Events Coordinator Resume Samples

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EH
E Hessel
Eunice
Hessel
5026 Rice Expressway
New York
NY
+1 (555) 352 3081
5026 Rice Expressway
New York
NY
Phone
p +1 (555) 352 3081
Experience Experience
Dallas, TX
Events Coordinator
Dallas, TX
Dickens-Murazik
Dallas, TX
Events Coordinator
  • Work with European sales and marketing managers to develop and manage the European events and trade show calendar
  • Work with event manager as back up on networking sales events
  • Assist in management of events social media feeds, including Facebook, Twitter and Instagram, working with marketing teams on messaging and posting calendars
  • Budget management - keep track of costs for events you are working on, gaining approval from the Senior Events Manager
  • Assist with the event management for the bowl
  • Working on pre and during event days to assist with ensuring events are setup and run smoothly alongside managing administration
  • Perform other duties as assigned by management
Phoenix, AZ
Meetings & Events Coordinator
Phoenix, AZ
Emmerich and Sons
Phoenix, AZ
Meetings & Events Coordinator
  • Develop post-event surveys and reports that include client feedback, cost summaries and improvement recommendations
  • Manage the customer portfolio & develop more business opportunities
  • Create, monitor and manage event timelines and budgets
  • Manage on-site meeting logistics, including managing registration check in and working with internal/external customers and supplier partners
  • Manages event attendee management, coordination of food & beverage, audio/visual, transportation, hotel(s) and on-site support for meetings and events
  • Actively manage business bookings, record denials, make referrals direct to other Accor properties or through ‘Sandown’
  • Works closely with Marketing, AV, and Culinary teams on logistics, customer event requests to execute events successfully
present
Philadelphia, PA
Senior Events Coordinator
Philadelphia, PA
Kessler, Batz and Bailey
present
Philadelphia, PA
Senior Events Coordinator
present
  • Negotiate the type and costs of services to be provided, in line with the budget provided
  • Assists Event Manager with contracting for all events
  • Work with, direct, and assist vendors at events
  • Manage collection of collateral, screen shots, and photos for post season ROI recaps
  • Strong working knowledge of computers including MS Office, email and Intranet
  • Keep inventory of all events materials and make sure they are kept up to standards
  • Assist with onsite set up, activation, and tear down for medium and large scale events and programming
Education Education
Bachelor’s Degree in Complexity
Bachelor’s Degree in Complexity
Washington State University
Bachelor’s Degree in Complexity
Skills Skills
  • A proactive approach with the ability to make good judgements and think/act quickly
  • Accurate attention to detail, strong grammar, spelling and proofreading skills essential and strong organizational skills
  • Creativity: able to come up with clever ideas about products, services or situations, or to develop creative ways to solve a problem. Natural flair for details
  • Strong working knowledge of Microsoft Office including Word, Excel, Outlook and PowerPoint
  • Strong working knowledge of customer service principles and practices. Customer relationship-development and client retention experience
  • Detail-oriented, thorough and able to juggle multiple simultaneous projects
  • Highly organized and possess excellent communication skills, including verbal, written and platform speaking
  • Ability to multitask, work in a fast paced environment and have a high-level attention to detail
  • Immaculate attention to detail with the ability to manage your individual workload
  • Attention to detail and ability to prioritize tasks
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15 Events Coordinator resume templates

1

Events Coordinator Resume Examples & Samples

  • Application (30mins): On your application we'll ask for information like your contact details, education and work experience. You’ll also be required to upload a CV, so it's a good idea to have it ready
  • Online Assessments (60mins): We'll then ask you to complete three online assessments. You’ll also receive an email with a link to the assessments so that you can complete them when it suits you best. Our assessments are carefully designed to measure the skills and capabilities necessary to be successful in our roles, but they'll also provide you with some insight into what our roles entail
  • Interview: If you’re successful at assessment we'll invite you to attend a face-to-face interview. We want you to be free to choose an interview time that suits you, so we'll provide some options and ask you to select your preferred timeslot via an online booking system
  • Outcome: Following your interview, we'll be in touch within five working days to advise you of the outcome
2

Events Coordinator Resume Examples & Samples

  • Coordinate exhibitor and attendee details for career fairs
  • Manage vendor and supplier relationships
  • Compile career fair materials/supplies (printing, shipping, displays, etc.)
  • Exhibitor database maintenance
  • Exhibitor coordination
  • Create Career Fair floor plans and programs
  • Order sponsor banners and supplies when necessary
  • Act as primary contact for exhibitors
  • Answer phones from clients, vendors and internal staff
  • Travel as needed for on-site coordination of events
  • Additional tasks as assigned by National Events Manager
  • 2 years related experience
  • Communicate and work in a respectful, supportive manner with all teammates
  • High level of proficiency, computer skills and expertise in the following technology: Microsoft Office (Word, Excel, PowerPoint and Outlook), InDesign, EventBrite, etc. within Windows operating systems
  • Ability for creative problem solving and critical thinking
  • Handle several conflicting priorities, must be flexible and willing to assist and fill in as needed
  • Must have ability to work flexible hours, including some evenings and weekends
  • Detail-oriented, thorough and able to juggle multiple simultaneous projects
  • Ability to effectively manage frequent changes in scope and schedules
  • In this position, there is coordination of large projects relating to administrative process for managing career fairs, seminars and other related events as directed by the National Events Manager
3

Senior Events Coordinator Resume Examples & Samples

  • Negotiate the type and costs of services to be provided, in line with the budget provided
  • Coordinating venue hire and ensure that it is appropriately set up
  • Book talent, including musicians, bands, models, catering etc
  • Coordinate staff to ensure the programme of events occurs on time (for example, speeches and the serving of food and refreshments)
  • Advise senior management on matters requiring their attention and implement their decisions
  • Follow up with clients to arrange payment and, after the event, to evaluate the service provided
  • Work with in-house Creative Services team to make sure all materials are delivered on time and brief in all creative materials required for an event eg invitations, cart artwork and other collateral
  • Coordinate with marketing team to ensure we have common goals and objectives in regards to in-store events across our retail, franchise and wholesale business
  • Secure sponsorships
  • Prepare presentations and events packs to ensure all third parties working along with the brand’s guidelines
  • Hire staff to manage the event, including bouncers and security personnel
  • Keep inventory of all events materials and make sure they are kept up to standards
  • Events experience ideally gained in the luxury goods sector (minimum of 2 year’s experience)
  • Impeccable presentation and communication skills, both verbally and written
  • Must have strong computer skills, including excel and power point
  • Strong experience working with third party partners to develop events and events strategies
  • Goal oriented, result driven individual
  • Commercially minded, quickly responding to business/market needs
  • Creative thinker, with the ability to think outside the box and an eye for detail
  • Strong team player who is able to work across multiple teams and under pressure
  • High work ethic, integrity and reliability with a “Hands on” attitude
  • Comfortable working additional hours to perform duties, including weekends and also travel when necessary
  • Second language
4

Events Coordinator Resume Examples & Samples

  • Develop a full content strategy
  • Own and manage all social media channels, including Twitter, G+ and YouTube
  • Manage and optimise weekly newsletter
  • Collaborate with third party event managers to optimise promotion of community-led events
  • Work with internal teams to provide event support for external events such as conferences and seminars
5

Associate, Events Coordinator Shanghai Resume Examples & Samples

  • Regular contact with investor relations and senior management of corporate institutions throughout pre-marketing, execution and feedback stages of corporate events
  • Fluency in Mandarin and English
  • The ability to multi-task and prioritise a heavy workload to meet deadlines
  • A strong work ethic and commitment to the success of the team
  • Superior skills in Excel, PowerPoint and Word
  • The drive to learn and build a career
  • Prior experience in travel/meeting arrangements and logistics preferred
6

Foundation Events Coordinator Resume Examples & Samples

  • Work collaboratively with functional departments to plan and execute events that promote the Vera Bradley Foundation brand and meet fundraising goals
  • Responsible for development and the coordination of the Vera Bradley Foundation for Breast Cancer Golf and Tennis Classic and Tickled Pink Girls’ Night Out including but not limited to
  • Bachelor’s Degree in Marketing, Hospitality, Non-Profit Mgmnt. or other related field
  • 2+ years project coordination and/or event planning experience
  • Strong PC skills utilizing Microsoft Office software
  • Working knowledge of Events.org helpful but not required
  • Detail oriented with the ability to manage multiple tasks simultaneously
  • Excellent organization and follow through skills
  • Ability to build and maintain good rapport with internal and external customers and handle situations with confidence, tact and resourcefulness
  • Flexible, adaptable with the ability to work under pressure to meet deadlines in a fast paced office environment
  • Office environment. Utilizing an office desk – sitting, reading, listening, or speaking with the ability to move intermittently throughout the day
  • Ability to operate office equipment, including computers, copiers, fax machines, and phones
  • Ability to occasionally lift and/or move up to 10 pounds
7

Associate, Events Coordinator Resume Examples & Samples

  • Fluency in English with Cantonese and Mandarin language skills preferred
  • Good judgment and the ability to think and problem solve independently
  • The ability to communicate in a clear, concise and accurate manner and interact with people at various levels, both internally and externally
  • A high level of integrity and be an enthusiastic team player
  • LI
8

