Grant Administrator Resume Samples

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CK
C Kuvalis
Carolina
Kuvalis
3671 Howe Union
Boston
MA
+1 (555) 115 0943
3671 Howe Union
Boston
MA
Phone
p +1 (555) 115 0943
Experience Experience
Detroit, MI
Grant Administrator
Detroit, MI
Zieme, Kuhic and Mante
Detroit, MI
Grant Administrator
  • Assist with management of the Grants Management Certification Program
  • Develops primary working relationships with investigators, internal staff, Research Management, and external administrators
  • Work with PI, Senior Administrative Manager of Research, and Research Management on closeout grants/contracts at end of award period
  • Assist with the development, documentation and implementation of procedures
  • Assists colleagues and team members with questions and challenges in daily work
  • Works with OSPAN to solve problems, answer questions, and gives guidance on post-award activities and other grant management topics on a daily basis
  • Assist with the preparation of research proposals, awards and transactions related to grant/ contract management
Chicago, IL
Senior.grant Administrator
Chicago, IL
Collins Group
Chicago, IL
Senior.grant Administrator
  • Serve as primary contact for collaborating sites regarding development of budgets and work with Partners Research Management to ensure that subcontract awards are processed in a timely manner
  • Monitor project expenditures, including monthly assessments of fund activity thereby preventing overruns; make recommendations of actions as necessary; prepare and maintain financial reports on an ongoing basis
  • Perform financial analysis and forecasting, both short-term and long-term
  • Guide fellows and younger investigators through the grant application and renewal processes
  • Understand and conform with the administrative, budgetary, and financial compliance regulations of all sponsors as well as with Partners fiscal policy; stay current and up-to-date on all policy changes
  • Collaborate with Principal Investigators and Project Managers on annual NIH/foundation progress reports
  • Participate in institutional training sessions, monthly Research Administration (BRISC) meetings, and weekly Division administration meetings to stay abreast of changes both internally and externally
present
Chicago, IL
Senior Grant Administrator
Chicago, IL
Herzog-Kshlerin
present
Chicago, IL
Senior Grant Administrator
present
  • Assumes primary responsibility for preparing and submitting competing research proposals and non-competing renewals of all current grants
  • Responsible for site and subrecipient monitoring including contract agreement executions and outgoing payments
  • Facilitate subsequent amendments and modifications of incoming agreements and outgoing subcontracts
  • For selected departments requiring full service, prepares routing forms and grant applications and coordinate multiple-investigator collaborations
  • Continually searches for new funding opportunities and develops tools to monitor upcoming deadlines
  • Ensure that grant submissions comply with all policies of the Hospital, granting institutions and subcontracting agencies
  • Create and/or collect, review, and amend progress report documents. This includes requesting and reviewing information from subcontract sites
Education Education
Bachelor’s Degree in Computer Literacy
Bachelor’s Degree in Computer Literacy
Seton Hall University
Bachelor’s Degree in Computer Literacy
Skills Skills
  • Excellent computer skills; strong knowledge of MS Word, Excel, PowerPoint, and Photoshop
  • Excellent interpersonal, verbal, and organizational skills; strong follow-up and information sharing skills
  • Knowledge of federal regulations and policies governing non-profit and/or educational institutions
  • Experience working with financials, accounts receivable/payable, invoices, etc
  • Strong knowledge of the Microsoft Office suite
  • Excellent customer service and attention to detail
  • Highly goal oriented, self-motivated, and ability to work independently as well as with guidance when appropriate
  • Ability to make decisions quickly and independently
  • Able to communicate effectively and professionally in writing and orally with a wide range of people
  • Knowledge and ability to use on-line systems and software
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15 Grant Administrator resume templates

1

Grant Administrator Resume Examples & Samples

  • Assisting projects from inception stage right up to the final report
  • Check budgets in Project proposal
  • Prepare contract cost analysis
  • Maintain project files with invoices
  • Reconcile accounts and submit to Project Leaders monthly
  • Complete Grant claims
  • Prepare files which are subject to review
  • Provide post claim services, dealing with queries raised
  • Follow up on variances with Projects Leaders
  • Liaise directly with funding agency, co-ordinating institutes and project leaders
2

Senior.grant Administrator Resume Examples & Samples

  • Perform financial analysis and forecasting, both short-term and long-term
  • Advise regarding the allowability of costs to be charged to a grant; work with Research Finance to resolve complex accounting issues
  • Understand and conform with the administrative, budgetary, and financial compliance regulations of all sponsors as well as with Partners fiscal policy; stay current and up-to-date on all policy changes
  • Collaborate with Principal Investigators and Project Managers on annual NIH/foundation progress reports
  • Provide timely closeout of all expired projects through the coordination of fiscal and administrative resources throughout the system
  • Train new grant administrators
  • Exceptional financial and accounting skills and advanced Excel skills required; experience using other accounting, financial, or statistical software helpful
  • Must possess excellent judgment and an ability to maintain confidentiality
  • Must demonstrate ability to be organized and flexible in an environment that requires continuous monitoring of priorities
  • Additional requirements include enthusiasm for working in a fast-paced, results-driven environment; exceptional attention to detail and ability to multi-task, prioritize, and meet deadlines
  • Computer skills and financial/accounting skill as described above, required
  • Ability to work both independently and as part of the growing DOM research administrative team is essential
3

