Recruiting Administrator Resume Samples

The Guide To Resume Tailoring

Guide the recruiter to the conclusion that you are the best candidate for the recruiting administrator job. It’s actually very simple. Tailor your resume by picking relevant responsibilities from the examples below and then add your accomplishments. This way, you can position yourself in the best way to get hired.

Craft your perfect resume by picking job responsibilities written by professional recruiters

Pick from the thousands of curated job responsibilities used by the leading companies

Tailor your resume & cover letter with wording that best fits for each job you apply

Resume Builder

Create a Resume in Minutes with Professional Resume Templates

CHOOSE THE BEST TEMPLATE - Choose from 15 Leading Templates. No need to think about design details.

USE PRE-WRITTEN BULLET POINTS - Select from thousands of pre-written bullet points.

SAVE YOUR DOCUMENTS IN PDF FILES - Instantly download in PDF format or share a custom link.

Create a Resume in Minutes

W Jakubowski

Wendell

Jakubowski

94064 Mante Fields

Dallas

+1 (555) 817 0295

94064 Mante Fields

Dallas

Phone

p +1 (555) 817 0295

Experience Experience

Los Angeles, CA

Recruiting Administrator

Los Angeles, CA

Beatty and Sons

Los Angeles, CA

Recruiting Administrator

Provide reports to various Managers and Executives across the organization
Provides administrative support and assists with Recruiting initiatives for Recruiting Operations and in support of Talent Acquisition
Provide backup assistance to the Recruiters by conducting Pre-Screen Interviews, Reference checks, and any other tasks as requested
Contacts new-hire and manager with onboarding instructions
Coordinate pre-day 1 activities with Hiring Manager and communicate the day 1 logistics to the new hire
Cross-trained to provide support for other Recruiting Coordinators
Receives interaction and direction from members of the TR Center of Excellence (CoE), maintaining heavy interaction with candidates and hiring managers, both by phone and email

Dallas, TX

Recruiting Administrator Temporary

Dallas, TX

Mitchell, Corkery and Denesik

Dallas, TX

Recruiting Administrator Temporary

Notifies Hiring Manager once new requisition is created
Creates requisitions in Taleo using job description provided
Notifies Recruiting Relationship Manager a/o Recruiting Specialist about receipt of signed contract and files documents per record retention policy
Provides instructions for reimbursement at the time of interview, reviews receipts and claim form before submitting for payment, and communicates claim status
Contacts new-hire and manager with onboarding instructions, and monitors Taleo for background check completion and pre-day 1 activities
Schedules logistics for onsite interviews with JD, interview guides, resumes, debrief, schedule, coordination, travel
Partners with HR Solution Coordinators to ensure new hires that fail pre-employment screening or do not show on start date are removed from our HR systems

present

San Francisco, CA

Recruiting Administrator Team Lead

San Francisco, CA

O'Conner LLC

present

San Francisco, CA

Recruiting Administrator Team Lead

present

Actively participate in Staff meetings, perform workload balance and raise any concern/risks to management
Collaborates with Recruiting Leads to execute Recruiting processes and promote a teamwork collaboration enviroment bewteeen recruiting teams
Support management with any operational analysis including reports, metrics and processes analysis
Ensure global onboarding process standards are being followed
Help team members to understand adjudication guidelines of screening results from Third party vendor
Provides day-to-day guidance and direction to Recruiting Administrators team
Oversees processes for initiating requisition creation process in collaboration with the Hiring Manager/Candidate and Recruiters

Education Education

Bachelor’s Degree in Integrity

University of Illinois at Chicago

Bachelor’s Degree in Integrity

Skills Skills

Ability to provide excellent customer service and ability to maintain a positive attitude during stressful situations
Ability to maintain a high level of professionalism and confidentiality
Ability to convey a professional and positive image to associates, job applicants and vendors
Solid interpersonal and collaborative skills, including presentation, facilitation and negotiation
Able to work and use time effectively based on key priorities, under tight deadlines while maintaining composure
Ability to communicate effectively (written and verbal) with associates, job applicants and vendors, through face-to-face, phone and email communications
Strong time management skills (multi-tasks, prioritizes work tasks, utilizes resources effectively/efficiently, adapts to changing work demands/priorities/environments)
Able to effectively communicate across all levels of the organization
Experience with MS Office products (Excel, Word, PowerPoint), internet search engines and email systems
One or more years of experience providing administrative support in a multi-user office environment