Events Coordinator Resume Examples & Samples

  • Work with market development & events department and product teams to implement strategies and events for growth products, as well as to assist with the Digital Faculty Consultant program
  • Monitor budgets for all assigned products
  • Maintain accurate and timely information within McGraw-Hill's internal systems, such as Salesforce.com and Master Product Database
  • Monitor flow of information among the products & markets team, management, sales, and other functional areas
9

Events Coordinator Resume Examples & Samples

  • Events Coordinator background
  • Marketing Background
  • Strong communication & interpersonal skills
  • Be able to use Microsoft word & Excel
10

Events Coordinator Resume Examples & Samples

  • Coordinate, as directed by the Manager, Events, planning and production details for large-scale events and trade shows
  • Coordinate, as directed by the Manager, Events, elements of Star Wars Celebrations. Celebration is the recurring, multi-faceted convention produced by Lucasfilm
  • Plan, produce, and execute all levels of events, including stage productions, recruiting parties, press events, and inner-company events and meetings
  • Play a key role in the Lucasfilm Star Wars character appearance program including maintenance, purchasing and storing costumes, as well as booking, paperwork and inventory
  • Manage office administration duties associated with events and the Events Team
  • Coordinate contract process with vendors. Track approval processes and other event documentation
  • Manage giveaway planning, production, storage, and inventory
  • Contribute to the creative process of events, including strategy and design
  • Attend events as needed and coordinate events onsite in cooperation with divisional teams
11

Events Coordinator, Espn Events Resume Examples & Samples

  • Will provide onsite operational support for various ESPN Events-owned basketball and football events
  • Assist on assigned projects relating to each ESPN Events owned and operated event
  • Provides key operational support to the ESPN Events Division including drop-ins and promos, sales support and inventory control, event credentialing, sales fulfillment and sponsorship recaps
  • Works with the Sr. Manager of Events to develop social media marketing strategies for each basketball event
  • Assist in the creation and management of marketing materials for ESPN Events
  • Assists events group in various administrative roles including but not limited to event gift and inventory management and accounting/budget management for specific assigned events
  • Responsible for current and historical event related information and research including but not limited to location, venue and date information
  • 1 year of experience in a professional setting
  • Extensive understanding of college athletics
  • Experience in event coordination and planning
  • Excellent knowledge of PowerPoint, Excel, Word, Adobe; knowledge of Photoshop or Illustrator a plus
12

Events Coordinator Resume Examples & Samples

  • Review and synthesize all event information
  • Solve problems as they come up through production and execution event phases
  • Recognize issues and alert when appropriate
  • Assist in ideating and developing concepts for marketing of events with partners and board
13

Events Coordinator Resume Examples & Samples

  • High School Diploma. -required
  • Must have excellent computer skills in programs including Microsoft Word, Excel & Outlook. -required
  • One year of administrative experience. -required
  • Ability to read and comprehend complex correspondence. -required
  • Ability to effectively present detailed information both verbally and in written form to guests, employees and management. -required
  • Must be able to work a flexible schedule based on business need to include some nights, holidays and weekends. -required
  • Proficiency in Delphi. -preferred
  • Conference/Catering coordination experience. -preferred
  • Fine hotel experience. -preferred
14

Production & Events Coordinator Resume Examples & Samples

  • Create and maintain the Stage Use Schedule in coordination with the rehearsal & technical department
  • Coordinate select activities affecting the stage schedule and stage departments, serving as liaison between Production and other departments as needed
  • Create budgets for rehearsal halls
  • Act as liaison with War Memorial for scheduling, contracting, and making related payments for usage of Opera House, Zellerbach Rehearsal Hall, Veterans’ Building, and grounds
  • Locate, schedule, contract, and administer auxiliary rehearsal hall rentals
  • Write, manage, and administer contracts for creative team members
  • Create and maintain budgets for designer-related expenses
  • Process fee payments, expense reimbursements, and union benefit payments for all designers, including consultation with Media and Payroll departments and United Scenic Artists representatives as necessary
  • With Artistic Department, coordinate designer travel, housing, per diem, ID badges, and other artist services
  • Generate and administer contracts for all production staff
  • Project manage/organize special events such as Opera in the Ballpark and Opera in the Park; collaborate with Development and other departments to organize other company events such as on-stage dinners, simulcasts, and Open House
  • In coordination with the Director of Production, manage co-production and rental contracts and administer related arrangements
  • Maintain co-production and production rental files, correspondence, and calendars/deadlines
  • Assist with production coordination & event management in Veteran’s Building
  • Coordinate photographer for final dress rehearsals
  • Coordinate maintenance of production archive information
  • Supports Director of Production and takes care of administrative needs of the department as and when needed
  • Act as liaison with Development for scheduling of donor tours, and with Box Office for production department tickets
  • Proof read all programs, press releases, web pages, and marketing materials to ensure proper designer and production credits
15

Events Coordinator Resume Examples & Samples

  • Coordinate/direct staff for pre-event and/or post-event activities
  • Create and distribute event notes, credential sheets, deployment sheets, post event re-cap, etc. for staff/ supervisors/ management appropriately
  • Serve as the contact point for the Event Manager and Operations regarding event set-ups and promotional item giveaways
  • Assist in the implementation of AEG Encore with all Guest services staff
  • Act as a liaison between Management/ Supervisors/ Staff and effectively communicate any issues or concerns through the proper channels
  • Create nametags and coordinate with security to receive ID badges for staff
  • Maintain department equipment: Ticketing provider scanners, TMSS time clocks, 2-way radios and accessories, earplugs, signage and all other supplies required to operate the department
  • Order all supplies for Guest Services management and supervisors
  • Perform inventory of employee break room furniture and equipment
  • Handle all lost and found inquires
  • Assist Guest Services Management whenever needed. Complete special projects/tasks as assigned
16

IT Events Coordinator Resume Examples & Samples

  • Ensure the smooth delivery of all events in Horseferry House screening room and events space
  • Ensure resource is allocated to all campus events
  • Assist with technical specifications for future events
  • Ensure all event technology (both installed and portable) is up to date, managed and fit for purpose
  • Support campus and offsite events as required
  • Manage 3rd party contractors and hire companies
  • Drive improved efficiencies in event support across the campus
  • Utilise the AV Team for basic screening room and event space set ups
  • Improve the booking process for the screening room and event space; actively communicating this to key stakeholders
  • Manage the junior onsite technician
  • Ensure all freelancers on site are trained and fully briefed for all events
17

Events Coordinator Resume Examples & Samples

  • Participation in the planning, preparation and delivery of events
  • Project manage all elements of the events in a timely and professional manner
  • Liaison with internal & external service providers
  • Handle email/phone/face-to-face queries from inside and outside the company
  • Troubleshooting on the day of the events to ensure that all runs smoothly
  • Post-event evaluation
  • Any other duties as they arise and which are appropriate to this post under the direction of the Head of Events, and Marketing & Communications team
18

Reception & Events Coordinator Resume Examples & Samples

  • Meeting and greeting any visitors to the office
  • Marketing and social media, including updating website content and blogs
  • Coordinating large scale corporate events
  • Arranging venues and ensuring smooth running of events
  • Managing front of house and diary management
  • Answering telephones
  • Maintaining and ordering office supplies
  • Online advertising
  • Document formatting
  • Administrative duties including weekly reporting
  • Adhoc projects
19

Events Coordinator Resume Examples & Samples

  • Third level degree qualified
  • A positive, can-do attitude
  • Diligent approach to coordinating across channels
  • 3+ years of experience in Events (preferably with a multinational)
20

Sales & Events Coordinator Resume Examples & Samples

  • Development, production and delivery of all event in the facility
  • Developing and growing the business through sales activities
  • Coordinating and monitoring event timelines to ensure that deadlines are met
  • Day to Day management of the property
  • Bright, ambitious, enthusiastic with a love of the outdoors
  • Ability to work to their own initiative
  • Excellent track record in Sales
  • Previous experience an advantage
21

Meetings & Events Coordinator Resume Examples & Samples

  • A minimum of four years’ event planning experience
  • Knowledge of membership databases
  • Well versed of Microsoft Office applications
  • Strong organizational skills and the ability to handle multiple projects
  • Excellent customer service skills both internal and external
  • Ability to work with minimum supervision, and highly resourceful
  • Ability to maintain good interpersonal relationships and function well in a team environment based on collaboration on existing and new projects
  • A positive attitude and an earnest interest in providing good customer service to our members and partners
22

Events Coordinator Resume Examples & Samples

  • Bachelor’s degree with three to five years of relevant experience in event management or development
  • Strong project management and organizational skills, and ability to manage multiple projects simultaneously
  • Excellent verbal and written communications skills and close attention to detail
  • Previous experience working with a CMS donor database
  • Successful candidate will be hard-working, deadline-driven and personable
  • Health, dental and life insurance
  • Sick leave
  • Holidays
  • Tuition assistance
  • Disability and retirement plans
  • Credit union
  • Library privileges
  • Participation in cultural and social events as well as access to athletic and recreational facilities
23

