Document Controls Specialist Resume Samples

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MO
M Ortiz
Mozell
Ortiz
766 Emely Burg
Phoenix
AZ
+1 (555) 845 5652
766 Emely Burg
Phoenix
AZ
Phone
p +1 (555) 845 5652
Experience Experience
San Francisco, CA
Document Controls Specialist
San Francisco, CA
Erdman, Roob and Eichmann
San Francisco, CA
Document Controls Specialist
  • Perform other support functions such as photocopying and ordering printing services
  • Updating and maintaining the staff training and certification logs
  • Collecting, reviewing and monitoring Contractor certified payrolls
  • Assist project managers in developing and maintaining documents such as meeting minutes, drawings, specifications, approvals, and related items
  • Tracking, monitoring and maintaining the CEI Groups assets
  • Assist in tracking grants and grant reimbursements, contract and contract changes, troubleshooting invoices
  • Responsible for maintaining a safe workplace and ensuring that safety is the highest priority in the workplace
Dallas, TX
Lead Document Controls Specialist
Dallas, TX
Fahey, Hahn and Vandervort
Dallas, TX
Lead Document Controls Specialist
  • Leads efforts in managing global document controls system - Documentum
  • Works with multiple sites in order to standardize and align the document controls work processes
  • Drives improved process thought and presents ideas to management
  • Implements document/data management solutions with a primary focus on document control and records management. Administers data/document management applications
  • Enters data and produces reports using other standard office automation or department-specific computer applications; Initiates and replies to routine correspondence related to area of responsibility
  • Provides assistance to users in capturing and locating electronic information
  • Performs other duties commensurate with functional level and responsibilities
present
Phoenix, AZ
Senior Document Controls Specialist
Phoenix, AZ
Mayer LLC
present
Phoenix, AZ
Senior Document Controls Specialist
present
  • Works on straightforward tasks using established procedures; work is subject to review by others
  • Assist in maintaining field work packages for construction disciplines
  • Define standards and workflows for document management as well as leads the collection, authoring, publication, storage and retrieval of documents
  • Develops and Provides training related to document control for all program participants
  • Manage individual training and/or development plan based on career goals
  • Coordinates with PMCS Manager to fully implement documents controls system and facilitate proper workflows
  • Perform user training of workflows to the project personnel
Education Education
Bachelor’s Degree in Engineering
Bachelor’s Degree in Engineering
University of California, Santa Barbara
Bachelor’s Degree in Engineering
Skills Skills
  • Good interpersonal skills
  • Good oral and written communication skills
  • Evaluate situations and select correct solution
  • Use an electronic system to store and track communications and log documents
  • Performing a variety of administrative tasks in support of document controls maintenance
  • May assemble and bind final copy involving spiral bind or related equipment
  • 3 years document control/document management functions experience
  • LI-AS
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5 Document Controls Specialist resume templates

1

Document Controls Specialist Resume Examples & Samples

  • Administers and expedites internal and external documents and drawings for assigned deliverables in a large and complex CB&I project
  • Communicates basic document control solutions and concepts to engineers and non-engineers
  • Demonstrates organizational and communication skills
  • Is capable of appropriate use of computer applications
  • 5 years of document controls experience
  • Experience with an EPC company
  • Proficiency in Microsoft Office Suite required
  • Must have proofreading and editing skills
2

Senior Document Controls Specialist Resume Examples & Samples

  • Processes, tracks, reports, expedites, and archives client, project, and vendor documents
  • Provides leadership and instruction to employees
  • May be assigned as the Document Controls Lead for a project
  • 5-7 years Document Management experience with EDMS
  • Experience processing both Engineering and Supplier Documents
  • General understanding of workflow for all Project Documentation
  • Ability to adapt to change including priorities, workflow and difficult time constraints
  • Ability to comprehend Work Instructions for all Project Tasks
  • Working knowledge of EDMS
  • Understands Master Document Register
  • Understands Project Turnover
  • Demonstrates a broad technical knowledge of document controls processes
3