Create a Resume in Minutes

6 Recruiting Administrator resume templates

Read our complete resume writing guides

AP Recruiting Administrator, Mid Resume Examples & Samples

2 years of experience in an administrative or customer service role
Experience with general internet applications and Microsoft Office, including Outlook and Excel
Ability to travel to additional event locations to support recruiting events, as necessary
Ability to greet new hires on day one of orientation in person or virtually if starting remotely
Ability to retain confidentiality of sensitive information and respect diverse backgrounds and proprietary information
Ability to escort candidates at cleared facilities
Experience with a high volume of tasks and requests
Experience with prioritizing, multi-tasking, and problem-solving in a deadline-oriented environment
Experience with recruiting or HR administrative support
Experience with using Taleo Webtop
Ability to excel in a fast-paced, client-focused environment
Ability to be flexible and adaptable to change
Ability to be confident, assertive, and self-driven
Ability to work autonomously and support virtual and remote clients across the US and international locations
Possession of excellent oral and written communication skills, including articulation
Possession of excellent organizational skills, including consistent attention to detail
Possession of excellent customer service skills for candidate and client-facing interactions

AP Recruiting Administrator, Mid Resume Examples & Samples

2 years of experience with customer service
2 years of experience in an administrative role
Experience with Microsoft Office, including Outlook, Excel, Word, and PowerPoint and general Internet applications
Ability to pay strict attention to detail
Ability to excel in a fast-paced candidate- and client-focused environment
Ability to demonstrate sensitivity to diverse backgrounds and confidentiality with proprietary information
Possession of excellent organizational skills
Possession of excellent oral and written communication skills

Recruiting Administrator Temporary Resume Examples & Samples

Creates requisitions in Taleo using job description provided
Contacts new-hire and manager with onboarding instructions, and monitors Taleo for background check completion and pre-day 1 activities
Starts new hire personnel e-file; communicates day 1 logistics
Provides instructions for reimbursement at the time of interview, reviews receipts and claim form before submitting for payment, and communicates claim status
Responsible for data completeness of new hire records in Taleo to prevent downstream data issues in our HR systems
100% English profficiency (oral and written)
Experience in process management (1 year)
Keen attention to details

Recruiting Administrator Temporary Resume Examples & Samples

Triggers background and medical checks, if applicable
Completes manual offline job advertising postings (non-Taleo enabled)
Supports University Recruiting administration such as career fair logistics, school job postings and University Recruiting Team activities

Recruiting Administrator Team Lead Resume Examples & Samples

Provides day-to-day guidance and direction to Recruiting Administrators team
Collaborates with Recruiting Leads to execute Recruiting processes and promote a teamwork collaboration enviroment bewteeen recruiting teams
Ensure global onboarding process standards are being followed
Establish partnership with retained talent acquisition team and stakeholders
Ensure proper execution of the onboarding of candidates making sure they are managed according to the company's policy and on timely manner
Oversees processes for initiating requisition creation process in collaboration with the Hiring Manager/Candidate and Recruiters
Engages with HR Manager and legal if needed to manage escalations and issues resulting from pre-employment screenings
Help team members to understand adjudication guidelines of screening results from Third party vendor
Escalate any issue with regional vendors that impacts the team's deliverables
Respond to HR Managers, Hiring Managers and leadership request/escalations as needed
Keep track of SLA/metrics and follow up with the team members to make sure targets are met, escalate with leadership any risk and come up with possible solutions
Perform Root Cause Analysis on escalations/issues to mitigate the risk of it happen again in the future following LEAN standards
Actively participate in Staff meetings, perform workload balance and raise any concern/risks to management
Deep understanding of the processes and operation to be able to come up with process improvements and solutions to any issues/challenges following the Integrated Lean Six Sigma initiative
Support management with any operational analysis including reports, metrics and processes analysis
2-3 years experience in HR, expertise in Recruiting
2-3 years experience working in global organization and/or Shared service organization
100% English profficiency (oral and verbal)
1 year of proven team leader experience
Organization planning and logistics skills
Experience in implementation and management for recruiting processes
Experience in tracking systems (Taleo, Case management systems, SAP)
High detail orientation and strong communication skill
Data analysis and workload balance
Proven effective team leader, experience coaching, mentoring and facilitating discussions
Client focus and experience doing root cause analysis of situations before responding to escalations
High computer literate, knowledge of Excel, Powerpoint, reporting