Events Coordinator With English & German Resume Examples & Samples

  • Minimum 2 years administration experience in an International environment, preferably in a training role
  • Demonstrates high level of systems administration experience, ideally working with an Learning
  • Management System (LMS)
  • Proficient with Microsoft Excel, Word, PowerPoint and Outlook
  • Fluency in English and German language verbal and written
  • Strong organization and time management skills and able to manage multiple tasks simultaneously – getting work done in an effective and efficient way to meet deadlines
24

Events Coordinator Resume Examples & Samples

  • Oversee all moving parts of event including programming and talent integrations
  • Drive correspondence and relationships with external vendors
  • Collaborate with legal and accounting to execute contracts (e.g., redlines, etc.) and manage payments
  • Use industry and branding insight to help choose and conceptualize event presence
  • Understand corporate group travel protocol to execute travel and accomodations
  • Own event budget/reporting and schedule/run of show
  • Collaborate with production studio team to track internal event collateral
  • Create and execute décor and promotional items that align with brand identity
  • Minimum 4 years of event coordinating experience
  • Effective individual contributor
  • Excellent communication and reporting skills
  • Ability to thrive in a rapidly-changing and fast-paced workplace
  • Comfortable with extreme multi-tasking
  • Ability to problem-solve and remain calm under pressure
25

California Events Coordinator Resume Examples & Samples

  • Ability to work with multiple projects and timelines
  • Strong project management organization
  • Microsoft office proficiency
  • Ability to maintain budgets
  • Must be able to work from home and travel to San Diego and travel to mandatory events,
  • Experience in Education or Publishing industry preferred
  • Marketing background and knowledge, social media knowledge, design skills, Public Relations skills a plus
26

Bloomberg Events Coordinator, Temporary Resume Examples & Samples

  • Work with event program team on delegate acquisition and engagement
  • Coordinate with Bloomberg Media Sales counterparts as required
  • Call prospective executive event attendees to promote sign-up for events
  • Maintain databases of contacts at client and prospect companies
  • Produce regular activity/contact reports
  • Reconcile attendee lists with the event web-site (point of registration)
  • Microsoft Office knowledge
  • Strong telephone manner and a professional demeanor
  • Multi-tasking skills and ability to remain effective and patient under pressure
27

Events Coordinator Resume Examples & Samples

  • Provide support in creating promotion materials and added-value proposals for assigned categories
  • Assist in executing merchandising programs designed to help advertising generate new and incremental revenue
  • Communicate closely with any relevant areas of the organization (ad sales, brand marketing, PR, creative services, circulation) in the development of creative materials and events
  • Develop power point presentations to strengthen internal organization and client communication
  • BA or BS
  • 3-5 years of Events and Marketing experience
  • Strong written and visual skills a must
28

Live Events Coordinator Resume Examples & Samples

  • Liaison between departments and remotes
  • Gather information to be sent to the on-site AD
  • Ensure elements including but not limited to scoring ticker, animated lower thirds and bugs are executed properly on-air by the Master Control Operator
  • Make all necessary changes to logs following a live event
  • Make adjustments to logs for all tournament replays
  • Create contingencies and fill airtime with contingencies during weather delays or technical difficulties
  • Make promotion changes whenever necessary
  • Complete a Trouble Shoot Report following each event
  • Training of MCO Operators
  • Able to work calmly in stressful situations
  • Recording and Maintaining Archive, TQC processes, server, and disc recordings of all assigned tournaments
  • Occasionally responsible for dictating content in overnight world feed events with no given breaks from remote when programming support is not available
  • Preferred college degree in related field
  • Detailed Oriented
  • Previous working knowledge of Master Control Live Event switching, media ingest and live news workflow
  • Basic Microsoft knowledge
  • Ability to work flexible hours, nights, weekends & holidays
29

Roadshow & Events Coordinator Resume Examples & Samples

  • Degree or equivalent or an Events Management qualification
  • Prior experience of having worked on roadshows or in an events role preferably in a corporate environment
  • Strong organisational skills and admin experience
  • Proficient systems skills (experience in Word, Excel, PowerPoint and Outlook)
  • Experience in CRM programs notably Dealogic is beneficial
30

Internal Events Coordinator Resume Examples & Samples

  • Support Internal Events with a variety of projects ranging in scale from a 10 person meeting to a 800+ person party
  • Support and plan team or department offsites
  • Concept, organize and execute bi-weekly happy hours both onsite and offsite
  • Supports Citizenship, Partnerships & Community Internal Events Coordinator on community and neighborhood events
  • Supports Ground Control EMEA on relevant projects
  • Works closely with Kitchen Team on in-house catering needs
  • Find inspiration by creating mood boards, following blogs and publications, participating in creative brainstorms, and taking snapshots of details that inspire
  • Constantly sourcing new, on-brand venues and vendors
  • Looks for ways to surprise and delight in day-to-day functions
  • Develops strong relationships with coworkers across department and always knows what is happening in the office
31

Events Coordinator Resume Examples & Samples

  • Research and identify event opportunities
  • Coordinate, plan and oversee all event logistics, including event itinerary, invitation and guest lists, ticket sales, and event space layout and decor
  • Prepare and manage budgets, track finances, manage procurement processes, and produce financial reports for each event
  • Identify, cultivate, solicit, and steward relationships with event honorees, donors and sponsors
  • Collaborate with Marketing and Communications Department to design promotional materials and obtain press coverage and publicity for each event
  • Plan and manage auctions, raffles and other fundraising activities at events, including the solicitation and securing of donated items
  • Negotiate contracts for event space, food and beverage suppliers, entertainment, and other vendors
  • Solicit, select, assign duties, train and manage event volunteers
  • Provide periodic progress reports to ETM Management and Board of Directors
  • Coordinate gift processing, thank you letters, and post-event follow up communications
  • Conduct post-event assessment and evaluation, and propose new ideas to improve the event planning and implementation process
  • Minimum of 3 years' experience planning and executing special events, preferably within the nonprofit sector
  • Budget planning and expense management experience
  • Ability to independently manage all aspects of event preparations and logistics, including contingency planning
  • Creative problem-solving skills and the ability to remain calm under pressure
  • Strong communications, sales, and relationship-building skills
  • Excellent computer skills including Word, Excel, PowerPoint and CRM databases
  • Commitment to the mission of ETM
32

Junior Virtual Events Coordinator Resume Examples & Samples

  • Responsible for managing and executing an event portfolio of approximately 350 virtual events annually including ownership of event production, logistics, and reporting
  • Collaborate directly with Bloomberg internal teams such as digital, social, AV and facilities
  • Direct event delivery model to ensure flawless execution of events according to
  • Bloomberg standards of excellence
  • Integrate event activity with other sales/ marketing activities to drive consistent brand messaging / integrity across virtual event campaign structure
  • Must ensure compliance to budget, expenses, and reconciliations on a per event basis
  • Work with business units to create virtual event opportunities that drive the business forward
  • Some domestic travel will be required
  • Work with Global event team on development and delivery of virtual events for Bloomberg offices worldwide
  • Manage and maintain vendor systems for live and on-demand content
  • Design and document virtual event technical/operational workflow
  • Education and training, Create Bloomberg user documentation for all vendor applications
  • Implement training schedule for Bloomberg Event Team, Marketing /Program managers and application specialists
  • Application troubleshooting, resolution and reporting
  • Work on custom solutions for events that involve strong technical development, support and management
  • Conduct analysis on reports that provide additional insight to identify trends and recommend corrective action
  • Support global roll-out and adoption of a consistent lead management processes through the marketing and sales funnel resulting in program ROI metrics
  • Recommend and institute operational changes to increase efficiency and quality and/or decrease costs
  • Perform other related duties as assigned to ensure the success of the team and the entire organization
33

Events Coordinator Resume Examples & Samples

  • Scheduling of meetings with various Dow Jones conference stakeholders, as well as external Dow Jones partners
  • Support programming, marketing and operations teams, by completing the following tasks in association with each conference/event
  • Secure collateral associated with confirmed conference participants and editorial hosts including, but not limited to photos and bios
  • Post confirmed conference participants, along with links to bios on associated conference sites
  • Ensure that attendee records are properly recorded in event software management system
  • Register sponsor guests, press and Dow Jones / News Corp executives in event software management system
  • Follow up - pre-event - with attendees and editors who have not completed attendance details regarding onsite participation in networking and meal functions
  • Send staff advisory prior to each event
  • Additional responsibilities may include assistance with other meeting schedules, phones, event- related correspondence, travel planning, organizing work flow throughout the office, and onsite participation at conferences and events
34

Events Coordinator Resume Examples & Samples

  • Coordinate and support in executing in-store and off-site events, to include new store openings, special events, seasonal or product launch events, other customer or image/PR events, and corporate events
  • Work closely with regional event teams to ensure calendars, reports and guidelines are kept up to date and distributed correctly
  • Manage collateral briefs
  • Assist in some administration including the creation of information packs, event schedules where required
  • Collate and manage event data to be included in analysis presentations
  • Assisting teams on-site at events in various roles
  • Build key relationships through the company to facilitate information gathering/collation for events projects such as show lists
  • Seek out new events opportunities via research and industry knowledge
35

