initiatives, project work and day-to-day operational activities
  • To produce high quality documentation for a variety of forums including team and management meetings
  • To provide first level IT assistance and act as principal authoriser for all IT asset/software/hardware/accounts requests for department via the Service Technology Centre portal
  • To manage a pool of IT/telephony assets to meet the needs of the departments, analysing asset usage reports and providing quarterly forecast vs actual information to BBC North Campus Operations Manager to ensure that asset usage and ownership is accurately recorded
  • To maintain a rolling plan/forecast of transient accommodation demand for the department in order to uphold company principles and ambitions around a shared, flexible and mobile working environment
  • Proven ability to work in a team environment and to communicate effectively with a range of people and at all levels of the BBC
  • Strong written communication skills - able to compose documents and reports without detailed supervision and to ensure they are factually, numerically and grammatically accurate
  • Can act on own initiative and demonstrate tenacity and resourcefulness
  • Experience of devising and maintaining office/administrative systems and maintaining databases using a range of IT applications
  • Previous experience of working with SAP, in particular raising/amending Purchase Orders and arranging payment of invoices
  • An understanding of the importance of timely information and reporting without compromising on quality
  • Absolute discretion when dealing with sensitive and/or confidential information
  • A flexible and pragmatic approach to supporting the wider operational environment
22

Team Assistant Resume Examples & Samples

  • Organise travel itineraries
  • Meeting coordination and preparation
  • Handling incoming and outgoing telephone calls
  • Liaising with internal colleagues and external clients at all levels to organise meetings and events
  • Administration duties
  • Previous experience supporting a team is essential
  • Advanced Outlook, Intermediate PowerPoint, Word and Excel is beneficial
23

Experienced Team Assistant Resume Examples & Samples

  • Provide a positive and active support function to facilitate the London team in the achievement of targets
  • Update and accurately manage computer system and log client data, to provide accurate information to both clients and the London Team
  • Provide sound administrative skills (including diary management) and excellent communication skills
  • Meet and greet clients into the office
  • Ability to assist in preparing mailshots
  • Ensure the highest level of customer service is delivered at all times
  • Build and maintain key working relationships within the company
24

Team Assistant Resume Examples & Samples

  • Coordinated internal/ external meetings and conference calls
  • Handle phones calls
  • Recorded and transcribed meetings
  • Arranged complex international travel
  • Processed expense and credit card claims
  • Head of all secretarial/reception staff including recruitment, training them on presentation and research production and running their annual review appraisals
  • Assisting with the set up of the London office
  • Ordering stationery for the office and updated IT equipment
  • Monitoring and approval of expenses claims
  • Company secretarial services (agendas, minutes, companies' files and registers),
  • Book-keeping and accounting of two companies, including invoicing, online banking, reconciliations, as well as managing external audits
  • Researched and implemented insurance policies -contents, public and employee liability, health and travel
  • Approved monthly invoices, maintained petty cash
  • Preparing material for management committees and Board meetings
  • Ability to prioritize under stressful situations
  • Advanced project and time management skills
  • Professional manner
  • Action oriented/proactive approach
  • Exceptional telephone management skills and etiquette required
  • Proactive; must take initiative in learning and applying new skills
  • Advanced-level skills in Microsoft Outlook, Word and Excel
25

Team Assistant Resume Examples & Samples

  • Internal and external correspondence
  • Preparing and maintaining texts, statistics and presentation documents
  • Purchasing and administration of materials and forms
  • Management of invoices
  • Arranging of meetings / events / travel organization / calendar organisation
  • Processing of incoming and outgoing mail and materials management
  • Request and distribution of Real Estate documents, valuations to internal and external partners
  • Proven track record of relevant work experience in similar sectors
  • Excellent English skills (written and verbal)
  • Ability to cope with multiple demands on time and prioritize accordingly
  • Highest attention to detail
  • Excellent interpersonal and communication skills; ability to be clear and concise when passing on information
26

Team Assistant Resume Examples & Samples

  • Extensive calendar organisation
  • Handles high volume of phone calls and emails and relays information in a timely manner
  • Coordinates travel arrangements and is responsible for timely and accurate processing of all client and travel related expenses
  • Works on ad-hoc projects while maintaining work flow and miscellaneous general office duties and administrative support
  • Provides marketing support including coordination of analyst marketing days with sales, assistance in filling investor roadshows and managing client distribution lists
  • Proactive in managing client database and distribution lists and keeping track of client coverage changes
  • Extensively involved in coordination of corporate events for both teams, including full organisation of large Financials conference for the Insurance day of the event
  • Demonstrates tenacity, dependability, a sense of urgency and high attention to detail
  • Ability to multi-task and prioritize a variety of time-sensitive tasks
  • Must be articulate and resourceful and display a consistent,
  • Professional degree of communication skills
  • Will be a team player that works well under pressure
27

Experienced Team Assistant Resume Examples & Samples

  • To provide efficient and effective secretarial and clerical support. To provide support across the full range of the manager's responsibilities and to deal with most queries that arise using own initiative
  • To be the first point of contact for information and enquiries relating to the Head of department
  • To ensure that enquiries/requests are dealt with professionally, following up as appropriate and referring to line management as necessary
  • To ensure the highest levels of confidentiality and discretion at all levels
  • To liaise with Heads of Genres and Services, Executive Board members, Independent Producers and other external agencies as required to organise appointments and events
  • To manage diaries, arrange meetings and organise any facilities and travel arrangements as required
  • To support and collaborate with other Assistants to ensure the smooth running of the BBC
  • To carry out general research as required by the Head of department
  • To maintain and recreate as necessary office & database records and implement new procedures to ensure the smooth running of the area
28

Team Assistant, Wealth Management Melbourne Resume Examples & Samples

  • Prepare and process monthly AMEX statements using Concur
  • Book all domestic and international travel for the Leadership team and greater Aligned Distribution team
  • Diary management for the Aligned Distribution Leadership Team
  • Manage all room bookings for NSW/VIC based staff via the global booking system
  • Prepare agendas for Leadership meetings and offsites, as well as monthly team meetings
  • Manage all guest relation requests for the Aligned Distribution team
  • Manage client register (for audit requirements)
  • Order and distribute all stationery needs for NSW & VIC
  • Manage new starter on boarding for Aligned Distribution
  • Process all Aligned Distribution invoices and statement of work requirements through P2P
  • Assist in arranging client PD days
  • Meet and greet clients when meetings take place in the Macquarie office
  • Order and manage all procurement needs for Aligned Distribution
  • Provide adhoc support to the Business Manager when required
  • Assist in adhoc Aligned Distribution events
29

Team Assistant Fmg Resume Examples & Samples

  • Managing multiple calendars including booking meetings, managing conflicts, booking rooms
  • Processing monthly Amex expense claims for managers in Concur
  • Assistance with preparation of PowerPoint presentations, formatting documents, agendas etc for the team
  • Assistance with organising events/offsites/onsite workshops for the team
  • Assistance with coordination of team meetings including booking conference rooms, arranging catering
  • Printing, binding, scanning
  • Answering general queries
  • Ordering stationary and monitoring stock
  • Manage team Cabcharge spreadsheets
  • Assistance with staff on boarding
  • Strong Microsoft office applications knowledge
  • 2 year's work experience, preferably within a busy administrative role
30

Team Assistant Resume Examples & Samples

  • Diary management, co-ordination of meetings & appointments, answer telephones
  • Management of general building queries from numerous stakeholders ensuring timely and accurate responses are given
  • Assistance with co-ordination of events within the building including management of an events calendar
  • Processing expense reimbursement and invoice payments
  • Assistance with collation of presentation material
  • Providing back-up/holiday support to other assistants in the group; and
  • Ad hoc administration support for the broader team
  • Previous experience supporting a team across a range of levels within the organisation, preferably in a Corporate Real Estate environment
  • Strong organisational and communication skills
  • Confident, proactive and professional manner and ability to build a strong network of contacts
  • Have a "no task is too big or small" attitude and flexibility to adapt to a variety of tasks
  • Good judgement and discretion on confidential matters
  • Show initiative and the ability to work independently as well as part of a team
  • The ability to balance conflicting priorities and remain calm under pressure
  • Willingness to learn new skills; and
  • Proficient knowledge of MS Outlook, Word, Excel and PowerPoint
31

On Site Team Assistant Macquarie Group Resume Examples & Samples

  • Liaising with candidates to organise interviews including room bookings, diary management of interviewers and sending out confirmations
  • Uploading candidate profiles and documents to an electronic tracking system accurately and efficiently
  • Coordinating the on-boarding process for new employees with Macquarie which covers managing requests for system/building access, undertaking reference checks, coordinating pre-employment screening, preparing contracts and working with the Payroll team
  • Building effective professional networks with various stakeholders across the business in order to ensure a superior on boarding experience for new employees and to stay up to date with any changes to processes
  • Preparing invoices, expense reimbursements and monthly AMEX expenses for the team
  • Assisting with reports and presentations using the Microsoft Office suite
  • Ad-hoc administrative duties
  • Strong time management skills and the ability to manage conflicting priorities independently
  • Willingness to embrace change and have an agile approach to adapting plans and strategies quickly when necessary
  • The ability to communicate effectively across all levels and seek solutions to issues pro actively from other colleagues or stakeholders
  • Superior communication skills that result in establishing strong professional working relationships, both internally and externally
  • Immaculate personal presentation
  • A proven track record in a similar role and exposure to Banking or Financial Services will be highly regarded
32

Team Assistant Resume Examples & Samples

  • Diary management, business itineraries
  • Managing and screening incoming calls, maintaining a call log to ensure important calls are followed up
  • Email monitoring and appropriate actions on emails requesting actions
  • Other ad-hoc tasks such as help with presentations (formatting, letters and reports
  • General secretarial duties, including photocopying, faxing, filing and archiving, ordering magazines, stationery, payment of invoices, arranging couriers, etc
  • Arranging meetings / conference calls (internal and external) and ensuring a meeting room is booked
  • Good telephone manner, to ensure the bank is represented in a professional way
  • Travel booking, visa requirements
  • Processing and thoroughly checking expenses
  • Maintaining holiday and absence records
  • Editing and distributing internal and client documentation and reports
  • Other ad-hoc tasks requested by team members
  • Headcount : updating team organisation charts and reviewing headcount reports
  • Co-ordinating the new joiner process (hardware and software requests)
  • Running Scan reports for team head and team
  • Assist with new joiners, setting up with IT and systems etc
  • Other projects such as Events
  • Covering for other assistants lunch rota and telephone lines when necessary
  • Covering for other assistants holiday and illness when required
  • Close liaison with the other assistants to ensure a consistent and streamlined service is provided across all teams
  • Organisational skills, ability to absorb information and prioritise tasks
  • Effective communication (writing and verbal), ability to liaise in a professional manner with all levels of staff and management
  • Accuracy, attention to detail, reliability
  • Integrity and Ethics
  • Flexibility, adaptability
  • Team working and hands on approach
  • Drive and motivation
  • Proactive in the creation of new ideas and solving problems, efficiency
  • Listening skills and the ability to put oneself into question
  • Basic Microsoft office knowledge (Word, Excel and PowerPoint in particular)
33

Team Assistant Resume Examples & Samples

  • Provide secretarial and administrative support to the Legal Department
  • Manage calendars, coordinate and participate in meetings or conferences by arranging facilities and caterers
  • Organize travel itineraries (i.e. flights, hotels and cars) and prepare Travel Request (TR) and claim form for expense reimbursement etc
  • Create and prepare reports, documents, minutes and presentation material as required
  • Assist in coordinating both internal and external events
  • Assist in any ad-hoc projects as assigned
  • Develop numerical/marketing sense through participating weekly/monthly meetings
34

Team Assistant Resume Examples & Samples

  • Handling all administrative requests from the department, including letters, reports, presentations and general correspondence
  • Extensive diary management and close liaison with VP and direct reports
  • Co-ordination of internal and external meetings; organizing and executing video and voice conferences, Webexs; liaising at various levels across the business
  • Administration of key meetings, booking meeting rooms, preparing and distributing agendas, minute taking, distribution and follow up on action items
  • Involvement in organising department or team events including Executive visits, Town Halls, team offsites etc
  • Develops, and executes team communication plan, including but not limited to team bulletins, client communications and business updates
  • Organising complex business travel for the department, included but not limited to meetings, accommodation, flights, transfers, etc
  • Completing and submitting accurate expense reports in Concur and PCard reconciliations for the department
  • Raising shopping carts and purchase orders, tracking deliveries and goods receipting POs, ad hoc invoice coding
  • Maintaining record of and tracking department spend (annual contracts, contract resources etc)
  • Reviewing cost centre allocations and department actuals against budget
  • Compiling and maintaining a department status report of all ongoing work activity for regular circulation to the wider leadership team
  • Preparing and distributing PowerPoint presentation decks and other reports on behalf of the VP and team
  • Coordinating the Induction and on-boarding of new permanent and contract staff
  • Maintaining department stationery levels
  • Photocopying, emailing, sending or receiving documents as appropriate
  • Maintenance of an extensive filing system
  • Coordinate all Health and Safety activity on behalf of the team
  • Greeting guests and arranging security passes as required
35

Team Assistant Resume Examples & Samples

  • Travel booking: often complex, multi leg trips, create travel itinerates, visa requirements
  • General secretarial duties, including photocopying, faxing, filing and archiving, scanning, ordering magazines, stationery, payment of invoices, arranging couriers, etc
  • Arranging meetings / conference calls (internal and external) and ensuring a meeting room is booked. Often across multiple time zones
  • Good telephone manner, to ensure the bank is represented in a professional way. The taking of accurate messages
  • Responsible for business related issues in coordination with team heads and Business management
  • Covering for other assistants lunch, holiday and illness when required
36

Team Assistant Resume Examples & Samples

  • Diary management including arranging appointments, meetings, conference calls
  • Full range administrative support including preparing presentation, documentation and invoicing
  • Coordinate with business unit contacts to facilitate regular updates
  • Assist in the coordination of events, conferences and meetings
  • Other ad-hoc duties as required
  • Minimum of 3 years experience as Team Assistant supporting executives within international investment banks or financial institutions
  • Degree or Diploma qualification
  • Proficient knowledge of MS Office application (Word, Excel and PowerPoint)
  • Excellent communication skills including fluency in English. Conversation Mandarin is beneficial but not essential
  • Strong organisation skills and detail oriented
  • Ability to think on their feet, work under pressure and multi task to meet deadlines
  • Self starter with strong team work mind set
37

PA / Team Assistant Resume Examples & Samples

  • 1-2 years Previous PA/secretarial experience. A great role for somebody in the earlier part of their PA/EA/Administrative career
  • Exposure to working in an entertainment/lifestyle brands environment
  • Advanced proficiency of Office software – Word, Excel, Powerpoint (particularly formatting, creating and presentation)
  • Worked in a dynamic and creative team
  • Understanding of royalty reporting
  • Understanding of the licensing process
  • Understanding key UK licensee base and how UK retail works
  • Advanced multi-tasking, prioritisation and organisational skills
  • Strong communication skills, both internally and externally and at different levels within organisations
38

Team Assistant / Working Student Resume Examples & Samples

  • Team support (e.g. administration and documentation)
  • Travel: Organization of business trips and meetings, do travel expenses
  • Purchasing: Generate purchasing requests
  • Shipping: Do shipping orders and prepare paperwork for national/international shipments
  • Student in business administration
  • Basic German knowledge
  • Good knowledge of Microsoft Office (Word, Excel, Outlook)
39

Ibd, Team Assistant, Consumer, Eno Resume Examples & Samples

  • Good basic education (A Level preferred)
  • Secretarial College desirable, but not essential
  • Degree desirable but not essential, rather individuals who are ‘switched on’ and capable
  • Banking/Blue chip experience preferred
  • Solid secretarial skills base
  • Microsoft Office skills, including: Word, PowerPoint, Excel and Outlook
  • Accurate and quick typing skills with keen ability to proof read work
  • Language skills advantageous: one or more languages. Central European most useful. Ability may range from conversational to mother tongue
  • Fluent Spanish is essential for this role
40

Team Assistant & PA Resume Examples & Samples

  • Document Production
  • Dairy Management
  • General Ad-Hoc Duties
41

Asset Management European Equities Team Assistant Resume Examples & Samples

  • Key words: Strong time management, sound judgment skills, good prioritizing, team player
  • Strong PC skills (proficient knowledge of MS Word, Excel, and PowerPoint; knowledge of Outlook preferred)
  • Knowledge of general office procedures (e.g., filing, correspondence, arranging meetings)
  • Self-starter with the ability to work in a pressurized environment
  • You will be expected to work as part of a strong administrative team, working in partnership with other assistants to ensure cover is provided in the area at all times
  • Advanced ability to organize and manage own time
  • Proven experience of working for large teams is essential
  • Flexible attitude a must!
42

Team Assistant, Melbourne CIB Resume Examples & Samples

  • Coordination of travel arrangements
  • Coordination of staff and client meetings - room bookings, IT & catering requirements
  • Manage incoming/external calls for the team
  • Assist in coordination of diaries
  • Assist in preparation of presentaitons and other documents as required
43

Team Assistant Rmg Resume Examples & Samples

  • Preparing reports to support the oversight of Internal Audit Department (IAD) performance
  • Preparation of Board Papers
  • Assisting with regular Management Meetings and the preparation of agendas and papers / material for these
  • Managing the post-audit feedback process, issuing questionnaires and preparing analysing of responses
  • Managing central audit mailboxes, issuing audit reports, and the central administration function globally
  • Assisting in the co-ordination of the annual audit planning process and maintaining change control over the Annual Plan
  • Processing invoices, expense reimbursements, and performing Amex reconciliations
  • Managing new starters & leavers admin, and providing support for recruitment, performance and talent review processes
  • Strong experience in a similar role
  • Advanced skills in MS Excel and intermediate skills in MS Word, PowerPoint, Outlook and SharePoint
  • A proven track record of working off your initiative and the ability to work independently as well as part of a team
  • Numerical ability and comfortable working in data driven environment, analysing reports and being able to identify variances and reasons behind them
  • A professional, flexible, mature and approachable demeanour with a positive attitude; and
  • Exceptional organisational and communication skills (written and verbal)
44

Team Assistant Resume Examples & Samples

  • Office management: - ensuring smooth and efficient running of the office, coordinating team events, desks move and ordering/maintaining office supplies
  • Exclusive control of business schedule and diary management, maintaining calendars and arranging internal and external meetings, arranging extensive business travel, organising venues and facilities for meetings, teleconferences and video conferences
  • New joiner on-boarding, processing expenses and invoices, managing the team Business Entertainment Gift log for Compliance
  • Building and maintaining strong relationship with other assistants as well key members of UBS at all levels
  • Working alongside an industrial trainee to ensure logistics and supporting papers are in place for meetings, preparing and distributing weekly and monthly management meeting papers
  • Excellent interpersonal and organisational skills and telephone manner, coupled with a mature and professional approach to work
  • Proficient in PowerPoint and Excel
  • A flexible, willing and positive attitude and the confidence to work on own initiative
  • The ability to cope well under pressure with absolute attention to detail
  • Preferably educated to ‘A’ level standard, with GCSE level English Language
45

Team Assistant Resume Examples & Samples

  • Inbox management for a small team
  • Global travel coordination
  • Assisting with the planning and coordinating of events
  • Liaising with internal colleagues and external clients at a senior level
  • Presentation preparation
  • Meeting preparation and minute taking
  • Proof reading, printing and binding documents and reports
  • Experience working as a personal and team assistant
  • Strong Microsoft Office skills including PowerPoint, Word and Excel is beneficial
  • Experience working within the professional services is preferential
46

Team Assistant Resume Examples & Samples

  • Diary and inbox management
  • Travel coordination and bookings
  • Ensure team members are kept up to date with all meeting, events and deadlines
  • Liaising with internal colleagues and external clients at all levels
  • Processing invoices and payments
  • Proof reading, printing and binding documents, reports and presentations
  • Ensuring all administration is efficiently and correctly completed
  • Meeting preparation
  • Experience in project coordination
  • Experience working within the media or broadcasting industry is essential
47

Personal & Team Assistant to Gm Studios Resume Examples & Samples

  • A minimum of 3 years experience in a EA to Senior Management role
  • Advanced Key Note skills is highly desirable
  • Advanced PowerPoint skills essential
  • HSC or year 12 equivalent
  • SAP knowledge advantageous
  • Industry background advantageous and/or interest in the Media industry
48

Team Assistant Resume Examples & Samples

  • Relevant and strong past experience as a Personal Assistant or Administrative Team Assistant
  • Proficient use of Microsoft Office suite, preferably advanced Excel and PowerPoint knowledge
  • Strong interpersonal skills specifically with clients (internal or external), and internal departments such as Facilities, Finance etc
  • Professional, enthusiastic, highly organised, confident, solution driven and client friendly
  • Proactive and constantly seeks to contribute to the success of the team
  • Ability to prioritise workload/manage conflicting demands with minimal supervision
  • Strong attention to detail (e.g. complex travel, accommodation and event booking) and
  • Able to work in a small team and in an international set-up demonstrating cultural sensitivity as needed
49

Team Assistant Pcbi Resume Examples & Samples

  • Agenda management, including meeting setup and email handling
  • Business travel management (e.g. process travel requests, travel expense tracking/reporting, etc.)
  • Organization of meetings, trainings and team events
  • Preparation of team meetings, offsite and weekly leadership meetings (room reservation, infrastructure, presentation, handouts, send out invitations, etc.)
  • Expense processing (e.g. invoices, payments, credit cards)
  • Support with various administrative and ad-hoc tasks, such as preparation of formal correspondence, on-boarding new employees, administration of access rights, maintaining distribution lists (email), new joiner administration, taking meeing minutes, ordering of office material, reservation of parking spaces, etc
  • Handle highly confidential and proprietary information with utmost discretion
50

Team Assistant Resume Examples & Samples

  • Proven and effective administrative skills
  • Proven experience of running a busy office with conflicting demands from senior managers with a demonstrable ability to prioritise
  • Knowledge of the pressures and sensitivities involved working in a corporate communications environment
  • Knowledge of SAP
  • Knowledge of IT coordinators’ duties
  • Good working knowledge of MS Office including PowerPoint, Word, Excel and Outlook and adeptness at learning new computer packages
  • Experience of handling correspondence and working with figures and budgets
  • Experience of arranging and taking responsibility for the preparation of meetings and events
  • An interest in communications and the media
  • Excellent interpersonal and communication skills, both written and verbal with experience of liaising at all levels including the most senior contacts
  • Ability to work collaboratively in a team and also discreetly when handling sensitive information or situations
  • Excellent time-management and organisational skills and a knowledge of best office practice
  • Excellent planning skills and the ability to calmly and effectively prioritise workload
  • Excellent written skills and ideally a good knowledge of PowerPoint
51

Team Assistant Intern Resume Examples & Samples

  • Help with Department Manager's daily job
  • Organize Department meetings, activities, etc,
  • Webpage maintenance
  • Finacial handing and Cost Reimbursement
52