Document Controls Specialist Resume Examples & Samples

  • Creates project request form for all new engineering service requests
  • Trains project teams and staff on procedures, policies, practices, and tools
  • Identify, move and cleanup of project files on regional share drives
  • Audits and maintains share drive(s) for compliance with standards and procedures
  • Creates and maintains project master document list(s)
  • Oversight of print room and drawing management procedures
  • Auditing project use of electronic document management system (Documentum)
  • Support project manager(s), construction manager(s) and project team members in regards to submittals, requests for information (RFI’s), drawings, specifications, and other project documents
  • Process and maintain transmittals and associated documents
  • Organize, maintain and update document and electronic filing system (Documentum)
  • Retrieve and organize information from files promptly
  • Provide input to and revise step-by-step instructions for document processing
  • Maintain, transmit, receive, record and distribute e-mail correspondence and documentation according to established procedures
  • Ensure that the confidentiality of sensitive information is protected
  • Assist with form revisions to maintain compliance with company standards and procedures
  • Identifies and supports the implementation of Document Control Best Practices
  • Other miscellaneous duties to support engineering department
  • 5+ years prior document controls experience in project organization
  • Proficient with MS Office Suite and Adobe PDF software
  • 2+ years experience using Documentum in a document control/document management capacity with an engineering or construction company is strongly preferred
  • 2+ years experience using SharePoint and management SharePoint
  • Experienced supervising remote/matrix personnel
4

Document Controls Specialist Resume Examples & Samples

  • Manage individual training and/or development plan based on career goals
  • Perform Level 3 department reading assignments (all procedures)
  • Assist in managing project distribution schedule
  • Interface with project team on any technical issues, with some direction from Lead RIM
  • Participate in weekly project meeting, as required
  • Communicate process improvement ideas to the department
  • Provide guidance to assigned project document control personnel (Level 1 and 2)
  • Perform quality checks on project records, with some direction from senior document control staff
  • Perform effectively in a team environment
  • Provide communication and customer service to internal customers, as directed by senior document control staff
  • Perform user training of workflows to the project personnel
  • Implements daily notification report to job-site personnel, as required
  • Review site document distribution matrix for controlled documents with Lead Field RIM
  • Perform audits for controlled and subcontractor drawings, per audit schedule
5

Document Controls Specialist Resume Examples & Samples

  • Define normal standards and workflows for document management as well as administers the collection, authorizing, publication, storage and retrieval of documents
  • Prepare electronic document templates
  • Maintain the master electronic project files
  • Prepare records for inactive storage according to the Records Retention Schedule; copy and scan documents as needed to perform distribution and storage duties
  • May provide training to project personnel regarding document control and/or project management system use and procedures
  • Review new and revised documentation for suitability and conformance to HNTB and client standards, including record retention
  • Perform and/or support regular audits of document control processes and procedures
  • Bachelor’s degree in Engineering, Architecture, Construction Management or Business with (4) years related experience; in lieu of degree (8) years of experience in document controls and/or technical administrative support required
  • A minimum of (5) years of experience
  • Experience with Microsoft Office (Outlook, Word, Excel and Access)
  • Previous experience working in a civil engineering or construction firm
  • Experience in Sharepoint or applicable document management software (eBuider, Documentum, Projectwise, etc.)
  • Experience in processing RFP’s (Requests for Proposals), Addendum’s, ATC (Alternate Technical Concepts), Submittals, RFI’s (Request for Information) and Change Management; including construction related processes and procedures as applicable
6