Recruiting Administrator Resume Examples & Samples

Order New Recruiter Equipment
Temp invoicing
Maintain Staffing/Vendor agreements
Budget updates
Purchase Orders
Submit Invoices
Job Fair Coordination, Registration, Payment, Fed-ex supplies
Order Job Fair Give-Aways and Brochures
Maintain Pre-Award Tracker
P-Card reconciliation
Coordinate Recruiter Training
Maintain Lists (DL, Contact, etc…)
Maintain Org charts
Assist EAs
Bonus packages (processed each pay period)
Layoff report (weekly)
Out of Cycle Packages (processed monthly)
Print and obtain signature for various actions
Mail/Fedex for various items
Submit actions to HRC
Term report (weekly)
EE Reporting (bi-weekly)
Tracking for Sign-on bonus and Referrals for Saudi Hires

AP Recruiting Administrator, Mid Resume Examples & Samples

3+ years of experience in an administrative or customer service role
Experience with Microsoft Office, including Outlook and Excel, and general internet applications
Ability to travel to additional event locations to support recruiting events if necessary
Ability to excel in a fast-paced client-focused environment
Ability to work autonomously and support virtual and remote clients across the US
Ability to demonstrate consistent attention-to-detail
Possession of excellent oral and written communication skills and articulation

Recruiting Administrator Resume Examples & Samples

Knowledge of the values and practices that align customer needs and satisfaction as primary considerations in all business decisions, and ability to leverage that information in creating customized customer solutions
Knowledge of the processes and the ability to identify, capture and document relevant business information in an auditable, organized, understandable and easily retrievable manner
Understanding of the necessity and value of accuracy and attention to detail; ability to process information with high levels of accuracy
Knowledge of and ability to uphold the organization's and industry's standards, procedures and policies regarding human resources management

Recruiting Administrator Resume Examples & Samples

1-2 years of relevant work experience, recruitment/HR background preferred
Outstanding organizational skills, ability to coordinate multiple streams of work independently; meticulous attention to detail
Excellent interpersonal, communication and teamwork skills; ability to build strong relationships; a positive and open attitude with a sense of fun
Proactive problem solver capable of identifying issues and generating solutions; desire and energy to continuously improve recruiting processes
Demonstrated initiative, judgment and maturity; track record as self-starter; discreet, respectful and caring with confidential information
Strong computer skills and proficiency in recruiting tools and programs
Flexibility to deal with ambiguity and last minute changes; ability to remain calm under pressure; comfortable working with minimal direction and flexibility to work overtime as required
Ability to prioritize and look beyond own responsibilities in order to help team members with more urgent deadlines as needed

Recruiting Administrator Resume Examples & Samples

Application screening support (education background and professional experience analysis)
End-to-end logistics management for candidates invited to interviews (interviews agenda, interviewers' identification, room booking, etc.) with very close daily interactions with both candidates and interviewers
Administrative management for internal recruiting systems, as well as for HR matters
Support on events organization and logistics for attraction and cultivation events organized for students and experienced candidates, both in Morocco and abroad (students’ forums, dinners, workshops, etc.)
Creation of communication tools for potential candidates (flyers, presentations, etc.)
Participation to various projects and traversal actions implemented by the recruiting department (advert dissemination throughout target schools, participation to school forums and job fairs, process optimization, etc.)

Recruiting Administrator Resume Examples & Samples

Bachelor’s degree, preferably in HR or related field
Preferably 1-2 years administrative experience in a corporate or professional services environment
Very good verbal and written language skills in Dutch and English (C1 - CEFR*or equivalent preferred), additional proficiency in any other major European language desirable
Solid knowledge of Windows and Notes applications
Preferably knowledge of relevant local HR regulations and issues
Solid problem solving skills including analytical thinking and practical judgment
Strong process focus and drive for results
Willingness to learn and share knowledge and experience across regional and organizational boundaries
Ability to work and stay focused under pressure, manage urgent tasks against aggressive timelines
Contributing to a highly collaborative work environment
Open mindset towards change and engagement for continuous improvement

Recruiting Administrator Resume Examples & Samples

Support Recruiting administration processes including interview scheduling, candidate tracking and candidate reimbursement processing
Support Onboarding administration processes including new hire documentation management, Preboarding coordination, etc
Provide help on navigating internal resources on self-service and HR technology tools
Respond to electronic employee requests for HR tool support and guidance on reports
Manage workload efficiently to fulfill commitments in a timely manner
Assist other team members, as necessary
1 year of experience in a similar role
Experience with an ATS such as Taleo, PeopleSoft, iCims or similar preferred
Ability to work with all levels of staff and leadership
Microsoft Office Excel and Outlook experience