Senior.grant Administrator Resume Examples & Samples

  • Sr. Grants Administrator monitors all faculty, fellow, and staff salaries (50+), and supports and advises investigators and administration in the staff hiring process to ensure salaries are allocated appropriately. When salary changes are needed, they are done so in an accurate and timely fashion
  • He/she reviews and approves expenditure requests in consideration of hospital and sponsor guidelines. He/she reviews check request forms, petty cash requests, purchase orders, and travel expense reports, to ensure that they are charged to the correct projects. He/she has approval authority of ~$19MM per year on expenditures and maintains an active database of all research grants, contracts and HMS professorships budget within the division. He/she is responsible to stay current with sponsor, Partners and BWH polices and disseminate information and changes as necessary to all staff
  • Participate in institutional training sessions, monthly Research Administration (BRISC) meetings, and weekly Division administration meetings to stay abreast of changes both internally and externally
  • He/she performs all other duties and assignments as requested
  • Experience with National Institutes of Health (NIH) grant application and monitoring (pre and post award) processes as well as Sponsored Research training
  • Excellent project management and financial skills, including accounting and forecasting
  • The ability to prioritize tasks and to easily assimilate a large quantity of information, thereby ensuring the smooth and efficient conduct of many different projects simultaneously
  • Excellent organizational skills in order to formulate, implement, and monitor a number of interrelated tasks
  • The ability to work with minimal supervision, display sound independent judgment, accept responsibility and take initiative for designated assignments, and meet deadlines efficiently
4

Senior Grant Administrator Resume Examples & Samples

  • Assumes primary responsibility for preparing and submitting competing research proposals and non-competing renewals of all current grants
  • Responsible for establishing and maintaining a computerized financial management system to allow accurate, detailed and up-to-the minute reporting of financial status and staffing distributions of all grants, special purpose funds, etc
  • Responsible for maintaining the solvency of all funds within the Division. This includes being familiar with approving all expenditures, assigning cost centers, monitoring compliance with budgets, and identifying and investigating potential problem areas and proposing solutions. Makes recommendations for cost savings and rebudgeting, based on a thorough understanding of study requirements and funding agency’s regulations
  • Works with Division Administrator to provide monthly, annual and ad hoc financial reports on all funds. These reports include current expenditures, projections of future expenses, and variances from budget line item expenses
  • Responsible for maintaining “other support” data for all professional staff members. Creates and maintains spreadsheets on each staff member detailing annual salary support sources. Oversees preparation of other support pages by secretary as part of the NIH grant application process. Assists Division Administrator in certifying quarterly Time and Effort reports
  • Prepares detailed budgets and justifications for grant applications. Works closely with Division Administrator, Lab Managers and Principal Investigators (PIs) to identify all potential costs associated with a proposal
  • Serves as liaison to NIH and other sponsoring agencies with regard to fiscal and/or administrative concerns. Prepares data for submission to same
  • Serve as primary resource for PIs with respect to updates/changes in regulations and policies of grantor agencies. The Senior Grant Administrator will serve as the liaison between internal and external groups to manage programs and funds
  • Provides consultation to PI and Program Manager on the development of grant proposals and budgets in addition to program financial activity. Ensures that all grant applications (new and renewal) are accurately completed and submitted in a timely fashion
  • Serves as liaison to Accounts Payable, Payroll, Purchasing and other Hospital departments. Represents particular needs of research studies and works to ensure that these needs are met. Also, works with outside vendors to obtain products and services necessary to the operation of the Division Interacts extensively with Research Administration to ensure compliance withal Hospital, government (NIH) and funding agency policies
  • Responsible for ensuring compliance with all Hospital and government regulation for research involving human subjects. Monitors status of Institutional Review Board (IRB) approval for pending and ongoing studies, works with Investigators to submit new applications, annual reviews and notifications of changes to study design and methods
  • Oversees preparation of all personnel changes through PeopleSoft system as well as timekeeping using KRONOS. Notifies supervisors of annual performance evaluation deadlines and ensures appropriate paperwork is completed
  • Performs numerous personnel-related tasks including writing job descriptions, discussions with Human Resources to determine grades for new positions, annual rates of pay for new hires, increases for employees who are promoted, and advised supervisors with regard to personnel policies and procedures
  • Interacts extensively with Division Administrator and other staff to assess administrative and financial needs of Division. Assists with revision of policies and procedures to meet changing needs of Division
  • Bachelor’s or advanced degree and 3-5 years of related experience, experience with NIH grant requirements strongly preferred
  • Certified Research Administrator (CRA) designation preferred
  • Minimum of two - three years of supervisory experience strongly preferred
  • Strong foundational understanding of research administration, including pre- and post-award administration
  • Financial, accounting, and Excel skills required; experience using other accounting or financial software helpful
5

Senior Grant Administrator Resume Examples & Samples

  • Bachelor’s degree or equivalent required. Master’s degree preferred
  • Minimum of three years progressively responsible financial management in a complex academic research environment
  • Knowledge of financial forecasting, budgeting and accounting required
  • Requires extensive knowledge of program administration and research guidelines of federal and non-federal funding agencies supporting health services research
  • Demonstrated research administration experience with pre-award emphasis
6

Grant Administrator Resume Examples & Samples

  • 2-4 years of relevant experience preferred
  • The ability to constantly reestablish priorities and handle urgent requests with tight, concurrent deadlines and frequent interruptions
  • Excellent interpersonal and communication skills; both oral and written and ability to work in a collegial supportive manner
  • Excellent organizational and leadership skills in order to formulate, implement, and monitor a number of interrelated tasks
  • A high degree of computer literacy in order to utilize various spreadsheet, database, accounting and word processing software packages to assist in grant and financial management. Proficiency in Microsoft Office, especially Excel and Research Applications/Systems
7

Grant Administrator Resume Examples & Samples

  • Bachelor’s degree required; grants management training/certificate a significant plus
  • 2-5 years of grants management/submission experience; especially federal/NIH grants
  • Grants management experience in a hospital or institution of higher education preferred
  • Highly proficient skills in Microsoft Office is required
  • Strong interest in health care, social justice, and health equity domestically and internationally a plus
  • Must be deadline driven
  • Able to take responsibility for oversight of tasks with many moving parts and multiple deadlines
  • Able to communicate effectively and professionally in writing and orally with a wide range of people
  • Excellent interpersonal, verbal, and organizational skills; strong follow-up and information sharing skills
  • Responsiveness to customers: divisional leadership, faculty and staff, central PHS staff, external partners, funders, etc
  • High attention to detail; ability to multi-task and function effectively in a fast-paced environment
  • High ability to show discretion – ability to handle sensitive and confidential information
  • Willingness and curiosity to problem solve
  • Respect for diversity of cultural perspectives and diverse styles of work and communication
  • Supervises the Admin Assistant (.5 FTE)
8