Team Assistant Resume Examples & Samples

  • Diary management for the Wealth Operations Leadership Team - including arranging meetings with internal and external clients, room bookings, catering and RSVP's
  • Creating digital media publications for distribution to the Wealth Management team nationwide
  • Administration of new starter and transfers – This includes liaising with HR, arranging technology and applications
  • Expense and invoice management
  • Booking domestic and international travel for the Wealth Operations Team
  • Scanning / photocopying / filing of team documents
  • Assisting with office area management including, morning teas, team mail, stock ordering
  • Assisting with updates and document publishing to intranet site. Assistance with team reporting and training statistics. This would include working with the Learning and Development team utilising the learning management system (MyLearning)
  • Secondary School education and or relevant qualifications
  • Experience in a administrative role, Interest in Finance
  • Be proactive and reliable, responding well under pressure
  • Relish working within a dynamic team environment where accuracy, hard work, initiative and a sense of humour is encouraged
  • Be highly organised and have excellent time management skills
  • Show an interest in digital media and communication
  • Possess excellent attention to detail and multi-tasking ability
  • Be flexible in your approach to work and able to adapt to a constantly changing environment
  • Intermediate MS office skills and computer literacy
  • Exceptional communication skills, both verbal and written
  • Naturally helpful nature and willing to help wherever needed
53

Team Assistant Resume Examples & Samples

  • Work as Team Assistant
  • Obtain and maintain a wide knowledge of Ericsson project procedures and methods within Ericsson R&D organizations
  • Support Line Manager and Project Managers with their daily work
  • Support the administration of the test progress tracking
  • Generate the complete project reports
  • Maintain the test progress tool for Ericsson internal use
  • Facilitate the trainings and meetings
  • Excellent spoken and written English skills are required
  • Good skills in Word, Excel, PTT and Microsoft Project etc
  • Strong teamwork spirit
  • Be keen to learn and contribute
  • Be quality and efficiency minded
  • Be flexible and result oriented
  • Self motivated and well-organized person
  • Be active and responsible writing
  • Starting day: as soon as possible
  • Education: Master degree
  • At least working for 6 months
54

Team Assistant Resume Examples & Samples

  • A minimum of 2 years’ experience in a similar role
  • Tertiary qualified in a related discipline
  • Advanced PowerPoint skills
  • Design skills and basis Adobe Photoshop
  • Industry background advantageous and/or interest in the Media & Entertainment industry
55

Team Assistant Resume Examples & Samples

  • 3-5 years of experience in admin assistant or EA in a multi-national company
  • Experience using MS Word, PowerPoint, Excel and Outlook
  • Word, Powerpoint, Excel, Outlook
  • Good planning & organizational skills
  • Strong communication skills in both English and Chinese (verbal and written)
  • Mature, credible and strong interpersonal skills
  • Bachelor degree or above, major in administration or secretary is preferable
56

Administrative Team Assistant Resume Examples & Samples

  • Administrative and organizational support for the Investment Division
  • Office supply coordination including business cards
  • Sorting out post and printing meeting calendars
  • Booking meeting rooms and taxis
  • Desk allocation for overseas visitors and assistance when in London
  • Maintain hard copy and electronic filing of documents, literature or other documentation
  • Print relevant reports and presentations for client/prospect and/or manager meetings in specified format (covers, bound)
  • Collate presentations as and when required
  • Maintain and update relevant policies and procedures
  • Event coordination for the Investment Division
  • Ad hoc department tasks
  • Travel and Expenses
  • Manage all aspects of travel (flights, hotel bookings via Egencia)
  • Ensuring all the expenses are entered and process accurately and on time via Concur
57

Team Assistant Resume Examples & Samples

  • A Levels or equivalent
  • Prioritise a busy workload
  • Excellent communication skills with individuals at all levels, exemplary spelling and grammar, ability to adapt communication style to needs of audience
  • Excellent telephone communication skills will be required
  • Professional manner at all times
  • Highly organised and confident in organising complex meetings
  • Maintain confidentiality on all aspects of workload
  • Ability to work quickly and accurately under pressure in a trading floor environment
  • Excellent attention to detail and good time management
  • Ability to anticipate needs, particularly for repeated tasks
  • Demonstrates outstanding work ethic
  • Flexible on working hours and understanding of the business demands
  • Demonstrates excellent technology skills
  • Ability to learn new skills quickly
  • Use technology to enhance role and increase productivity
  • Advanced Word, Excel & PowerPoint
  • Microsoft Outlook (email and calendar) required
58

Team Assistant Resume Examples & Samples

  • Excellent knowledge of MS Office including PowerPoint, Word and Outlook and adeptness at learning new computer packages. Experience of Intranet/Internet systems is desirable
  • Experience of handling and prioritising correspondence
  • Experience of working on own initiative and where appropriate, assessing priorities on behalf of senior managers
  • Experience of establishing effective office systems and procedures
59

Team Assistant Resume Examples & Samples

  • Strong MS Office skills, Word, Excel, Outlook
  • Prioritize
  • Good sense of humor
  • Articulate and resourceful
60

Team Assistant Resume Examples & Samples

  • 4 years' experience in a fast paced environment, preferably but not necessarily in the financial services industry
  • A high degree of proficiency in Word, PowerPoint, Excel and Outlook is essential
  • A high level of accuracy and attention to detail
  • An ability to remain professional while working under pressure with a flexible attitude to working hours
  • Possess strong organisational and time management skills
  • Must be able to handle sensitive information in a confidential manner
  • Must be a service-oriented individual and a strong communicator
61

Team Assistant Resume Examples & Samples

  • Coordination of staff and client meetings – room bookings, IT & catering requirements
  • Maintain registers for Invoices / Gift & Entertainment / Travel
  • Covering while other assistants are on leave
62

Team Assistant Resume Examples & Samples

  • You will be a first point of reference for inquiries received into Radio Foyle. To assess the priority of requests, referring up when necessary
  • To deal efficiently and effectively with a range of internal and external contacts; by telephone and in person
  • To deal with or prioritise inquiries and messages, ensuring that they are dealt with in good time, and update regularly on progress
  • To deal with a wide variety of BBC staff at varying levels. There may also be involvement at senior level with contacts from other similar organisations
  • To ensure accurate and up to date reporting of music to the MRU
  • To deal with general administration required within Radio
  • To process and, subject to authorisation, arrange payment of contracts as required
  • To make transport and accommodation bookings as required by the editorial, management, and production teams
  • To provide assistance to other senior personnel as and when required
  • Providing telephone support to the programmes as and when required
63

Team Assistant Resume Examples & Samples

  • Handle volume administrative duties for the entire team include but not limited to T&E, leave record, reimbursement
  • Assist Administrative Assistant for the purchase of items and services for the team
  • Training Coordination of all the cast members within the department
  • Provide support to the regular reports’ preparation and generation
  • Sourcing of vendors and seeking quotations for particular items or services
  • Circulate memo, correspondences and responses; Collect, sort, distribute incoming faxes, mails and other correspondences
  • Develop monthly internal newsletter
  • Conduct posts visits to understand team members’ administration needs
  • Form 5 graduation with Diploma / Certificate in Secretarial Studies
  • 3-year relevant experience
  • Form 7 graduation with Diploma / Certificate in Secretarial Studies
  • 5 years relevant experience
64

PA / Team Assistant Resume Examples & Samples

  • Providing team assistant support within Global Markets trading floor
  • Manage Outlook calendar for MDs
  • Process expenses on PeopleSoft
  • Proficient in Microsoft Outlook, Word, Excel and PowerPoint
  • Proactive and flexible approach with limited need for direction or supervision
65

Team Assistant Resume Examples & Samples

  • Purchasing of goods/services required by individual teams which include getting quotations from HKDL's preferred Vendors, raising shopping carts, follow-up on delivery and acknowledging receipts of goods/services, etc
  • Manage calendar for the managerial and/or professional level team members
  • Handle volume administrative duties include but not limited to T&E, leave record, expenses reimbursement and administrative support
  • Provide assistance to the regular reports preparation, generation and consolidation
  • Manage team / ad-hoc projects when required
  • Fluent in English and Cantonese, both verbal and written. Knowledge in Putonghua preferred
  • Must be a team player with good interpersonal, communication and organizational skills
  • Independent, detail-minded and have a strong sense of responsibility
  • Working knowledge of SAP is preferred
66

Team Assistant Resume Examples & Samples

  • Responsible for supporting all staff within COG Human Resources Manila
  • Flight and accommodation booking for travelling executives on overseas trips, as well as co-ordinating the application of visas for various countries where required
  • Co-ordination of meetings and conference calls with various overseas locations
  • Compiling and filing of paperwork relating to local regulatory requirements
  • Preparation of presentations and associated materials
  • Managing of diaries and emails of senior executives
  • Liaising with local service providers to ensure the continued operation of services supplied to the facility
  • Organizing, coordination and booking the set-up and servicing of functions, meetings, events, such as catering requirements, venues, audio visual equipment and other services and paraphernalia
  • General expenses processing and payment of invoices
  • Assisting with the organization of the team functions
  • Coordination of new hires/visitors (PC equipment, Phones, Network Access, Applications access, building access) and desk moves
67

Team Assistant to Channel Team Resume Examples & Samples

  • To provide full administrative support and diary management for the VP Marketing
  • Organise travel, transport & hotel arrangements and arrange travel itineraries as required for the VP and Directors. Check and keep track of air miles, travel insurance and other schemes
  • Manage all expenses for the team
  • Booking meeting rooms – hospitality for guests and co-ordinate appropriate venues for a range of external and internal meetings
  • Complete any project work that the VPs need assistance with
  • Help design, prepare and produce presentations
  • Dealing with ad-hoc admin queries
  • Liaising with other departments and departmental PAs
  • Any other ad hoc duties that may be reasonably required from time to time
  • Organise and coordinate departmental offsites and events, both internal and external
68

Team Assistant Resume Examples & Samples

  • To provide the Eng Ops Leadership Team with professional and well organised administrative, secretarial and office management support
  • To be the first point of contact and liaison between the Eng Ops Leadership Team and internal and external contacts
  • To plan, organise and reschedule diaries, managing time effectively
  • To support departmental events and communication projects
  • To contribute to ad hoc projects and activities as appropriate
  • Proven outstanding organisational skills with the ability to plan, prioritise and allocate a heavy workload and respond flexibly to rapidly changing and conflicting priorities
  • Excellent IT skills including intermediate/advanced knowledge of MS Office, including Word, Excel and PowerPoint, Outlook and Intranet/Internet systems, along with willingness to learn new computer packages
  • Proven secretarial and administration experience with demonstrable experience of managing multiple conflicting, complex and constantly changing diaries
  • Excellent interpersonal and communication skills, both written and verbal, with experience of liaising confidently and effectively at all levels including the senior internal and external contacts
69

Float Team Assistant Resume Examples & Samples

  • Previous experience supporting a team
  • Previous experience working within Financial Services
  • Experience with Word, Excel & PowerPoint
  • Ability to pick up new systems quickly
  • Ability to organise and prioritise complicated travel
  • Able to manage stress, personable, self confident
  • Adapts communication style to needs of audience
  • Able to anticipate problems and offer solutions
70

Korean Speaking Team Assistant Resume Examples & Samples

  • Provide high level secretarial and administrative support to a team of bankers
  • Travel arrangements including flights, hotel and visa
  • Minimum 3 years experience as Team Assistant
  • Fluent Korean
  • Highly organised and strong attention to detail
71

Team Assistant, Macquarie Asset Management Resume Examples & Samples

  • Diary management for the team – coordinate internal and external meetings, maintain updates, client contacts etc
  • Fund website update incl. daily fund price email distribution etc
  • Business travel bookings and manage related logistics requirements to facilitate client meetings and business activities
  • Expenses administration - including vendor invoices, reimbursements and corporate card expenses
  • Co-ordination for visitors including security access and desk requirements
  • Co-ordination of new starters, leavers and staff transfers, such as desk and technology requirements and system access
  • Co-ordination of team meetings and functions (internal and external) including venues and catering
  • Liaison with IT and Business Services areas as required
  • Maintain stationery orders and printer requirements
  • Distribute all incoming mail, and arrange couriers when required
  • Other general administrative support in the office
  • 2 – 5 years experience as Secretary or Executive Assistant
  • Team Assistant support experience within the financial services, ideally from investment banking
  • Good verbal and written communications skills
  • Good organising skills with attention to detail
  • Bloomberg experience would be an advantage
  • Ability to work under pressure, follow-through and resolve problems
  • Good skills in using MS office, Outlook, Excel, Word etc
  • Fluency in Cantonese and English, Mandarin language skills would be advantageous
  • Ability to manage workload and deadlines effectively
  • Sound interpersonal skills and relationship building abilities
  • Enthusiasm, motivation and the ability to be proactive
72

Team Assistant Resume Examples & Samples

  • Able to interact positively at all levels within the company and a good team player
  • Ability to deal with multiple tasks and conflicting priorities
  • Able to demonstrate excellent client/customer facing skills
  • Dynamic and able to work in a fast paced and demanding environment
  • Excellent problem diagnosis and analytical skills; with an ability to resolve issues effectively
  • Possesses an awareness of the importance of confidential information and how to deal with it; operates with a high level of personal confidentiality
  • Able to exercise tact and diplomacy in an organisational setting
  • Can clearly explain and present problems and issues to others and contribute to their resolution
  • Methodical approach to work, with a strong focus on organisational ability, accuracy and a pride in the quality of work
  • Able to remain calm while under pressure – particularly when dealing with difficult situations
  • Has a 'can do' approach and works to exceed expectations
  • Able to work under pressure to tight project deadlines and can adapt to differing demands; prioritises tasks, where appropriate
  • Can demonstrate confidence and resilience to overcome obstacles to deliver what is required
  • Is able to work well unsupervised, demonstrating initiative and the ability to be proactive, while also being able to follow instructions and provide support to the Finance Directors and the wider Finance teams
  • Can carry out all responsibilities in a way which supports the business’s values and promotes its equal opportunities and diversity principles
  • Complies with the Company's policies and other legal obligations; effectively manages risks to the business where those risks relate to this role
  • Able to be an ambassador for News UK, being professional in outlook, attitude and appearance
73

Administrative Team Assistant Resume Examples & Samples

  • Demonstrated ability to work independently in a multi-task fast-paced environment being self-motivated and flexible
  • Ability to prioritise, multi-task and follow through on assignments to a high standard
  • Ability to interact with all levels of professionals and other assistants
  • Previous Industry Experience
74

Team Assistant Resume Examples & Samples

  • Advanced MS Office (Outlook, Word, Excel, PowerPoint) and a high standard and range of administration skills
  • A positive, proactive and flexible approach to work
  • Excellent communication skills and high level of initiative
  • Confident, highly organised and ambitious with the ability to build and maintain constructive relationships with a variety of different individuals at all levels of seniority
  • Able to troubleshoot/tackle problems, formulate solutions and engage with others to ensure solutions are implemented
  • Self-management and excellent organisation skills with the ability to prioritise work calmly and effectively in a pressurised environment
  • Must be able to work as team player and on own initiative with minimum supervision
  • Must know the need for discretion and confidentiality
  • Role will require you to liaise and communicate across senior management and be involved in ad-hoc projects across all areas of the group
  • Previous Administration experience necessary
  • To gain an understanding of key responsibilities and roles of the Leadership Team and to develop an extensive knowledge of TT Electronics and its operating companies
  • Diary Management, setting up of meetings, room bookings, meeting preparation (e.g. distribution of agenda's, minutes etc.)
  • Travel booking (Flights, Hotels, Cars, Visas etc), detailed travel management and travel schedules
  • Correspondence response
  • Document management (process for logging signed agreements)
  • Claims monitoring as directed by General Counsel
  • Create/amend/update presentations, documents and reports (powerpoint, excel, word)
  • Miscellaneous: expenses, answering phones, monitoring inboxes (including General Enquiries), meeting room bookings
  • Assist with meeting room set up/ensuring neat and tidy at all times
  • Ensure all contact sheets are up to date and distribute as necessary
  • Assist with conference / lunch arrangements
  • Answering overspill calls from reception
  • Assist with TT Talk (internal intranet) communication updates and putting announcements and news items on to the intranet (training will be provided)
  • Co-ordinate the review of policies/guidance documents on intranet (annually)
  • Ad-hoc assistance with miscellaneous projects including presentation preparation, co-ordination of events, attend meetings and take ownership of projects and initiatives
  • Co-ordination and follow up of Bribery training (annually)
  • Assist receptionist in their duties
  • Lunchtime reception cover, cover at end of day, holidays and sickness cover
  • Inspire programme management (internal rewards scheme), collate and prepare spreadsheets, nominations forms, prepare winners certificates, collate photographs of winners and prepare communication for uploading onto Intranet (monthly, quarterly and yearly winners)
  • Assist with co-ordination of Charity activities / events
  • Health and Safety co-ordination (training will be provided)
75

Team Assistant Resume Examples & Samples

  • Process monthly expenses in a timely manner
  • Co-ordinate and book all travel including flights, hotels, currency, taxis etc
  • Arrange ad-hoc conference calls, rooms, AV equipment, dial in numbers and video conference facilities
  • On occasion, maintain calendars to arrange internal meetings and pro-actively ensure diaries do not have clashes and use initiative to find resolutions and workarounds
  • Ordering Business Cards
  • Extensive verbal and written interaction with internal colleagues
  • Build good working relationships with other Assistants both domestically and internationally within the team and within other business units
  • Provide secretarial assistance and provide support to Bankers outside of designated group when other members of the buddy group are out of the office due to sickness or holiday
  • Ad-hoc cover of Assistant absence throughout Investment Banking
  • Work with buddy group to ensure consistent Assistant coverage during lunch breaks, holidays and sickness
  • Devise and maintain processes to facilitate an organised environment
  • Ensure handover notes are kept up to date for ease of coverage
76

FRC Team Assistant Resume Examples & Samples

  • Manage Business head's calendar and coordinate meetings,
  • Arrange travels for team members including booking air tickets and hotels from vendor in line with corporate travel policy,
  • Complete the monthly reimbursement on time and must meet compliance & Finance requirement,
  • Handles incoming mail and calls
  • Coordinates other assistants and clerical staff
  • Monitor team's travel and expenses claim
  • Be responsible for departmental administrative work
  • Organize team meeting and take meeting mins
77

Smsf Team Assistant Resume Examples & Samples

  • Diary and email management
  • Travel arrangements
  • Regular reporting
  • External and internal stakeholder management
  • Coordinate regular team meetings & events
78

Team Assistant Resume Examples & Samples

  • Provides a high degree of administrative support to Head of RPM (including but not limited to calendar & document management, travel arrangements, expense claims, etc.)
  • Plan and organize internal and external events, meetings, workshops, etc
  • Drive implementation and improvement of administrative routines
  • Cooperate closely with other departments in executing related projects
  • Minimum 3 years relevant working experience
  • Excellent spoken and written communication skills in English and Chinese
  • Proficiency with Microsoft Office & Outlook
  • Good interpersonal, organizational & problem-solving skills, team player
  • Mature, conscientious, efficient, independent, organized & attention to detail
79

Team Assistant With Production Co-ordinations Resume Examples & Samples

  • To schedule the workload effectively
  • To be responsible for maintaining the media library and creating an appropriate logging system
  • To assist the Production Co-ordinator and Creative Team in the delivery of projects
  • To produce TX logs for edits and audio sessions
  • To establish and maintain effective working relations with a wide range of internal and external contacts
  • To act as a focal point of contact for the team
  • To collate relevant statistical data and help maintain spreadsheets
  • To maintain the organisation of the shared drive and ensure that all material received is filed and archived correctly
  • To develop and maintain administrative systems
  • To assist with the compilation of entries for national and international award ceremonies
  • Ability to use proficiently a range of software packages including Word, Excel, Outlook, PowerPoint, ideally FCP and the aptitude to learn new software packages where required
  • Experience of managing a tape and media library
  • Awareness of post production equipment and procedures
  • Familiarity with broadcast standard equipment and a knowledge of the tape, audio and disc formats regularly used in the production environment
  • Some translation experience or working in a multilanguage environment
  • Ability to prioritise a conflicting workload efficiently and to maintain standards of accuracy and attention to detail when working to deadlines
  • The ability to handle confidential information with tact and sensitivity
  • Interpersonal and communication skills sufficient to establish and maintain effective working relations with a wide range of internal and external contacts, and the ability to deal with contacts with tact and sensitivity
  • Ability to work independently and as an integral part of a team
  • Resilience and stamina to sustain performance when under pressure from a high volume of work and conflicting priorities
80

Team Assistant Resume Examples & Samples

  • To provide a high level of secretarial and administrative support to the Global Head of Operations. The role is varied and diversified with scope for development and involvement
  • To provide support to the rest of the EMEA Operations teams, as well as the Finance Director, EMEA
  • Support for the Global Head of Operations, Performance & Reporting Services, Head of EMEA Client Service, EMEA Fund Services Director
  • Diary Maintenance
  • Booking and planning travel
  • Booking internal, external and global meetings or lunches
  • Preparing and checking expense reports
  • Collating management information on a regular and ad hoc basis from staff within the EMEA office and globally
  • Preparing and issuing department-wide emails
  • Producing ad hoc letters / correspondence
  • Working with the other members of the administration support team to arrange Global Operations & EMEA meetings or Team events
  • Provide support to the Global Chief Operating Officer when required
  • 40%
  • Support for the Director of Finance & Operating Officer & the EMEA Finance Team
  • Booking travel
  • Booking internal and external meetings or lunches
  • Meeting preparation; note taking and production of minutes respect of Russell pension plan trustee/committee meetings, Operating committee, and other meetings as requested by the Director of Finance & Operations Officer
  • Manage the Corporate AMEX application, renewal and cancellation process
  • Provide support to the Chief Financial Officer when required
  • Support to the EMEA Global Operations Department
  • Preparation and management of presentations and documents on a regular or ad hoc basis
  • Supporting holiday and sickness recording for Global Operations associates in EMEA
  • Co-ordination of the Operational aspects to Board reporting and submitting to FundAssist in a timely manner
  • Update the Organisational charts for Global Operations
  • Business Continuity - maintaining the EMEA Operation team’s business continuity plan and be the team’s representative on all matters appertaining to business continuity
  • Arrange travel for team members on an ad hoc basis
  • Processing expense reports for team members on an adhoc basis
  • Support to the EMEA Client Service Team
  • Preparing papers and presentations for meetings in advance
  • Preparation of agenda, co-ordination of attendees and taking and producing minutes for various team meetings
  • Arranging meetings both internal and external, booking meeting rooms and video conferencing equipment
  • 15%
  • Be involved in department projects and the setting up of new processes. Occasionally organise seminars, external events, in-house functions and video conferences. Plus other ad-hoc projects as and when required
  • Proven secretarial or combined secretarial / administrative experience, in an investment management company or other financial environment. Experience of working in a busy office
  • Excellent organisational skills are required in order to manage and prioritize multiple tasks
  • PC Applications: Advanced knowledge of Word, e-mail and the Outlook Calendar. Advanced knowledge of Excel and Intermediate PowerPoint would be advantageous. The Internet is used on occasions for researching timetables for public transport, maps and directions etc
  • Experience of managing diaries or schedules for others
  • Experience of booking travel for others and organising travel itineraries
  • Experience of working in a team with people of all levels
  • Willingness to be involved in the continued development of the department and to be proactive
  • High level of professionalism – confidentiality, discretion and judgement
  • Confident and willing to liaise with staff at any level
  • Capable of working under pressure and to tight deadlines
  • Proactive and capable of using initiative
  • Attention to detail is essential. Documents, presentations and spreadsheets need to be produced accurately and promptly
  • Must be numerate and willing to manage and compile headcount and management reports on a monthly basis
  • Must be willing to spend time learning about Operations and the business
  • Forward thinking and used to working in an environment of change
  • Used to handling confidential and sensitive information
  • Capable of managing a large document filing system, ensuring documents are filed on timely basis and can be easily retrieved
  • Experience of implementing and maintaining administration processes and procedures
81