Events Coordinator Resume Examples & Samples

  • Participates in the planning, development and execution of event initiatives for respective industry, function and/or area accounts practice to support the go-to-market strategy
  • Supports all logistical matters related to a successful event including onsite assistance, rooming list management, banquets, speakers, gifts, giveaways, off-site coordination needs, mailing lists and communications, and tracking follow-up activities to measure results of the event, ensuring Salesplace information is up-to-date
  • Tracks contracts and monitors the procurement process
  • May work on smaller events or support large-scale programs
  • A bachelor's degree or equivalent experience
  • Approximately 1-3 years of experience
  • Ability to coordinate multiple tasks and work on more than one event at a time
36

Bloomberg Events Coordinator Resume Examples & Samples

  • Work with event program team on speakers follow-up
  • Coordinate with Bloomberg Media Sales counterparts as needed
  • Work with events team on aspects of the event
  • Work with event partners to ensure commitment fulfillment
  • At least 1 year of relevant experience
  • Strong telephone etiquette and a professional demeanor
  • Ability to be a team player as well as work well independently
  • Tenacious personality required
  • Preferably immediately available
37

Senior Account Executive, Events Coordinator Resume Examples & Samples

  • Manage volunteer program associated with event
  • Manage overall operational plan of event
  • Help manage operational timeline that includes detailed set-up and tear-down schedules
  • Implement comprehensive branding plan for event venue
  • Manage restaurant recruitment process
  • Manage onsite load in and load out of sponsors and partners
  • Work closely with event venue staff to ensure successful activation
  • Ensure operational fulfillment of corporate partner contracts
  • Implement marketing plan associated with event
  • Manage the transportation and schedules of guests
  • Work with title sponsor to ensure brand messaging is implemented through the event
  • Manage ticketing system
  • 2+ years’ experience working in events/golf industry
  • Strong desire to work in a team setting
  • Advanced knowledge of MS Word, Excel, PowerPoint, and Internet
  • Interest in sports, particularly golf, and event management as a long-term career
  • Ability and flexibility to travel and weekend/holiday work as needed approximately 25%
38

Touring & Events Coordinator Resume Examples & Samples

  • Work with Managers, Tour Managers, and various Sony Music departments (Marketing, Digital Media, Publicity, Video and Radio Promotion, Sales, and International Marketing) to plan and execute promotional opportunities for assigned artists under the supervision of the Director, Touring and Events
  • Work with the Touring department on preparation of accurate and comprehensive daily itineraries that include all elements of daily promotional and tour activities
  • Identify potential scheduling conflicts and issues between label and artist calendars
  • Book artist travel for promotional events, including flights, trains, cars, and hotels
  • Help touring staff execute domestic ticket solicitations
  • Attend concerts/shows when senior staff is not available to ensure label and marketing partner needs are satisfied in a professional manner. Cover shows in NY for LA-based Associate Director as needed and assist Director when necessary
  • Review artist promotional and tour accountings with senior Touring staff to calculate necessary backend payments
  • Process invoices and recharges to/from foreign affiliates for promotional and touring activities (transportation, backline/PA rental, security, staging, etc.) in a timely and efficient manner
  • Assist touring staff to plan and execute company meetings and events – this includes, building budgets, researching and booking venues, and engaging third party vendors
  • Assist Vice President with administrative tasks as needed
  • 1-3 years of music industry experience, with some prior budget responsibility
  • Prior knowledge of the live touring environment would be helpful
  • Prior major label experience preferred
  • Strong computer skills including MS Office (Word, Excel & Outlook), strong spreadsheet skills and an intimate knowledge of the internet. Experience with PRS preferred
  • A proactive, organized, self-starter who has strong problem solving, social, and interpersonal skills
  • Exceptional communication and time management skills
  • The ability to prioritize and multi-task. Organizational skills a must
  • Must be able to work independently but be a team player and flexible
  • Must be able to adapt to all situations and handle stress
  • Must be able to create and maintain good relationships with artists, managers, attorneys, etc
  • Must be available to attend local shows, events and concerts when necessary
  • Aility to quickly learn proprietary company systems and other applications
39

Events Coordinator Resume Examples & Samples

  • Build and maintain relationships with current clientele and annual event organizers
  • Develop and sell new business by setting appointments with area business, civic leaders, and event planners, meeting or exceeding goal of 10 appointments per week
  • Obtain new big-business opportunities such as concerts and non-baseball sporting events
  • Renew event accounts
  • Prepare event sales proposals and invoices, and update reports
  • Facilitate events including coordinating staff and vendor needs, furniture set-up, and catering/ concessions needs
  • Foster and maintain vendor relationships through Preferred Vendor lists; ensure vendor satisfaction by meeting price points and upholding contract terms
  • Coordinate and contract event vendors as necessary
  • 2+ years’ experience in sales AND event planning
  • Computer skills, particularly in Excel
  • Excellent verbal and written communication skills, drive, determination, and very strong work ethic
  • Strong detail-orientation and sales ability; a team player who is willing and able to listen and learn
  • Ability and commitment to work long hours, including weekends, depending on business needs
40

Events Coordinator Resume Examples & Samples

  • Participate in the planning, development and execution of event initiatives for respective industry, function and/or area accounts to support the go-to-market strategy
  • Supports all logistical matters related to a successful event including onsite assistance, registration and rooming list management, banquets, speakers, gifts, etc
  • A bachelor’s degree or equivalent experience
  • Approximately 1 – 3 years of experience
41

Events Coordinator Resume Examples & Samples

  • Oversee ticketing, RSVPs and guest lists for all events
  • Create sponsor recap decks after each event, working with marketing and PR teams to ensure timely and uniform summaries of the value received
  • Assist in management of events social media feeds, including Facebook, Twitter and Instagram, working with marketing teams on messaging and posting calendars
  • Monitor consumer-inquiry-focused events email box and provide timely and professional answers and feedback to consumers
  • Provide administrative and event related support. including mass communications, mailings, proofreading, and overall support
  • Minimum of 4-year undergraduate liberal arts, business or marketing degree or equivalent related experience
  • Experience in Events industry preferred
  • Ability to organize, multi-task and maintain professional customer service skills
  • Excellent analytical, written and oral communication skills
  • Strong technology skills. Word, Excel, PowerPoint are a must. Adobe Photoshop, InDesign, Illustrator experience is optimal
  • Must have exceptional time-management skills
  • Must be able to work any shift, early mornings, evenings, weekends, and holidays as necessary
42

Events Coordinator Resume Examples & Samples

  • Work in tandem with and in support of the Events, Business Development + Advertising Sales teams on client entertaining, added value and branding event development, execution, and implementation
  • Communicate with clients and vendors during all phases from negotiation to activation
  • Collaborate with Creative team on development of event collateral
  • Negotiate and maintain specified event production budgets
  • Generate and adhere to program timelines
  • Evaluate elements throughout projects to ensure objectives are met including creation of post-event recaps
  • Develop premium branded gifts for events - Proofread event materials, invitations, and collateral
  • Oversee event database management
  • Manage promotion closet and collateral list
  • Maintain event vendor files
  • Provide onsite support at events as required, including travel within US and sometimes overseas
  • Reinforce The Journal brand amongst our partners, sub-contractors, venues and the industry in general
  • Attend regularly scheduled sales, marketing and department meetings
43

Events Coordinator Resume Examples & Samples

  • Maintain accurate files for reference and audit purposes
  • Travel to various shows and events as required
  • Must work effectively with and for others to achieve company goals
  • Excellent communication, presentation and interpersonal skills
  • High initiative and self-motivation
44

Events Coordinator Resume Examples & Samples

  • Scheduling of meetings with various Barron's conference stakeholders
  • Secure collateral associated with confirmed conference participants including, but not limited to photos and bios
  • Register confirmed speakers in event software management system
  • Follow up - pre-event - with speakers who have not completed attendance details regarding onsite participation in networking and meal functions
45

Events Coordinator With Italian Resume Examples & Samples

  • Work with European sales and marketing managers to develop and manage the European events and trade show calendar
  • Coordinate various disciplines required to ensure goals and objectives are met, including exhibit design, exhibit floor planning, rentals, audio/ visual hardware, special events, catering, entertainment, event logistics, lead generation and event follow-up
  • Evaluate results including lessons learned, recommendations for improvement, cost/benefit analysis and Return on Objectives
  • Prepare and submit relevant documentation in accordance with specific country requirements
  • Maintain key business supplier relationships, develop timelines with key milestones, and monitor execution
  • Degree in Marketing/Event Management preferred
  • Medical marketing and/or event experience preferred
  • Ability to work without supervision and as a team player
  • Fluency in English and Italian at business level is essential for this role
  • Willingness and availability to travel on Company business
46

Events Coordinator Resume Examples & Samples

  • Assist with the successful execution of Blizzard Europe’s event plans
  • Take ownership of specific areas as assigned and ensure their accurate, timely completion (e.g. logistics management, travel and lodging lists, stock ordering and control)
  • Work closely with the events team and other stakeholders to track completion of tasks and sub-projects
  • Assist with vendor contract execution and payment tracking
  • Assist as required with project execution, including travel to events
  • Assist with budget management and post-event reconciliation
  • Stock tracking, unpacking, packing, and storage of items
  • Other related duties, including assisting with Blizzard’s internal events, as required
47