Document Controls Specialist Resume Examples & Samples

  • Maintain a weekly log and filing system for project documents
  • Coordinates the response to submittals, RFIs, and PCOs, and tracking in the management tracking systems for the completion of requirements between the construction contractor and the field engineering staff, with the Construction Manager
  • Interacts with the PM and CM/RE on all correspondence, organizes and prepares documentation
  • Attends, prepares and distributes the meeting minutes of all construction meetings as required
  • Set-up and maintenance of construction site files for a large complex project
  • Maintains electronic databases of project information for use by project team and client
  • Strong database management skills required
  • Prepares technical and administrative reports for completing by the Construction Manager
  • Follow-up open issues, missing information, and take action to resolve such issues
  • Excellent communication skills to actively and accurately support the team and the successful delivery of the project
  • Basic understanding of estimating, scheduling, and other related database tasks
  • Strong communication skills, both oral and written. Independently write reports and correspondence
  • Develop complex spreadsheets and charts in Microsoft Excel and reports in Microsoft Word
  • 5 years in construction related experience performing document control functions for transportation infrastructure projects including rail, light rail and/or subway projects
  • Ability to produce quality materials within tight timeframes and simultaneously manage several assignments
  • Ability to participate in group meetings and record minutes
  • Excellent professional written and verbal communication and interpersonal skills
  • Experience required in the full suite of MS Office products
  • Excellent written and oral communication abilities required
  • Proven report writing abilities required
  • Bachelor’s or Associate Degree preferred
  • Knowledge of Expedition Contract Manager or similar PIMS desired but not required
  • Proposal and presentation experience desired but not required
7

Senior Document Controls Specialist Resume Examples & Samples

  • Oversee the document controls aspects during project execution on a major industrial project, with high energy and great
  • 10+ years document control experience to include document control management systems, cost management systems,
  • Ability to interpret construction schedules
  • Bachelor's degree in engineering, construction management, business economics, industrial engineering, business
8

Senior Document Controls Specialist Resume Examples & Samples

  • Bachelor's degree in engineering, construction management, business economics, industrial engineering, business administration or equivalent
  • Vertical construction experience is a plus as is data center or mission critical experience
  • OSHA 10 hour safety training
9

Senior Document Controls Specialist Resume Examples & Samples

  • Oversee the document controls aspects during project execution on a major industrial project, with high energy and great attention to detail
  • Oversee the development and maintenance of comprehensive filing system and computer database for all documents to be retained in the document control system
  • 10+ years document control experience to include document control management systems, cost management systems, cost estimating, cost engineering, cost analysis, forecasting, planning and scheduling and change management
  • Desirable proficiencies include Microsoft Project, ProjectWise, BlueBeam, Sharepoint, Synergis, Proliance, EBuilder, Primavera, Sure Trak, and/or other document control software and other project controls software
  • Cost control background
10

Document Controls Specialist Resume Examples & Samples

  • Administer the collection, authorizing, publication, storage and retrieval of paper and electronic documents
  • Administer the document lifecycle (author, approve, publish, revise, retire, archive) for engineering and construction documents, including drawings, pay requests, correspondence, procedures, and forms
  • Organize and file cost reports
  • Maintain SharePoint project lists and libraries, and assist in SharePoint development and user training
  • Assist in the maintenance of estimating database
  • Assist in the maintenance of ERP financials
  • Assist in tracking grants and grant reimbursements, contract and contract changes, troubleshooting invoices
  • Assist with service order, work order, change order and invoice processing
  • Represent the Program Controls Division in meetings
  • Assist Sr. Cost Manager in special assignments
  • Bachelor's degree in Engineering, Architecture, Construction Management, Finance, Business or related field
  • The candidate should have at least 2 years of experience with document control systems and handling large amounts of project data
  • Experience handling construction documents, including contracts, and payment applications is preferred
  • CDT (Construction Documents Technician) or
  • LI-AO
11