Team Assistant Resume Examples & Samples

  • Provide various secretarial and administrative support to the team, including handling of travel & expenses documents, leave record, office expenses, budget accruals, point of sales materials delivery, reimbursement and reports consolidation
  • Manage calendars and coordinate conferences/ meetings and travel arrangements for all team members
  • Collect, sort and distribute incoming faxes, mails and other correspondences and maintain a good filing system
  • Be the coordinator and work with internal partners on different administrative issues
  • At least 2 years’ relevant working experience
  • Proficiency in Microsoft Office and Outlook
  • Strong analytical skills, attention to details and ability to multi-task
  • Ability in written and spoken English and Cantonese, knowledge in Putonghua will be an advantage
  • Bachelor degree holder
82

Swedish Speaking Team Assistant Resume Examples & Samples

  • Responsible for Reception, meet and greet external and internal guests
  • Managing meeting room calendars and meeting rooms - setting up rooms ready for meetings,
  • Managing catering, stationery and any AV requirements
  • Making sure presentation and service for all meetings are consistent and of the highest standard
  • Supporting Group with all travel (booking flights, hotels, arrange visas etc.)
  • Diary management and coordinating both internal and external meetings and calls
  • Making sure expenses for the Group are processed on time each month
  • General administration support and ad hoc duties for the Group Coordinator
  • Responsible for kitchen and stationery management
83

Team Assistant Resume Examples & Samples

  • Booking business travel and accommodation, visas, meeting rooms, conference calls, restaurants etc
  • Update executive contacts in both Outlook and the internal client management system
  • Enter client meetings (where appropriate) into internal system
  • Answering the telephone and dealing with all calls professionally
  • Compilation of out-of-pocket expenses and completion of expense claims and invoices
  • Printing, binding, scanning, gathering meeting materials
  • This role is pivotal to the success of the team and provides an exceptional opportunity for a highly motivated Administration Assistant looking for a position that offers both diversity and personal growth
  • Ideally a minimum 1 years experience in a similar role
  • Adaptable to different work and communication styles
  • Exercise appropriate judgement and discretion, especially when handling confidential information
  • Familiarity with expense management
  • Comprehensive PC skills, including Word, Outlook and PowerPoint
  • Organised and able to multitask
  • Flexibility to work for several people and willingness to work longer hours when required
  • Team and service orientation
  • Ability to work with various personality types and be an effective virtual assistant if required
84

Team Assistant Access Services Glasgow Resume Examples & Samples

  • Experience in a role where support for managers is proven
  • Experience of maintaining office and administrative systems, and of devising new systems or improvements to existing ones where appropriate
  • Exercise tact, diplomacy and discretion and to respect confidentiality at all times
  • A self-starter with effective time-management skills and the ability to exercise initiative and to work unsupervised to deadlines
  • Calm under pressure with the ability to manage a dynamic work load and changing priorities
  • Excellent telephone manner with experience of dealing with people at all levels by telephone, e-mail and face-to-face
  • PC literate, including excellent working knowledge of Word, Excel, PowerPoint and standard office technology
  • Advanced knowledge of Microsoft Outlook
  • Able to work well as a member of a team as well as independently
  • To have an interest in and an awareness of the work of Red Bee Media
  • Experience of working in a financial role, and processing costs and expenditure
85

Team Assistant Resume Examples & Samples

  • Managing multiple calendars including booking meetings, managing conflicts, booking rooms and arranging catering when required; liaising with key stakeholders, call screening and message taking
  • Assistance with organising events, offsites and onsite workshops for the team. Attend meetings and take minutes for distribution
  • Processing purchase orders and invoices in P2P including managing team cabcharges and invoicing
  • Assistance with preparation of PowerPoint presentations, formatting documents, agendas etc for the team, printing, binding, scanning
  • Organising domestic accommodation and travel
  • Manage IT assets in Bank Balance and be responsible for general IT requests for the team and new starters
  • 2 - 3 years' work experience, preferably within a busy administrative role
  • Proactive attitude, with the ability to anticipate needs of executives and act accordingly
  • Self-motivated with the ability to deliver under pressure; and
  • Ability to initiate and implement improvements in administrative processes
86

Team Assistant Resume Examples & Samples

  • Diary management including booking meetings, managing conflicts and providing/following up on all required paperwork prior to both internal and external meetings
  • On-boarding new starters; including, equipment and network coordination, this includes Software/Database/Security Access Requests
  • Answering telephones and managing some incoming and outgoing correspondence in a timely and confidential manner
  • Expense processing, AMEX reconciliation and processing client and vendor invoices
  • Relief EA roles during absences; and
  • Ad hoc team administration as required
  • Previous experience supporting senior staff in a fast-paced and professional environment
  • Proactive attitude, with the ability to anticipate needs of executives and act accordingly; and
87

Team Assistant Resume Examples & Samples

  • Performing general administrative tasks e.g. filing, processing expense invoices
  • Assisting the lawyers with the preparation and review of standard agreements e.g. reviewing draft documents, providing precedents to internal clients and guiding them through the contract review process
  • Assisting the lawyers with the delivery of training to Macquarie staff
  • Performing special projects as requested e.g. notifying counterparties after acquisitions, research projects
  • Assisting lawyers in connection with due diligences e.g. preparing and maintaining spreadsheets of due diligence findings and tracking status of closing and integration tasks
  • Updating precedent documents
88

Team Assistant Resume Examples & Samples

  • Extensive diary management including concisely communicating commitments and pressures on a daily and weekly basis
  • Collating "data packs" for meetings as appropriate and liaising with internal/external attendees to ensure all parties are fully briefed ahead of the meetings
  • Maintain and update accurate client information via the Firm's systems (Client Tracker)
  • Acting as a 'gate keeper' for the teams diary, demonstrating initiative and proactively in ensuring effective use of time
  • Management meetings: preparation of agendas, collating information in advance, taking minutes at the meetings, actioning requests following the meetings
  • Email management: anticipating responses and drafting replies, escalating urgent matters
  • Managing confidential data and information
  • Relationship Management: Extensive internal and external client liaison and maintenance of relationships at senior level; Communicating with secretaries in other areas of the bank both UK and Overseas to schedule meetings and trips in conjunction
  • Dealing efficiently and professionally with requests from clients, Regulators, Bank Of England and other departments of the Firm
  • Schedule complex travel itineraries and event organisation ensuring adherence to Firm and S& T policy
  • Preparation and processing of complex expense reports in a timely fashion, ensuring adherence to Firm and S& T policy
  • Presentation materials - providing advanced level of word, excel and PowerPoint for presentations as required; providing administration support utilising a variety of other software packages
  • Documentation - Prepare, complete and distribute materials as necessary
  • Maintaining confidentiality in all areas of workload
  • Other adhoc duties as required
  • Able to manage stress, personable, self-confident
89

Team Assistant Resume Examples & Samples

  • Effectively manage the daily workflow activities; confidential information, correspondence and Outlook in-boxes of certain members of the team (as required)
  • Make domestic and international travel arrangements and prepare detailed itineraries
  • Schedule and coordinate appointments, meetings, conferences and client meetings
  • Answer phone calls – take messages or direct calls as appropriate
  • Several years’ experience as an Assistant working in a corporate environment
  • Demonstrates ability to work independently in a multi-task fast-paced environment being self-motivated and flexible
90

Team Assistant Resume Examples & Samples

  • · Balances Immediate & Long-Term Priorities – Meets critical objectives while considering the impact of those activities on longer-term goals. Translates strategic direction into personal actions/plans
  • · Delivers Results – takes accountability, ensuring productive, efficient execution against priorities. Sets ambitious yet realistic goals and removes obstacles to ensure high quality results
  • · Sets a Winning Example – Demonstrates integrity, including placing Company interests ahead of personal agendas. Makes sound decisions and follows-through on them. Demonstrates passion for the Company and its products
91

Team Assistant Resume Examples & Samples

  • Prepare and process monthly AMEX statements
  • Book all domestic and international travel for the Private Bank team
  • Manage all room bookings for NSW/VIC/WA/QLD based staff via the global booking system
  • Order and distribute all stationery needs
  • Manage new starter onboarding for Private Bank
  • Order and manage all procurement needs for Private Bank
  • Provide adhoc support to the EA to the Head of Wealth Management when required
  • Assist in adhoc Private Bank events
  • Experienced in a administrative role and interest in Finance
  • Proactive in your approach, with the ability to respond well under pressure
  • Highly organised and have excellent time management skills
  • Intermediate in MS office skills and computer literacy
  • Exceptional in communicating, both verbal and written
  • Naturally helpful nature and willingness to assist wherever needed
92

Graduate Team Assistant Resume Examples & Samples

  • Arrangement of business trips, flight tickets, booking hotels, taxi, meetings, phone conferences etc
  • Securing equipment for managers and team members
  • Handling of requests, purchase orders, invoices
  • Handling of internal and external communication by phone, fax, mail, e-mail and acting
  • Co-operation on monthly reports and attendance of employees
  • Be interface for other support functions (HR, Finance etc.)
  • Maintenance of directives & routines of departments
  • Other administrative tasks according actual needs of the team
93

Team Assistant Resume Examples & Samples

  • Manage information and support in the administration of the unit
  • Monitor/track the financial flow of projects such as preparing the quotation and invoicing, etc
  • Cost awareness
  • Social skills and awareness
  • Additional Requirments, Physical Demands, Region/Local Specifications
  • Ericsson provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, marital status, pregnancy, parental status, national origin, ethnic background, age, disability, political opinion, social status, veteran status, union membership or genetics
94

Team Assistant Resume Examples & Samples

  • To provide administrative support to both the Rights Management and Talent Accounting departments
  • To assist the Heads of department in their day to day responsibilities, for example by organising meeting and conference call, managing their diaries and activities, as well as taking minutes, following up outstanding actions and other activities running in the departments
  • To contribute to ad hoc projects as appropriate
  • To act as a focal point of contact for both the Rights Management and Talent Accounting departments
  • Coordinate the management of the departmental Sharepoint portal for the department which (1) provides a home for all documentation required to support governance, (2) is a hub for commonly used documents(HR, etc.) and (3) is an online home for the department
  • To coordinate IT & HR set up for all departmental new starters and leavers, as well as managing holidays and sickness records
  • To report and coordinate with the PA of Global Director of Rights Management and Talent Accounting both to ensure the smooth running of all departments and to organise and manage events and activities across all teams
  • To act as a PA of the Global Director of Rights Management and Talent Accounting as and when required
  • Ability to use proficiently a range of software packages including Word, Excel, Outlook, PowerPoint, and the aptitude to learn new software packages where required
  • Excellent organisational and administrative skills and ability to prioritise a conflicting workload efficiently, as well as to maintain standards of accuracy and attention to detail when working to deadlines
  • Effective time management and ability to juggle with various high volumes of work and conflicting priorities, especially when under pressure
  • The ability to demonstrate initiative and work flexibly and independently, without close supervision, referring to managers where necessary. In particular, proactively ensuring support across departments and effective prioritisation or own and others workload
  • Interpersonal and communication skills to establish and maintain effective working relations with a wide range of internal and external contacts, and the ability to deal with contacts with tact and sensitivity
  • Pro-active approach to self-development and adapting to new ways of working and improvements in production techniques
  • An interest in and enthusiasm for the work of BBC Worldwide and its content
  • Experience of working in a demanding office environment
  • Experience of maintaining office and administrative systems, and of learning and adapting to new systems where appropriate
  • Experience of working with different teams and supporting more than one manager at once
95

Team Assistant Moscow Resume Examples & Samples

  • Administrative and technical assistance to the team
  • Travel arrangements, presentations, translations
  • Maintaining agenda, translation support on the meetings
96

Team Assistant Resume Examples & Samples

  • Proactively support the team with high-impact, administrative and project management tasks including managing team calendars, arranging group calls/meetings and applying EY's branding and correspondence guidance, to format/edit letters, reports, and correspondence from draft to client-ready stage
  • Develop relationships with key internal/external contacts, gaining recognition as a professional and reliable team resource. Collaborate with colleagues to understand client needs and requirements. This will include working with virtual teams
  • Develop and support account and revenue planning efforts, execute the account strategy and deliver on the objectives, monitor and report on the account results
  • Build deep knowledge of the clients in the portfolio, their strategies and business issues, and the industry/sector in which they operate. Leverage the global EY network to connect clients to the right people and thought leadership available
  • Facilitate the adherence to project planning deliverables and timelines for the team
97

Team Assistant Resume Examples & Samples

  • Advanced proficiency in MS Office (Word, Outlook, Excel and PowerPoint)
  • Excellent organizational skills, multi tasking and prioritization abilities
  • Strong interpersonal and communication skills (both written and verbal)
  • Ability to work under deadlines and to accommodate last minute changes
98

Team Assistant Resume Examples & Samples

  • Excellent IT skills including Microsoft OUTLOOK, WORD and EXCEL
  • Use of digital dictation
  • Strong communication and client service skills
  • Good telephone manner/patience when talking to clients
  • Efficient time management and ability to prioritise and multi task
  • Enthusiastic and willing to learn, positive approach
  • Ability to communicate with team members
  • Integrity and ability to maintain confidentiality
  • A committed team player
  • Experience of working in a legal environment
99

Team Assistant Resume Examples & Samples

  • Work closely with Senior Sales Manger, Aligned Channels and Senior Sales
  • Manager, Strategic Accounts
  • Work closely with BDA's & BDM's in this team
  • Calendar & Email management
  • Event & Meeting coordination
  • Timely completion of reports and documents
  • Promaster and Pcard management
  • Oversee Leave and compliance of team
  • Communication with TA/PA from various regions and business units
  • Effective time management
  • Ability to work well autonomously and within a team
  • Workflow management
  • Identifying & implementing initiatives that drive improvement
  • Assist with national conferences and roadshows
  • Indicative experience - minimum 3 years as a Personal Assistant (preferably in the finance industry) but not essential
  • Degree or Diploma in Business Management desirable
  • Flexibility with organising multiple tasks and time management
  • Strong Microsoft Office skills in Outlook, Word and PowerPoint with some Excel skills. Knowledge of other IT software an advantage
  • Demonstrated and effective communication skills (both oral and written)
  • Good interpersonal and team skills
  • Demonstrated flexibility to multi-task and to undertake a wide range of "as required" and new support tasks
  • Willingness to pitch in for a variety of ad hoc tasks associated with a broad and busy office
100

Team Assistant Resume Examples & Samples

  • Maintaining medical confidentiality
  • Provision of full administrative support
  • First point of contact for all enquiries to the Health and Wellbeing department, providing assistance / advice and signposting to the appropriate service provider
  • Dealing with all queries & processing all forms received into the department
  • Managing the Health and Wellbeing email inbox
  • Recording weekly & monthly stats on service provider activity
  • Providing administration support in team meetings including arranging the meetings and taking meeting notes
  • Oversee all procurement and invoicing
  • Ensure appropriate provision of supplies to support all clinical activity
  • Maintenance of staff records
  • Be actively involved in data collection for auditing purposes
  • Partake in the development and delivery of health promotion campaigns focussing on the client’s needs
  • Participate in project activity as required
  • Travel between News UK sites if required
  • Willingness to develop the role to take on some Occupation Health Technician duties pertaining to health surveillance. Training would be provided if this role were to be developed
  • Previous experience working in an administrative role
  • Effective diary management skills
  • Strong team player – collaborative and supportive
  • Good organisational skills, with the ability to prioritise according to changing needs
  • Effective IT skills including Word, Excel and SAP
  • Ability to ensure confidentiality at all times
101

Team Assistant Resume Examples & Samples

  • Follows up on all maintenance issues (collect info from field/gives the go/collect completion of work report)
  • In charge of budget adjustment and capex
  • Roadshow organisation in accordance with launches and brand teams
  • Assistance of Retail Design team on furniture orders and storage management
  • Take care of all administrative and technical assistance
  • Takes responsibility for all or parts of a project
  • Coordinates the advancement of projects with internal or external partners
  • Handles contacts with participating parties according to the level of their contribution to the project
  • Acts/leads with human sensitivity
  • Displays sensitivity to our "metier"
  • Demonstrates entrepreneurship
  • Innovates
  • Achieves results with integrity
  • Manages complexity
  • Interacts effectively - needs to be smart, fast and thinks outside the box
  • Good excel skills is required
102

Securities Division, Team Assistant Tokyo Resume Examples & Samples

  • Providing secretarial and administrative support to teams in Securities Division comprising Trading, Sales or Strategists, often including Managing Director(s)
  • Phone cover from external / internal clients
  • Calendar management and meeting coordination
  • Client entertainment arrangements
  • Global/local travel arrangements
  • Expense report and invoice processing
  • Ad-hoc secretarial and administrative tasks
  • Heavy interaction and coordination with other team assistants as well as Federation groups
  • Team Assistant experienced preferred
  • Good communication skills in written and spoken Japanese and English
  • Business mannered
  • Team worker, “can do” attitude
  • High level of attention to detail and ability to handle multiple tasks under pressure
  • Flexible and driven to work in the dynamic and challenging environment of a trading floor
  • Organized, proactive and efficient with the proven ability to take initiative
  • Advanced user of Microsoft Office
103

Personal / Team Assistant Resume Examples & Samples

  • Strong attention to accuracy & detail
  • Strong diary management skills
  • Maintain effective and professional business relationships
  • Highly developed communication skills - ability to deal with a range of people at different levels
  • Self starter who has a proactive approach and a proven ability to use initiative
  • Strong team player with a sense of humour
  • Flexible approach in a evolving team
  • Results and quality focused
  • Forward thinking and work with changing priorities
  • Approachable with an open communication style
  • 3 years experience as a Personal Assistant and/or Administration Assistant
104

Team Assistant Resume Examples & Samples

  • Diary management, co-ordination of meetings and appointments as required
  • Coordinating business travel and accommodation for the team
  • Processing expense reimbursement and invoice payments for the broader team
  • Preparing PowerPoint presentations and other word processing
  • Providing back-up/holiday support to other assistants in the group
  • Previous experience supporting a broad team across a range of levels within the organisation
  • Confident, proactive and professional manner
  • Great attitude and flexibility to adapt to a variety of tasks
  • The ability to balance conflicting prioritiesand remain calm under pressure
105

Team Assistant Resume Examples & Samples

  • Meeting coordination for Directors and the wider team as required
  • Co-ordinating travel and accommodation requirements
  • Managing the detailed on-boarding process for new starters, leavers and staff changes; including ensuring staff records, reports, organisational charts and distribution lists are updated & accurate
  • Managing allocated team areas and co-ordinating team or individual relocations; including managing hardware stock (laptops, phones and other items) for new starters,
  • Order office and kitchen supplies
  • Ad hoc administration support for the broader team, such as, drafting and formatting documents and letters
  • Process Amex expenses and management of cab charges
106

Children s PA / Team Assistant Resume Examples & Samples

  • Daily diary management for Director of Children’s and Head of Children’s with occasional diary assistance for Content Executive
  • To be the focal point of contact and liaison between the Children’s Team and internal and external contacts
  • Management of expenses for Director and Head of Children’s
  • Organising events and business trips for all of the Children’s team, including all UK and international travel arrangements (adhering to expenses policy and processes)
  • Raise purchase orders using SAP, and manage payment of invoices in timely manner
  • Assist with presentation preparations and slides ahead of meetings
  • Assist team with day to day duties including Creative feedback, email management, post, filing and other adhoc duties as and when required. Administrative Duties across CBeebies & CBBC (Reporting to Content Executive)
  • Assist Content Executive with BBC in-house relationship including attending regular meetings, keeping track of latest discussions and offers, submitting all offer paperwork
  • Responsible for maintaining programming and rights information, in internal IT systems and all associated updates across the business
  • Assist with approval of voices/castings from dubbing houses on CBeebies commission titles
  • Collating BBCW sales data for independent producers when required
  • Liaising with S&D marketing and promo teams in run up to markets on catalogue information, adverts, and artwork and promo approvals for all pre-school titles
  • Strong IT skills including Outlook, Word, Excel and PowerPoint, with an ability to learn other systems and processes
  • Highly efficient and confident proven multitasker with strong organisational skills
  • High standard of accuracy and attention to detail
  • Ability to self-supervise, be pro-active and work as part of a team Excellent communication skills
  • PA experience at a senior level or equivalent office experience
107

Team Assistant Resume Examples & Samples

  • Pro-actively manage constantly changing schedules for Managing Directors and Executive Directors
  • Extensive overseas travel management; planning and organising trips, arranging complex schedules and meeting itineraries
  • Manage and process expense claims for senior management group in a timely manner
  • Assisting and supporting visitors to the London Plan and organise the provision of an office / desk for the visitor. Manage and co-ordinate the visitors schedule including meetings, lunch and dinner arrangements. Offer full admin support during the visit
  • Meeting and greeting clients and visitors to the Firm
  • Devising and maintaining intuitive office systems, including data management, filing, processes etc…
  • Providing general administrative support for the organisation of meetings, workshops, conferences, team meetings. Booking and preparing the room, ensuring all requirements are met
  • Integration of new hires into the department
  • Point of contact for all administrative queries within your business area
  • Co-ordination of all moves and associated processes: Desk moves, IT moves, system updates, mail drops, large scale project moves, floorwalks
  • Ensuring accurate organisation charts are prepared and uploaded on a monthly basis
  • Holiday and sickness coverage for other Executive Assistants within the department
  • Liaison with the broader Admin Team, ensuring a consistent and efficient support / buddy model, sharing best practices, offering guidance and training when needed, integrating new hires to the admin team
  • Pro-activity/ Initiative
  • Willingness / Flexibility
  • Planning and control
  • Responsive
  • Integrity / confidentiality
  • Good Communicator
  • Good understanding of the business
108

Team Assistant Resume Examples & Samples

  • Extensive diary managemnent, co-ordination of meeting/video conferences logistics including invites, room bookings and set ups
  • Management of onsite/offsite events e.g. workshops, including invites, venue bookings and travel arrangements
  • Processing and reconciling expense claims and invoices in a timely fashion and in line with policy
  • Supporting managers with the onboarding process for new joiners/leavers to the team
  • Other ad hoc tasks
  • Working for a senior leader and team
  • Finanical services experience
  • IT Skills - Word, Outlook, PowerPoint, Excel
  • Experience handling confidential information and using discretion
  • Experience of being able to prioritise the conflicting demands of the team
109

Team Assistant Resume Examples & Samples

  • Secretarial and administrative support to the Commercial Finance Director and Strategic HR Business Partner
  • Organise meetings
  • Travel: transport (flights, transfers, accommodation, ensure validity and availability of travel documents, adhere to travel policy guidelines
  • Process expenses in line with Coca-Cola policy and guidelines
  • Correspondence, internal and external, inbound and outbound
  • Direct telephone calls appropriately
  • Escort visitors to their appropriate meeting rooms
  • Manage annual leave
110

Team Assistant Resume Examples & Samples

  • 3 years secretarial or administrative support
  • Roadshow experience
  • Self motivation / self starter
  • Multi-tasking, good organisational and scheduling skills
  • Capable of achieving defined timelines
  • Ability to prioritise multiple tasks being requested at a single time
  • Efficiency and accuracy a must
111