Recruiting Administrator Resume Examples & Samples

Receives recruitment requisition requests, reviews for completeness and consults with the hiring manager if clarification is needed
Collaborates with multiple stakeholders, providing smooth communication
Provides offer/contract documentation to new hire and triggers background checks, if applicable
Processes relocation documentation for new hires

Recruiting Administrator Resume Examples & Samples

Schedules logistics for onsite interviews with JD, interview guides, resumes, debrief, schedule, coordination, travel
Contacts new-hire and manager with onboarding instructions
Spanish and English (Advanced or Bilingual Level). Portuguese is required
Experience in coordination and logistics using a process supporting system (Applicant Tracking System, Case Management Tool, etc)
High School degree is required
Good networking skills
Creative

Recruiting Administrator Resume Examples & Samples

Provides administrative support to BL Recruiting Coordinators, BL Campus Recruiting Teams and Ambassador Teams
Schedules interviews, works with universities in support of campus activities, attraction/sourcing events, etc
Assists all recruiting participants with various administrative tasks
Provides logistics support to all recruiting related events
Provides transition and support coverage between recruiting coordinators and recruiting consultants
Works with Recruiting Associates on various recruiting transactional activities (e.g., candidate reimbursements, invoice handling)

Recruiting Administrator Resume Examples & Samples

Receives professional, hourly and early career requisition requests from HR Coordinator, reviews for completeness and consults with the hiring manager if clarification is needed
Notifies Recruiting Relationship Manager a/o Recruiting Specialist about receipt of signed contract and files documents per record retention policy
Processes sign-on bonuses and relocation documentation for new hires
Partners with HR Solution Coordinators to ensure new hires that fail pre-employment screening or do not show on start date are removed from our HR systems
Studies in Human Resources, administration or customer service
Experience in administrative/coordination or HR administration or customer service experience (2 years, preferred)

Agent Recruiting Administrator Resume Examples & Samples

Maintain recruiting initiatives with & schedules with Third Party Vendors
Coordinate marketing initiatives for United American recruiting events
Assist in monitoring response & trends in response from various markets and/or vendors
Assist other support staff in projects related to United American recruiting activity
Assign and distribute sales leads to United American General Agents
Initiate contact with other departments-UA Marketing, UA Recruiting, and UA Executive Teams
Strong PC skills with proficiency in Internet Explorer, Word, Excel, & Outlook
Excellent oral & written communication skills, with competency in grammar, spelling, and punctuation
Strong interpersonal and organization skills
High degree of integrity and ability to maintain confidentiality
Demonstrated initiative (self-motivated/self-starter)
Detail orientated and ability to work in a fast-paced environment
Regular and predictable attendance
2-3 years of office experience
Business courses helpful, but not required

Recruiting Administrator Resume Examples & Samples

Maintain the OpenHire database to ensure accuracy in reporting
Manage the Requisition Approval process by entering requisitions, following through the approval process, and posting the positions
Manage the Job Posting process by posting approved positions, assigning to the appropriate Recruiting Team member , and closing out positions once filled
Manage the Offer Process by setting up Background Screenings, creating Offer Packets, and clearing candidates for employment
Maintain Recruiting Reports to represent data on requisitions, job openings, and offers
Provide reports to various Managers and Executives across the organization
These reports include: OpenHire Tracking, Open Positions, Pending Requisitions, Offers, Time to Fill, Cost to Fill, Outside Recruiting Cost, Recruiting Contract/Expense costs
Work closely with Recruiters, Hiring Manager, and other levels of management regarding recruiting needs, questions, and/or issues
Provide backup assistance to the Recruiters by conducting Pre-Screen Interviews, Reference checks, and any other tasks as requested
Work with legal on contracts- direct placement and temporary
Able to effectively communicate across all levels of the organization
Able to work and use time effectively based on key priorities, under tight deadlines while maintaining composure
Strong time management skills (multi-tasks, prioritizes work tasks, utilizes resources effectively/efficiently, adapts to changing work demands/priorities/environments)
Ability to maintain a high level of professionalism and confidentiality
Solid interpersonal and collaborative skills, including presentation, facilitation and negotiation
HRIS system knowledge helpful
Microsoft Suite of products
Industry related databases and reference material
Office Experience