Events Coordinator Espn Events Resume Examples & Samples

  • Provide assistance in supporting the divisions efforts around the Bahama’s Bowl
  • Support efforts related to the recruitment and tracking of teams for basketball events
  • Provides key operational support to the ESPN Events Division including sales support and inventory control, and, sales fulfillment
  • Self-starter, attention to detail
  • 2-3 years of experience in a professional setting
48

Events Coordinator Resume Examples & Samples

  • Scheduling meetings with various Dow Jones events stakeholders and external Dow Jones partners,
  • Providing logistical support to the Dow Jones events team to ensure effective and successful planning and delivery of events,
  • Completing the following tasks in association with each event
49

Junior Events Coordinator Resume Examples & Samples

  • Manage all event documentation, from budgets, receipts, contracts, contact lists, guest lists, etc
  • Maintain tight control over every minute detail of an event and its execution
  • Assist in managing and overseeing third party vendors relations
  • Assist in the setup, management and breakdown of events
50

Internal Events Coordinator Resume Examples & Samples

  • Organizing internal events with a variety of projects ranging in scale from a 10 person meeting to a 1000+ person party
  • Concept, organize and execute happy hours both onsite and offsite
  • Supports Citizenship, Partnerships on community and neighborhood events
  • Supports Ground Control America’s on relevant projects
  • Works closely with Food Team on in-house catering needs
  • Works closely with Facilities on security and space needs
  • Able to create trust and support of direct team members and cross functional team members
  • Ability to collaborate with team members while removing all distractions
  • Ability to deal with changes with a positive attitude. Excels during times of uncertainty
  • Shows up and maintains a positive attitude during change
  • Accepts that feedback is part of growing
  • Resists defensiveness; puts emotions aside, remains open and humble
51

Events Coordinator Resume Examples & Samples

  • Support the events team in the design, project management, and execution of events of various scopes and sizes
  • Create and manage milestone schedules and task lists for events
  • Conduct various research initiatives, including location, venue, vendor and activities research
  • Maintain various reference documents including vendor capabilities, contact lists, and venue specifications
  • Facilitate trade show registration for employees including communications to teams, group registration, and payment to show organizers
  • Perform on-site tasks at events, as assigned by event lead
  • Manage events team’s asset inventories including photos, wardrobe, props, supplies, and furniture
  • Work closely with various teams to coordinate communications around events
52

HBC Digital Tech Events Coordinator Resume Examples & Samples

  • Support the Digital Recruiting team with planning and logistics of each (internal) Meetup, including outside vendor communication, procuring licenses, manage referral bonus program and Social Media Campaigns
  • Partner with the business to attend external Meetups and other networking events
  • Develop strategies for brand initiatives to build the HBC Digital brand in the IT community
  • Execute day-of Meetup events to include proper set up, vendor orders, and assist with external guests/attendees
  • Define and track data and ROI from each Meetup, including attendance, interviews and hiring statistics
53

Events Coordinator Resume Examples & Samples

  • 1-3 years’ event management experience or any other related work experience
  • Excellent organizational skills and processes
  • Attention to detail and ability to prioritize tasks
  • Creative with a knowledge of and a passion for the latest event trends
  • Ability to negotiate to a mutually successful outcome with vendors and partners
  • Driven by enthusiasm and the ability to take the initiative
  • Clear understanding of the Ubisoft business environment
  • Ability to work exceptionally well under pressure
  • Availability on occasional evenings and weekends to coordinate and oversee events and activities as they arise to ensure successful execution of all initiatives
  • Bilingualism an asset (French-English)
  • Knowledge of Microsoft Outlook, Word, Excel and PowerPoint
54

Events Coordinator Resume Examples & Samples

  • Prepare toolkits, QC, pack, distribute and/or ship event supplies and swag prior to each event
  • Collect supplies, manage return shiping, QC, and re-stock all event items following each event
  • Research, order, manage deliveries, and replace event supplies as needed
  • Create and maintain master inventory list of all event supplies
  • Maintain appropriate swag supplies for upcoming events, reordering when necessary
  • Assist in planning, setup, and execution of recurring inhouse events, including monthly happy hours, hack nights, speaker series, and meetups
  • Maintain/update company event calendar as new events are added
  • Send surveys collecting post event feedback, compile response data, and complete recap forms
  • Manage and maintain event image and video library
  • Event expense tracking
55

Events Coordinator Resume Examples & Samples

  • Coordinate execution of membership events from planning to execution to include set-up, securing venues, catering, and working with vendors to ensure a successful event. Together with manager and membership team, execute a portfolio of community-based events with accountability for achieving budget
  • Responsible for project management of many membership events simultaneously while keeping appropriate people informed and communicating changes timely to avoid not meeting deadlines
  • Work together with manager, sales and news departments to execute against business plans to include marketing campaigns that not only engage attendees but drive revenue growth
  • Together with manager, work with Eat + Drink Content Creator to ensure stories are engaging though the use of print, social media and digital efforts as well as in-person interaction during events
  • React positively to change and handle other essential tasks as assigned
56

Senior Events Coordinator Resume Examples & Samples

  • Manage onsite set up, activation, and tear down for small scale events and programming
  • Assist with onsite set up, activation, and tear down for medium and large scale events and programming
  • Coordinate promotional material and signage distribution
  • Marketing and Information Coordination
  • Manage collection of collateral, screen shots, and photos for post season ROI recaps
  • Assist with post season ROI recap creations
57

Events Coordinator Resume Examples & Samples

  • Provide administrative duties, event support and post event analysis reports and surveys as well as some accounting functions
  • Support senior managers and managers to accomplish tasks and goals
  • Understand daily assignments, prioritize workloads, communicate results
  • Process co-operative marketing requests submitted by Sales and make approval
  • Recommendations based on interpretation of the National Instrument 81-105 and 81-102 compliance guidelines
  • Processing Head office notifications for client events through compliance and dealer relations
  • Manage CE credit process including submitting applications and sending out certificates to attendees post events
  • Internal and external communications including timelines, invitations, etc
  • Assist with maintaining databases and reports
  • Work with broad Invesco events teams to standardize procedures
58

Events Coordinator Resume Examples & Samples

  • A Bachelor’s degree in Business Administration or related field, AND two years of facility and/or services administration and coordination experience OR,
  • Six years of progressively responsible experience in facility and/or service administration and coordination, OR
  • Any equivalent combination of experience, training, and/or education
59

Events Coordinator Resume Examples & Samples

  • Simultaneously support multiple planners on events of varying sizes at any one time. Excellent project management/coordinating skills are essential
  • Responsibilities include, but are not limited to: working with planners on attendee management, print development, administrative / data entry, food & beverage planning, travel arrangements, planning of off-site events, shipping & packing event materials, on-site registration and post-program procedures. This is a fast-paced environment, hard work and dedication will be expected
  • Pack and ship all boxes for events, receive and unpack returned boxes and update inventory tracking
  • Manage and track multiple project deliverables and timelines
  • Must be able to work independently and proactively, think quickly, and problem-solve calmly
  • Appropriately work with all levels in the organizational structure
  • Highly dynamic, entrepreneurial, resourceful, detail-minded, organized, capable of working under pressure, and committed to delivering the best, all while maintaining a great sense of humor and team collaboration through the process
  • Candidate must be willing to move boxes, prepare event materials and shipping
60

Print Production & Events Coordinator Resume Examples & Samples

  • Liaise between creative and marketing teams and vendors
  • Establish print schedules and maintain on-time accountability
  • Ensure all resource and budget allocations meet the scope of work for each project
  • Route proofs for internal approvals
  • Proofread and release all mechanicals to ensure quality of work
  • Obtain competitive printing bids, award contracts to vendors and attend press checks when necessary
  • Monitor digital file guidelines and naming convention protocol
  • Serve as the point of contact for the Creative team with vendors; maintain good working relationships internally and externally
  • Maintain preferred vendor database
  • Identify new vendors when necessary
  • Manage logistics for events, including vendor negotiations and budget
  • Develop production timelines for events
  • Create Event contacts sheets
  • Research and assist with elements for concepts, invitations, venues and décor
  • Work with creative teams for development of collateral needed for events (signage, nametags, etc.)
  • Assist with site inspections
  • Responsible for registration system (if needed)
  • Create, maintain and update resource files (vendors, venues, travel)
  • Assist with hotel contract negotiation (when necessary)
  • Highly organized and disciplined, can pace work to meet agreed-upon deadlines
  • Result-oriented and customer-focused with a passion for the production processes
  • Ability to communicate well both verbally and in writing with clients, vendors and internal teams
  • Good analytical, problem-solving and troubleshooting skills
  • Consistent follow-through ability to traffic communication and ensure accuracy
  • Thorough understanding of the pre-press and printing processes
  • A creative point of view, a “can-do” attitude and a “what’s next” mentality
  • Knowledge of the latest Adobe Creative Suite a plus, but not required
  • Able to work in a sometimes loud environment
  • 2-3 years production background and event planning/execution experience
61