Team Assistant Resume Examples & Samples

  • Managing multiple calendars including booking meetings, managing conflicts, booking rooms, booking travel
  • Processing purchase orders and invoices
  • Processing monthly Amex expense claims in Concur as well as reviewing other Amex reports for the Macquarie Infrastructure and Real Assets business
  • Processing expense claims and management of cab charges
  • Assistance with coordination of team meetings, including booking conference rooms, arranging catering
  • Manage team leave calendar
  • Assistance with staff on boarding process for new starters, leavers and staff changes; including ensuring staff records, reports, organisational charts and distribution lists are updated and correct
  • Mail distribution, organisation of couriers
  • Ad hoc administration support, including IT requests for the team
  • Ability to work professionally and efficiently in a deadline driven environment
  • Ability to be flexible to adapt to a variety of tasks and balance conflicting priorities
  • Experience in Accounts Payable or Bookkeeping helpful
  • Prior use of Concur / P2P / SharePoint helpful
112

Team Assistant Resume Examples & Samples

  • Minimum college qualification or undergraduate degree
  • Minimum 2 years admin experience preferably in a large blue chip company
  • Advanced computer skills – MS office
  • SAP - experience desirable but not essential
  • Excellent written and oral English
  • Ability to work under pressure and under minimal supervision – plan own work activities and schedule
113

Team Assistant Resume Examples & Samples

  • Working with MAT to agree and design fee schedule format and timetable for delivery
  • Project management regarding delivery of fee schedules and liaison with MAT
  • Supporting MAT with implementation of correct timesheet recording convention and associated promotion of the ABT (Automated Billing Tool)
  • Answering MAT queries on financial management processes
  • Compiling data analytics on Week 3, Revenue days, and performance across offices and identifying trends, issues to address, etc. Delivery to PAS leadership
  • Coordinating and collating data analytics on process cost savings and reporting to PAS leadership
  • Liaison with clients for fee approvals
  • Working on fee analysis dashboards for internal and “go to market” purposes and collating MAT inputs / consulting with stakeholders accordingly
  • Contributing ideas to Global processes / technology teams on development of FM tools
  • Producing advisory work data billing reports for MAT leadership
114

Team Assistant Resume Examples & Samples

  • Reviewing of reports – internal tracking of tax return progress
  • Managing shared mailboxes – responding to advisory team, clients and global teams
  • Managing processes for the tax compliance season
  • Managing processes for briefings
  • Working with multiple bespoke EY tools
115

Team Assistant Resume Examples & Samples

  • Powerpoint presentations
  • Sorting and distributing post
  • Filing of correspondence (ie, invoices, statements, etc)
  • Arranging conference call bridge facilities
  • Booking meetings rooms
  • Arranging courier packages
  • Printing and binding of reports
  • Processing of team expenses
  • Answering phones and taking messages
  • Hotel / Travel booking (flights, railway, etc)
  • Diary management and meeting arrangements
  • Assisting team coordinator with corporate events
  • Assisting team coordinator with ad-hoc duties
  • Intermediate knowledge of MS-Office 2003 (Word, Powerpoint, Excel)
  • Good typing skills of at least 40-50 words per minute
  • Good grammar and spelling
  • Financial Services experience woudl be preferred
116

Junior Team Assistant Resume Examples & Samples

  • Proactively manage diary, scheduling/coordinating internal and external meetings, conference calls and video conferences across multiple time zones; liaising with assistants from multiple teams across the firm ensuring planning for meetings, events and deliverables
  • Organize team meetings / conferences and coordinate logistics, attendees, materials and communication
  • Schedule all international and domestic travel ensuring cost containment measures are adhered, prepare travel itineraries and prepare expense reports
  • Assist in the preparation of high quality PowerPoint presentations and Excel Spreadsheets
  • Handle and maintain confidential files in accordance with firm policy
  • Excellent organizational skills with ability to prioritize responsibilities as appropriate; identify problems and seek solutions
  • Ability to multi-task and prioritize with a professional, flexible and positive attitude
  • High level of accuracy and strong attention to detail
  • Proactive, able to work independently to ensure all tasks are completed in a timely and orderly manner
  • Team player, able to collaborate with team members to achieve firm goals
  • Volunteers willingly to assist others, or assist as requested, based upon workload
117

IBD Team Assistant Resume Examples & Samples

  • Extensive diary management and meeting co-ordination
  • Travel arrangements: co-ordination of flights, tickets, FX, accommodation and ground transportation
  • Expense processing within Nomura policy
  • Extensive use of Outlook to include Inbox management
  • Telephone duties: including taking of comprehensive messages and screening calls where appropriate
  • Room Bookings
  • Printing of very confidential material
  • Preparation of papers ahead of committee meetings
  • Process and approval of project invoices
  • Ad-hoc administrative duties and project work, to include the preparation of PowerPoint presentations
  • Providing absence cover to other team members as required
  • Excellent administration, organisational and prioritisation skills
  • Ability to multi-task effectively and to work on own initiative
  • Effective team player with well developed interpersonal skills
  • Proven experience of working within an Investment Bank or other Blue Chip environment
118

Team Assistant Resume Examples & Samples

  • Handle a broad range of duties from day-to-day operational activities to scheduling meetings and managing correspondence
  • Meet and greet visitors and clients, answer phones, coordinate conference rooms and meal arrangements
  • Manage travel, including airline reservations, hotel accommodations, car rental reservations, car service arrangements and driving directions
  • Assist with creation and distribution of reports and data entry
  • Produce letters, memoranda, presentations, reports, as needed; proofread documents for appropriate grammar, punctuation and spelling
  • Perform ad hoc projects, as needed
  • Education to degree level or equivalent experience
  • Guideline 3-5 years of corporate administrative experience, preferably in roles that interfaced with external clients and executive management
  • Experience and proficiency working with automated expense tracking, online travel
119

Team Assistant Resume Examples & Samples

  • To provide media management for the Creative Team
  • To assist the Production Co-ordinator and Creative Team in the delivery of all projects
  • To accurately enter music details into the scheduling data base
  • To schedule and manage ordering of material required for monthly promo production
  • To maintain the organisation of the shared drive and ensure that all material received is filed correctly
  • To be responsible for maintaining the media library and archiving system
  • To maintain the organisation of the shared drive & SAN and ensure that all material received is filed and archived correctly
  • Ability to use proficiently a range of software packages including Word, Excel, Outlook, PowerPoint, Adobe Premiere and the aptitude to learn new software packages where required
  • Experience of managing a media library
  • Knowledge of post production equipment and procedures
  • Familiarity with broadcast standard equipment and a knowledge of the media formats regularly used in the production environment
  • Knowledge of formats and reformatting digital files to new specifications with an understanding of broadcast formats
  • An interest in and enthusiasm for the work of BBC Worldwide Channels Specific
  • Experience of working in a multilanguage environment
  • Fluency in English and Polish is a must
  • Experience of using post production software – ideally Adobe Premiere – for basic editing such as mock-ups, captions and assembling items on a timeline
  • Experience of working in a production environment
  • Experience of maintaining office and administrative systems, and of devising new systems where appropriate
120

Production Team Assistant Resume Examples & Samples

  • Manage Media Logistics and Library
  • Manage Resource Booking and Rostering
  • Translate / Subtitle media
  • Encode, Ingest, Transcoding, or Duplicate
  • Manage Studio operations (Camera / sound /video mixing / lighting / Scripting / subtitling)
  • Perform Quality Control (Screening & QC Editing)
  • Manage Post production (graphic / editing /mixing / sound / video / VFX )
121

Team Assistant Resume Examples & Samples

  • Co-ordinates complex calendars and schedules to ensure effective time management and prioritisation of engagements where necessary
  • Owns the setup of meetings across multiple time zones, booking rooms, organising passes and coordinating catering so that events run without disruption
  • Facilitates the Director's travel plans with minimum disruption, including planning and booking detailed travel itineraries (flights, hotels, visas), organising travel meetings and reimbursement of travel expenses
  • Handling expense/invoice processing in a timely manner
  • Works with other assistants where necessary to ensure support needs are covered eg short-term absence
  • The ideal candidate will have previous administration experience gained within an Investment Bank or financial services institution. This role requires a high level of attention to detail and an ability to work effectively in a demanding environment
  • Excellent oral and written communication skills, demonstrating a passion for quality and attention to detail
  • Good organisational skills and the ability to prioritise work flow, demonstrating flexibility when handling multiple tasks
  • Demonstrated ability to work well under pressure in a fast-paced environment
  • Proven ability to drive assignments autonomously and interact self-confidently with senior management, demonstrating resilience
  • Excellent computer skills (MS Office), email application and basic experience of working with databases
  • Ability to work well in virtual teams in matrix organisations
  • Ability to handle confidential information discreetly
  • Flexible & adaptable to change
122

Team Assistant Resume Examples & Samples

  • Maintain department files
  • Track department expenses against budgets
  • Draft and/or format correspondence including letters, memos, faxes, cheque requisitions, contracts, contract briefs, proposals, reports, etc
  • Photocopy, send faxes, courier packages and distribute mail
  • Assist in the organization and preparation of meetings and events. Attendance may be required
  • Book travel and event reservations for authors and meetings
  • Order competitive texts from other publishers
  • Format, photocopy, and collate submission materials, organize and ship submission components
  • Order ISBNs and maintain ISBN/ Price charts for department, set-up kits in conjunction with marketing services and royalties
  • Prepare, send out, and track review packages
  • Maintain field test lists and send out field test packages
  • Extract data to compile reports from Business Objects, SAP, etc
  • Enter and extract date in Publishing Content System (PCS)
  • Support editorial staff as required. May include collating reviews, creating art and photo logs, reviewing passes and proofreading
  • Completion of post-secondary education
  • A minimum of 2 years of work experience
  • Proficient with computers including Microsoft Office
  • Multitasking capabilities
  • Adaptable problem-solver and team player who enjoys working in a fast-paced environment
123

Team Assistant Resume Examples & Samples

  • You will be supporting fee earners with secretarial and admin support
  • Improving processes and ensuring support is efficient
  • It will suit a proactive experienced secretary
  • Client Handling and Case Management
  • To complete simple Conveyancing tasks
  • To prepare correspondence and documents
  • Deal with daily post
  • Photocopying, binding, scanning and printing to a consistent high standard of work
  • Diary management and arrange meetings including catering
  • Coordination of client events
  • Support with billing and invoice processing
  • Working on Excel and PowerPoint to create documents for the business
124

Team Assistant Resume Examples & Samples

  • Strong secretarial experience
  • Previous experience of client handling and case management
  • Previous experience of dealing with simple conveyancing tasks
125

Team Assistant Resume Examples & Samples

  • Supporting up to 30 executives globally
  • Managing diaries, travel and hotel bookings
  • Processing expenses each month
  • Liaising with other team assistants in the group
  • Greeting visitors and clients on site
  • Attending weekly and monthly team meetings and assist in taking minutes
  • Distribution of minutes and team updates
  • Booking meeting rooms and supporting VC or AV equipment
  • Arrange external catering for team meetings and or events
  • Calm and capable with proven experience working under pressure situations and tight deadlines
  • Ability to multi-task and prioritise in a fast paced environment, being self-motivated, flexible and follow through on assignments
  • Attention to detail with a high level of accuracy and high quality control standards
  • Ability to recognise and exercise discretion and respect confidentiality requirement
  • Educated to A level or equivalent working level
126

Team Assistant Resume Examples & Samples

  • Advanced Microsoft Word and PowerPoint skills
  • SharePoint knowledge
  • Proactive diary management skills
127

Team Assistant Resume Examples & Samples

  • At least 2 years of experience from similar position, preferably consultancy business such as audit, management consulting or similar,
  • Bachelor degree in executive assistant program, business administration or other relevant field
  • Excellent knowledge of Finnish and English
  • Excellent MS Office (Word, Excel, PowerPoint) skills, other IT skills are considered a benefit
  • Highly service-minded and “can-do” attitude
  • Proactive and well-organized approach
  • Ability to work productively in a high pressure environment and manage multiple assignments simultaneously
  • Ability to rapidly learn new tasks
128

Team Assistant, Exciting Growing Company Resume Examples & Samples

  • Diary management and basic PA duties to the Director team
  • Travel and accomodation bookings for Directors and Consultants
  • First line for phones and greeting any visitors to the office
  • Purchasing office supplies including stationary, food etc
  • Ensuring the office is clean and tidy, printers stocked, book library in order etc
  • Providing administrative support to the team including putting together documents, proof reading presentations and updating the customer database
  • Assisting with organising company events including annual conference and Christmas party
129

Team Assistant Resume Examples & Samples

  • Schedule meetings inside and outside the office: prepare any documentation which may be required and deal with necessary catering or other practical arrangements (often virtual e.g. video-conference, telephone conference, webex etc.)
  • Open and distribute incoming mail, screen telephone calls and type and proof correspondence
  • Organise travel for team members managing agendas, flight/transfer organization and hotel booking. Suggest most appropriate fares available, according to TCCC policies
  • Process travel expenses for key team members
  • When team members are unavailable, act as first point of contact for requests and queries. Take appropriate action/speak to the relevant people and follow up to ensure that requests are action satisfactorily whilst maintaining the appropriate level of confidentiality
  • Ensure timely issue of PO and control the process in SAP until the final closing, according to TCCC procedures. Support associates in preparing all necessary documentation for correct issue of PO, e.g. bidding, authorization of new vendors, good receipt posting, follow-up with internal approvers and monitoring of invoices with external suppliers etc
  • Liaise with the Finance department to solve any budget/accounting issues which may arise in the expenses administration processes
  • Control of K&I budget status
  • Assisting with the organisation of team meetings and other ad hoc team/company events
  • Use of PowerPoint to generate presentations to strict deadlines. Generate a quarterly newsletter with team support
  • Input data and run pre-set reports from various databases
  • Help to organize and follow up team members holidays schedule
  • Keep up-to-date suppliers& agencies data base. Coordinate information and refreshment with team
  • Forge good working relations with other Administrative staff across their specific location and across Western Europe
  • Ad hoc project work and other tasks, as required
  • Provide back up to a Senior Leaders PA or other team assistants as required
  • The travel requirement is expressed at 0% because this is not a regular occurrence. However, on some occasions administrative staff may be required to travel either within or outside the Business Unit
  • Large corporate environment highly regarded – International coordination
  • Demonstrated ability to provide proactive quality administrative assistance
  • Proven knowledge on excel and powerpoint
130

Team Assistant Resume Examples & Samples

  • Handles high volume of phone calls and emails
  • Relays information in a timely manner
  • Coordinates and schedules meetings
  • Conferences and special events
  • Coordinates travel arrangements and assists with TandE reports
  • Takes on ad hoc projects while maintaining work flow and miscellaneous general office duties and administrative support
  • Must be able to prioritize a variety of time-sensitive tasks
  • Pleasant phone manner, ability to multi-task, prioritize, good sense of humour, communication skills, articulate and resourceful
131

Team Assistant Resume Examples & Samples

  • Assisting with the project management of the annual tax return compliance process in conjunction with our Bangalore outsourced tax office (GSS)
  • Project management of engagements including communicating between the UK teams, the GSS team and other overseas offices, keeping teams updated, assisting with the financial management of the engagement etc
  • Assistance with the global co-ordination of accounts where applicable
  • Support the arrival and departure briefing process which is often the first contact between EY and new assignees. Management of this end to end process both in terms of communication with assignees and internal tracking
  • Monitoring client mailboxes and being first point of contact for non technical queries
  • Liaison with HMRC regarding standard correspondence
  • Support account managers with business development pipeline and the new and annuity engagement management
  • Act as Quality and Risk Managment (QRM) co-ordinator, maintaining and updating the QRM database, set up and monitoring of paper files and being proficient with the rules around independence and data protection
  • Be an active part of the TTA network, sharing knowledge, experience, best practice and coaching new joiners to the network
  • Assistance on ad hoc projects
  • Experience gained in an administration/project management/customer service role
  • Good working knowledge of Microsoft systems and databases
  • Ability to solve problems and work well under pressure
  • Evidence of good business writing skills
132

Digital Team Assistant Resume Examples & Samples

  • A collaborative and diplomatic team player who is well-organised and efficient with strong planning and prioritising capabilities and has the ability to work to multiple, competing deadlines
  • Ability to build strong internal and external relationships and interact with people at all levels
  • Ability to take the initiative and be proactive, anticipating problems and offering effective solutions
  • Ability to research, digest, analyse and present material clearly and concisely
  • Ability to anticipate the needs of the team and happy to have a “hands on” approach to working across a wide variety of ad hoc tasks to ensure the smooth running of a busy digital environment
  • Highly motivated and enthusiastic individual with two or more years of personal or team assistant experience
  • Strong IT skills with the ability to demonstrate a high level of competence in PowerPoint, Excel, Word & Outlook
  • Administrative & operational support
  • Organise team and cross-departmental meetings, including all room bookings and refreshment arrangements
  • Prepare and format team presentations and reports in line with the company presentation templates and standards
  • Create agendas and take detailed minutes for team and cross-departmental meetings & distribute follow-up material as required
  • Oversee the team invoicing and budget sheet input processes, ensuring all invoices and POs are signed off, filed and sent to the Finance team in a timely and accurate manner
  • Keep the team-wide project and activity plan up to date
  • Respond to general external enquiries sent to digital team members
  • Manage team administration duties including photocopying, meeting preparation, courier arrangements, office supply ordering, IT issue follow-up
  • Manage domestic and international travel arrangements for team members
  • Support the Digital Director, Digital Trading, Digital Marketing & Digital Development teams as required
133

Team Assistant Resume Examples & Samples

  • Participating proactively in knowledge-sharing activities, continuously developing and communicating leading operational practices within formal and informal networks
  • Adjusting proactively schedules and keeping Internal Customers supported aware of changes on a timely and accurate basis
  • Preparing basic mailings to clients and confirming the correct documents are enclosed and/or attached
  • Creating, editing, and proofreading proposals and/or presentations
  • Reconciling expense reports and information to Amex statements
  • Creating and maintaining an easily accessible e-file system
  • Entering efficiently and charge own time
  • Reserving rooms, catering, sending invitations, and managing responses for events
  • Interacting and collaborating with the Lines of Service and Internal Firm Service clients, Records Management and Office Service teams; and,
  • Delivering exceptional customer serviceThis role will support the 5-6 people on the Core Team, and will work very closely with the Core Team to support an extended Global Client Service Team of 100+ Partners & Directors worldwide. You will be working closely with and have direct access to some of our firm's most experienced Partners. As such, there is an expectation that completion of tasks be performed quickly and thoroughly. Being able to team and work interactively (i.e., ask questions, be proactive in identifying areas to assist, etc) with the Core Team is critical. At high level, role will be expected to help the Core Team: - stay organized around client contact management information - manage calendars & meeting schedules - organize team calls - stay abreast of key client developments in the news - stay organized around various client based initiatives and campaigns More specific duties to include: Client contact management · handling of client directory look ups · updating of client database Client team coordination · help manage calendar entries for client team calls · assist with tracking of client compliance requirements · get access to core team calendars to help aggregate & summarize forward looking schedules · handling of ad-hoc requests from broader PwC / client global team (e.g. office booking, print requests, etc.) · assist with coordination & logistics for client Account Planning Workshops · help track client support budget spend against budget and spending requests · help w organization of regular internal calls -including capturing & distribution of notes · arrange and coordinate ad-hoc internal calls and meetings · assist core team drive information sharing efforts across the our global account team · help core team stay organized around key project & opportunity information (ie. assist with management of internal planning tools) Client intelligence and research · research & sharing with account team - client related news articles, investor presentations, etc · conduct specific pursuit and campaign research Client facing events and communications · assist with coordination efforts around PwC client events · assist with coordination efforts of PwC Thought Leadership · help with preparation for key client meetings · help core team refresh/update our client leave behind materials
134

Team Assistant Resume Examples & Samples

  • 1 to 2 years of working experience holding an administrative role
  • BA in management, business administration, or other social science disciplines and minimum of 1 to 2 years working experience holding an administrative role
  • User-level proficiency with Microsoft Office applications
  • Initiative in making recommendation to improve work efficiency within unit to meet changing business needs and skills mix
  • Strong interpersonal and verbal communication skills in order to deal tactfully and effectively with internal/external contacts at all levels
  • Proficiency in both oral and written English and Chinese
  • Immediate available is highly preferred
135

Team Assistant Resume Examples & Samples

  • Scheduling meetings including room bookings and video conferences
  • Capturing meeting minutes and issuing meeting agenda to participants
  • Booking flights and accommodation upon request
  • Access and retrieve computer data and/or documents on request
  • Ordering and coordinating catering when required
  • Organising and coordinating team events
  • Managing ProMaster expenses
  • SAP maintenance
  • Managing quarterly Star safety activities
136

Team Assistant BU Teamsport Resume Examples & Samples

  • Administrative support of the Teamsport BU department: travel planning (flights, visas), preparation of meetings, event planning, maintain regular reports, overlook and track budget
  • Create presentations for important key milestone meetings
  • Coordinate smaller projects, such as supporting the PLM team in creating special product initiatives, or marketing projects (product: create briefs and strike-offs, update PRM /VLP, etc)
  • Build a strong, structured and highly-efficient Head office for the BU Teamsport
  • Make the team more efficient in what they are doing by helping them to save time, through solving problems for them
  • Fostering great team spirit
  • Opportunity to learn, grow and build something up meaningful. Good chance to take on new tasks within the job
  • Successfully completed apprenticeship in a commercial area or a study in the commercial area
  • Strong with MS Office and Tools
  • Excellent command of English
  • �Can do� attitude
  • Teamplayer
  • Honest, loyal, reliable
  • Proactive, positive, determined
137

Senior Team Assistant Resume Examples & Samples

  • Extensive calendar organization
  • Coordinates and schedules meetings, conferences and special events
  • Coordinates travel arrangements and assists with reports
  • Orders and organizes all supplies
  • Maintains faxes, printers and photocopiers
  • Demonstrates dependability, sense of urgency, and high attention to detail along with the ability to multi-task
  • Must display a consistent, professional degree of communication skills in person, on phone, by e-mail and letter to senior level executives
  • Skills Strong MS Office skills, Word, Excel, Outlook
  • Pleasant phone manner, ability to multi-task, prioritize, good sense of humor, communication skills, articulate and resourceful
  • Must be a team player that works well under pressure
138

Team Assistant Resume Examples & Samples

  • Taking overall responsibility for co-coordinating support across COO Dublin, including understanding support requirements and resource allocations
  • Ensuring a consistent coverage and support model across the management groups within COO, in line with COO support policies
  • Managing the performance of the team with formal mid-year & end of year reviews and informal 1 to 1s in line with Deutsche Bank policy
  • Ensuring adequate coverage across a team of assistants, rolling out initiatives as directed by the business, escalating issues to the Associate as necessary
  • Identifying any shortfalls in training needs within the team and putting a training plan in place
  • Chairing weekly team meeting by rotation, with an agenda to be provided to the team prior to this
  • Coordinating complex calendars and schedules to ensure effective time management and prioritisation of engagements where necessary
  • Owning the setup of meetings across multiple time zones, booking rooms, organising passes and co-ordinating catering so that events run without disruption
  • Facilitating Director's travel plans with minimum disruption, including planning and booking detailed travel itineraries (flights, hotels, visas), organising travel meetings and reimbursing travel expenses
  • Previous administration experience, gained within an Investment Bank or financial services institution working at a senior level
  • A high level of attention to detail and an ability to work effectively in a demanding environment
  • A proven ability to drive assignments autonomously and interact self-confidently with senior management, demonstrating resilience
  • Excellent Information Technology skills, including Microsoft Office, email application and basic experience of working with databases
  • The ability to work well in virtual teams in matrix organisations
  • The ability to handle confidential information discreetly
  • The ability to problem solve and while focusing on solutions
  • Open-minded, able to share information, transfer knowledge and expertise to other team members
  • People management/coaching experience
  • Excellent organisation/prioritisation skills and the ability to multi-task and anticipate needs
  • Confident with the ability to build rapport and maintain strong relationships within COO and with COO Business Partners
  • The ability to manage and prioritise workload
  • Excellent team player who shares information freely and assists others as required
  • Self motivated, proactive and in possession of an ability to use your own initiative
  • The ability to anticipate needs demonstrating initiative
  • The ability to work and use discretion with confidential information
139