Senior Grant Administrator Resume Examples & Samples

  • The Sr. Grants Administrator maintains statistical and fiscal reporting systems that accurately represent the status of grants/contracts within the division. He/she monitors all expenditures, obligations, and salary and fringe benefit projections. He/she insures that the funds are spent in accordance with federal/sponsor and BWH institutional guidelines. He/she prepares financial summary reports for review and discussion with senior faculty and individual grantees. He/she advises investigators and the division administrator of changes to be made
  • He/she represents the division to the Department of Research Administration and all other financial departments within BWH/Partners. Such as Payroll, Accounts Payable, Purchasing etc. This entails review and authorization of grant year-end reports, FSR’s, request for "no-cost extension", resolution of accounting discrepancies, the establishment of new projects, correspondences with granting agencies, effort certifications, statements of appointment, and salary changes for professional and non-professional staff. He/she also assists with contract negotiation, as well as review of incoming subcontract agreements/amendments and initiation of outgoing subcontract agreements/amendments
  • He/she is responsible for preparation and submission of proposals and Just-In-Time documentation to the Department of Research Management. He/she reviews proposal guidelines, meets with investigators to prepare budgets and budget justifications, and coordinate receipt of files required for each submission (which often involve subcontracts), ensuring that proposals are routed for institutional review in accordance with institutional guidelines. This may require training fellows and junior investigators on proposal and Just-In-Time submission processes
  • MBA or undergraduate degree and equivalent experience in financial management. Certified Research Administrator (CRA or CFRA) designation or willingness to obtain certification preferred
  • Must be able to prioritize workload and multi-task in a busy research / academic setting, paying attention to detail
  • High ability to show discretion when dealing with sensitive and confidential information
  • A high degree of computer literacy in order to utilize various spreadsheet, database, accounting and word processing software packages to assist in grant and financial management. Proficiency in Microsoft Office, especially Excel, is required
  • The ability to constantly reestablish priorities and handle urgent requests
  • Ability to interpret and abide by numerous research policies mandated by the NIH and other granting institutions, while staying abreast of granting agency’s continual policy changes
  • Excellent interpersonal and communication skills; both oral and written
9

Senior Grant Administrator Resume Examples & Samples

  • Serve as primary contact for collaborating sites regarding development of budgets and work with Partners Research Management to ensure that subcontract awards are processed in a timely manner
  • Monitor project expenditures, including monthly assessments of fund activity thereby preventing overruns; make recommendations of actions as necessary; prepare and maintain financial reports on an ongoing basis
  • Serves as liaison to Accounts Payable, Payroll, Purchasing and other Hospital departments. Works with outside vendors to obtain products and services necessary to the operation of the Division. Interacts extensively with Research Administration to ensure compliance with all Hospital, government (NIH) and funding agency policies
  • Guide fellows and younger investigators through the grant application and renewal processes
  • Review and distribute effort reports
  • Bachelor’s or advanced degree and 3-5 years of related experience, experience with NIH grant requirements preferred
  • Must demonstrate strong organizational, administrative, time management, and communication (both verbal and written) skills
  • Requires excellent interpersonal and management skills, with facility to interact professionally at all levels and plan and initiate new activities
10

Grant Administrator Resume Examples & Samples

  • Working closely with Clinical Trial Specialist, Protocol Chairs and Specialty Labs to accurately capture protocol related expenses. review, and amend proposal documents
  • Review proposal guidelines and make PIs and Research Management aware of any unusual terms and conditions
  • Notify and Research Management of upcoming pre-award deadlines
  • Enter and route proposal information in InfoEd PD (BWH’s proposal development software)
  • Act as a liaison between PI and Research Management
  • Request and review documents from subcontract sites and outside collaborators including budgets and budget justifications, biosketches and other support, resource pages, letters of support, and other documents as needed
  • Contact sponsors as needed to clarify proposal guidelines
  • Create and/or collect, review, and amend progress report documents. This includes requesting and reviewing information from subcontract sites
  • Monitor funds in Insight (BWH’s financial grants management software) at least monthly
  • Oversee Specialty Lab Subcontracts and Protocol Funds
  • Track expenses to budget and ensure correct assignment of revenue funds
  • Submit invoices for “departmental bill” accounts as needed (i.e., clinical trials)
  • Notify Research Management of upcoming post-award deadlines
  • Contact sponsors for guidance
  • Track subcontract invoices and monitor subcontract expenditures
  • Approve charges to sponsored projects (check requests, subject stipends, travel reimbursements, subcontract invoices)
  • Track faculty effort on an on-going basis (including actively updating the Personnel module in Insight), as well as pre-reviewing effort certification forms during bi-annual certification process
  • Oversee Material Transfer Agreements and Clinical Trials Insurance processes
  • 1-3+ years grants management experience required. Experience with federally funded research grants preferred
  • Experience working in an academic medical center or university preferred
  • Ability to prioritize tasks and manage a highly complex grant portfolio
  • Ability to work independently, meet deadlines, and accept responsibility for designated assignments
  • Ability to work in a team of other division grant administrators, research staff, administrative staff, PIs, and Research Management
  • Strong Excel skills required
11

Grant Administrator Resume Examples & Samples

  • Highly proficient in all communication skills (phone, verbal and written)
  • Ability to handle sensitive information and situations with poise and professionalism
  • Knowledge of the preparation of manuscripts, grant applications, and scientific reviews is preferred
  • Ability to work independently and to prioritize work
  • Demonstrated ability to produce accurate work and to meet established deadlines
  • Excellent computer skills; strong knowledge of MS Word, Excel, PowerPoint, and Photoshop
  • Highly organized and attentive to detail
  • Communicates effectively
  • Follows-through on assignments and can create a structure to track own work and that of others
  • Can handle multiple tasks with ease and efficiency
12