Document Controls Specialist Resume Examples & Samples

  • Under close supervision, perform routine document controls assignments requiring basic knowledge of document controls principles
  • May be exposed to other aspects of document controls and project controls
  • Become familiar with techniques, approaches, and procedures and the nature of document controls applicable to assignments, including the following
  • Maintain the electronic project record files
  • Administer document processes and systems to ensure control and availability of documentation to site personnel
  • Review new and revised documentation for suitability and conformance to HNTB standards including record retention
  • Assist in providing training on documentation and record retention policies, records destruction, disaster recovery, procedures and instructions to site personnel
  • Tracking, monitoring and maintaining the CEI Groups assets
  • Assist with administering mega-project websites and processing shop drawings and requests for information
  • Developing PowerPoint presentations
  • Assist in developing scopes, schedules and budgets for sub-consultant agreements
  • Monitor project records and reports such as budgets and schedules
  • Participate in meetings and develop meeting minutes
  • Collecting, reviewing and monitoring Contractor certified payrolls
  • Updating and maintaining the staff training and certification logs
  • High School or recognized equivalent
  • Experience with MS Office products, specifically Word, Excel and PowerPoint
  • 1 year experience in document control/document management functions
  • 2 years of post-high school education
  • 2 years of experience in a construction related field
  • LI-AK
12

Document Controls Specialist Resume Examples & Samples

  • Route letters for approval
  • Schedule meetings, contact participants, make arrangements for meeting facilities and prepare meeting materials
  • Daily oral and in-person communication with project staff
  • Perform support functions such as photocopying and e-mailing
  • Answer Department's main line and direct calls
  • Must be independently motivated and able to work without detailed direction
  • Must be highly organized and detail oriented. Careful attention to detail and accuracy a must
  • Must be sensitive to time deadlines and ensure that work is accomplished in the time frames required
  • Must be able to work consistently at a fast pace
  • Must show initiative to excel
  • Bachelor's Degree and four years of professional experience in document control, configuration management, data entry or engineering or High School diploma or equivalent with eight years of experience
13

Document Controls Specialist Resume Examples & Samples

  • Reads and implements Project-Specific DM procedures and Work Instructions
  • Participates in Project Documentation Audits
  • Implement Project Document Retention requirements Requirement Guide
  • High school diploma minimum
  • Prefer Associates degree or equivalent
14

Document Controls Specialist Resume Examples & Samples

  • 2+ years experience using SharePoint and management of SharePoint
  • Experience supervising remote/matrix personnel
  • Ability to lead others
  • Ability to be team player and also work independently
  • Must be able to work and remain in the United States
  • Visa sponsorship is not offered for this position. Due to governmental restrictions, US Citizenship is required
15

Document Controls Specialist Resume Examples & Samples

  • Administer the collection, authorizing, publication, storage and retrieval of documents
  • Prepare records for inactive storage according to the Records Retention
  • Schedule; copy and scan documents as needed to perform distribution and storage duties
  • Provide guidance on document control processes and procedures for other HNTB staff on an as needed basis
  • Bachelor's degree in Engineering, Architecture, Construction Mgmt or Business and 2 years related experience. Without preferred degree, 6 years’ experience in project controls, document control, and/or technical administrative support required
  • Experience with Microsoft Office (Outlook, Word, Excel and Access) required
  • Experience working in a civil engineering or construction firm preferred
16

Document Controls Specialist Resume Examples & Samples

  • Minimum Acceptable Experience Level: Two (2) years’ experience on DOD/DOS overseas project with an understanding of how document control functions in relation to the larger scope
  • Previous out of home country experience and previous work experience in harsh environmental conditions are a plus
  • While performing the duties of this job, the employee may regularly be exposed to extreme and austere desert-like environment - temperatures can reach 120- 130 degrees Fahrenheit/50-55 degrees Celsius during the summer months. Must be willing and able to perform regular job requirements in this austere and extreme environment
  • Must successfully complete and pass the medical and dental examinations as required by PAE and our customer for deployment to Iraq. Must maintain physical and dental requirements for duration of deployment
  • Must possess satisfactory English proficiency to meet job requirements and to adhere and comply with safety, health and security measures
17

Document Controls Specialist Resume Examples & Samples

  • Leads efforts in managing global document controls system - Documentum
  • Receives, tracks and monitors documents using standard document management program (Documentum) to register documents, maintain databases and produces logs, transmittals, and other reports as required
  • Enters data and produces reports using other standard office automation or department-specific computer applications; Initiates and replies to routine correspondence related to area of responsibility
  • Keeps up to date on department technologies, techniques and services relevant to area of responsibility. Works with other staff members as needed to develop and improve services. Responds to changing technology environment and participates in decision making activities relating to area of responsibility
  • Provides assistance to users in capturing and locating electronic information
  • Performs other duties commensurate with functional level and responsibilities
  • Contributes as a team player who is deadline driven and works well with others
  • Must be able to work well within team environment as well as independently
  • Experience using Documentum in a document control/document management capacity with an engineering or construction company
  • Innovative thinker with acute problem solving skills
18