Team Assistant Resume Examples & Samples

  • Pro-actively providing support for project work and ad-hoc activities at the direction of the Debt Capital Markets (DCM) Europe, Middle East and Africa (EMEA) Chief Operating Office (COO)
  • Responsibility for all client on-boarding, Know Your Client (KYC) related activities for all UK clients
  • Regularly reviewing and approving / validating sales credits for the various sales and Origination teams across Western Europe
  • Collating all structured trades completed on a weekly basis across the Debt Capital Markets EMEA franchise. Reviewing the trade details to ensure they are comprehensive, informative and complete. Creating a report with the weekly highlights, trends and themes which helps business development and ensure effective supervisory oversight of such activities in line with regulatory expectations
  • Running Deutsche Bank’s on-boarding activities in Europe for the Financial Sponsor and Deal Contingent Foreign Exchange (F`X) coverage team
  • Demonstrating specialty knowledge of the typical Private Equity fund and portfolio company legal ownership structures and constitutional documents in the primary jurisdictions of incorporation (e.g. Luxembourg, Jersey, Guernsey, and Cayman Islands, etc)
  • Liaising directly with clients and / or their hedge advisors throughout the on-boarding process
  • Establishing the prioritisation of on-boarding requirements across deals / clients and directing the Client On-boarding Manager to assign workflows according to the various client on-boarding teams in the UK and India
  • Ensuring continuous improvement efforts in the on-boarding process, given the dynamic regulatory environment and internal on-boarding infrastructure and the unchanging requirement to complete the KYC process in a timely manner in order for the Bank to remain competitive in this important specialty business
  • Acting as the primary liaison point on behalf of the Financial Sponsor and FX Deal Contingent coverage teams in working with key regulatory teams within Deutsche Bank (e.g. European Market Infrastructure Regulation (EMIR) Legal, Dodd Frank Legal, Foreign Account Tax Compliance Act (FATCA), Anti-Money Laundering (AML), Business Control Unit, etc) to ensure compliance with relevant regulations impacting the derivatives we trade with Clients
  • Researching and producing a comprehensive daily communication to be distributed throughout the Bank on announced and rumored Mergers and Acquisitions (M&A) activity in EMEA, Asia and the Americas. Monitoring and communicating M&A activity on a real-time basis throughout the day to assist the coverage team in originating new business opportunities
  • Operating effectively as the Relationship Management contact for the Financial Sponsor and FX Deal Contingent coverage team; monitoring the intensity of Client marketing efforts (frequency of meetings), maintaining a list of Client contacts, assisting in the identification of potential new Clients / opportunities, etc
  • Co-ordinating travel, expense remittances and any purchases / sourcing on behalf of the team in a manner that is compliant with divisional policy and ensures the most efficient use of the Bank’s resources
  • Handling purchase orders and invoice processing in a timely manner, both for invoices received by team members and with regards to new invoices being raised to send to external parties
  • Co-ordinating on-boarding of new employees and contractors in order to minimise set-up time
  • Co-ordinating the submission of business expenses for personal remittance on behalf of all assigned team members in a timely fashion
  • Facilitating the travel plans of all team members with minimal disruption, including planning and booking detailed travel itineraries (flights, hotels visas), organising travel meetings and arranging the reimbursement of travel expenses
  • Co-ordinating complex calendars and schedules to ensure effective time management and the prioritisation of engagements where necessary
  • Setting up meetings across multiple time zones, booking rooms, organising passes and co-ordinating catering where necessary so that events are able to run without disruption
  • Establishing trust in order to be able to handle extensive telephone and email correspondence on behalf of senior team members
  • Knowledge of regulatory requirements for new entities, specifically Dodd Frank and European Market Infrastructure Regulation (EMIR)
  • Excellent organisational skills, good analytical rigour and a high attention to detail
  • Strong knowledge and experience of systems including Concur, Word, Excel and PowerPoint, and basic experience of working with databases
  • Ability to prioritise work flow, demonstrating flexibility when handling multiple tasks
  • Ability to deal with urgent and crisis situations is in a calm, efficient and pragmatic manner
  • Good understanding of how to process internet research
  • Ability to navigate complex organisations and then articulate and train other team members
140

Team Assistant Resume Examples & Samples

  • To manage the budget and logistics for key creative events that the department may hold such as away days and creative summits
  • To manage the budget as well as organise and deliver all materials for award entries on behalf of attendees
  • To manage all new starters, liaising with other departments such as IT, ensuring that there is a smooth transition into the creative team without disruption to work flow
  • To establish and maintain effective working relations with a wide range of internal and external stakeholders on behalf of the Executive Creative Director and the team
  • To act as a focal point of contact for the team, assisting creatives, designers and freelancers in any presentation pitches that may be required
  • To develop and maintain office and administrative systems
  • To manage the Executive Creative Director's diary and help schedule review and approval sessions - working with the production mananger
  • Experience of working as an assistant ideally within a Creative Services or Event Team
  • Diary management experience
  • Experience of devising and refining detailed administrative procedures
  • Familiarity with broadcast standard equipment and post production procedures
  • Interpersonal and communication skills sufficient to establish and maintain effective working relations with a wide range of internal and external contacts
141

Fixed Term Team Assistant Resume Examples & Samples

  • Drafting, proofreading, attaching appropriate documentation, completing work within designated timelines
  • Preparing expenses in an accurate and timely manner
  • Accepting, picking up and delivering mail and packages on a daily basis, and sending mail and packages appropriately through interoffice mail, U.S. mail or express vendor
142

Team Assistant Resume Examples & Samples

  • Assigning daily work to Team Assistants (TAs) based on skills, customer needs, and turnaround time
  • Using various tools and applications, running reports, and improving processes by providing meaningful feedback to the TAs
  • Leveraging problem-solving and organizational know-how to leading by example, including being regarded as a leader among his or her peers
  • Exhibiting an orientation toward meeting business needs, expectations and deadlines
  • Reviewing all incoming customer requests and assisting TAs in interpreting and applying processes, procedures and policies to facilitate successful completion of work; and,
  • Balancing workloads across all TA team members and providing guidance in professional growth and development
  • Monitoring real time service levels and establishing schedule adherence
  • Applying established administrative services protocols for Business Support Teams (BST) in a fair and consistent manner
  • Serving as the point of contact for escalated situations, collaborating with the Executive Assistant/Team Assistant Manager (EA/TAM) to resolve any service issues; and,
  • Accountable for overall customer satisfaction relative to the support delivered by the TAs in the BST
143

Team Assistant, UK Consumer Products Resume Examples & Samples

  • Organising travel and accommodation arrangements for the department
  • Facilities duties, arranging couriers & post as needed
  • Assisting UK consumer products team by creating research documents and undertaking competitor analysis
  • Excellent administration skills coupled with the ability to balance and prioritise work coming in across the team
  • Strong interpersonal and communication (verbal and written) skills
  • Self-starter with the ability to work independently as well as collaboratively within a team
144

Team Assistant Resume Examples & Samples

  • Lotus notes
  • Solid understanding of Microsoft Word packages
  • Prior use of Concur system would be beneficial
  • Previous financial services experience is essential
145

Team Assistant Resume Examples & Samples

  • Raising purchase orders using SAP system
  • Scheduling internal (CCE&TCCC) and external (agencies, customers, industry bodies) meetings
  • Collating and preparing documents, presentations for meetings and managing agendas
  • Catering and venue sourcing, booking for meetings and company events
  • Arranging travel and accommodation for director and their team
  • Processing and managing directors’ and their teams expenses
  • Managing incoming and outgoing mail, proofreading
  • Managing internal and external queries and re-directing them accordingly, first point of contact in managers’ absence
  • Receiving and routing incoming telephone calls, greeting visitors
  • Managing various internal databases, folders and HR updates
  • On-boarding and off-boarding for team members
  • Ad-hoc duties and projects
  • Monitoring teams’ budgets
  • Liaising with vendors and internal finance teams
  • Resolving invoicing and other PO/budget related issues
  • Minimum 3 years admin experience preferably in a large blue chip company
  • SAP - experience desirable
146

Team Assistant Resume Examples & Samples

  • Working knowledge of Microsoft Systems including Outlook, Word and Powerpoint
  • Experience using Concur
  • Experience of supporting mutiple people, not just 1:1, and of working with different people styles
  • Previous FS Exp
147

Team Assistant Resume Examples & Samples

  • Handle various administrative tasks such as schedule management and travel arrangements
  • Work with the business, performing market research (Training will be provided)
  • Be responsible for powerpoint presentation
  • Handle ad-hoc translation tasks in Japanese and English (professional experience in translation NOT required)
  • Basic excel and powerpoint skills
  • Ability to work independently and adapt to new challenges
  • Background working within the insurance or banking sectors (not mandatory)
  • Sales or client-facing experience
148

Senior Team Assistant Resume Examples & Samples

  • Process corporate credit card expenses for the team each month to a strict deadline
  • Preparing travel schedules, including all logistics (cars/flights/hotels) along with meeting times and attendees
  • Coordination of staff and client meetings – room bookings, IT and catering requirements
  • Data Input for monthly regional reporting
  • Maintain registers for Invoices/Gift and Entertainment/Travel
  • Assist with the coordination of intern and graduate recruitment throughout the year
  • General assistant support, including distributing mail
149

Senior One Team Assistant Resume Examples & Samples

  • Bachelor’s Degree preferred; High-School diploma required
  • Two years of relevant experienced preferred, hospitality, service oriented or customer-centric environment and 3-4 years of administrative work experience in a corporate office preferred
  • Customer-service and hospitality experience and can interact with all internal and external personnel
  • Professional presence and positive demeanor
  • Highly motivated, takes initiative, assertive and confident
  • Excellent time management skills with ability to handle multiple priorities and prioritize with a sense of urgency and diplomacy; highly organized
  • Proficient in Microsoft Office. Excellent technical skills: MS Word, Excel, PowerPoint, Outlook, proofreading and internet
  • Team player with strong flexibility and willingness to assist in other capacities when needed
  • Able to exercise good judgement and able to anticipate problems and formulate resolutions
  • Ability to work independently and dependable and detail oriented
  • Must be able to work a flexible schedule based on operational needs including flexibility to work overtime as required
  • Must be able to pick up and move 25 lbs
150

Team Assistant Resume Examples & Samples

  • Filling timesheets of group leadership, partners calendar scheduling,
  • Travel-support, including tickets, hotels, taxies booking, etc
  • Cash advances, visa initiating if applicable, expense reports creation,
  • Manage staff scheduling for the unit, keep records of group employees' vacation, managing Audit tracking tables, file management,
  • Assistance in preparation of conferences, presentations drafting, booking rooms for internal meetings,
  • Help in organization of unit’s social events,
  • Work with correspondence flows, work with couriers,
  • Handle a wide range of information requests etc
151

Team Assistant Resume Examples & Samples

  • Upload documents to Share Point portal and metadata tagging
  • Assist with logistics for national and local office training sessions including shipping materials
  • Input and tag articles and newsletters into Communications Center (Share Point based) and other platforms
  • Perform basic research using internal and external resources
  • Monitor Outlook mailboxes and assist with word processing and convert documents to pdf
  • Handle a variety of clerical duties to support the Tax Knowledge Management team including travel and conference room reservations
  • Minimum of one year of clerical or administrative experience; preferably in a professional services environment
  • Proficient with Microsoft Office Suite applications including Word, Excel, PowerPoint and Outlook; SharePoint Site Administration skills, document uploading and tagging preferred
152

BPC & CVM Team Assistant Resume Examples & Samples

  • Manage administration for BPC Director and team
  • Responsible for the regional reporting on sales and KPIs and for the tracking of commercial activities such as sales initiatives and events
  • Support the team to organise and coordinate any regional events or conferences
  • Support the preparation of workshops, presentations, team trainings and any additional team requirements
  • Ensure all processes and procedures are communicated and followed across the region
  • Run Customer Value Management reports and support with regular analysis
  • Support the Director to communicate and deliver BPC and CVM initiatives to the regional team
  • Manage reporting on all such initiatives
  • Assist the team to drive sales by supporting with any new sales initiatives (e.g. organising training, equipment, relevant research etc.)
  • Assist the Head of Region with any logistical requirements for Elite clients
  • Support the Burberry Private Clients team with any service or product requests
  • Work closely with the merchandising teams to establish availability and location of any product required
  • Networking and involvement in event management when required
  • Develop effective relationships working in collaborative way
  • Demonstrate strong communication skills by regularly and consistently sharing information in a structured manner
  • Constantly seek opportunities to develop Burberry Private Clients in the region
  • Ensure the team is informed of all training and in store learning sessions required for on-going development
  • Support CVM Manager on CVM training to any store according to business needs
  • Support with the induction of new Burberry Private Clients personnel to ensure their smooth transition into Burberry
  • Share best practice and knowledge
  • Visit stores across the region to appreciate their and their clients’ needs in order to offer them the most efficient support in order for them to offer their client the best possible service
153

Diageo Archive Team Assistant Maternity Cover Resume Examples & Samples

  • Responsible for all general administrative tasks required by the Archive team,
  • Responsible for the general facilities management for the Archive building. Will be main point of contact for all facilities stakeholders
  • Will co-ordinate all visits to the Archive
  • Responsible for all team finance tasks
  • Good organisation
  • Good communication
  • Ability to prioritise work and manage time
  • Ability to deal with conflicts of interest
  • Good IT (Powerpoint, Word, Excel, Outlook etc)
154

Team Assistant Resume Examples & Samples

  • Bachelor’s Degree - Business Admin, Public relations, Agribusiness
  • A minimum of 3 – 5 years relevant experience working in a similar position
  • Computer proficiency in MS office applications, SAP
  • Efficiency, integrity and reliability
  • Resilience and ability to work under pressure
  • Affective time management
  • Sound awareness on what’s going on across the business
155

Team Assistant Months FTC Resume Examples & Samples

  • Proactively manages Global Sales Op Ex leadership teams’ diaries to maximise their efficiency and assists them in achieving business objectives through effective time management in both domestic and international markets
  • Acting as a professional gatekeeper managing e-mails, post and calls – comfortably handling routine issues, prioritising others and using initiative and judgement in seeking responses for non-routine matters
  • Budget and cost management in a cost efficient and compliant way, including monthly expenses for overseas trips involving foreign currency
  • Ensure effective and efficient fluid communication is maintained at all times, especially when the Leadership team are travelling
  • Build strong and credible relationships with EAs/PAs globally, providing support, assistance and advice where required
  • Manage and co-ordinate all random/ad-hoc administrative requests, all with the utmost efficiency and discretion
  • Experience in a PA/Admin role
  • Strong organisational and prioritising skills and the ability to work independently
  • Proactively applies sound judgement, consistently and effectively anticipating issues
  • Excellent relationship building/influencing skills
  • Superb verbal and written communication skills
  • Discretion in dealing with confidential matters
  • An approachable, confident manner and ability to remain calm within a pressurised environment
  • IT Skills: has comprehensive knowledge of the most common software packages including:- Microsoft Outlook, PowerPoint, Word and Excel
156

Team Assistant Resume Examples & Samples

  • Coordinating complex calendars and schedules in order to ensure effective time management
  • Ensuring events run without disruption through setting up meetings across multiple time zones, booking rooms, organising passes and coordinating catering
  • Planning and booking detailed travel itineraries such as flights, hotels, or visas
  • Organising travel meetings and reimbursement of travel expenses
  • Handling expense and invoice processing in a timely manner
  • Ensuring support needs are covered in short-term absence working alongside other assistants
  • Previous administration experience gained within an Investment Bank or a financial services institution
  • Able to work effectively in a demanding environment
  • Able to prioritise the work flow whilst demonstrating flexibility when handling multiple tasks
  • Capable of working well under pressure in a fast-paced environment
  • Able to drive assignments autonomously and interact self-confidently with senior management
  • A proficient knowledge of Microsoft Office
  • Working experience with email applications and basic and databases
  • Capable of working well in virtual teams in a matrix organisation
  • Flexible and adaptable to change
157

Team Assistant Resume Examples & Samples

  • 6) Need to balance the multi-requests from the team on car needs, and also need to ensure safety, efficiency and cost effectiveness; manage a team car pool to meet multi requests for the team
  • 7) Coordinate and consolidate various data collection for regular reports to both China PTA Commercial Leadership Team and Plant Leadership Team
  • 12) Access to confidential info from Commercial Director, AA and Plant Manager, Zhuhai PTA, hence needs high level of loyalty to BP
  • 13) Needs to be culture sensitive, as the China PU Leader leads a diversified team
  • 14) Other ad hoc assignment from line manager
  • 3+ years of personal assistant or administrative experience in multinational company; 2 years secretary experience in supporting senior management is plus
  • 1) Fluency in English and Mandarin, both spoken and written
  • 2) Good computer skills especially in Microsoft Office applications
  • 3) Good interpersonal skills; ability to build and develop internal and external networks
  • 4) Mastery level of competence in planning and organizing skills
  • 5) Ability to multi-task, manage and prioritize numerous activities, and cope with ambiguity
  • 6) High level of integrity on handling sensitive and confidential information
  • 7) Good at interpretation and translation
  • 8) Mastery level of communication skill
  • 9) Good sense of urgency and confidence to act quickly
  • 10) Mature and independent, self-motivated and detail oriented
  • 11) Have flexibility and cross-culture awareness
  • 12) Knowledge and prior experience in project management is an advantage
158

Team Assistant Resume Examples & Samples

  • Complex diary management, including the planning and booking of overseas travel
  • Preparing reports and management packs for regular team meetings
  • Management of the team’s document filing system and intranet site
  • Updating and formatting client presentation slides in PowerPoint and assisting the Product team with regular tasks
  • Processing monthly expenses
  • Managing holiday and absence records
  • Ordering stationary for the team
  • Coordination of ad hoc events
  • Strong command of Microsoft Office (Outlook, Word, PowerPoint and Excel)
  • Good numeracy and literacy
159

Team Assistant Resume Examples & Samples

  • Requesting and tracking Home Health Certification (MD Face to Face Encounter)
  • Review Face to Face Documentation to ensure it meets Medicare regulatory requirements
  • Contact Providers to notify of impending visit or need of clarification or Face to Face Encounter
  • Documentation and tracking of Face to Face Certification in spreadsheets and Excellian to release for billing
  • Be a resource to Home Care and Clinical staff regarding the basic requirements needed for Home Care Certification
  • Assist Insurance Authorization team with obtaining/tracking authorization for patients
  • Additional duties as assigned to support Home Care Quality Utilization team as requested
160

Team Assistant Resume Examples & Samples

  • Performs data entry to update patient and employee records and schedules
  • Retrieves information from charts, assists with billing, filing, switchboard coverage as assigned, and handles general office tasks as requested
  • Files medical record information
  • Assists with scheduling, payor verification and authorizations
161

Team Assistant Resume Examples & Samples

  • Executive Assistant support to state head; including, extensive diary management, travel coordination, projects and assisting with communications to the broader team
  • Coordinating HR requirements starters/leavers/transfer for office, updating of organisational charts and MyPerformance updates
  • Processing AMEX, personal expenses and invoices for the leadership team
  • Meeting coordination and management for staff offsite/meetings, conferences and events, as well in assisting with the coordination of team meetings and supporting ad-hoc events
  • Assisting with preparation of PowerPoint presentations, formatting documents, agendas etc
  • Any other projects, as required
  • Show the ability to build strong working partnerships with key internal stakeholders whilst being self-motivated with excellent attention to detail, good time management and organisational skills
  • Be able to use Microsoft office under tight deadlines to produce highly accurate documents requiring minimal edits
  • Be able use own judgement to effectively manage workloads, prioritise tasks and delivering solutions under pressure whilst maintaining a flexible attitude in your approach to work and able to adapt to a constantly changing environment, systems, technologies, processes, tasks
  • Effective communication skills and ability to escalate and take action where necessary
  • Ability to work with multiple stakeholders and manage all expectations
  • High level of discretion and sensitivity when dealing with confidential matters
162

Case Team Assistant Resume Examples & Samples

  • Assisting team members (4-5 employees) in all administrative matters (taxi, courier)
  • Organisation document workflow, filing documents
  • MS Outlook Calendar (meetings and travel schedule)
  • Arrangement of team meetings (document preparation, distribution of materials, organizing schedules)
  • Clerical duties (e-mail, mail, faxes, filing, typing)
  • Arranging meetings (booking rooms, passes for clients)
  • Coordinating all business trips (booking tickets, hotels, cars, preparing travel expenses forms for Finance Department)
  • Assisting in organization of events (workshops, dinners)
  • Other responsibilities as assigned by the Principal (timesheet, expense reports etc.)
163

Case Team Assistant Resume Examples & Samples

  • Maintain 5 Managers’ calendars
  • Schedule, coordinate appointments and meetings
  • Coordinate the production of all meetings documents
  • Update every week documents production process
  • File all used documents
164

Team Assistant Resume Examples & Samples

  • Coordinate the collation of reports, submissions, contracts, statutory and standard forms
  • Update company database, including listing information and uploading information to the website
  • Client liaison with tenants and the public, including telephone enquiries and follow up as required
  • Coordination of the following, but not limited to; the insurance register, bank guarantee register, invoice/account coding, tenant invoices and tenant arrears
  • Recent experience in a similar role
  • Strong organisational skills & ability to prioritise
  • Minimum Intermediate level Microsoft Office skills
165

Team Assistant Resume Examples & Samples

  • Proactive, organised and committed team player
  • Effective communicator with exceptional interpersonal skills
  • Ability to manage multiple deadlines and priorities
  • Ability to operate independently, be a self-starter and take initiative
  • Proven track record in organising and managing events and workshops would be desirable
166

CVP & Team Assistant Resume Examples & Samples

  • Minimum of 5 years as Executive Assistant experience (or similar) in a fast-pace, multinational environment
  • Fluent in English, any other European language (especially German) is a plus
  • Excellent command of the MS Office palette
  • You are proactive, focused, reliable, and highly service oriented
  • You are confident to prioritise your work and keeping oversight while addressing various duties simultaneously
  • 13 September 2016
167

Team Assistant Resume Examples & Samples

  • Assisting with administrative aspects of FIDS/TAS engagements
  • Coordination support with internal teams and project teams of the EY global network
  • Preparing internal documentation, presentations and proposals
  • Assisting with relationship and opportunity management
  • Drafting correspondence, support with the finalization of working papers and reports for clients
  • Support with marketing and sales activities, brochures, organization of internal and external events
  • Executive assistance (calendar management, travel reservations)
168

Team Assistant Resume Examples & Samples

  • Provide secretarial support and administrative supports to the Client Coverage team in Beijing
  • Arrange extensive diary for direct report
  • Making travel arrangement and travel reimbursement for direct report and the team
  • Screening telephone calls and handling enquires
  • Handle correspondence, reports, emails and presentations
  • Coordinating the compilation of presentation and other material as required
  • Manage calendar, regional meetings and room bookings for the team members
  • Planning and coordinating meetings, event and activities
  • Maintain and update subscription and membership records
  • Receiving overseas visitors and delegates
  • Completing ad hoc projects as required
169