Recruiting Administrator Resume Examples & Samples

Coordinate interview schedules for job applicants visiting the CarMax Home Office and CarMax retail locations across the United States. This includes but is not limited to
One or more years of experience providing administrative support in a multi-user office environment
High school degree, some college or college degree preferred
Experience with MS Office products (Excel, Word, PowerPoint), internet search engines and email systems
Ability to prioritize and multi-task in a deadline oriented environment which requires strong organizational skills and strong attention to detail
Ability to communicate effectively (written and verbal) with associates, job applicants and vendors, through face-to-face, phone and email communications
Ability to provide excellent customer service and ability to maintain a positive attitude during stressful situations
Ability to convey a professional and positive image to associates, job applicants and vendors
The position requires basic reasoning and mathematical skills

Recruiting Administrator Resume Examples & Samples

Sole source of creating requisitions in our Applicant Tracking System (ATS, Oracle Taleo) when requested by Hiring Managers (HM’s) or HR Business Partners (HRBP’s)
Maintain information in ATS and other systems as needed, including background checks, and Form I-9 submission to Hiring Managers
Receives interaction and direction from members of the TR Center of Excellence (CoE), maintaining heavy interaction with candidates and hiring managers, both by phone and email
Monitoring of recruitment email inbox and responding to all inquiries within the same day or next business day
Provide support to internal and external candidates on their application status
Reset of Taleo passwords for internal and external candidates
Respond to candidate email inquiries routed from the Global inbox
Act as Tier 1 line of Customer Service Support for all TR related issues, resolving simple to moderately complex issues submitted by employee via email, mail, and fax in a timely manner, and escalates more complex issues as appropriate
Act as a liaison between HRBP, HM’s, candidates, CoE employees and vendors
Cross-trained to provide support for other Recruiting Coordinators
Perform system lookups on transferring employees and rehires to verify eligibility status
Work with Global Services to add HM’s to the Taleo system
Additional responsibilities (as needed)
Assist TRP and HM with scheduling either phone screens and/or onsite interviews (booking interview rooms and travel as needed)
Initiation of onboarding notification to Office Services for both new hires and transfers
Onboarding notification memos to HM’s to initiate their processes
Supporting HRBP’s in Initiating and communicating results of pre-employment drug screens and physicals, where necessary
Review and perform data cleanse on daily basis for the New Hire Report for the SSC
Assist HM’s / HRBP’s in completing Form I-9 for all new employees (including global transfers)
Processing reimbursement of candidate travel expenses
Process 3rd party vendor bills associated with TR
Manage reqs identified as: to be filled by “temp to perm” candidates or when an internal candidate has already been identified (which includes reviewing details with the Hiring Manager in an intake format, creating offers, extending offers, conducting and review background checks in accordance with federal law, initiating Form I-9, forwarding onboarding paperwork to the People Services (PS), updating candidate records/statuses within the Taleo system, etc.) NOTE: This role does not source candidates, as it only manages the requisitions with conversions, saving the TRP the time and effort needed on those types of requisitions
Email initial onboarding paperwork to candidates at the “Hired – To be Hired” stage to support new process resulting from the MyHR system

Senior Recruiting Administrator Resume Examples & Samples

2+ years of administrative experience in a corporate or professional services environment
Very good verbal and written language skills in English (C1 - CEFR* or equivalent preferred); additional proficiency in another European language desirable
Knowledge of relevant local HR regulations and issues preferred
Distinct quality mindset and attention to detail
Excellent communication skills to tailor messages over the phone or via email
Ability to build strong and trustworthy relationships with others effectively

Recruiting Administrator Resume Examples & Samples

Execution of the onboarding process via Taleo and work with a Third party vendors to make sure the candidate's background check is compliant against the Mondelez internal policies
Follow up with candidate to provide supportive documentation and signed contractual documentation needed for hiring
Keep constant communication with vendors regarding background check progress and escalate cases to leadership as needed
Contacts new-hire and manager with onboarding instructions, and monitors Taleo for background check completion with vendors
Schedules logistics for onsite, phone and virtual interviews for external and internal candidates, Besides travel and accommodations if needed (no frequent)
Coordinate pre-day 1 activities with Hiring Manager and communicate the day 1 logistics to the new hire
Complete new hire's personnel e-file
Processes referral bonus for Mondelez employees
Processes sign-on bonuses for new hires or promotions as needed
Provide guidance and track the accuracy of the new hires information in SHARP system to make sure payment will be processed correctly, besides guiding Hiring Manager on how to request updates if needed
Support the dispatch of the tickets, New hires laptop requests, and conversion of contractor to employees’ process
Experience working in a virtual environment using supporting systems (Example: Case Management tools, Taleo, SHARP, Virtual chats, etc)
Process improvement culture
Experience in Recruitment coordination and logistics processes (preferred)