Document Controls Specialist Resume Examples & Samples

  • File and retrieve corporate documents, records, and reports
  • Prepare reports, letters, and other documents, using word processing, spreadsheet, database, and/or presentation software
  • Experience in document controls
  • Proficiency in I-Docs is preferred but not required
  • Previous experience in an engineering environment is preferable
  • Proofreading and editing skills
  • Written, verbal, and interpersonal skills
  • Works with others as part of a team 1-5 years of administrative experience
  • A qualified candidate should have a High School Diploma, or equivalent, and one to two years of relevant work experience. Some college is preferred
19

Senior Document Controls Specialist Resume Examples & Samples

  • Responsible for the management, performance and QC of project documentation standards, processes and related software & hardware platforms required for development, delivery, storage and access of project documentation
  • Responsible for training, oversight and compliance monitoring of project, and shared drive site and all related digital documentation standards and related processes and procedures
  • Attend weekly progress meetings with contractors, designers and resident engineers on critical aspects of the projects
  • Create workflows, forms and reports in the Constructware document management software as per NYCTA requirements
  • Keep record of all letters, submittals, request for information, noncompliance notices and daily reports in the Constructware software
  • Familiarity with Constructware document management software
20

Document Controls Specialist Resume Examples & Samples

  • Document processing including database maintenance, document requests, and record management
  • Document issuance, tracking and distribution including hardcopy distributions for craft support
  • Experience with EDMS Record Management Systems
  • High level of capability in the following programs: Microsoft Word, Access and Excel. Electronic and Hard copy File and Archive Management experience
  • Must possess a strong work ethic and attention to detail and enjoy learning new skills. A positive attitude and excellent customer service skills
  • Applicants must be willing to work on the fabrication floor, wear Personal Protective Equipment and be able to easily climb ladders, carry 35 lbs, and work in narrow spaces
21

Lead Document Controls Specialist Resume Examples & Samples

  • Works with multiple sites in order to standardize and align the document controls work processes
  • Drives improved process thought and presents ideas to management
  • Implements document/data management solutions with a primary focus on document control and records management. Administers data/document management applications
  • Project Related: Ensures that pre-established document control requirements (e.g., which document numbering system will be used; how many and which signatures will be required for certain approvals, etc.) are satisfactorily met throughout the duration of the project
  • Receives, tracks, monitors documents using standard document management program (Documentum) to register documents, maintain databases, and produces logs, transmittals, and other reports as required
  • Keeps up to date on department technologies, techniques and services relevant to area of responsibility. Works with other staff members as needed to develop and improve services. Responds to changing technology environment and participates in decision-making activities relating to area of responsibility
  • Maintains an established data distribution system and schedule for the assigned project based upon client, project, department, and supplier requirements. May revise system or schedule as required to ensure timely approvals and distribution. Expedites review, signature approval, and release of supplier and internally produced documents
  • Verifies retention requirements, arranges document cataloging, packing, and long-term storage or disposal of appropriate documents at time of closeout. Manages scheduled destruction of archived documents according to company and/or Client guidelines; provides assistance with document retrieval
  • 4+ years prior document controls experience in project organization
  • Ability to multi-task efficiently with multiple systems
22

Document Controls Specialist Resume Examples & Samples

  • Provide the services of full-time personnel to assist the Construction Management organization with document control support at each construction field office
  • Maintain project files in hard-copy and electronic retention systems. Retention of electronic files is primarily accomplished through scanning, posting and indexing original documents, as well as cataloging and storing project email in shared project mailbox(es)
  • Assist field office staff and others with the timely retrieval of documents. Support document retrieval and assembly requirements in connection with internal and other audits
  • Support contract closeout activities
  • Conduct periodic quality assurance audits on all documents, files, databases and file storage systems. Perform quality assurance checks on documents and associated metadata for hard copy, email and items uploaded to SharePoint by the contractor and others, provide feedback and ensure compliance with ST requirements
  • Perform other support functions such as photocopying and ordering printing services
23