Team Assistant Resume Examples & Samples

  • Arranging Domestic and International Travel
  • Handling expenses using Concur System
  • Managing diaries for Managing Director’s
  • Professionally handling calls
  • Handling sensitive and confidential material
  • Helping to organise annual Outlook events involving careful planning across Europe
  • Helping with various ad-hoc projects including business analysis, follow ups and reviews
  • Capable of working efficiently in a fast-paced environment
  • Ability to process new tasks quickly and effectively
  • Ability to prioritise and multi-task
  • A team player with the ability to work independently
  • Excellent computer skills including Outlook, Word, Excel
  • A professional and effective communicator across all levels of seniority
170

Team Assistant Resume Examples & Samples

  • Assisting the PSD Director in all aspects of his day to day work
  • Managing calendar and e-mails for the PSD Director in order to optimize his productivity
  • Arranging business travel including booking, guidance, coordination of activities during travel and adjustments in accordance with business meetings
  • Being able to identify and solve problems with limited guidance
  • Organizing meetings, conference calls, video conference and telepresence, and track the actions items coming out of these meetings
  • Managing team workflows such as purchase orders, internal orders, approving invoices, distribution lists, business travel requests
  • Collaborating with various staff and departments to support different projects
  • Supporting events when required
  • Managing shared drives and communities
  • University students enrolled to Business Administration, Bilingual Executive Assistant and related courses
  • Spanish is not required but a plus
  • Previous working experience is a plus
171

Management & Team Assistant Resume Examples & Samples

  • Back office support managing calendar and e-mails
  • Internal & external (providers, customers) communication
  • Managing visits of external partners & customers (visitor badges, arrange for food & beverages)
  • Arranging and prepare meetings including co-ordination of Team Meetings and larger external events
  • Monitoring action items and manage reminders
  • Preparation and follow up of meetings including taking meeting minutes
  • Perform and monitor purchase activities, creation of shopping carts, reporting and tracking on purchase orders
  • Creation and updating of PowerPoint Presentations and excel spreadsheets for meetings, communication or reporting
  • Drive and own the internal & external communication of news & achievements from FS
  • Managing controlling and reporting activities on behalf of manager, e.g. workflow management, travel expense budget
  • Handling and reporting of external workforce ID’s and related administrative tasks
  • Manage smaller projects and special tasks
  • Demonstrated interpersonal and team player abilities
  • Strong ability to prioritize and deliver quickly with high sense of responsibility
  • Proven ability to work in a confidential environment
  • Ability and experience to work with colleagues on Executive Level (up to SAP’s managing board)
  • Proven experience working in a in a fast-paced and fully confidential environment
  • Highest level of flexibility, integrity and confidentiality
  • Excellent organizational skills and an ability to keep track of tasks, responsibilities and deadlines
  • Be proactive and able to identify and solve problems
  • Strong knowledge of all aspects of Microsoft Office, with outstanding skills in preparing PowerPoint presentations
  • Fluent both in English and German (written and spoken) is a MUST
  • Communicative and stress-resistant personality – she/he can achieve any delegated tasks in a solution oriented and effective manner
  • Ability to handle a large number of tasks in parallel and to set priorities correctly
  • Highest degree of ability to handle multiple tasks with close and early deadlines
  • 2+ years of experience as Administration Specialist in a senior environment necessary
  • 2+ years of relevant professional experience
  • Excellent understanding of SAP’s strategy and organizational structure
  • Experience working in an international team with different cultures
  • Very good knowledge of the main internal systems at SAP (such as ISP, CSS, Corporate Portal)
172

CSC Team Assistant Intern Estagiário Resume Examples & Samples

  • Administrative Assistant will support the operation of daily office functions and duties, including administrative support to the Manager and the Team. The tasks will include (but not limited to)
  • Managing internal and potentially external correspondence
  • Arranging meetings for Managers including co-ordination of Team Meetings and external events
  • Administrative support in training organization (aligning dates, venue, and participant registrations)
  • Managing purchasing/equipment related matters: internal orders, distribution lists, IT equipment inventory, office materials etc
  • Updating materials including PowerPoint and excel spreadsheets for meetings and presentations
  • Admin support for new starters into the team to include ordering of equipment and monitoring induction
  • Student of university degree on business administration, communication, economics, or related field
  • Fluent in written and oral English
  • Prior work experience in management support is an advantage but not mandatory
173

Team Assistant Resume Examples & Samples

  • Provide technical & administrative support to the CPF team
  • Not a traditional EA role - additional systems tasks and processes in CPF, eg. opening loan accounts in BANCs & preparing loan documents
  • Also involves responsibility for expense processing, various reporting & tracking, as well as ad-hoc office administration tasks
  • Administrative and clerical duties include typing, diary/email management, archiving, filing, mail management, call-screening and travel booking
174

Team Assistant Resume Examples & Samples

  • Secretarial / administration background
  • Business level English
  • Experience working within a financial services firm
175

Team Assistant Resume Examples & Samples

  • Providing team assistant support for the Flow Credit business on Global Markets trading floor
  • HR administration of holidays
  • Set up interview, new joiners and interns
  • Cover other assistants during holidays/illness
  • Coordinate meetings, conference calls and video calls
  • Attention to confidentiality of information at all times
  • Ability to work effectively under pressure and in a fast-paced environment
176

Team Assistant Resume Examples & Samples

  • Co-ordinating complex calendar and schedule requirements to ensure effective time management and the prioritisation of engagements where necessary
  • Owning the set-up of meetings across multiple time zones, booking rooms, organising passes and co-ordinating catering so that events run without disruption
  • Preparing materials for internal and external mandates e.g. presentations, spreadsheets and agendas to a professional standard, maintaining attention to detail
  • Establishing trust in order to handle extensive telephone and email correspondence on the senior manager’s behalf
  • Facilitating the senior manager’s travel plans with minimum disruption, including planning and booking detailed travel itineraries (flights, hotels, visas), organising travel meetings and the reimbursement of travel expenses
  • Working with other personal assistants where necessary to ensure support needs are covered during short-term absence
  • Pro-actively providing administrative support for project work and ad-hoc activities (e.g. new joiners / leavers, office moves, business continuity and other)
  • Proven administrative experience in a similar role
  • Demonstrable ability to work well under pressure in a fast-paced environment
  • Pro-active with the ability to use your own initiative
  • Ability to handle confidential information discretely
177

PA / Team Assistant Resume Examples & Samples

  • Pro-actively Interact with senior stakeholders across the business
  • Prioritise and plan activities
  • Administrative Support - Organise internal and external meetings, arranging suitable rooms and facilities as necessary. Coordination and administration of team meetings, conferences, workshops etc (internal and external). Identify, anticipate and prepare information requirements for meetings, appointments and follow up as necessary. Produce quality and accurate presentations, reports and documents
  • Diary and access - Provide proactive, intelligent and accurate diary management to support a balanced schedule and support effective time management
  • Travel and Expenses: Arrange national and international travel across different time zones. Process expense reports
  • 3-5 years administrative/PA experience in Corporate Environment
  • Proven ability to use own initiative and always be one step ahead
  • Experience in Diageo or similar corporate environment
  • Highly self-motivated and pro-active
  • Flexible "can do" attitude whilst possessing sufficient strength of character to say "no" where necessary with sufficient sensitivity to avoid upsetting others
  • Ability to work with others
178

Team Assistant Resume Examples & Samples

  • Schedule all travel within budget, producing travel itineraries and expense reports
  • Organize team meetings, including logistics, attendees, materials and communication
  • Answer client queries or redirect them to the appropriate person
  • Ensure new joiners are on boarded smoothly from a logistics perspective
  • Provide administrative support to UBSS staff from other offices or international guests
  • Maintain a professional relationship with all support functions
179

Team Assistant Resume Examples & Samples

  • Provide general administrative tasks and support to Portfolio Strategy Leader, International Portfolio Leaders and Project Manager, such as: correspondence, minutes, presentations using MS Office, calendar management etc. as well as and support and / or deputize for other administrative colleagues
  • Organize and coordinate internal and external meetings. These include team meetings, videoconferences, teleconferences, telepresences and large meetings involving global stakeholders and affiliates following compliance guidelines and support the on-site execution
  • Organize travel and meetings worldwide in cooperation with the in-house travel centre and/or external parties if needed and manage travel expenses
180

Team Assistant Resume Examples & Samples

  • Prior experience in a PA or Administration role
  • An ability to work autonomously and proactively at times
  • A strong team player approach with a sense of humour!
181

Team Assistant Resume Examples & Samples

  • Provide administrative support to several Investment Directors which includes, but is not limited to
  • Minimum of three years administrative experience preferred
  • Intermediate level MS Word, Excel and PowerPoint is required. Experience with Adobe Acrobat and Microsoft Outlook is preferred
  • Excellent writing and proofreading abilities are mandatory with an emphasis on accuracy, spelling, punctuation and grammar
  • Ability to multi-task and prioritize multiple requests
  • We are looking for someone who has strong initiative, is eager to learn and is able to work independently while being a team player, who is adaptable and willing to help out with any other administrative tasks
  • All candidates must be eligible to work in the UK
182

IM , Team Assistant Resume Examples & Samples

  • Incoming mail and telephone management: Answer calls, take messages from contacts, clients and consultants, filter/prioritize all calls and assist the caller where possible
  • Sort and prioritise daily correspondence, handling personally as and when appropriate
  • Typing letters, reports, memos and meeting notes with minute taking
  • Interact with clients and business partners; handle highly confidential relationships and associated materials
  • Meeting and greeting clients and suppliers at reception as required
  • Manage expense claims and expenses process
  • Maintenance of filing system for documents, general correspondence, reports and presentation papers and archiving records
  • Collating management information/reports
  • Encourage the use of the absence intranet
  • Booking meeting rooms, restaurants, couriers and taxis
  • Make travel arrangements through the Company travel provider and arrange itineraries
  • General assistance to the team
  • IT support
  • Ordering of office supplies for the team
  • Provide cover for other PAs/TAs as and when required and in accordance with the buddy system
  • Prepare and manage agendas for team meetings, organisation of meeting rooms and external guest speakers. Prepare meeting print outs for use in the meeting
  • When required, help plan and manage team events
  • Proactive diary management where necessary
  • Any other duty as required by the line manager commensurate with the role
  • Notify management and/or Compliance immediately of any regulatory breach
  • LI-DH1
  • Graduate calibre preferred
  • Flexible approach is essential, team player and proactive to team needs
  • Good communication skills and good telephone manner
  • Excellent organizational skills and accurate record keeping skills essential
  • Self-starter, proactive & polished
  • Investment industry experience is a distinct advantage
  • Capable of dealing directly with clients and meeting strict deadlines
  • Proven secretarial/PA/TA experience
183

Team Assistant Resume Examples & Samples

  • Support the Partnership Office with various activities spanning from direct executive support to coordination and participation in departmental activities, meetings, and initiatives
  • Create and deliver professional client communications through appropriate and effective means
  • Collaborate with various internal business units, such as human resources, to support and/or promote internal communications relating to organizational news, updates, events, and transformational strategy
  • Stay abreast of organizational strategy and trends in order to support the region
  • Establish and maintain strong internal relationships with business units
  • Assist Partnership Office with various assignments, projects, and ad-hoc requests
  • Participate and contribute to governance meetings led by executive team members
  • Prepare and/or generate PowerPoint presentation for Quarterly Executive Review
  • Serve as initial point of contact for the front office; meet and greet guests and visitors; coordinate meetings when necessary; maintain contact with building security; manage office supplies
184

Personal / Team Assistant Resume Examples & Samples

  • Solid prior experience as a Personal Assistant/Team Assistant
  • Attention to detail and great organisation skills including time management
  • Team player attitude with a sense of humour!
  • Financial services experience highly regarded
185

Team Assistant Resume Examples & Samples

  • Minimum Education/Experience: High school diploma with minimum 3 years of experience, or equivalent combination of education and experience
  • Proficient English skills (verbal and written)
  • Ability to retrieve reference materials from various sources (e.g. databases or other filing systems, Internet, etc.)
  • Demonstrated initiative and resourcefulness
  • Ability to produce high-quality work under pressure
  • Teamwork: Makes strengths known and seeks opportunities to contribute, participates in addressing obstacles to effective teamwork
  • Understands where to go to obtain information regarding institutional policies, procedures, and technology. Uses applications (e.g., Excel, PowerPoint) to deliver and execute routine work
186

Team Assistant Resume Examples & Samples

  • Provide basic programme, administrative and general office support and assistance to the management team of the “Global Programme against Money Laundering, Proceeds of Crime and Financing of Terrorism” (GPML)
  • Perform a wide range of office support and administrative functions
  • Respond or draft responses to routine correspondence and other communications; use standard word processing package to produce a wide variety of large, complex documents and reports
  • Monitor processes and schedules related the unit’s outputs, products, tasks, etc.; where applicable, assist in the verification of receipt and accuracy of requisite documents, approvals, signatures, etc. to ensure compliance with relevant legal, financial and other requirements
  • Research, compile and organize information and reference materials from various sources for reports, work plans, studies, briefings, meetings/conferences, etc
  • Generate a variety of standard statistical and other reports, work orders, etc., using various databases
  • Screen phone calls and visitors; respond to moderately complex information requests and inquiries (e.g. answer requests requiring file search, etc.), and as necessary, refer inquiries to appropriate personnel for handling
  • Provide secretarial, administrative and logistics support to meetings, boards, committees, conferences, etc
  • Maintain calendar/schedules; monitor changes and communicate relevant information to appropriate staff inside and outside the GPMLteam
  • Perform data entry and extraction functions
  • Review, record, distribute and/or process mail and other documents; follow-up on impending actions
  • Update and maintain large distribution lists; monitor, prepare and distribute various materials, reports, where possible using electronic formats; handle arrangement for printing and translation as necessary
  • Coordinate shipment arrangements, courier services, etc
  • Perform general administrative tasks (e.g. leave and attendance recording, arrangements for meetings and other events, reservations, budget follow-up, etc.), to include preparing and/or processing administrative requests/documents (e.g. requisitions, purchase orders, travel requests, contracts, expenditure authorizations, visa applications, etc.)
  • Coordinate extensively with the Human Resources Management, Financial Resources Management, Travel Unit and liaise frequently with GPML team members both at Headquarters and in the field on the issues of planning and organizing the travels of staff members, consultants and meeting participants
187

Team Assistant Resume Examples & Samples

  • Performing proactive secretarial and administrative support to a high standard. This will include document creation, typing, formatting and editing documents using company templates and styles
  • Answering telephones, directing calls, taking messages and/or progressing actions as required
  • Arranging of all internal and external meetings for local delivery team – ensuring efficient scheduling of meetings and resolving any clashes/conflicts appropriately
  • Demonstrating strong organisational skills - regularly acting on own initiative, highlighting issues and suggesting possible solutions
  • Anticipating and co-ordinating all travel and accommodation following Mercer’s guidelines
  • Submitting expense claims via Mercer’s i-expense system
  • Responsibility for production of trustee meeting papers, working with consulting assistants and and other colleagues to ensure all documentation is in place
  • Working closely with other secretaries, providing cover and attending secretarial meetings as appropriate
  • Identifying opportunities to assist team with non-chargeable work
  • Using 'Webcas' to raise and complete client invoices
  • Efficiently scanning and e-filing; ensuring all teams documentation and incoming post is filed accurately. Will also be responsible for archiving and retrieval of files for own team
  • Working closely with team leader to provide support for the team in general
  • Excellent numerical skills and a keen eye for detail
  • Proficient with Microsoft Outlook including, Strong Word, Excel and Powerpoint skills
  • Accurate audio/copy typing at 50 wpm
  • Good verbal and communication skills
  • Strong organisational and analytical skills
  • Initiative and enthusiasm with the ability to learn new tasks quickly
  • Task orientated
  • Responsible and reliable
188

Team Assistant Resume Examples & Samples

  • Associate’s Degree and or Technical Degree preferred
  • Minimum of 8 – 10+ years’ experience in executive administrative capacity
  • High level of proficiency in all MS Office applications to include Excel, Word, PowerPoint, Concur and knowledge of SAP
  • Technology savvy: Using virtual and video technologies, Mosaic/Yammer
  • Ability to work with people and meeting logistics
  • Proven ability to interact confidentially and effectively with all levels of business partners both internally and externally
  • Highly organized with a proven track record of managing complex projects through to successful completion
  • Demonstrate ability to multi-task, strong interpersonal skills and organizational skills
  • Demonstrate professionalism, strong attention to detail and ability to be discrete
  • Proven written and verbal communication skills
189

Team Assistant Resume Examples & Samples

  • Conducting extensive diary management, and co-ordination of meeting/video conferences logistics including invites, room bookings and set up
  • Managing onsite/offsite events e.g. dinners including invites, venue bookings and travel arrangements
  • Liaising with Management Board Assistants and setting up Senior Committee meetings
  • Booking Travel
  • Processing and reconciling expense claims and invoices, in a timely fashion and in line with policy
  • Liaising and sharing information across departments internally as required
  • Tracking the Team’s Information Technology (IT) assets e.g. laptops and blackberry’s
  • Supporting Managers with the on boarding/off boarding process for new joiners/leavers, including IT set up, drive access and BlackBerry orders
  • Managing lockersLocker management
  • Managing headsets
  • Cascading team communications as appropriate
  • Assisting with the coordination of ad-hoc divisional projects within the team e.g. zone/desk moves and roll outs of new versions of Microsoft Office
  • Placing IT/Stationery orders
  • Participating in monthly Human Resources (HR) Team Assistants Forums, to share knowledge with fellow Team Assistants
  • Providing cover when other Team Assistants are out of the office
  • Experience working for a managers and teams
  • Excellent IT skills particularly Outlook, PowerPoint, Excel and Word
  • Experience of working in a matrix environment
  • Experience of handling confidential information and using discretion
  • Demonstrable experience of prioritising conflicting demands within a team
  • Able to multi-task and prioritise
  • Very organised and able to anticipate needs
  • A passionate team player with excellent interpersonal skills and the ability to work under pressure
  • Able to interact with key stakeholders at all levels of a business
190

Team Assistant Resume Examples & Samples

  • Co-ordinate travel arrangements & preparations of expense reports
  • Take minutes, type correspondences and presentation materials
  • Handle internal and external correspondence
  • Compile information/statistics, prepare documents and presentation materials
191

Team Assistant Resume Examples & Samples

  • Performs various complex clerical, administrative and general office duties of a responsible and confidential nature
  • Drafts letters and documents; reads, researches, answers issues and routes correspondence not requiring executive’s attention
  • Uses an understanding of the goals, needs and priorities of the Executives and the business to move initiatives forward and make sound decisions about priorities of requests
  • Supports the effective management of the President’s time; maintains President’s and CFO's schedule as needed
  • Contributes to the productivity by reducing or eliminating non-essential work and distractions by taking action where appropriate
  • Initiates communications with others internally and externally to obtain information, close the communication loop and ensure follow through
  • Makes contacts of a sensitive, complex confidential nature on behalf of the Executive Team
  • Independently establishes, organizes and maintains files of executive’s correspondence and initiates follow up as needed
  • Compiles, analyzes and summarizes statistics and information in highly complex graphical presentation formats
  • Produces highly confidential documents including operation and strategic documents and presentations
  • Project work as needed
  • Two plus years of experience in a corporate environment preferred. Previous experience providing support to teams
  • Expert knowledge of MS Office: Word, Excel, PowerPoint to produce high quality reports, presentations or other documents. Exposure to MS Project, Visio, and web skills. Demonstrated ability to learn and effectively use new software
  • Independent thought, ability to be innovative, and decision-making skills are needed, including making individual judgements and recommendations
  • Excellent written, verbal and interpersonal communication skills and the ability to work under pressure and meet critical deadlines
  • Must have excellent leadership skills and ability to work with others at all levels
  • Ability to maintain confidentiality at all times on a wide range of issues
  • Proven ability in assembling, compiling, analyzing and summarizing data and preparing reports
  • Must be assertive and able to work independently and anticipate and address issues in the executive's absence
  • Experience managing a senior executive's calendar, using knowledge of organizational and divisional timelines and priorities to effectively manage demand for time in a fast paced, interruption-driven environment
  • Ability to identify and prioritize items requiring immediate action, along with any pertinent information to facilitate decision making
  • Strong customer-service orientation; a flexible and willing ‘can do' attitude
  • Ability to be diplomatic, tactful and use discretion in all situations with both internal and external parties, with a high degree or professionalism
192

Mega-conversion Team Assistant Manager Resume Examples & Samples

  • Support conversion activities related to a mix of complex institutional client relationships requiring the in-depth understanding of custody and accounting processing activities
  • Ensure BNY Mellon and client standard procedures and controls are being adhered to on a daily basis by all staff under your management
  • Communicate any significant operational issues that arise to the Manager
  • Keep Manager informed of client issues and their progress, highlighting to management any client concerns/complaints as a matter of urgency
  • Serve as a role model and mentor to staff, with the goal to developing personnel on a career path. Specific responsibilities include, in conjunction with Manager, the timely completion of probation reviews, setting staff objectives, monitoring staff development against those objectives, serving as a resource to staff and providing adequate training as appropriate
  • Take responsibility for personal development and seek challenges within your role as Assistant Manager
  • Supervisory, interviewing, organizational, and effective leadership skills required
  • Ability to lead subordinates and develop/mentor staff
  • Initiative and enthusiasm with an ability to set and achieve challenging goals
  • At least 5 years relevant securities experience, with 2 years year’s supervisory experience of other members of staff
  • Must be familiar with PC spreadsheets, on-line systems and have experience with asset transfers (securities, collective/mutual funds)
193

Team Assistant Resume Examples & Samples

  • Manage schedules and prioritizes day for the partner
  • Manage consultant(s) calendar, schedule meetings, arrange travel for consultant(s)
  • Process and/or coordinate completion of expense reports in a timely manner as well as handle monthly client invoicing, code population, and client marketing information
  • Establish, maintain and manage client subject files, personal working files and legal plan documents as applicable
  • Coordinate production of documents using available resources, provide peer review of documents before final production/distribution to ensure quality control of final product
  • Adhere to best practices and expense control
  • Contribute to accurate client/project budget management through accurate and prompt time entry
  • Perform clerical duties, including filing, opening files, sending and receiving faxes, receiving mail, managing e-mails, photocopying, etc
  • 3-5 years of relevant experience, preferably in a consulting environment or professional service industry
  • Proficiency in Microsoft Office, with demonstrated expertise in Word, Excel and PowerPoint
  • Exceptional interpersonal, organizational, business communication and time management skills
  • Basic project management skills
  • AA Degree or BA Degree preferred
194

Team Assistant Resume Examples & Samples

  • Working knowledge of Microsoft systems including Outlook, Word and Powerpoint
  • Experience of supporting a team of multiple people, not just 1:1, and of working with different peoples styles
  • No requirement for constant direction
195

Team Assistant Resume Examples & Samples

  • Prepare bespoke client reports, principally in PowerPoint, but making use of other applications such as Excel as necessary
  • Extracting basic client information from the principal valuation and reporting systems
  • Liaising with the Performance Measurement team for additional data requirements as necessary
  • Light secretarial duties including formatting of some client correspondence and occasional mail merges
  • Booking executive travel via the in-house travel team
  • Booking rooms, taxis and making other travel arrangements for senior executives
  • Process simple client transactions such as payments if required
  • Filing, in conjunction with both London and Guernsey filing procedures
  • Minimum 3 ‘A’ Levels, or equivalent
  • Experienced in PowerPoint and Word, and familiar with Excel
  • Able to demonstrate strong organisational skills
  • Comfortable adapting to unfamiliar computer applications
  • Touch typing
196

