Junior Administrative Assistant Job Description

Junior Administrative Assistant Job Description

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Junior administrative assistant provides administrative support to an executive, department, region, site, or group Knowledge of MS Office Suite products including Excel, Word and PowerPoint as appropriate for the job level.

Junior Administrative Assistant Duties & Responsibilities

To write an effective junior administrative assistant job description, begin by listing detailed duties, responsibilities and expectations. We have included junior administrative assistant job description templates that you can modify and use.

Sample responsibilities for this position include:

Completion of expense reports through the Concur system
Assistance to CEO (Maintain the itinerary, run basic correspondence arranging meetings )
Photocopying, distribution, filing, ordering offices supplies, faxing/mailing correspondence or packages, or other services
Organise national and international trips including all travel arrangements, accommodation, visas, maintaining the itinerary, ordering currency and compiling expense claims on return
Submission of team’s expenses and co-ordination of deal expense accounts
Book conference rooms
Oversee all incoming and outgoing correspondence
Provide administrative support to the different lines of business as needed
Answering all incoming calls on a multi-line switchboard in a clear, timely and professional manner
General tidiness of the lobby area and reception desk

Junior Administrative Assistant Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Junior Administrative Assistant

List any licenses or certifications required by the position: ITIL

Education for Junior Administrative Assistant

Typically a job would require a certain level of education.

Employers hiring for the junior administrative assistant job most commonly would prefer for their future employee to have a relevant degree such as Associate and Bachelor's Degree in Business, Administrative Assistant, Associates, Business/Administration, Accounting, Finance, Communication, Office Administration, Administration, Office Management

Skills for Junior Administrative Assistant

Desired skills for junior administrative assistant include:

Office machines
Excel
Word
Copier
Administrative practices and procedures
But not limited to MS Word
Concur
Excel and PowerPoint
Fax and any software associated with that equipment
Microsoft Office suite of products are

Desired experience for junior administrative assistant includes:

Greeting employees and guests as they arrive
Maintaining calendars and scheduling meetings, telephone, video and web conference calls and quarterly reporting calls
Document production -- letters, memos, presentations and reports
Coordination of meals and catering for in-house events
Organizing in-house or external meetings or events
Creating, maintaining, archiving and retrieving departmental files

Junior Administrative Assistant Examples

1

Junior Administrative Assistant Job Description

Job Description Example
Our innovative and growing company is searching for experienced candidates for the position of junior administrative assistant. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for junior administrative assistant
  • Organize meeting events in-house or external meetings
  • Provide support to Montreal sales and trading team
  • Accompany analysts and management teams to their investor meetings
  • Prepare monthly expense reports, charitable donation requests and client sponsorship requests
  • Update client contact and distribution lists
  • Organizing meeting events in-house or external meetings
  • Monitor Principal's incoming emails throughout the day and printing or screening as needed
  • Prioritize all incoming telephone calls
  • Prepare travel arrangements and coordinate/manage all travel logistics
  • Maintain a detailed list of contacts to provide Principal when needed
Qualifications for junior administrative assistant
  • Interface with corporate and personal contacts (including on the phone, in-person, and over email) in an polished, professional, and discreet manner
  • Prepare detailed scheduled of appointments / logisitics for Principal's work day
  • Managing the flow of the Principal's schedule
  • Act as a liaison with entire design and administrative staff to schedule meetings
  • Act as a liaison with Public Relations representative to schedule interviews, photo shoots and press events
  • Coordinate lectures, client presentations, award ceremonies and all public appearances
2