Senior Grant Administrator Resume Examples & Samples

  • Advanced knowledge and ability in managing grants (pre and post award) and skilled in administering various types of grants
  • Well versed in federal, sponsor, hospital and other grants regulations
  • Exceptional organizational skills and ability to organize time and priorities. Flexibility to handle multiple tasks and deadline pressures
  • Skills to work efficiently and effectively and strive to do so in all aspects of position. Ability to effectively manage day-to-day operations, establish and maintain policies and procedures
  • Skillfully handle issues of sensitive nature with respect to confidentiality, abiding by institutional guidelines. Ability to facilitate recruitment of staff and to ensure that performance evaluations, payroll, employee changes and other HR transactions are completed in an accurate and timely manner
  • Identify issues and initiate plans to address with vision and integrity
  • Effective financial and analytical skills, including ability to develop and monitor budgets. Ability to ensure timely submission and review of budgets and performance evaluations
  • Ability to handle sensitive and confidential matters discreetly and to ensure confidentiality guidelines are maintained by staff
  • Evaluate all aspects of a situation and to independently make appropriate and timely decisions
  • Excellent interpersonal/communications skills
  • 3-5 years of Research Administration experience is required. Preferably, in both pre and post award grant management
  • Working knowledge of current NIH and other federal, state and foundation regulations and requirements
  • Portfolio of research grants and sundry funds with annual operating expenses of > $10 million
13

Grant Administrator Resume Examples & Samples

  • 3 – 5 Years Research Grants/account management required
  • Demonstrated research administration experience with pre and post award emphasis
  • Working knowledge of NIH and other federal, state and foundation regulations and requirements
  • Exceptional analytical and organizational skills and the flexibility to handle multiple tasks and deadline pressures
  • Interest and enthusiasm for change
  • Ability to make decisions quickly and independently
14

Senior Grant Administrator Resume Examples & Samples

  • Contact for clinical trial awards – responsible for maintaining institutional policy, procedure and documentation requirements. Will work with the CCPO, CTO, OII etc. as needed
  • Prepare budgets in collaboration with Project Managers, Clinical Coordinators, Investigators, Research Fellows, and all other related research personnel within the group
  • Facilitate subsequent amendments and modifications of incoming agreements and outgoing subcontracts
  • Interpret and explain terms and conditions to internal staff and sponsor representatives
  • Ensure that grant submissions comply with all policies of the Hospital, granting institutions and subcontracting agencies
  • Enter award data into InfoEd and assist with the activation of fund accounts
  • Day to day management of the department’s Federal Share Program for PI portfolio, works closely with Finance Director of Fed Share Program (Research Management)
  • Conduct financial analysis for all active grants/projects in portfolio
  • Monitor grants and funds monthly; advise accounting and reporting issues as necessary; reconciles monthly fund statements
  • Responsible for site and subrecipient monitoring including contract agreement executions and outgoing payments
  • Responsible for Accounts Receivable management on all awards, particularly Department billable trials. Submits invoices against project milestones per the Clinical Trial Agreements. Performs milestone payment tracking and revenue reconciliation on a monthly basis
  • Ensures compliance with Hospital and grantor policies and procedures
  • Coordinates with Accounts Payable, Research Finance, Payroll, Contracting, and other departments as needed for identification of charges and resolution of errors
  • Also works with above departments as needed in executing purchase orders, contracts, e-checks, vendor/subcontract set up and other financial transactions as related to research project execution
  • Review and assist in development of all prior approval requests including but not limited to re-budgeting, change of PI, change of scope, no-cost extensions and all other post-award administrative requests
  • Review and approve salary allocations for personnel with salary directly charged to clinical trial awards for the department, ensuring the proposed adjustments are appropriate and allowable per the terms of award
  • Assist colleagues with the resolution of post-award problems related to contract terms and conditions, compliance with sponsor and institutional policy, and any other related issues
  • Responsible for ensuring the timely turnaround time of contract execution, and appropriate escalation of stalled contract negotiation
  • Timely and effectively identifies problems and provides recommendations for creative solutions. Participates in the development and implementation of policies and procedures
  • Ensure all electronic records are kept up to date with the most current documentation and information
  • Meets with physicians/PI’s monthly or as needed to review fund statements
  • Coordinates the collection of Time & Effort reports for all sponsored activities
  • Responsible for timely close out of all research projects, responds to audit questions and queries, supplies data to ensure sponsor compliance
  • Effectively work with Management and Principal Investigators and be able to identify potential risks to the institution and escalate issues appropriately in a timely manner
  • Serves as liason between study staff, Research Management and sponsoring agencies
  • Attends MGH, regional and local research management meetings
  • Participates in department, hospital or system wide groups and task forces as requested and appropriate
  • Strong understanding of institutional and sponsor policies related to federal clinical trial collaborations and research agreements, including multi-party agreements
  • Strong working knowledge in sponsored project financial management, human- and animal-subject compliance, intellectual property, conflict of interest, procurement , and environmental health and safety
  • Must possess ability to thrive in a busy, high-volume, and deadline driven work team environment that requires coordination of multiple activities and the judgment and flexibility to reprioritize tasks as needed
  • Proficiency in financial analysis and keen attention to detail
  • Ability to work very independently and within a team environment with all levels of staff
  • Possess excellent analytical skills
  • Ability to identify problems and develop solutions
  • Ability to articulate policies and requirements to senior management, faculty, staff and sponsoring agencies
  • Strong verbal, quantitative, and interpersonal skills; attention to detail
  • 3-5 years Research Grants/account management required
  • Clinical Trial Management Experience
15