Team Assistant Resume Examples & Samples

  • Assist in the provision of a clerical support service ensuring that all your work is completed on time, to the recipients’ satisfaction, to the appropriate standards and in accordance with SNC-Lavalin Rail & Transit’s systems and procedures
  • Deputise for Team Organiser as required
  • Undertake administrative duties including
  • Drafting documents and correspondence
  • Managing diaries & appointment scheduling
  • Providing telephone support
  • Purchasing of I.T Equipment and invoices
  • Assist in the Drawing Management system for Rolling Stock
  • Assist in Information Centre day to day duties
  • Assist with the renewal of I.T support contracts
  • Assist with the mobile phone contract
  • Build up a rapport with other team members and throughout SNC-Lavalin Rail & Transit in order to provide internal and external clients with the visions and values of the business
  • Monitor and develop your professional skills by participating in the SNC-Lavalin Rail & Transit CPD scheme or by other relevant training
  • Highly motivated with strong customer service skills and be able to communicate effectively with individuals at all levels
  • You will be required to be an excellent team player as well as a good communicator and able to work with senior colleagues
  • You must be able to work well under pressure and meet tight deadlines as well as be able to manage your own time effectively. Some flexibility with working location and hours is also preferred
  • Strong analytical skills are required and the ability to be able to problem solve
197

Team Assistant Resume Examples & Samples

  • Degree level qualification, with a minimum of 2 years’ experience
  • High degree of judgment and tact in handling, processing and communicating matters of a sensitive and confidential nature
  • High degree of motivation, initiative, flexibility and reliability
  • Outstanding interpersonal skills to interact effectively with a range of contacts internally and externally and deal effectively with diverse situations which require good judgment, tact and diplomacy
  • Proven ability to work effectively in a team-orientated, multi-cultural environment, and function as an effective team member in various groups
  • Strong written and verbal communication skills to prepare/draft communications and ensure quality of written outputs
  • Proficiency in using advanced computer applications; knowledge of WBG policies and procedures would be an advantage
  • Ability to adapt to changing business needs by continuous learning/training
  • Fluency in English required, French and other languages a plus
  • Resourcefulness and ability to navigate in institutional policies, procedures, and technology
  • Uses applications (e.g., Excel, PowerPoint, iDesk) to deliver and execute routine work
  • Completes assigned tasks / projects with supervision as needed
  • Pays attention to detail and ensures good quality products
  • Takes action to identify and resolve routine and non-routine issues
  • Is motivated and willing to do whatever is required
198

Senior Team Assistant Resume Examples & Samples

  • Support to Assigned Team Lead and Time Management
  • Meeting and workshop organization
  • Purchase order
  • Other administrative duties
199

Team Assistant Resume Examples & Samples

  • Schedule meetings and arrange conference calls, document preparation, videoconferences, and any ad-hoc matters as they may arise
  • Help with processing visa applications and preparing visa invitations (Application forms to be completed by the staff/traveler)
  • Provide high-quality administrative support to the team, to enhance work organization and effectiveness of the office
  • Courier Bookings – handling couriers for international, local and pouch
  • Maintain orderly filing system, document scanning and printing
  • General administrative support as required
  • Arrange logistics for external and internal meetings, conferences, seminars, workshops, and for visiting missions
  • Coordinate travel arrangements for consultants (if any) and/or visiting missions, as needed
  • Coordination of agendas for visiting missions
  • Maintain weekly travel plans and meeting schedules
  • Technology and systems knowledge - Excellent knowledge of Microsoft Office applications
  • Project and task management - Able to undertake diverse and complex assignments with minimal supervision and resolve competing demands. Good organizational skills, can plan and prioritize own work and work of internal clients (e.g. manage manager's calendar)
  • Institutional policies, processes, and procedures - Relevant functional knowledge and understanding of institutional priorities, policies, operational and administrative procedures, and people. Able to practically apply and guide others in policy application
  • Versatility and adaptability - Demonstrates initiative and motivation to proactively learn new developments in relevant policies, procedures and technology. Is able proactively identify, prevent and/or solve problems
  • Outstanding interpersonal skills to interact effectively with all internal and external stakeholders and handle issues with sound judgment, tact and diplomacy. Results-driven with a sense of humor. Good judgment, tact and high level of discretion
  • Strong writing and communications skills, ability to draft a variety of correspondence and edit materials independently
  • Proven track record to provide high quality work under pressure
  • Willing to work beyond regular hours as needed (or on occasion)
  • Bachelor’s degree in Administration or other related field –or- 6-8 years relevant work experience in a large international organization
200

Team Assistant Resume Examples & Samples

  • Preferably a Bachelor’s degree
  • 3-5 years of secretarial experience, experience with an international/multinational organization preferred
  • Fluency in English is a must
  • Fluency in Turkish and other regional languages are a plus
  • Excellent organizational, written, analytical and computer skills (Word, Excel, Power Point)
  • Ability to set priorities and to work with minimum supervision in a flexible manner in order to meet changing deadlines
  • Demonstrated ability to be part of an effective team environment with a high degree of motivation, flexibility, and reliability
201

Team Assistant Resume Examples & Samples

  • Provides administrative functions related to Provider changes, updates and overall accuracy of the provider files
  • Assists staff to facilitate workflow and ensure efficient service to Providers
  • Provides support to department staff and supports various department functions
  • Responsible for accuracy and timeliness of Health Net provider data
  • Makes outbound telephone calls to Providers
  • Ensures Provider directories are accurate
  • Responds to inquiries and issues related to provider data
  • Minimum six months general office experience required; 1+ years experience preferred
  • Medical or insurance background desired
  • Or any combination of academic education, professional training or work experience, which demonstrates the ability to perform the duties of the position
  • Strong proficiency with MS Word and Excel; Access experience preferred
  • Strong proficiency with internet research
  • Excellent organization and prioritization skills
  • Ability to work with limited direction and/or supervision
  • Must be articulate and have a professional and pleasant phone manner
  • High level of concentration, alertness and adaptability to changes
202

Team Assistant Resume Examples & Samples

  • Performs routine administrative duties, involving contact with and exposure to confidential materials and information
  • Manages and maintains departments electronic mailing lists
  • Assists with CMLR submissions, CONCUR expense filings, SRM administration, booking meetings (rooms, invitees, catering as necessary, etc)
  • High School diploma, Bachelor degree preferred
  • Extensive working knowledge of SAP, MS Word, Excel & PowerPoint and MS OUTLOOK
  • Must be flexible in handling multiple tasks of a different nature and have the ability to prioritize efficiently
  • High level of fluency in English language (written and oral)
203

Team Assistant Omnichannel Resume Examples & Samples

  • Take charge of all kind of correspondence independently, to ensure timely and accurate response
  • Support the coordination of Omnichannel-specific projects
  • Support the planning, preparation and organization of key meetings and events including budget monitoring
  • Maintain & coordinate the management calendar meeting requirements
  • Support and forward internal and external communication (partly confidential) throughout the project life cycle
  • Assist the team in project management tasks and day-to-day business
  • Assist in creating presentations
  • Assist in performing analysis related to key tasks
  • Assist the team on travel arrangements, office supply and other general administrative tasks
  • Commercial management qualification
  • Very good MS Office skills, especially Excel and PowerPoint
  • Good SAP knowledge
  • Very good organizational skills
  • Good project management knowledge
  • Open minded, very good interpersonal and communication skills
  • Willing to learn and to further develop the own skills, grasps tasks quickly
  • English fluent (written and spoken), German is a benefit
  • Functional: minimum 2 years in similar position
  • Industry: consumer goods/sporting goods or FMCG
204

Team Assistant Resume Examples & Samples

  • Assisting with planning and arranging meetings, trade fairs, partner days
  • Organizing travel and accommodation arrangements for the department
  • Keeping Log and tracking expenses
  • Distributing licensee lists, brand presentations and other sales materials where required
  • Assisting Italy consumer products team by creating research documents and undertaking competitor analysis
  • Assist in the preparation of targeted pitch presentations for potential licensees, partners and retailers
  • Excellent administration skills coupled with the ability to balance and prioritize work coming in across the team
  • Proactive and solution focused with high attention to detail
  • Demonstrable ability to research and source ad hoc information independently
  • Strong PC skills with Intermediate to advanced knowledge of Word, Excel and PowerPoint
205

Team Assistant Intern Resume Examples & Samples

  • Co-ordination of travel arrangements, including organizational preparation and follow up (managing the bookings and travel expenses)
  • Work with an international team
  • Exhibit all of the SAP passions: Success, Accountability, Professionalism, Integrity
  • Open minded, problem-solving aptitude and positive spirit
  • Detail oriented, focused on quality and process efficiency
  • Strong skills in Microsoft Office
206

Team Assistant Resume Examples & Samples

  • Diary Management – scheduling & rescheduling appointments, communicating to attendees, flexible approach to changing schedules, scheduling back to back appointments, ensuring appointments are met and correct facilities have been booked
  • Travel bookings – Flight, hotel, car and rail. Applying for necessary visas for travel
  • Complete expense reports and checking expenses before being sent for approval and maintaining the upkeep of the forecasted travel budgets
  • Customer Value Management Analysis and support. Follow up with Store Teams supporting Client Engagement Department and Retail leaders
  • Raise, track and manage all Purchase Orders and ensure purchase orders are goods receipted. Including new vendor set up if necessary
  • Organise events on the request of Management, including sending invitations, managing the administration of the event and managing venues
  • Produce and manage general correspondence to the Regional team and to both internal and external stakeholders
  • Provide liaison with IT department such as conference call set up, VC set up and room bookings as required
  • Open and distribute incoming mail and prepare post for despatch
  • Maintaining an updated contact list
  • Order stationery as and when required
207

Team Assistant Resume Examples & Samples

  • The Buy to Pay Global Ops Finance European Team is a component of the Global Ops Finance Europe organization. The Buy to Pay Global Ops Finance Europe team is in charge to provide accounts payable services to the legal entities (800+) operated by the GE affiliates across 31 countries in Europe in contact with the local/regional business controllership teams. Services are governed by the GE B2P Enterprise Standards and business specific policies and guidelines. Services scope include the full wing to wing process from invoice receiving until ensuring timely payment, issue resolutions supplier invoices and sub ledger reconciliation
  • Work closely with the executive assistant liaise with team leaders and senior management
  • Perform complex diary management - arranging internal and external meetings
  • Manage regular staff communications (meetings/calls) –weekly/monthly
  • Prepare PowerPoint presentations and reports
  • Update organizational charts
  • Conduct research for projects / reports / presentations / meetings / commercial activities
  • Other such duties as may be required from time to time to ensure the smooth running of the office of the Source to Pay teams
  • Proficiency in Office, especially Excel
  • Excellent organizational, interpersonal/communication and project management skills
  • Demonstrated ability to handle and prioritize multiple tasks
  • Demonstrated ability to work effectively in a demanding and fast developing environment
  • Demonstrated ability to accurately prepare materials and arrangements prior to agreed deadlines
  • Excellent language skills in Hungarian and in English (both oral and written)
  • Successful applicant will be legally eligible to enter into an employment relationship under the laws of Hungary
208

GMO Team Assistant Resume Examples & Samples

  • Be responsible for General Manager's daily schedule and book the hotel ,restaurant, flight ticket and do GEC
  • Receiving and forwarding GM's documents, letters, meeting request and making meeting munities and record
  • Preparing the internal and external official documents
  • To be a channel for internal communicate. Update the internal Communicate sheet
  • Manage the stationary and the office facilities, do the PR and PO process
  • Management of company shuttle bus --to make sure the management for shuttle bus more reasonable and do monthly expense claim for drivers and preparation for ETC, gasoline expense
  • Organizer activities, like outing and annual dinner, workshop and family day
  • Register documents with Mofcom related to Board changes or AoA or capital injection or board resolutions and update business license, tax registration certificate and so on; Contact with officer from AIC ,Lingang Government
  • Manage Company chop and Contract chop--according to management regulation and relating process
209

Team Assistant Resume Examples & Samples

  • Responsible for 3I management (including counting, data input, system maintenance etc.)
  • Responsible for spare parts management
  • Ensuring daily team business including coordination
  • Responsible for department employee (WC/BC)attendance record management(daily, monthly check and data statistics)
  • Meeting and travel: arrange meetings/appointments and travel schedules, apply for visas etc. including travel applications and expense claims/reimbursement
  • To prepare correspondence, presentation materials, department reports, all meeting minutes etc
  • To provide verbal and/or written translation
  • Preparation for new employees (IT, cards, admin, etc.)
  • Order process for team (IT, furniture)
  • Doing IPR/PR form for team requirement
  • Tasks arranged by department required
210

Country Management Team Assistant, Zurich Resume Examples & Samples

  • Diary management & meeting organization for two Managing Directors (MDs); additionally, coordination of Executive Committee & Steering Committee meetings, quarterly town halls and internal events & offsites
  • Handling a large volume of travel planning including airline reservations, hotel accommodations and car service arrangements etc. as needed for the MDs as well as other Country Management team members
  • Assisting with the coordination and preparation of senior management visits in close liaison with global offices
  • Providing ad-hoc administrative support to internal senior executive management visitors
  • General administrative duties, such as, meet & greet of visitors and clients, answering phones, assisting in the preparation of internal correspondence & presentations, coordinating conference rooms and catering arrangements, etc
  • Processing and tracking expense reports and reimbursements
  • Minimum of 3-5 years of administrative experience in roles that interfaced with external clients and senior management
  • Fluency in German and English a must; French is a plus
  • Commercial degree or secretarial school a must
  • Experience in the financial industry is a plus
  • Strong administration and organizational skills
  • Absolute discretion and appropriate handling of highly sensitive information essential
  • Experience and proficiency working with automated expense tracking, online travel etc
211

Team Assistant Resume Examples & Samples

  • Claims verification in accordance with Siemens policies (including but not limited to HR policy, signature guideline, compliance policies)
  • Administrative IT Support (e.g. coordination with IT for new staff set-up and staff separation)
  • Purchase Requisition for the team (e.g. project equipments or tools, car rental, name card, stationery, grocery etc.)
  • Corporate Mobile arrangements (i.e. coordination with SCM/SingTel for new application & re-contract)
  • To manage and assist in stock taking of company’s fixed assets (computer, monitor, mobile phone etc)
  • Arrange gifts & hospitality transactions (e.g. arrange flower wreath for bereavement and hamper for hospitalization: speedy recovery/new born etc.)
  • Assist in planning and running of company meetings & events (when necessary)
  • Nomination & delegation of signatories (change of cost center/out of office)
  • Support on staff’s travel arrangements (flights, visas, accommodations)
  • Support PM in the completion and processing of timesheets,
  • Other adhoc duties assigned by the Management
212

Multi Market Partnerships Team Assistant Resume Examples & Samples

  • Provides administrative and/or process support for contract administration, customer service, and order history
  • Generates contract confirmations, reports related to sales activities & revenue data, pool reports, unapproved credits, etc
  • Responds to client requests, e.g., spot times
  • Records and forwards checks, handles contracts for Account Executives, prepares presentations, types & proofreads correspondence, files and makes copies, relieves receptionist
  • Manages time; focuses on urgent and important tasks; avoids procrastination; follows up; shows strong attention to detail; meets deadlines
  • Adapts to shifts in priorities and urgencies
213

Team Assistant Resume Examples & Samples

  • A current staff member who holds a fixed-term, permanent or continuing appointment may apply for temporary positions no more than one level above his or her current grade. However, a current staff member who holds an appointment at the G-6 or G-7 level may also apply to temporary positions in the Professional category up to and including the P-3 level, subject to meeting all eligibility and other requirements for the position. A staff member holding a temporary appointment shall be regarded as an external candidate when applying for other positions, and may apply for other temporary positions at any level, subject to section 5.7 below and staff rule 4.16 (b) (ii). Therefore, a staff member holding a temporary appointment in the General Service or related categories may only apply to positions within those categories. For full information on eligibility requirements, please refer to section 5 of ST/AI/2010/4Rev.1 on Temporary Appointments. In its resolution 66/234, the General Assembly further “stressed that the Secretary-General should not recur to the practice of temporarily filling posts in the Professional and higher categories with General Service staff members who have not passed the General Service to Professional category examination other than on an exceptional basis, and requests the Secretary-General to ensure that temporary occupation of such posts by the General Service staff shall not exceed a period of one year, effective 1 January 2013…” Consequently, eligible candidates in the General Service or related categories for temporary job openings in the Professional category that have not passed the competitive examination may be selected only on an exceptional basis endorsed by the Office of Human Resources Management where no other suitable candidate could be identified
  • For information on special post allowance, please refer to ST/AI/1999/17. For more details on the administration of temporary appointments please refer to ST/AI/2010/4/Rev.1
  • The Staff Regulations, Staff Rules and administrative issuances governing staff appointments can be viewed at: http://www.un.org/hr_handbook/English
  • Staff members of the United Nations common system organizations who will reach the mandatory age of separation or retirement within the duration of the current temporary need period are not eligible to apply
  • Staff members are not eligible to apply for the current temporary job opening if they are unable to serve the specified duration of temporary need before reaching the mandatory age of separation. Submitting an application or selection for the current temporary job opening does not delay or increase the mandatory age of separation
214

Team Assistant Resume Examples & Samples

  • Assist with preparation of Board and Board Committee meetings, including maintaining Board calendar, preparing Board packs, room booking, catering and VC/AV support, if required
  • Arranging Remuneration Committee Chairman and Company Secretary engagement meetings with shareholders and ad hoc meetings for NEDs on other Man business as required
  • PA support for the Chairman including organizing his external business, charitable and personal commitments
  • Arranging business trips including organizing tickets, accommodation, taxis, visas, meeting/itineraries and expenses for CEO, CFO & President
  • General administrative tasks including organizing approval and payment of invoices, sorting post, filing and dealing with telephone queries CEO, CFO & President
215

Team Assistant Resume Examples & Samples

  • Drafting routine correspondence and proofreading materials using proper grammar, punctuation, and style. Using word processing or desktop publishing skills to produce complex text, reports, figures, graphs, etc., according to standard Bank formats and distribution. Incorporating agreed comments into documents, making full use of shared drives and software capabilities
  • Making travel arrangements, including travel itineraries, hotel arrangements, ground transportation, visa arrangements, etc. Coordinating with travel agency and other regional offices to ensure that logistical arrangements for the trips are well planned and prepared. Maintaining and regularly distributing accurate schedules of staff travel and visiting missions
  • Understanding of IFC guidelines and procedures for project cycles; Ensuring effective filing of a variety of documents and correspondence, including primary project information, appropriate clearances, uploading and downloading documents in Idesk/ASOP etc
  • Assisting in planning and monitoring of project-related activities, i.e.: logistical arrangements for regular meetings and client visits, teleconferences and videoconferences, guest passes, etc.. Maintaining up-to-date travel, administrative and unit files. Coordinating schedules taking priorities into account, monitoring and communicating changes and other information to the appropriate staff, inside and outside the immediate work unit, including IFC stakeholders
  • Tracking assigned task/project steps/timetables, coordinating with relevant staff and providing assistance and/or information on project-related matters. Maintaining up-to-date work unit project and other files (both paper and electronic)
  • Participating in regular ACS staff meetings and sharing responsibility with other ACS team members to prepare agendas, chair meetings and share relevant information. Providing updates and follow up on any identified action items
  • Providing back-up support to other ACS peers in their absence or during periods of heavy workload
  • Maintains current distribution lists, phone/address lists of program contacts, and distributes documents for the team
  • Bachelor degree with at least 3 years work experience in relevant position such as secretary, administration assistance in multi-national or international organization preferred
  • Knowledge and understanding of IFC administrative/operational policies, procedures and processes
  • Ability to follow through on team priorities in the absence of the team leader and respond to requests for information
  • Sound organizational skills and ability to produce high-quality work within tight deadlines and under pressure
  • Committed team player with demonstrated inter-personal skills and ability to work in a multicultural environment
  • Ability to work effectively and collaboratively in a team-oriented environment and take direction from coordinating staff
  • Uses applications literate (e.g., LARS & iDesk/ASOP) to deliver and execute routine work. Ability to obtain information regarding institutional policies, procedures, and technology
  • Full proficiency in English, both written and spoken
  • Flexibility to work overtime during peak periods
  • Strong MS Office user, including MS Excel, MS Word, MS PowerPoint and Outlook
216

IT Team Assistant Resume Examples & Samples

  • Assist with requests for technical assistance in person, via phone, and electronically
  • Diagnose and resolve technical hardware and software issues
  • Provide on-site IT support with the setup and break down of equipment and supplies
  • Assist in creating,disabling and expiring user accounts
  • Track and route requests and document the resolutions
  • Identify and escalate situations requiring urgent attention
  • Flexibility to perform various tasks including labor, tech support, inventory sorting/counting, office tasks, etc
  • Ability to communicate well and train users on proper use of products
  • Stay current with system information, changes and updates
  • Assist in other administrative areas, as assigned by supervisor
  • Availability to work occasional overtime on weekends or evenings to complete time sensitive projects
  • Acquires knowledge for new technology and policy/procedure revisions
217

Team Assistant Resume Examples & Samples

  • Ability to use own initiative, prioritise and work to tight deadlines
  • Previous financial secretarial/administrative experience at a high level
  • Intermediate Microsoft Word, Excel, PowerPoint, Visio
  • Sound grammatical understanding and accurate spelling
  • Excellent telephone and interpersonal skills
  • Professional manner and ability to build rapport
  • Complete adherence to confidentiality at all times
  • Flexibility to take on a variety of tasks
  • Team commitment and collaboration
  • People skills (inc with all levels of IT team in UK and overseas, senior management and their PA's, regulators, professional advisers etc)
  • Previous knowledge and/or experience within the Investment Management or Financial Services Industry are helpful but not essential
  • Ability to participate in, and use initiative to propose and own personal actions from relevant professional and business meetings
  • Ability to prepare well-drafted first drafts of reports of various types and to compile and coordinate the information needed to do so
218

Team Assistant / Healthy Home Resume Examples & Samples

  • Maintains data entry of physician database
  • Mails and tracks physician orders to assure timely return
  • Maintains daily contact with physician offices by phone or in person to obtain signed orders within appropriate time frame
  • Develops the Plan of Care according to submitted information on admission, recertification and discharge
219

PA / Team Assistant Resume Examples & Samples

  • Diary management for Director and HoDs, including scheduling meetings both internal/external and booking of meetings rooms, refreshments, equipment etc
  • Arrange travel, accommodation and make restaurant reservations for the Director of IC and the Heads of Department
  • Manage and prioritise e-mail and correspondence and other documentation as required
  • Undertake all administrative activities as required - including typing, filing, telephone calls, producing minutes, purchase orders, prepare expenses, maintain contact lists and ordering stationery
  • To work collaboratively with other Personal Assistants across Sky and the Exec Team, and other parts of the business to contribute to the smooth running of the business
  • Processing HR and recruitment forms through the HR database
  • Ordering hardware, software, mobile phones and Blackberries on the IT Service Desk for the Directors and their teams
  • Meet and manage visitors to ensure best impression and positive image presented
  • Supporting event logistics and organisation for Internal Communication driven events such as the Leadership Group Meeting, Let’s Talk, canteen sessions, product launches, screenings (to include maintaining attendee lists, distribution lists, table plans, badges, equipment)
  • Managing the distribution of competition items to winners across Sky
  • Ad hoc and administrative duties for the Internal Communications Team as required
  • Keeping the team finance tracker up-to-date and distributing to Finance monthly
  • Managing the Internal Comms inbox, key distribution lists and other related Chatter groups
  • Supporting the today@sky team with scheduling and production of weekly Sky communications – for example Sky Insider email / Week at Sky
  • Supporting the delivery of campaigns
  • Helping to keep wider communications network together
  • Where appropriate, delivering internal communications activities and admin tasks
  • Excellent organisation and administrative skills, with the ability to introduce and manage procedures into a fast moving and evolving environment
  • Proactive and self-motivated approach coupled with an outgoing attitude
  • PA experience, preferably supporting multiple directors/heads of/VPs, within a large, blue chip organisation
  • Calm under pressure with the ability to build rapport quickly with Exec PAs / other stakeholders
220