Events Coordinator Resume Examples & Samples

  • Conceptualises and participates in the planning, development and execution of event initiatives for respective industry, function and/or area accounts practice to support the go-to-market strategy
  • Supports all logistical matters related to a successful event including onsite assistance, rooming list management, banquets, speakers, gifts, giveaways, off-site coordination needs, mailing lists and communications, and tracking follow-up activities to measure results of the event
  • Collaboration within Brand, Marketing and Communication team with specifically PR, Digital and Marketing teams in order to fully leverage the event
  • Approximately 3 – 5 years of experience
  • Background in marketing a benefit
62

Events Coordinator, Las Vegas Bowl Resume Examples & Samples

  • Assist in managing annual events associated with the Las Vegas Bowl
  • Assist with the event management for the bowl
  • Act as a community liaison with hotels/city and county government officials
  • Assist in marketing and sale of tickets
  • Assist in grassroots and local marketing efforts
  • Other event assignments as managed by the ESPN Events’ Charlotte office
  • Understanding of event operations
  • 2 years of experience in a sport or event related capacity including a professional team, local organizing committee, Convention & Visitors Bureau, athletic department or other related business
  • Understanding of college football, basketball and the college bowl system
  • Strong knowledge of ticket sales and corporate sales
63

Events Coordinator Resume Examples & Samples

  • Ultimate multi-tasker – outstanding organizational skills, excellent time management and judgment, and the ability to manage complex tasks in a fast-paced environment; superior service ethic and grace under pressure
  • Detail-obsessed– ability to manage and navigate complex projects and tasks with an eye to even the smallest of details
  • Client partner – Polished and well-spoken liaison with clients, showing keen understanding of how to reach client goals within an editorial environment
  • Strongest researcher– uses journalistic research skills to identify subject matter leaders across a range of issues and sectors to ensure balanced conversations
  • Expert communicator – clearly communicates goals and strategies with internal and external stakeholders
  • Persuasive writer – strong presentation skills and exceptional copywriting and general writing skills
  • Brand ambassador – understands the goals of the AtlanticLIVE brand and serves as active contributor of new ideas and opportunities
  • Comfort with ambiguity – adaptability in a fast-moving and ever-changing environment
  • Team player – engages with all assignments large and small at the highest level and contributes to the success of colleagues’ work and larger team initiatives
  • News junkie – a voracious consumer of current events and the newsmakers driving the stories
  • Over-achiever– outstanding record of achievement and initiative, entrepreneurial spirit, and profound sense of responsibility
  • Attentive colleague – true service ethic, spirit of generosity, and gracious sense of humor
64

Events Coordinator Resume Examples & Samples

  • 1+ year prior experience in events, facilities/property management, hospitality or related field preferred
  • Ability to work independently with little supervision and effectively deal with stressful situations
  • Self-motivated; confident, energetic and flexible
65

NCT Materials & Events Coordinator Resume Examples & Samples

  • Provide administrative support and assist with the successful delivery of all NCT Materials processes as required within the product and contractual agreements for a specific subject area, maintaining good working practices to maximise accuracy, economy, efficiency and security
  • Responsible for the management, escalation and resolution of incidents related to collection of scripts from schools and delivery of scripts to the Hellaby Processing Centre. Responsible for the training and supervision of temporary staff working on these activities
  • Provide administrative support and assistance to with the delivery of all activities to specified deadlines and quality targets that cover
  • Experience of a customer-facing role and/or experience of a co-ordination or administrative role
  • Understanding of print, distribution delivery and event management activities
  • Awareness of Pearson’s business and general educational issues
  • Knowledge of CRM, EMDB, IQS, Business Objects and Edexcel Gateway systems
66

Retail Events Coordinator Resume Examples & Samples

  • Bachelor Degree in Public Relations, Social Communication or related area
  • English (Advanced)
  • Previous experience in Events Organization: Planning, Execution, Measurement and results reporting
  • Attentive to detail, creative, able to shift quickly & be tactical
  • Excellent written, oral skills
  • Excellent computer skills, including Microsoft Office suite,
  • Understanding of and Photoshop and InDesign is an asset but not a requirement
67

Events Coordinator Resume Examples & Samples

  • Assist in the co-ordination of all the elements of event production: conference, exhibition, speakers, delegates, venue, app, printed materials etc
  • Support Senior Event Manager and/or Event Manager as part of the on-site team at all events as assigned
  • Be aware of budget for each event and source quotes as directed
  • Liaise with events, sales, marketing, registration and production teams as necessary, to ensure all elements work smoothly and efficiently together
  • Assist in the preparation of all published materials, including delegate binder, conference guide, exhibitor manual, speaker pack, signage etc
  • Ensure Health & Safety of staff, delegates, speakers, sponsors and exhibitors on site
  • A bachelor’s degree
  • Strong spoken and written English skills. A second language would be advantageous
  • A minimum of 1 year events experience working in a dynamic environment
  • Time management skills and be comfortable working under tight deadlines
  • The ability to be customer facing & work well with clients
  • The ability to recommend solutions to problems & take action
  • The willingness to take ownership of projects and ad-hoq tasks
  • Effective communication with peers & senior stakeholders
  • The ability to manage multiple projects and prioritize workload
  • The ability to travel if needed and to fulfil flexible working hours during busy periods
  • An understanding of department needs and objectives
  • The ability to work in a fast paced environment
68

Senior Events Coordinator Resume Examples & Samples

  • Bachelor's Degree in Marketing, Event Management, Hospitality & Tourism Management, Communications, or related field - preferred
  • Experience in project coordination - required
  • Valid Driver's License, clean driving record, and vehicle - required
  • Adobe Creative Suite - preferred
  • Must be detail-oriented and extremely organized
  • Advanced ski/snowboarder
  • Comfortable standing for long periods of time and working outdoors in a mountain environment
69

Events Coordinator Resume Examples & Samples

  • Serves as first point of in-person customer contact regarding Connections space
  • Greets and provides directional assistance to all guest/facilitators as needed
  • Adjudicates reservation conflicts (e.g. two groups arrive for same space on the same day) and resolve to find alternate space as needed
  • If applicable for location, manage all aspects of catering: Ordering, vendor access, and clean-up
  • Partners with Support Specialists to answer location-specific questions beyond what is found in Connections Toolbox resources to assist with the timely processing of customer reservations
  • May serve as back-up to dedicated Support Specialists (as assigned by manager)
  • Performs set-up and clean-up for beverage service as needed
  • Maintains daily or weekly schedule boards for managed and premier locations
  • Provides consultative Meeting and Event Coordination services to customers for managed and premier locations
  • Works on follow up for ‘Confirmed’ requests 2-3 weeks prior to event dates for managed and premier locations
  • Answers location specific questions (e.g. catering, where to eat)
  • Manages details of reservation after confirmed and in Resource Scheduler such as logistics set-ups needing more details, catering, and location specific information for managed and premier locations
  • Maintains digital signage
  • Before or after hours event requests
  • Manages and responds to all emails in the location-specific sub folders in the Connections shared mailbox
70

LTA Events Coordinator Resume Examples & Samples

  • Excellent follow through and customer service skills with vendors, internal team members and members
  • Strong working knowledge of business principals and ability to support Companies Inside
  • Excellent organizational, decision making and analytical skills
  • Leadership skills/qualities
  • Project management skills – ability to manage people without having direct report authority (ie, vendors and event staff)
  • Ability to develop strong relationships with people inside and outside of the organization
  • Ability to maintain a flexible work schedule
  • 1+ year experience as a Life Time department head or general manager
71

Promotional Events Coordinator Resume Examples & Samples

  • Associate’s degree in graphic design, marketing, communications or related field, or 2-3 years related experience
  • Excellent computer skills, at a minimum proficient in Adobe InDesign, Photoshop and/or Illustrator as well as Microsoft Office
  • Ability to work within a team as well as independently
  • Self-motivated and driven
  • Ability to meet deadlines and/or targets
  • Adept at handling pressure and working under stress
  • Passion and experience in fitness or wellness-related field as essential
72

Events Coordinator Purina Pawsway Resume Examples & Samples

  • Facilitate and develop rental bookings and outreach
  • University or College degree in Event Management/Marketing, Communications or Business Management
  • 2 years of experience coordinating/managing events
  • Familiarity with public relations outreach initiatives and supporting material (i.e. media kits, press releases, event listings etc.)
  • Demonstrated initiative and ability to work effectively in a fast paced multi-task environment
  • Able to work a flexible work schedule including evenings, weekends and statutory holidays
  • Ability to handle multiple projects/priorities
  • Dog and cat knowledge would be beneficial. Passion for pets
73

Events Coordinator Resume Examples & Samples

  • Ability to manage shifting priorities and handle numerous time-sensitive projects with multiple deadlines
  • Ability to work independently and be self-motivated
  • Excellent interpersonal, communication, time management, and customer service skills. Must be well organized and detailed oriented
  • Knowledge of Microsoft Office suite and other online documents, such as Google Docs
  • Ability to interact with a broad spectrum of customers
74