Junior Administrative Assistant Job Description

Job Description Example
Our innovative and growing company is searching for experienced candidates for the position of junior administrative assistant. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for junior administrative assistant
  • Arranging staff travel
  • Setting up Conference Room
  • Arranging refreshments/catering for meetings
  • Sorting incoming and outgoing post
  • Setting up AV equipment for video conferences
  • Liaising with building reception and security
  • Ensuring office / Conference Room is clean and tidy at all times
  • Responsible for ensuring various REFG spreadsheets are current, complete and comprehensive (e.g., sales comparables)
  • Responsible for ensuring the office Production Pipeline information is organized, current, reflects input from team members
  • Input underwriting templates, as needed
Qualifications for junior administrative assistant
  • Experience with working in a geographically dispersed team
  • Ability to coordinate input from multiple sources for daily, weekly, and monthly reporting requirements
  • AA or AS and 6 years of experience in an administrative role
  • Update portfolio analysis annually as new Loans are closed
  • Coordinating post–closing requests, provides supporting analysis
  • University Degree, preferably in Business discipline (Marketing, Finance, Accounting, ) or Liberal Arts study (English, History, ) with a desire to work in Real Estate
3

Junior Administrative Assistant Job Description

Job Description Example
Our innovative and growing company is looking to fill the role of junior administrative assistant. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for junior administrative assistant
  • Complete travel and expense reports
  • Liaison for all office communication
  • Delivering mail
  • Make car reservations
  • Controls printer cartridges
  • Access to hangars
  • Welcoming visitors and directing them appropriately
  • Ensuring reception area is maintained in an orderly fashion
  • Maintaining security by following procedures and controlling access (monitor logbook)
  • Stocking the kitchen and supply room
Qualifications for junior administrative assistant
  • Preferred 2-3 years clerical / administrative support experience
  • Previous working experience in Real Estate or Mortgage environment, preferred
  • Must have strong verbal, written and interpersonal skills
  • Strong design and presentation preparation skills, preferred
  • Must have the ability to multitask, set and communicate team priorities, handle multiple tasks and meet tight deadlines
  • Managing and updating conference room reservations within Outlook
4

Junior Administrative Assistant Job Description

Job Description Example
Our innovative and growing company is searching for experienced candidates for the position of junior administrative assistant. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for junior administrative assistant
  • Maintenance and management of calendars for several executives utilizing Microsoft Outlook
  • Answering all phone calls in a professional manner
  • Coordination of internal and external meetings to include meeting material preparation (presentations, agendas and any other required documents)
  • Arranging all travel for Executives, including flights, hotels, car rentals, and car services through the Amex travel desk
  • Handling ad hoc-assignments as requested
  • Compose and produce correspondence, reports, presentations and forms through translating verbal conversations to written documents independently
  • Assist in the production of Board of Directors and metric reports
  • Track expenses and prepare expense reports
  • Track management PTO and approve time sheets where appropriate
  • Assist in the maintenance and updating of budget work within Cognos
Qualifications for junior administrative assistant
  • Track and approve invoices as necessary
  • Assist in the maintenance of calendars
  • Provide Sharepoint support to project coordinator
  • Track and order supplies ensuring appropriate utilization and availability of resources
  • Manage new employee training schedules, and perform delegated management functions on behalf of VP
  • Review and distribute incoming correspondence
5

Junior Administrative Assistant Job Description

Job Description Example
Our company is growing rapidly and is looking to fill the role of junior administrative assistant. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for junior administrative assistant
  • Schedule travel
  • Manage a busy calendar
  • Support 2 Practice Administrators
  • Create itineraries
  • Coordinate and execute meetings and events
  • Provide internal communications
  • Provides operational support, which may include greeting guests, scheduling and coordinate meetings, conferences, and conference calls
  • Arranges domestic travel, compiles documents for travel-related meetings
  • Prepare and submit contract requests (CDA’s, MSA’s, Quality Agreements etc) via Novatus/Conga
  • Submit purchase requests/orders via NetSuite
Qualifications for junior administrative assistant
  • High competency level with various PC applications (MS Office)
  • High competency level with various PC applications (MS Office) and Sharepoint preferred
  • Experience in a receptionist, administrative professional, or customer service role
  • Ability to provide excellent customer service, work as a member of a team, and perform other duties, as assigned
  • Ability to perform receptionist duties, including escorting, making coffee, checking visitors in and out, processing administrative packages, and answering phones
  • Ability to coordinate holiday parties, potlucks, chili cookoffs, all-hands, and other meetings

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