Team Assistant Resume Examples & Samples

  • Support the Group Treasury team agenda’s via the co-ordination of information/data in support of all key treasury meetings and deliverables
  • Provide core support in the area of proactive diary management, meeting arrangements, expenses and travel itineraries to the Group Treasurer and 3 direct reports
  • Co-ordinate the administration of projects, such as bank reviews, development days and take a pro-active part when required especially with respect to team compliance and budget/purchase order management
  • Must have relevant academic background – A levels or equivalent experience
  • Significant experience in a Team Assistant or Administrative role at senior level, preferably within a fast moving commercial environment
  • Has regularly interfaced with overseas locations – can work with global complexity
  • Can manage multiple external relationships
  • IT skills – Microsoft packages (advanced), email software, creating spread sheets and database management in Excel and preparing creative PowerPoint presentations – must have an eye for detail. Comfortable using the intranet
  • Experience in preparing numerical analysis is helpful
  • Strong team player, proactively builds key customer relationships and looks to support others
  • Prioritises and looks proactively for solutions when there are changing and competing priorities
  • Strong communication skills and confidence – articulates view and challenges others appropriately on how things are done
221

Team Assistant Resume Examples & Samples

  • Maintaining office functionality: office equipments
  • Organizing events and meetings
  • Maintaining mailing lists, databases and documents
  • Information and documentation management and archiving
  • Maintenance of travel- and other office systems
  • Inbound and outbound mail
  • CEO and group travel arrangements
  • CEO personal assistant duties, working with highly sensitive information
  • Cannot imagine working without doing it themselves, organizing hands-on
  • Enjoys problem solving and figuring out smart ways to make (working) life easier
  • Is able to communicate fluently in Finnish and in English
  • Demonstrates a can-do attitude in face of challenges
  • Has good command of MS Office
  • Is able to work both independently as well as part of a team
  • Has previous experience in office assistant duties
222

Team Assistant Resume Examples & Samples

  • Minimum of 2-3 years’ experience in the finance industry, ideally in a similar role
  • Fluency (written and spoken) in German and English
  • Friendly and open personality with excellent interpersonal and communication skills
  • Outstanding organisational skills, high level of flexibility
  • Ability to work under pressure, meet tight deadlines and prioritise actions
  • Excellent MS office skills
  • Highly confidential, ethical and discrete
  • Self-directed with the ability to work independently
223

Team Assistant Resume Examples & Samples

  • Organising, co-ordinating and monitoring appointments, meetings, conference and video calls etc
  • Preparing templates and meeting documents, gathering and processing information independently
  • Receiving and sorting incoming international requests by phone, e-mail and post
  • Planning and organising travel, processing travel expenses
  • Processing ad-hoc queries and topics
  • Organising office stationery and supplies (including control and requests submission)
  • Prior experience as a Personal Assistant in an international environment
  • Prior experience within the Bank would be advantageous
  • Secretariat-degree or an equivalent, business education
  • Experience in processing correspondence
  • Good knowledge in Microsoft Word, Excel and PowerPoint
  • Independent, reliable, pragmatic and solution-oriented approach
  • Demonstrates a high degree of initiative
  • Excellent English and communication skills, both orally and in writing
  • Strong organisational skills, service oriented
  • Ability to work in an environment where tasks can change with short notice
  • Ability to work with absolute discretion and has the capability to deal with highly sensitive topics
224

Team Assistant Resume Examples & Samples

  • Graduate in Any Discipline with Minimum Relevant Experience of 3 Years
  • Demonstrated ability to multitask efficiently, Solve Problems, Manage Tight Deadlines and Handle Changing Priorities with minimal supervision in a dynamic and fast-paced environment
  • Ability to build and maintain professional relationships with employees at all levels, locations, and functions
  • Highly organized and attentive with good follow-up skills
  • Strong decision making skills and interpersonal skills. Excellent written and oral communication skills
  • Demonstrates integrity and ability to maintain confidentiality
  • Desire and ability to learn and build business knowledge
225

CVP & Team Assistant Resume Examples & Samples

  • Minimum of 3 years as Assistant experience (or similar) in a fast-pace, multinational environment
  • Fluent in English (written and spoken), any other language (especially German) is a plus
  • Proactive, focused, reliable, and highly service oriented
  • Confident to prioritise your work and keeping oversight while addressing various duties simultaneously
  • 6 January 2017
226

Team Assistant Resume Examples & Samples

  • High school diploma with 2-3 years of experience, or equivalent combination of education and experience
  • Proficient English and Spanish skills (verbal and written)
  • Proficient computer skills: Lotus Notes, Microsoft Office (Excel, Word, Power point), Internet (use of searching engines), etc
  • Committed team player with demonstrated inter-personal skills and ability to work effectively in a multi-cultural environment
  • Ability to adapt to changing business needs
  • Good judgment in handling confidential and sensitive information
227

Team Assistant Resume Examples & Samples

  • Team assistant of BU S&C incl. support for management on local tasks, assistant support for two department heads
  • Travel management for all employees of both departments, organization of meetings, workshops, conference-calls
  • Onboarding of new employees with respect to telephone, PC, office
  • Administration of time-chart, vacation- and absent-files, time-writing on public funded projects office material, etc
  • Access control management for contractors for the departments
  • Stand-in for assistance within BU S&C, Hamburg
228

Team Assistant Resume Examples & Samples

  • You support the sales team with handling of external customer requests
  • You handle administrative work, such as travel arrangements or invoices
  • You organize and support the organization of internal events
  • You support the organization of external trade fairs
  • You successfully completed a vocational training
  • You have broad experience as team assistant or comparable administrative position
  • You are a good communicator and have a strong work ethic
  • A fluent command of German (spoken and written) completes your profile
229

Team Assistant Resume Examples & Samples

  • The Team Assistant will be responsible for supporting the project team in all the daily administrative tasks (e.g. scheduling activities; processing information; maintaining smooth office work; and insuring confidentiality)
  • Scheduling and maintaining complex calendar appointments, conference calls, meetings and travel itineraries and coordinating related arrangements
  • Responsible for travel arrangements, filing expense claims, documentation, procurement of office material (IT, stationary) and reporting (project list)
  • Furthermore planning and setting up external and internal events, internal jour fixes in cooperation with the respective lead are part of this team assistant job
  • Handling all kinds of secretarial and office work
  • Organization events and meetings
  • Drafting and preparing letters and presentations
  • Perform assigned word processing, timekeeping, records management, correspondence and assigned project related financial documents processing
  • Monitor, track and report project/work related tasks
  • Self-manage defined financial tasks
  • Receives guests and visitors and directs them to the person in charge; relationship-building
  • Support in all business duties
  • Receiving and distributing mail
  • Maintenance of office facilities/services
230

Team Assistant Resume Examples & Samples

  • Team support regarding assigned topic, gathering information and preparation of topics
  • Organization/coordination of meeting schedule for the whole team
  • Organization of meetings, events, workshops, preparation of necessary documents,
  • Correspondence, coordination, writing, mailing, distribution of entire correspondence in compliance with whole department
  • Administration, coordination and processing of assigned topics
231

Team Assistant Resume Examples & Samples

  • Organize and maintain office supplies/files
  • Schedule resources such as people, meetings, appointments, rooms and equipment
  • Answers telephone calls, writes emails and letters, takes messages, responds to quires and directs calls as appropriate
  • Prepares and composes complex memos, documents and other correspondence
  • Prepares presentations, reports, spreadsheets and other documents
  • Maintains databases
  • Supports Bid/tender process with filing, printing and other associated administration
  • Organizes, plans and books business trips including flight and hotel bookings
  • Handles expenses claims
232

Team Assistant Resume Examples & Samples

  • Attending to all staff related matter, including the following tasks
  • Coordinating time scheduling matters
  • Organizing travel matters
  • Keeping attendance and leave lists
  • Coordinating/documenting staff and training matters
  • Inducting new staff members
  • Handling and filing (departmental) correspondence (e-mails, memos, letters etc.)
  • Procuring, preparing and documenting relevant information (reporting)
  • Assists in preparing presentation documents/ material
  • Maintaining departmental databases
  • Organizing and coordinating meetings and other events
  • Office management: procuring/ coordinating office equipment (furniture, DP equipment, stationery etc.) incl. Accounting
233

Team Assistant Resume Examples & Samples

  • Secretarial support to the Head of Division and efficient administration of office matters
  • Handling of all secretarial and administrative day to day activities
  • Handling and drafting correspondence, business letters, confidential documents & contacts
  • Scheduling appointments, coordinating with various departments, arranging meeting with visitors and preparing & circulating minutes
  • Handling retention of documents, organizing filling system and managing scanned documents etc
  • Coordinating and organizing all travel arrangement for local and foreign guest like Passport Renewal, Visa Invitation Letters, visas (normal & on arrival), visa extension, domestic and international air ticket, transport, security, conference hall, dinner / lunch, etc
  • Follow-up with internal and external clients
  • Maintaining monthly time sheet for the salary and overtime of drivers/subcontractor staffs
  • Processing and following up traveling expense statements, entertainment bank vouchers & other reimbursement in accordance with prevailing Siemens guidelines
234

Junior Team Assistant Resume Examples & Samples

  • Support for the management and the team
  • Handling of purchases for stationary, office materials, drinks, snacks, other consumables
  • MoM for internal meetings
  • Handling of correspondence (internal and external)
  • Preparation of spreadsheets and graphs for presentations
  • Collect data and prepare draft for monthly reports
  • Personnel holiday management (keeping tracks of business/ private/ sickness holiday)
  • Organization and coordination of travel requirements for management and team, if necessary
  • Processing of expense claims (deconturi)
  • Organization and coordination of meetings
  • File management and archiving
  • Time management / Diary
235

Team Assistant Resume Examples & Samples

  • Education as Secretary/Assistant or equivalent combination of education and relevant work experience
  • A minimum of 5 years’ experience of working in a global / international environment
  • Fully proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook)
  • Fluency in English and German - both written and spoken
  • Strong organizational, interpersonal and communication skills, team orientated philosophy
  • Strong problem solving skills, able to work effectively with minimal supervision
  • Proven experience to work in a multicultural, international environment
  • Ability to operate with self-initiative in ambiguous/dynamic situations
  • Ability to communicate effectively with a variety of groups such as senior management, peers, media and politicians
  • Experience adhering to strict confidentiality standards while displaying high levels of integrity and discretion
  • Ability to handle highly confidential information
  • Experience prioritizing in complex, fast-paced environment while maintaining commitments to deadlines
  • Able to deal with several topics simultaneously
  • Ability to build a strong internal network
  • Friendly and open minded even under time pressure
236

Team Assistant Resume Examples & Samples

  • Organizing and coordinating the employee culture initiatives
  • Day to day functioning/administrative work: Organize travel arrangements and processing/reconciling travel expenses schedule meetings and appointments, organize and maintain paper and electronic files, manage projects, conduct research, and provide information via the telephone, postal mail, and e-mail. Receive telephone calls and visitors to the office
  • Organization and Coordination: Coordinate and organize Town halls, Team Huddle, Drives, Competitions, Offsite, Operational meetings within the department Trigger Employee’s birthday & anniversary and any other Events. Administration & Accounting Negotiation with hotels to AMEX advantage
  • Graduate in Any Discipline, Preferably With an Experience of 2-3 Years
  • Ability to Coordinate and Function in a Team Environment Comprising Managers, Team Members and External Clients and Foster Good Working Relationships In and Across Groups
  • Good Interpersonal Skills to Communicate With Various Counterparts Based Locally As Well As In the Us and Other Countries
  • Must Be Able To Work Under Minimal Direction in Evaluating Needs and Requirements for Training
  • Experienced Decision Making Skills, Demonstrating Ability To Prioritize Tasks, Evaluate Problems, Etc
  • Good Communication Skills both Written and Oral A High Result Orientation and Personal Accountability
237

Team Assistant Resume Examples & Samples

  • Provide administrative support to departmental staff
  • Coordinate team schedules, meetings and travel arrangements
  • Plan, schedule, and manage leadership meetings
  • Work closely with Events Coordinator for off-site meetings
  • Assist in preparation of PowerPoint based presentation materials
  • Assist with E-expenses as instructed by ALT member
  • Act as department timekeeper/SPOE coordinator
  • Provide assistance with reporting, when necessary
  • Perform accounts payable entries in Work Reconciler, and JDE
  • Establish and maintain departmental filing system both electronic and hard copy
  • Organize and track project resources to maximize productivity
  • Analyse productivity problems and identify potential solutions; Anticipate problems or solve them as they arise
  • Manage time while juggling multiple projects associated with ongoing daily responsibilities
  • Streamline processes and systems to increase productivity and enhance operational performance
  • Create partnerships to get needed information and resources
  • Develop working knowledge of appropriate policies, practices, and procedures, and a general knowledge of work at BP
  • Research budget anomalies for team and work closely with Accenture to resolve issues
  • Manage departmental processes: CAPEX, Up Front Agreements, Accruals, and Purchase Orders
  • Work on ad hoc projects as assigned or needed
  • Maintain strict confidentiality in all matters
  • Must have 3 to 5 years of administrative experience
  • Experience in accounts payable, budgeting, accounting, and year end accruals
  • Must be proficient in the use of Microsoft Outlook, Word, PowerPoint and Excel
  • Experience with database management a plus
  • Must have strong organizational skills; flexible, able to manage multiple tasks and priorities
  • Must have strong verbal and written communication skills. Must be experienced working with confidential information and proven ability to act discretely
238

Team Assistant Resume Examples & Samples

  • General Secretarial and Administrative Duties
  • Calendars, phone calls (including calls from external clients) and emails management
  • Coordination and scheduling of local/ overseas/ regional meetings, VCs, conferences, appointments etc
  • Arrangement of travel plans and itineraries for all trips inside and outside Singapore, and management of visa-related matters
  • Management and handling of expense(s) reimbursement
  • Preparation of reports, presentations and other documents
  • Organization of meeting notes and follow-up items to be sent to meeting participants
  • Other general administrative duties e.g. co-ordinating courier arrangements etc
  • Event Management
  • Assisting in the coordination and implementation of sales and marketing related event pre, during and post events such as roadshows, conferences, seminars, workshops, trainings etc
  • Event management duties include
  • Management of logistics including visitor itineraries, agenda and meetings, venue bookings, travel arrangements etc
  • Preparation of premiums and materials (including printing, binding and packing of materials)
  • Management of food and beverage arrangements
  • Managing event mailbox for RSVPs
  • On-site management of events, etc
  • Sales Support Duties
  • Arranging sales event logistics including preparation, printing, and binding of materials for client meetings, branch visits etc
  • Maintenance of Client Contact Database (master excel file and in Salesforce)
  • Management of sales team’s generic mailbox for clients
  • Preparation of regular client reports
  • Preparation of monthly compliance reports
  • Dissemination of regular and adhoc commentaries including monthly factsheets, monthly fund commentaries, market commentaries etc
  • Assist in updating of sales materials including presentation decks, competitor materials, etc
  • Generate performance reports including Morningstar reports
  • Generate sales reports and being the Super User for EMIS
  • Preparation of other reports or management of special projects as assigned by sales head
  • Marketing Support Duties
  • Marketing/Sales expenses (promo) spreadsheet management
  • Factsheet(s) and Fidelity-branded merchandise end-to-end management
  • Campaign/communications reporting
  • Correspondence with vendors/hotels for Marketing deliverables and client events
  • Inputting and updating Marketing/Sales invoices received to accounting systems
  • Organization of correspondence to clients as needed (Meeting invites, for example)
  • Event management support (pre, during, and post)
  • Preparation of various internal Marketing activities and reports
  • Arranging meeting logistics and delivery of reports to internal and external parties
  • Pleasant and flexible, hardworking, organized, and committed to quality output
  • Attune to detail; highly-responsive to timely matters; professional; proactive
  • Administrative and basic project management experience
  • Working experience in Financial Services a plus
  • Ability to
239

Team Assistant Resume Examples & Samples

  • Graduate with 2 – 3 years of relevant experience
  • The successful candidate must have the ability to work well in a dynamic and fast-paced organization and manage multiple tasks and conflicting priorities
  • Thorough knowledge of American Express Company internal systems (e.g., Concur)
  • Excellent written and verbal communication skills, flexibility, ability to work effectively on a team, sometimes under pressure with accuracy, attention to detail and timely direct follow up
  • Requires a strong sense of integrity with the ability to handle sensitive issues and maintain confidentiality
  • Ability to proactively identify and resolve issues
  • Ability to communicate with all levels of management, associates and external business contacts
  • Strong computer skills required including experience with Microsoft Outlook, Microsoft Communicator, MS Office (Word, Excel, and PowerPoint)
  • Can-do / positive attitude
240

Team Assistant Resume Examples & Samples

  • Co-ordinating complex calendars and schedules to ensure effective time management and prioritisation of engagements where necessary
  • Facilitating the Director's travel plans with minimum disruption, including planning and booking detailed travel itineraries (flights, hotels, visas), organising travel meetings and the reimbursement of travel expenses
  • Handling expense / invoice processing in a timely manner
  • Working with other assistants where necessary to ensure support needs are covered in the event of short-term absence etc
  • Previous administration experience gained within an Investment Bank or Financial Services institution
  • Demonstrates a high level of attention to detail and an ability to work effectively in a demanding environment
  • Excellent oral and written communication skills, demonstrating a passion for quality
  • Proven ability to drive assignments autonomously and interact self-confidently with Management, demonstrating resilience
  • Excellent computer skills (Microsoft Office), email application and basic experience of working with databases
241

Team Assistant Resume Examples & Samples

  • Your responsibilities will include but are not limited to the following
  • Managing the state operational and administrative aspects of the St George NSW Outer Metro Region & ACT Retail Network
  • Coordination of meetings / conferences for the state
  • Booking rooms / venue
  • Preparing agendas and presentation material to support the Head of Outer Metro Region NSW & ACT
  • Proactively manage and prioritise diary / calendar
  • In partnership with Operations Manager, manage the production of Calendar Activity / Events (e.g. Performance & remuneration Review, Business Plan Setting, Business Strategy review)
  • Work closely with General Managers executive assistant
  • Monitor inbox to ensure urgent matters are flagged, emails with set deadlines prioritised, basic requests actioned (within authority level) and emails filed in a neat & orderly manner
  • Ensure activities are prioritised according to stakeholder demands/needs, business strategy/activity and deadlines
  • Coordination of all direct report 1:1’s, coaching sessions and performance reviews, ensuring templates are submitted on time
  • Be pro-active and use initiative with ability to question the ‘status quo’ in order to make improvements to systems and processes
  • Be resilient and strong team player
  • Strong communication, interpersonal and organisational skills with the ability to build relationships with internal customers and stakeholders
  • Previous Team Assistant / Coordinator experience is ideal with previous experience in the financial services industry desired
  • Administration systems knowledge
  • Skilled across Microsoft Office programs (Word, PowerPoint, Excel)
  • Sound analytical skills
  • Accounts management experience
  • Front line customer facing banking experience would be an advantage
242

Team Assistant Resume Examples & Samples

  • Some college or secretarial school required; degree preferred
  • At least 2 years administrative assistant experience in a corporate or professional environment
  • Proactiveness and attention to detail
243

Team Assistant Resume Examples & Samples

  • Diploma/undergraduate degree from a reputed institution, graduate degree is a plus
  • Administrative experience, preferably in a professional services company
  • Excellent proficiency and confidence with IT tools such as Lotus Notes, PowerPoint, Word, Excel and web based tools
  • Respects and maintains confidentiality
244

Team Assistant Resume Examples & Samples

  • Secondary education/college degree
  • 2 years of professional experience in an administrative, corporate environment
  • Very good verbal and written language skills in English (C1 level)
  • Solid knowledge of Windows applications
245

Team Assistant Resume Examples & Samples

  • Preferably administrative or customer service experience
  • Fluent German and communicative English
  • Ability to manage various tasks against agreed timelines
246

Team Assistant Resume Examples & Samples

  • Diary management, co-ordinating arrangements for meetings and conferences including teleconferences and video conferences
  • Screen telephone calls, letters and emails. Meets and greets visitors
  • Co-ordinate and book travel arrangements and plan itineraries
  • Communicates instructions or requests to various individuals/departments and obtain information from other managers, as required
  • Respond to routine requests and correspondence, drafting correspondence for final approval or referring requests as appropriate
  • Organise and expedite flow of work, initiating follow up action where appropriate
  • Organise meeting room bookings
  • Raise purchase orders using the SAP system
  • Process stationery orders
  • Complete expense requests for the directors
  • Ensure all regular meetings are kept up to date with correct attendees
  • Print papers in advance of all meetings, where required
  • Ensure the Director has sufficient preparation time for upcoming important meetings
  • Keep activity calendar up to date
  • Arrange and attend team meetings
  • Operate information systems to the required standard to maintain accurate and secure record
  • Understand and adhere to the company and department standards, policies and procedures
  • Creation of presentation materials (MS PowerPoint)
  • Support the administration of the Procurement team site
  • Create and maintain the Procurement template library and data sources
  • Proactively search to improve the function
247

Team Assistant Resume Examples & Samples

  • Education / Degree
  • Secretarial diploma or relevant experience on the job
  • Knowledge / Skills
  • Fluent in Chinese and English. Additional German would be helpful
  • Premium brand experience preferred
  • Assistant experience to department head required
  • Minimum of 3 years at executive secretarial level in a corporate environment. Exposure to a Sales & Marketing environment would be beneficial
  • Friendly and welcoming personality. Strong communication and organizational skills. Attention to details
248

EA / Team Assistant Resume Examples & Samples

  • Coordinate all the team fun things like coordinating lunches, events and functions
  • Look after the diaries of the Executive Leadership team (ELT) members in which this role is supporting
  • Book travel arrangements as directed and when required
  • Be an active member of our national social team
  • Prepare team communications on behalf of the ELT members
  • Ad hoc projects when required
249

Team Assistant Resume Examples & Samples

  • Coordinating travel arrangements. Travel planning and booking done through AXIOM Calendar Management for senior level staff (SVP, EVP)
  • Preparing employee travel expenses accurately and timely
  • Opening mail, filtering, redirecting and prioritizing
  • Managing departmental or floor filing
  • Serving as the floor move coordinator and Office administration liaison
  • International Travelers Conference room scheduling
  • 1-3 years of experience as an administrative assistant
250

Team Assistant Resume Examples & Samples

  • Assisting Germany consumer products team by creating research documents and undertaking competitor analysis
  • Excellent administration and organizational skills coupled with the ability to balance and prioritize work coming in across the team
  • Professional working proficiency of German and English