Grant Administrator Resume Examples & Samples

  • Prepare National Institutes of Health (NIH) and other grant submissions – coordinating the administrative aspects of the proposal (e.g. electronic grant submission, budgets, “other support”, bio-sketches of personnel)
  • Work with post award and contracts team to ensure that new awards set up properly and in a timely manner
  • Review notice of awards (NOA) for sponsor terms and conditions and communicate to the PI any special terms and conditions
  • Track and manage budgets by reviewing all funds on a bi-monthly basis – developing internal spreadsheets for projects as needed, tracking them with MGH electronic reporting of spending, and generating monthly status reports of research funds using the Partners Insight and/or document direct system
  • Serve as the primary interface with MGH Office of Research Management/Finance for pre-award and post-award activity
  • Submit, as required, electronic data change requests to Department business analyst for entry into payroll system for reallocation of salary distributions/effort
  • Identify and work with PI to prevent projected over expenditures, and resolve deficit situations
  • Advise PI on allowable and unallowable expenditures on grants
  • Process cost transfers in a timely manner; work with PIs to proactively identify and avoid the need for cost transfers
  • Communicate with Accounts Payable, Research Finance, and other departments as needed for resolution of errors that are identified. Maintain a fiscal record keeping system and generates bi-monthly status reports of research funds using the Insight system
  • Monitor all grants and contracts for compliance issues
  • Ensure proposal compliance with Hospital and grantor policies and procedures, as well as those of sub-contracting institutions
  • Assist PI as needed with completing progress reports, carry forward, and other requests to Sponsor
  • Work with PIs to identify in a timely manner, budget variations, trends, issues, etc
  • Participate in department, Hospital, or system-wide groups and task forces as requested and appropriate
  • Attend monthly Research Administrators Discussion Group (RADG) meetings; keep current with federal (NIH in particular), state and other requirements, timelines and policy issues
  • Perform timekeeping activities as needed
  • Serve as resource on grant application preparation and management for clinical research coordinators in the programs
  • Collaborate with PIs, Senior Administrative Manager of Research (SAMR) and Administrative Director, and complete all information report requests from research management, including quarterly reports, audit requests, budget changes, etc
  • Advise PIs and designee on processes, such as: travel reimbursements, purchase order requisitions, and check requests for assigned grants/contracts
  • Review and approve FSR/ FFR and final invoices
  • Work with PI, Senior Administrative Manager of Research, and Research Management on closeout grants/contracts at end of award period
  • Assist PIs with the electronic submission of their bi-annual effort certification reports
  • Assists SAMR with visas for researchers as needed
  • Indirect supervision of research assistants and coordinators with administrative responsibilities
  • Support the basic researchers with mail collection, ordering/maintaining shared office equipment (including photocopier, fax machine and printers
  • Must possess the ability to thrive in a busy, high-volume, and deadline driven team environment that requires coordination of multiple activities and the judgment and flexibility to reprioritize tasks as needed
  • Extensive knowledge of program administration guidelines of Federal and non-Federal funding agencies supporting biomedical research. Familiarity/experience with all types of award mechanisms, including grants, contracts, subcontracts, cooperative agreements
  • Experience with T32 Training Grants is desirable
  • Excellent communication and problem solving skills
  • Excellent organizational and communication skills with a focus on customer service
  • Requires extensive knowledge of program administration guidelines of Federal and non-Federal funding agencies supporting research
  • Ability to manage high volume and complex transactions
16

Grant Administrator Resume Examples & Samples

  • Track and manage budgets and review on a monthly basis all funds assigned under the portfolio – maintaining internal spreadsheets for each project, tracking them with MGH electronic reporting of spending, and generating monthly status reports of research funds using the Partners Insight system
  • Prepare National Institutes of Health (NIH) and other grant submissions – coordinating the administrative aspects of the proposal (e.g. electronic grant submission, budgets, “other support”, bio-sketches of personnel.)
  • Serve as the primary interface between the programs and MGH Office of Research Management/Finance for pre-award and post-award activity
  • Submit, as required, electronic data change requests for entry into PeopleSoft system for reallocation of salary distributions/effort
  • Process cost transfers in a timely manner; work with PIs to proactively to identify and avoid the need for cost transfers
  • Communicate with accounts payable, research finance, and other departments as needed for resolution of errors that are identified. Maintain a fiscal record keeping system and generates monthly status reports of research funds using the Insight system
  • Monitor all grants and contracts under an assigned portfolio for compliance issues
  • Perform timekeeping activities as needed or assigned
  • Assist with travel arrangements as needed or assigned
  • Serve as resource on grant application preparation and management for clinical research coordinators in the department
  • Collaborate with PIs and AD, and complete all information report requests from research management, including quarterly reports, audit requests, budget changes, etc
  • Initiate and process reimbursements, purchase order requisitions, and check requests for assigned grants/contracts. Coordinate with appropriate lab manager(s) on supplies spending for assigned grants/contracts
  • Work with PI, AD, and Research Management on closeout grants/contracts at end of award period
  • Skill in financial / budget management and understanding of basic accounting practices
  • Demonstrated proficiency in Microsoft Office, Word, Excel, Power Point applications
  • Demonstrated ability to be organized and flexible in an environment which requires continuous monitoring of priorities
  • Exceptional attention to detail and confidentiality
  • Highly goal oriented, self-motivated, and ability to work independently as well as with guidance when appropriate
  • Good communication skills across multiple levels of the organization
17

Grant Administrator Resume Examples & Samples

  • Maintain a highly organized work plan, and able to track required duties
  • Able to multitask as well as routinely shift from task to task
  • Recognize and willingly seek assistance with processes or when additional information is needed
  • Develop professional working relationships with faculty and all levels of University personnel while assuring the University policies and practices are followed
  • Prior experience in grant administration in an academic environment
  • Knowledge of funding and compliance regulations from multiple sources
  • Excellent customer service and attention to detail
  • Ability to prioritize and meet deadlines
  • Willingness to participate in a team environment
  • SAP and Coeus experience preferred
18