Senior Document Controls Specialist Resume Examples & Samples

  • Provide leadership and expertise in researching and implementing document controls tools and best practices
  • Define standards and workflows for document management as well as leads the collection, authoring, publication, storage and retrieval of documents
  • Establish and implement (within corporate guidelines) the document controls strategy and systems to include but not be limited to the authoring, approvals, publishing, version control, and archiving of all project related engineering, construction documents and related business policies and procedures
  • Manage document processes and systems to ensure control and availability of documentation to site personnel
  • Review new and revised documentation for suitability and conformance to Client’s standards including record retention
  • Perform and/or supports quality reviews and audits associated with document controls procedures
  • Provide leadership, supervision, and training to less experienced document control classifications
  • Coordinates with PMCS Manager to fully implement documents controls system and facilitate proper workflows
  • Develops and Provides training related to document control for all program participants
  • Bachelor's degree in Engineering, Architecture, Construction Management, Business or related field
  • Must have at least 7 years related experience
  • Without preferred degree, 11 years’ experience in project controls and/or technical administrative support required
  • Successful candidate is able to work independently, and has excellent communication and coordination skills
  • CDT (Construction Document Technician) or PMP (Project Management Professional)
  • Experience effectively leading teams
  • Project Wise experience
  • EBuilder or similar PMCS applications
  • LI-JP
24

Document Controls Specialist Resume Examples & Samples

  • Must be proficient in using Microsoft Office software
  • Must be detail oriented with effective organization and coordination skills
  • Knowledge/use of Expedition/CM13 is a plus but not necessary
  • 2 years in construction related experience performing document control functions for Construction projects
25

Document Controls Specialist Resume Examples & Samples

  • Basic Qualifications: High School or recognized equivalent
  • 1 year experience in document control / document management functions
  • Expert in MS Office Suite, PDF documents
  • Architecture / Engineering / Construction experience his highly preferred
  • Preferred Qualifications: 3 years’ experience and post-high school education
  • LI-AS
26

Document Controls Specialist Resume Examples & Samples

  • Performing a variety of administrative tasks in support of document controls maintenance
  • Use an electronic system to store and track communications and log documents
  • Evaluate situations and select correct solution
  • May assemble and bind final copy involving spiral bind or related equipment
  • A minimum of 2 years’ experience utilizing document control systems
27

Document Controls Specialist Resume Examples & Samples

  • Understanding of principles, practices and procedures of automated and manual document control, including access and version control, identification and classification, storage and retrieval
  • Demonstrated ability to achieve accurate work products while maintaining a service-oriented approach toward internal and external customers
  • Ability to interface with a variety of people and have good interpersonal skills. Must be independently motivated and able to work without detailed direction
28

Document Controls Specialist Resume Examples & Samples

  • Communicates complex document control solutions and concepts to engineers and non-engineers
  • Has 3-5 years of experience in Document Control Roles
  • Experience processing either Engineering or Supplier Documents
  • Understanding of general workflow Project documentation
  • Ability to follow work instructions for all Project tasks
  • Knowledge of EDMS
  • Capable of appropriate use of computer applications and other specialized document controls tools
29

Document Controls Specialist Resume Examples & Samples

  • Defines normal standards and workflows for document management as well as administers the collection, authorization, publication, storage and retrieval of documents
  • Administers the document lifecycle (authors, approves, publishes, revises, retires, archives) engineering and construction documents and other business policies and procedures
  • Prepares electronic document templates. Scans documents, updates procedures and creates documents as required
  • Maintains the master electronic project files. Prepares records for inactive storage according to the Records Retention Schedule. Copies and scans documents as needed to perform distribution and storage duties
  • Manages document processes and systems to ensure control and availability of documentation to site personnel
  • Reviews new and revised documentation for suitability and conformance to HNTB and client standards, including record retention
  • Performs and/or supports regular audits of document control processes and procedures
30