Trade Show / Events Coordinator Resume Examples & Samples

  • Work with marketing team to coordinate logistics and deliverables for trade shows and webinars
  • Logistics can include: booking booth, creation of registration badges, managing housing, packing and sending exhibition material from the warehouse and returning exhibition materials to the warehouse
  • Work with vendors, e.g. exhibit house, printers, etc., to ensure timely, cost-effective execution
  • Assist in creation of pre-show and post-show communications
  • Develop staffing and pre-conference training schedules
  • Travel to and support onsite execution and management of key events, including show set-up and take-down
  • Track expenses and assist in complete financial reconciliation
  • Ensure processing of show leads in CRM system and distribution to sales force
  • Strong interpersonal and collaboration skills with an ability to communicate at all levels of an organization both internally and externally
  • Adept at handling multiple complex projects simultaneously under pressure to meet tight deadlines
  • Must be proficient in Microsoft Office suite of products (including strong knowledge of Excel)
  • Willing to travel up to 20% domestically to organize events as needed, may include travel on some evenings and weekends
  • The employee must occasionally lift and/or move up to 45lbs
  • Onsite duties may require bending, walking, or standing for an extended period of time
75

Events Coordinator Resume Examples & Samples

  • Execute high quality events that represent the USA TODAY NETWORK brand. Manage invite lists, utilize event registration software, and create floor plans. Assist with sourcing venues, booking rentals, recommending and ordering catering, securing audio and visual needs, and coordinating development of collateral to execute an excellent event. Help with the creation of production schedules and facilitate pre-event and onsite communication. Represent and deliver service excellence that is in keeping with the company’s brand
  • Negotiate agreements with vendors that ensure the lowest cost and highest quality of service. Assist in overseeing onsite logistics with subcontractors and vendors, and troubleshoot as necessary to ensure the successful execution of the event program. Help maintain rolodex of vendors and research event trends, emerging applicable software and possible sponsorship packages
  • Liaise daily with other internal groups including creative, marketing, corporate communications and on-site conference services department
  • Assist in conducting post-event debriefing sessions and providing follow up analysis, budget recaps and participant feedback. Develop reports, status updates and participate in on-going calls as required
  • 20% travel. Other duties / projects as requested by supervisor
76

Events Coordinator Resume Examples & Samples

  • Planning, organising and working with clients to create memorable events and return customers
  • Handling the planning of event enquiries, planning of all details in conjunction with the event and liaising with 3rd party suppliers where required
  • Communicating effectively with the operational departments to ensure a seamless experience for the customer
  • Conducting site inspections and meet with clients to discuss their business requirements
  • Acting in a professional and informative manner ensuring product and competitor knowledge is current at all times
  • Conducting competitor analysis when required and maintain a good working knowledge of the market place, trends, opportunities, and our food and beverage offerings
  • Quoting on last minute enquiries and ad-hoc bookings where required
  • Ensuring that all details of a booking are accurately logged at all times
77

Marketing & Med-ed Events Coordinator Resume Examples & Samples

  • Coordinate scheduling, servicing, testing, packing, shipment and receipt of equipment for trade shows, labs and educational events
  • Maintain marketing sample inventory
  • Help with the building of new kits for Events
  • Learn to process sample and customer returns
  • Demonstrated effective organizational skills
  • Must be able to resolve problems with independent judgment
  • Medium work: Exerting up to 50 pounds of force occasionally, and/or up to 20 pounds of force constantly to move objects
  • Must be able to lift equipment cases
  • Must be able to use common office equipment (e.g. calculator, PC, fax machine, etc.)
  • Must be able to coordinate details for multiple events at one time
  • Must be able to observe and correct minute inconsistencies (e.g. in the printed word, product appearance, etc.)
  • Must be able to professionally interact with coworkers, customers and vendors
78

Group Events Coordinator Resume Examples & Samples

  • Utilize departmental communications. This includes following proper procedures for radio, paging, cellular phone and office phone use
  • Read, process, and file banquet event orders, resumes, and AV material on a daily basis
  • Assist Clients with faxes, copying, computer needs, internet access, and shipping needs
  • Complete Business Center billing correctly
  • Follow all Resort and Department guidelines
  • Act as liaison between the guest and the hotel in orchestrating a successful guest experience while displaying a professional attitude and welcoming personality
  • Assist all guests with any business center requests
  • Assist Director of Banquets with any administrative needs
  • Maintain hotel standards required regarding the business center, hotel or food & beverage
  • Take ownership of the floor ensuring that all guests have an exceptional experience
  • Utilizing the BEO's, check all meeting space in use that day to ensure the room is set per the guest's specifications. This inspection includes cleanliness and overall appearance
  • Ensure all rooms have the appropriate door signage and lobby has correct room postings. Take action where needed
  • Report any deficiencies to the Director of Banquets
  • Assist the guest with any challenges that may arise
  • Assist the guests with any requests they may have
  • Contact the appropriate hotel department and follow up to ensure the challenge is resolved
  • Communicate any changes to the appropriate hotel department, such as lunch requests, room set-ups, meeting times
  • Assist the Director of Banquets with BEO's, resumes, welcome packets, amenity forms and site visits
  • Assist guest with computer needs, nametags, table tents, conference dining table tags, and menu description cards
  • Ensure all copier, fax machines, and computers for the business center are in good working order
  • Prepare monthly PO for all business center and meeting toolbox needs
  • Reading, writing, and oral proficiency in the
  • Assist with any conference or social driven site-visit tastings (i.e. create menu’s using company logo)
  • Assist with any graphic creative documents (i.e. Gala Menus, Custom Bar Menus, Group handouts, Drink Tickets, etc.) (Knowledge of Microsoft Publisher / Microsoft Power Point recommended)
  • Responsible for ensuring “welcome letters & post-con letters” are being sent
79

Audiovisual Manager & Events Coordinator Resume Examples & Samples

  • Coordinates all aspects of event logistics, including acting as the point of contact with the client for the life cycle of the event (reservation through execution), and oversees event details to the satisfaction of the client. This includes, but is not limited to initial tours of the space available; meeting with clients to determine event needs; drafting contracts; room setup; coordinating with other campus departments such as Parking Services, University Police, Catering; ensuring audiovisual support is provided; ensuring event is properly staffed and executed to the satisfaction of the client
  • Works with the Arlington administrative staff to ensure all event information is properly conveyed to the appropriate staff to ensure events have the necessary wage staffing and clients are properly invoiced in a timely manner
  • Provides clients with all the necessary university information required for their event, such as university-approved caterers and local businesses for non-university supplied needs, and assists clients with arrangements when necessary
  • Serves as the audiovisual manager for event space, and is responsible for oversight and operation of all audiovisual media support technologies and equipment. Works with clients and other event staff to determine the audiovisual equipment needs for events; and offers guidance and training regarding all aspects of audiovisual hardware configurations, conference audiovisual setups, and the proper electronics used to support specific events. Works with Administrative Officer to determine service schedule for event equipment; and makes timely recommendations on equipment needs, refreshes, and upgrades
  • Bachelor’s degree, or equivalent experience in events/conference production or a related field
  • Must be able to work a flexible schedule including evenings and weekends; and
  • Knowledge of audiovisual and multimedia equipment and applications to assist with and support internal Mason activities and external client events at Mason’s Arlington campus
  • Events management experience
  • Excellent customer services skills
  • Excellent verbal, written and interpersonal communication skills are a plus,
  • Ability to balance competing priorities, complex situations and tight deadlines
  • Outstanding interpersonal skills
  • Ability to work effectively and efficiently with a diverse audience, including current university faculty and staff, alumni, donors, students and the community
  • Audiovisual licenses and computer certifications are a benefit
  • Familiarity with higher education is a plus; and
  • Ability to develop and enhance relationships and/or partnerships
80

Events Coordinator Resume Examples & Samples

  • Schedules facilities and services for university and outside organizations’ events; maintains weekly and monthly facility activities calendar; updates calendar as required
  • Recommends to supervisor approval or denial of facility rental for specific events by reviewing rental applications
  • Coordinates with renter’s management to negotiate rental costs and determine requirements of renter in regard to technical, security and/or other requirements
  • Ensures adequate staffing for events and schedules set-up, technical, stage and other crews accordingly; supervises crews during events
  • Provides assistance and information to faculty, staff and outside organizations regarding facility use and capabilities; maintains contact with patrons or clients via telephone or written correspondence
  • Represents university in public relations/liaison capacity on matters relating to events and at departmental meetings
  • Attends events to facilitate operations and responds to emergencies or problems; ensures all aspects of events are implemented and controlled according to plans
  • Maintains direct contact with personnel from the various outside organizations and university departments associated with scheduled events
  • Coordinates conferences and/or requested services including reserving conference rooms, determining catering needs, preparing conference materials, tracking various expenditures and revenues, collecting fees and maintaining any necessary records
  • Coordinates, determines and/or arranges physical maintenance of facility as required; oversees daily security of facility; checks work of staff assigned in these areas
  • Maintains inventory of facility/department equipment
  • Compiles material for event program; maintains mailing lists for distribution of event calendar or other pertinent information
  • Experience with operation of audio/visual/printing equipment
  • Experience with graphic design software
  • Demonstrated proficiency with work order systems operation and management
  • Demonstrated proficiency with invoicing systems operation and management
  • Demonstrated proficiency with scheduling systems operation and management
  • Outstanding customer service for registration/check-in/volunteer management for larger campus events
  • Excellent planning and project management skills
81