Grant Administrator Resume Examples & Samples

  • 5 years of relevant office and/or nonprofit work experience
  • Proficiency with grants management & online databases
  • Strong knowledge of the Microsoft Office suite
  • The ability to work independently and to take initiative
  • Grants management experience with Salesforce/FoundationConnect
  • Facility with accounting software (such as Peachtree)
  • Experience working with financials, accounts receivable/payable, invoices, etc
19

Grant Administrator Resume Examples & Samples

  • Experience working with government agencies, multinational organizations and foundations specializing in global development and/or social enterprise
  • Demonstrated knowledge of research methods and grant/contract administration
  • Demonstrated knowledge of contemporary writing styles used in preparation of grant/proposals
  • Demonstrated knowledge of project management, budgeting and forecasting principles, practices and methods
  • Evidence of critical thinking and problem solving abilities related to developing integrated solutions
  • Evidence of developing and nurturing cooperative relationships with varying stakeholders
  • Experience in designing resource tools, materials and presentations for writing proposals
  • Experience in database management applications
  • Demonstrated knowledge of leadership practice and principles
  • Experience in prioritizing and organizing
  • Experience in reading, comprehending, interpreting and applying a variety of complex documents including government regulations and proposal guidelines for work occurring in a global context
  • Experience in working both independently and as part of a team exercising a high degree of initiative
  • Experience performing a variety of statistical calculations
  • Experience utilizing effective communication, problem solving and listening skills to positively influence a variety of audiences and efficiently identify issues, concerns and interests and provide effective solutions
  • Experience in managing and prioritizing multiple concurrent projects effectively to meet office and proposal deadlines
  • Experience working with a diverse population
20

Pre-award Grant Administrator Resume Examples & Samples

  • Assist CAS faculty with all aspects of the pre-award external funding application process
  • Assess stages of the proposal submission process, organize workflow, apply knowledge of both internal and external systems, identify problems and make changes as needed
  • Draft proposal budgets, determining personnel cost, indirect costs, and other costs as needed for each proposal
  • Draft budget justification narratives
  • Assist faculty member in preparation of application forms (general application forms, grants.gov, Fastlane, ASSIST, etc.)
  • Create applications and coordinate the internal grant submission process using RAMSeS
  • Prepare and format various documents needed for grant submissions (biosketches, current & pending docs, etc.)
  • Assist faculty with identifying sources for grant funding by conducting searches for funding opportunities, usually by searching sponsor websites
  • Act as primary contact for CAS Office of Research
  • Provide administrative support for Associate Dean for Research including scheduling meetings, preparing reports, composing correspondence, and assisting with special
  • Periodically review and update the CAS Office of Research website in Wordpress
  • Manage multiple CAS Research Office and Research Network funds
  • Experience in contracts and grants
21

Senior Grant Administrator Resume Examples & Samples

  • Oversee the day to day operations of the Grants Administration Unit teams, including direct supervision of other employees in the unit; distribution of work load responsibilities among team members; responding to questions; and resolving grant-related issues or bringing them to the attention of the Assistant Director, Grants Administration and/or Counsel’s Office, as appropriate
  • Supervise interaction with prospective or current grant recipients, DASNY’s legislative clients, and other outside entities as directed regarding the grant award and disbursement process
  • Review grant documentation for eligibility and completeness within established program parameters and consult with the Assistant Director, Grants Administration or Counsel's Office as necessary
  • Within established program parameters, determine whether applications must be forwarded to Counsel's Office for further review
  • Supervise the Grants Administration staff to ensure the timely and efficient processing of the drafting of correspondence, including requests for approval, and the research and drafting of responses to routine and other correspondence
  • Oversee financial analysis and review of grant project budgets performed by Grant Administrators
  • Conduct final desk audits of grant files processed by the Grant Program Assistant and reviewed by the Grant Administrator, verify internal DASNY reviews are finalized and all documentation has been submitted
  • Draft and review grant agreements, within established program parameters, to help ensure that they are in proper legal form and have all necessary approvals and supporting documents
  • Assist the Assistant Director, Grants Administration and Counsel’s Office, in developing the parameters, processes, and procedures for new programs to be administered by DASNY, including attending meetings and drafting documents as needed
  • Assist the Assistant Director, Grants Administration and Counsel’s Office in the development, documentation and implementation of policies and procedures relating to Grant Administration, and recommend changes to existing processes and procedures necessary to properly implement the various grant programs administered by DASNY
  • Assist the Assistant Director, Grants Administration and Counsel’s Office to assess, develop and implement internal controls for Grant Administration, and assist with the review and testing of such controls
  • Confer with Assistant Director, Grants Administration and Counsel's Office, as appropriate, to assure proper completion of requirements and/or completion of documentation; identify and describe potential problems or delays encountered, propose solutions, and relay any relevant information to Assistant Director, Grants Administration and Counsel's Office, as appropriate
  • Monitor the status of the grant programs with respect to volume of applications and available funding and bring any concerns to the attention of the Assistant Director, Grants Administration and Counsel’s Office, as appropriate and, as directed, the Senate, Assembly, and/or Division of the Budget
  • Monitor grants on a routine basis, including the creation and maintenance of records, databases, spreadsheets and other internal/external reports and consult with users and clients to determine reporting needs
  • In coordination with the Assistant Director, Grants Administration and Counsel’s Office, prepare documentation and/or responses to press inquiries, FOIL requests and/or policy matters relating to the administration of grant programs
  • Gather data, perform research and report findings to the Assistant Director, Grants Administration and Counsel's Office as needed
  • Perform complex financial analysis, review and assess project funding needs for the various grant programs and, as directed provide the information to Assistant Director, Grants Administration, Counsel’s Office, the Office of Public Finance, NYS Division of the Budget, DASNY’s clients and other divisions of DASNY, as appropriate
  • Coordinate with, and provide documentation to, the NYS Division of the Budget, the NYS Office of the State Comptroller and other divisions of DASNY in order to voucher funds for the various grant programs
  • Consult with users and clients to determine reporting needs and develop, generate, and maintain standard and ad hoc reports summarizing grant status, including disbursements and other data regarding grants administered by DASNY
  • Develop grant program information for inclusion in DASNY’s Annual Report, DASNY's external internet site and the internal intranet site
  • Ensure systems integration by overseeing the importing and exporting of data among various systems/applications related to the Grant Programs
  • Act as a liaison with Information Services regarding grant database functionality security, as well as policies and procedures
  • Analyze systems and applications to determine their potential use and work with Information Services to modify to meet the needs of end users
  • Develop systems applications and procedures to improve workflow
  • Train and evaluate employees
  • Develop, document and implement procedures
22