Document Controls Specialist Resume Examples & Samples

  • Administers the document lifecycle (authors, approves, publishes, revises, retires, archives) for engineering and construction documents, including drawings, correspondence, procedures, and forms
  • Maintains the electronic project record files. Prepares records for inactive storage according to the Records Retention Schedule. Copies and scans documents as needed to perform distribution and storage duties
  • Administers document processes and systems to ensure control and availability of documentation to site personnel
  • Reviews new and revised documentation for suitability and conformance to HNTB standards including record retention
  • Assists in providing training on documentation and record retention policies, records destruction, disaster recovery, procedures and instructions to site personnel
31

Document Controls Specialist Resume Examples & Samples

  • Bachelors of Arts or Sciences or related experience is required
  • 4 - 6 years of experience as a Document Controller is required
  • Very strong comfort level inside the entire Microsoft Office suite of tools is required
  • Strong organization skills in both the virtual and physical environment is required
  • Ability to work in a team is required
  • Exposure and experience handling large documents such as blue prints or documents from plotter printers is preferred
  • Strong communication skills and understanding of technical terminology is preferred
32

Senior Document Controls Specialist Resume Examples & Samples

  • Perform department reading assignments (all procedures)
  • Assist in managing project record quality trends
  • Assist in managing and prioritizing document control work packages for project
  • Provide guidance to assigned project document control personnel
  • Perform Lead functions in the absence of Lead Document Control Specialist
  • Perform data entry and typing at a proficient level
  • Provide training and mentoring to junior staff, with direction from senior document control staff
  • Assist in maintaining field work packages for construction disciplines
  • Assist in processing construction-created documents (e.g., inspection records, sketches, RFIs, and FCRs)
  • Works on straightforward tasks using established procedures; work is subject to review by others
  • Accountable for individual results
  • Acquires knowledge and skills associated with both electronic and manual business processes
  • Applies basic technical skills and knowledge to complete assigned work
  • Solves routine problems by following defined procedures; seeks guidance on issues outside assigned area
  • Completes work assignments independently or with moderate supervision or guidance from others
  • Typically is vocationally qualified with Document Control experience
  • Ability to work efficiently in a fast-paced environment where priorities change frequently to meet the business needs
  • Flexible in adjusting work hours to support the business operation (e.g., refueling outages, emergency response)
  • Ability to operate office machines and utilize standard office software
  • If applicable to the client location, must be able to successfully meet requirements to access client's facilities
  • Position requires occasional long hours, potential shift work and call out support for unscheduled work
33

Document Controls Specialist Resume Examples & Samples

  • Associate's degree
  • 3 years document control/document management functions experience
  • Architecture / Engineering / Construction experience strongly preferred
34

Document Controls Specialist Resume Examples & Samples

  • Receive, log, track, and distribute documents in both electronic and paper format for project record maintenance. Update and maintain project document control procedures and record keeping databases
  • Recognize issues, advise and confer with leadership and project team on matters affecting projects records, documents and deliverable products
  • Liaise with project site teams to proactively address documentation issues to promote project success
  • Support the development and maintenance of periodic status reports to keep management and/or clients informed of project progress
  • Support managers in presentations/reports to clients
  • Prepare transmittals and reports and distribute and file documents as directed. May operate reproduction equipment or may interface with reproduction department for required reproduction associated with copy and distribution requirements per project procedures
  • Work with other staff members as required. Refine and improve services in response to changing technological environment and Client expectations
  • Work as part of an integrated consultant-client team
  • Duties also may include word processing, answering phones, purchasing equipment, filling in for other staff, and other project related activities as needed
  • Proficient with Outlook, Adobe software, and PowerPoint, FTP sites, and document control software such as SharePoint
  • Excellent communication skills as well as strong attention to detail