Grant Administrator Resume Examples & Samples

  • Demonstrated analytical and conceptual skills
  • Supervise and review the work performed by Grant Program Assistants and/or support staff, as assigned; provide necessary training and mentoring with respect to administrative grant functions
  • Perform substantive review of grants to determine compliance with statutory parameters and other relevant laws
  • Interact with prospective or current grant recipients regarding the grant award and disbursement process
  • Draft and review grant administration documentation, including correspondence, requests for approval, and grant disbursement agreements, within established program parameters, verify that all documents are in proper legal form and have all necessary approvals and supporting documents
  • Review grant diligence information for eligibility and completeness within established program parameters and consult with Senior Grant Administrator or Counsel's Office as necessary
  • Perform financial analysis and review of grant project budgets to ascertain that there are sufficient sources of funding to complete the grant funded project
  • Conduct desk audits of grant files processed by the Grant Program Assistant; verify internal DASNY reviews are finalized and all documentation has been submitted
  • Monitor the status of the grant programs with respect to volume of applications and available funding and bring any concerns to the attention of the Senior Grant Administrator
  • Monitor grants on a routine basis, including the maintenance of records, databases, spreadsheets and other internal/external reports; identify and describe potential problems or delays encountered and relay any relevant information to the Senior Grant Administrator or Counsel's Office, as appropriate
  • Assist in preparing documentation and/or responses to press inquiries and/or FOIL requests, as directed
  • Assist with the development of processes and procedures, and recommend changes to existing processes/procedures, necessary to properly implement the various grant programs administered by DASNY
  • Prepare documentation for submission to entities including the NYS Division of the Budget, the NYS Office of the State Comptroller and other divisions of DASNY in order to voucher funds for the various grant programs as directed
  • Project funding needs for the various grant programs and prepare information for submission to the NYS Division of the Budget, DASNY clients and other divisions of DASNY as appropriate
  • Develop and maintain reports and schedules; consult with users and clients to determine reporting needs
  • Recommend and develop systems applications and procedures to improve workflow
  • Research reporting software alternatives for the grant database and make recommendations accordingly
  • Gather data, perform research and report findings to the Senior Grant Administrator or Counsel's Office as needed
  • Research and draft letters and responses to routine and other correspondence
  • Develop grant program information for inclusion in DASNY’s Annual Report, DASNY’s external internet site and the internal intranet site
  • Provide grant program information support to other staff and units as needed
  • Oversee file maintenance for the grant programs
  • Train and evaluate staff
  • Assist with the development, documentation and implementation of procedures
  • Assist with the assessment/development and implementation of internal controls, and participate in the review and testing of same
23

Grant Administrator Resume Examples & Samples

  • Review grant proposals or clinical trial/clinical research proposals in support of numerous principal investigators (PI)
  • Cultivate relationships and communicate regularly with research administration officials at collaborating institutions
  • Assist with day-to-day project management issues to ensure compliance with applicable rules and regulations and prepares and submits required forms in a timely manner; assists with special agreements with collaborators on sponsored activities as needed
24

Grant Administrator Resume Examples & Samples

  • Assists with the preparation of the annual Division research revenue and expense budget
  • Assist with the annual capital budget process, including tracking expenses and obtaining necessary approvals for expenditures
  • Prepare financial analysis of budgets as necessary
  • Oversees all Check Request Forms for payment of invoices and reimbursements for travel and other out-of-pocket purchases
  • Develops and maintains a fiscal record keeping system and develops monthly status reports of cost centers
  • Help implement an organizational structure with defined responsibilities and accountability to support programmatic development within the Division
  • Under the direction of Research Administration, manage all space and space related projects, including the identification and acquisition of funding for the same
  • Participate in strategic planning, providing financial and statistical information to facilitate this process
  • Develop systems to foster communication and collaboration among investigators within and outside the Division
  • Establish greater opportunities for training of departmental personnel in business and management
  • Performs/coordinates special projects for Principal Investigators, Chief/Directors/Managers of the Division as may arise from time-to-time
  • Maintain current working knowledge of Federal and Private sponsor regulations as well as Institutional guidelines pertaining to research management
  • Signature authority as delegated by PI or Division Chief
  • Other tasks as assigned by PI, Division Chief or Associate Director, Research Administration
  • Condition of employment: must complete all trainings and assessments within 6 months of hire
  • Evidence of increasing responsibility in management in academia, high tech and/or medical products industry
  • Demonstrate financial management experience including budget development, grant and contract management, etc
  • Experience with team building with ability to provide support, direction and development to staff is a plus
  • Exceptional computer skills (excel, word, powerpoint, internet) required
25

Grant Administrator Resume Examples & Samples

  • Bachelor's degree in business or related field, OR equivalent experience
  • 2 - 5 years of professional grant administration experience
  • Requires familiarity with research administration guidelines of Federal and non-Federal sponsors supporting research
  • All employees must possess basic computer skills to use a variety of electronic or online systems for communication, clinical and administrative purposes
  • Exceptional computer skills (Excel, Word, PowerPoint, internet) required
  • Ability to manage significant volume of transactions
  • Requires independent judgment and strong organization and communication skills and customer service focus
26

Grant Administrator Resume Examples & Samples

  • Must possess the ability to thrive in a busy, high-volume, and deadline driven tean1 environment that requires coordination of multiple activities and the judgment and flexibility to reprioritize tasks as needed
  • Knowledge of program guidelines of Federal and non-Federal funding agencies supporting research
  • Familiarity/experience with all types of award mechanisms, including grants, contracts, subcontracts, cooperative agreements
27

Grant Administrator Resume Examples & Samples

  • Knowledge of federal regulations and policies governing non-profit and/or educational institutions
  • Demonstrated proficiency with Microsoft Office Suite
  • Excellent interpersonal and organizational skills
  • Ability to work in fast paced, rapidly changing environment
28

Grant Administrator Resume Examples & Samples

  • Requires Bachelors Degree in business, accounting or a related field
  • Requires three (3) years relevant work experience, including work with on-line systems/software
  • Degree may be substituted with 4 additional years of directly related training and experience
  • Work experience in research administration or in a not-for-profit higher education environment is preferred
  • Demonstrated analytical, organizational, interpersonal, and communication skills
  • Familiarity with government regulations as they pertain to post-award research administration is preferred; especially OMB 2 CFR 200 – Uniform Guidance
  • Proficiency in software such as Microsoft Word and Excel
  • Some proficiency with database software such as MS Access
  • Knowledge and ability to use on-line systems and software
  • Requires customer service orientation and mindset
  • Requires careful attention to detail
  • Strong background in accounting preferred
29

Senior Grant Administrator Resume Examples & Samples

  • Create and/or collect, review, and amend proposal documents
  • Notify Senior Finance Manager and Research Management of upcoming pre-award deadlines
  • Enter and route proposal information in InfoEd PD
  • Contact sponsors as needed to clarify proposal guidelines (when appropriate)
  • Create and/or collect, review, and amend Just-in-time (JIT) information upon request
  • Monitor funds in Insight/Document Direct at least monthly
  • Meet with PIs monthly/as needed to review funds
  • Notify Senior Finance Manager and Research Management of upcoming post-award deadlines
  • Review and suggest revisions to incoming and outgoing subcontracts and purchase service agreements (PSAs) in conjunction with Research Management, Partners Clinical Research Office (PCRO), Research Ventures and Licensing (RVL), and Materials Management
  • Submit effort distribution changes (EDCs) and salary changes in a timely manner (usually within 90 days)
  • Submit journal entries (JEs) to reassign costs in a timely manner (usually within 90 days)
  • Submit prior approval requests (i.e., effort reduction, re-budget, no-cost extensions, carry-forward, etc.) in a timely manner (usually at least 30 days in advance)
  • Submit requests for advance accounts as needed and facilitate account setup
  • Contact sponsors for guidance (when appropriate)
  • Complete closeout documents (i.e., final progress reports and final invention statements) and final financial reports (FFRs)
  • Track faculty effort on an on-going basis (including actively updating the Personnel module in Insight), as well as pre-review effort certification forms during bi-annual certification process
  • Bachelor’s degree required. Master’s degree preferred
  • 3-5+ years grant management experience required. Experience with federally funded research grants required
  • Minimum of two – three years of supervisory experience preferred, but not required
  • High degree of familiarity with Partners systems including PeopleSoft, Insight, and InfoEd
  • Ability to work independently, meets deadlines, and accepts responsibility for designated assignments
  • Ability to work in a team of other departmental grant managers, research staff, administrative staff, PIs, and Research Management
  • Ability to provide high level customer service to PIs
  • Excellent verbal and communication skills required
30

Co-p-chesapeake Bay Grant Administrator Resume Examples & Samples

  • Grant and Contract Management
  • Work Plan/Budget Development
  • Project Coordination
  • Environmental Programs, especially related to water quality
  • Computer Database Operations (e.g., MS Office Suite, Excel & Access)
  • Verbal and Written Communications
31

Grant Administrator Resume Examples & Samples

  • Work with Directors to complete annual subrecipient monitoring, audit schedules, revision and updating of all policy and procedures
  • Assist with management of the Grants Management Certification Program
  • Acts as backup for team members out due to illness or vacation for set up of new awards, invoicing if needed on current projects, and closing projects
  • Works with OSPAN to solve problems, answer questions, and gives guidance on post-award activities and other grant management topics on a daily basis
  • Assists colleagues and team members with questions and challenges in daily work
  • Defines account establishment parameters, including billing and reporting requirements, budget, and cost sharing obligations of accepted awards
  • Sets up award in financial system
  • Distributes award information through TRACKS to PIs, co PIs and relevant staff
  • Reviews payroll for compliance with sponsor guidelines
  • Monitors award expenditures and budgets for compliance. Notifies appropriate SPAN team member for needed corrections
  • Monitors budget, reporting and compliance timelines through the lifecycle of the grant or contract
  • Works with OSPAN team member on budget and expense adjustments, revisions for financial report submissions as necessary
  • Assist OSPAN team with transfers of awards out of the university and reviews close out reports submitted on all funded projects according to university process and timelines
32

Grant Administrator Resume Examples & Samples

  • Provide complete pre-award support (new grant proposals and progress reports) to include the following tasks
  • Provide complete post-award support (grants management) to include the following tasks
  • Accounting and Data Management skills required
33

Pre-award Grant Administrator Resume Examples & Samples

  • Experience with Info Ed Proposal Development System or similar grant or contract submission software
  • Experience working in an academic medical center
  • Experience with NIH grant submissions
  • Experience working with PeopleSoft HRMS and/or Finance
  • Previous pre-award grant experience
34

Senior Grant Administrator Resume Examples & Samples

  • Provides pre- and post-award (non financial reporting) grants administration in support of the research enterprise on the Health Sciences Campus, which includes the Stritch School of Medicine, Marcella Niehoff School of Nursing, and the Research Institutes
  • Provides full-service pre and post-award administration for selected departments, specifically clinical departments who lack an in-house research administrator
  • Strong verbal and written communication, organizational and analytical skills required
  • Ability to work well with a variety of constituents