Events Coordinator Resume Examples & Samples

  • Identify new contacts, develop sales leads, and respond to sales opportunities in order to maximise revenue
  • Understand fully the hotel amenities, packages and promotions
  • Produce accurate and timely reports that meet the needs of the Director of Events and senior management to include the reporting of appointments, calls made and business leads
  • High level of IT skills, including Excel, PowerPoint, and Word
  • Excellent organisational and administration skills
  • Relevant degree, in a sales or business discipline, from an academic institution
82

Sales & Events Coordinator Resume Examples & Samples

  • Ensure all enquiries are responded to and to take personal accountability for meeting the minimum standard response times, unless otherwise agreed at time of enquiry
  • Handling the planning of event enquiries, ensuring all details in conjunction with the event are administered correctly
  • Take a proactive sales approach and in line with strategy, adapt sales solutions to meet client needs and expectations
  • Ensure online meeting partner websites are regularly updated and managed including photos, descriptions, and promotions
  • Receive incoming calls & deal with appropriately
  • Accurately identify customer needs, draw up well presented and customised proposals in line with brand policies and standards of presentation
  • Provide a weekly briefing of event details to the Hotel Management and Operations team to ensure the execution of each event exceeds the clients’ expectation
  • Liaising and co-ordinating 3rd party suppliers as required to suit the clients individual requirements
  • Make commercial decisions to maximize event income on a daily basis
  • Ensure all deadlines are met for all annual pricing requests. Involve the Director of Sales in all potential high volume requests to provide the best possible rates in the market place
  • Maintain current and past client records
  • To develop relationships with local clients, direct bookers and agency bookers to ensure a strong base of new and regular repeat business and to ensure confidence in the hotel and booking process
  • Review provisional bookings and options weekly to prevent the risk of lost revenue
  • Ensure necessary follow ups are carried out to identify future business potential
  • Conducting site inspections and property inspections including face to face client meetings to discuss their individual requirements
  • Be comfortable and familiar with the standard to completing 3rd party online enquiries via various channels
  • Acting in a professional and informative manner ensuring product and competitor information is up-to-date at all times
  • Conducting competitor analysis when required and maintain a good working knowledge of the marketplace, trends, opportunities and product offering
  • Pricing last-minute and ad-hoc business when required
  • Understand the minimum information required during the enquiry handling process, ensuring key information is gathered from the client in order to provide the properties with a solid overview of the event requirements in order for them to provide a detailed quotation
  • Ensure all bookings taken the previous day are reviewed for accuracy and quality. In addition to be fully prepared to discuss they key information captured at enquiry stage during daily team catch up's of business handled
  • Demonstrate sound quality updates in each enquiry during the booking process enabling the operations team and hotel management to understand the latest update
  • Be actively engaged and involved in, team/departmental conversion days working towards specific growth targets and driving sales/revenue conversion
  • Experience in the usage of systems such as Opera, Caterease and all Microsoft Office applications
  • Experience working in a similar role ideally in a four star hotel environment with a good working knowledge and understanding of hotel operations
  • Familiar with completing 3rd party online enquiries via various channels used such as CVENT, StarCite, Venue Directory
  • Excellent communicator, both written and verbal
  • Maintain a smart personal appearance at all times representing the hotel to potential clients
  • You will have a passion to provide great customer service, have an eye for detail, and have good communication skills to support the team prior, during and after events. You will be very organised and able to remain calm under pressure
83

Events Coordinator AA Resume Examples & Samples

  • Maintain a calendar and checklist of all Silicon Flatirons events
  • Edit materials for events; such as brochures, flyers, emails, programs, website, and agendas
  • Design, plan and implement all events including representing the Center in discussions, negotiations, and decisions in all matters related to events (i.e. venue contracts, catering contracts, support contracts, etc.)
  • Provide budget preparation and adherence on all events
  • Offer friendly customer service to all event attendees and quick problem solving skills
  • Hire and supervise any student employees and volunteers
  • DD-214 for veteran applicants
84

Projects & Events Coordinator Resume Examples & Samples

  • Liaise with field team to propose a key regional event and align with Marketing on Brand fit
  • Prepare in collaboration with Marketing key outdoor events (sponsorships or Meta Owned events, sampling outside the point of purchase)
  • Manage all different aspects of outdoors event execution (Planning ¡V Execution ¡V Evaluation)
  • Ensure all events are delivered in respect of processes and DMC
  • Provide accurate report on all events and special projects activations
  • University degree in marketing / business related field
  • Strong leadership potential as demonstrated by involvement in school/university
  • 2+ years¡¦ of working experience preferably in sales/CM/event planning
  • Computer literacy (Microsoft environment)
  • Good project management skills that delivers projects on time and on budget
85

Events Coordinator Resume Examples & Samples

  • Must be a self-starter
  • Ability to multi-task in a very busy office environment
  • Good communication skills, both written and verbally
  • Fluent in both English and Spanish is an advantage
  • Flexible scheduling, this position will require some weekend and holiday hours
86

Events Coordinator Resume Examples & Samples

  • Assist with communications to events participants, supporters and suppliers
  • Assist in the promotion of FIS events, making use of internet and printed materials and banners
  • Record and report on the success of events activity
  • Coordinate the supply of events merchandise
  • Compile feedback from event participants and work with the marketing operations team to provide analysis and recommendations for upcoming campaigns
  • Assist in all pre- event preparation and on the day provide support as required
  • Demonstrate experience of coordination and logistics in a corporate environment, specifically within the technology and financial services industries
  • Strong evidence of well-honed organizational skills and ability to deliver to deadlines, have strong time management skills
  • Ability to juggle multiple projects at the same time
  • Ability to partner with fellow marketers and -executives inside and outside the Global Services organization and across FIS
  • BA/BS degree and some marketing experience
  • Ability to prioritize projects effectively, meet tight deadlines while reacting to changes with professionalism and flexibility
  • Excellent written and verbal communication as well as coordination capabilities
  • Strong ability to manage and run with multiple projects simultaneously
  • Multi-media proficiency
  • Strong proficiency in MS Office Applications, including Outlook, Excel and PowerPoint
  • Familiarity with Salesforce.com and Marketo would be an asset
  • Willingness to proactively take on tasks and to contribute beyond the scope of own role
  • Possess a high level of personal accountability
87

Presidential Events Coordinator Resume Examples & Samples

  • Provides support (administrative and creative) for the creation, management, execution, and follow-up of special events and programs that support University constituents
  • Assists with program planning by providing input on event themes, design, and site-selection
  • Supports staff in event marketing and communication
  • Executes events on-site
  • Maintains Microsoft Excel databases
  • Coordinates registration processes
  • Provides briefing documents to staff members
  • Maintains calendars
  • Monitors and orders office supplies and equipment
  • Trains and oversees student volunteers (when appropriate)
88

Events Coordinator Resume Examples & Samples

  • Assist in managing annual events associated with the bowl
  • Assist in identifying and securing local corporate sponsorships
  • Assist in developing a group sales program for the bowl
  • Other event assignments as managed by the ESPN Events office in Charlotte
  • Year of experience in a professional setting
  • Strong computer skills including knowledge and use of all Microsoft office programs
  • Experience in marketing and understanding of event operations
  • Good presentation skills
  • Understanding of college football, basketball and the college bowl system.Strong knowledge of ticket sales and corporate sales
89

Global PR & Events Coordinator Resume Examples & Samples

  • Minimum 2 years of event planning required
  • Minimum 2 years of PR experience
  • Highly organized multi-tasker with a great attention to detail in deadline-driven environment
  • Sharp problem solver with methodical follow-through
  • Proven track record for achieving results and driving projects
  • Articulate thinker with a sense of humor and an ability to take creative direction, react quickly, and interact productively
  • High energy go-getter
  • Proficient in Word, Excel, PowerPoint and other Microsoft Office applications
  • College graduate or equivalent experience
90

Events Coordinator Resume Examples & Samples

  • Minimum 2 years work experience in hotel operations in a luxury international brand hotel
  • Good understanding of selling techniques and banquet knowledge
  • Computer skills in MS Office, email, Fidelio/Delphi/RESERVE will be an asset
91

Events Coordinator Assistant Resume Examples & Samples

  • Serves as game manager for assigned Sun Devil Athletics (SDA) sporting events as well as assists with game management and operations for all other athletic events under direct supervision of the Associate Athletics Director for Operations and Facilities
  • Ensures adequate staffing for assigned events and schedules all crews (set-up, technical, stage, etc.) accordingly
  • Compiles and reports event cost summary within thirty days of event to supervisor
  • Assists in the supervision of event staff members, which may include hiring, disciplining, training and scheduling
  • Assists facility renters with coordinating parking, staffing, power and other rental needs
  • Assists with event operations including responding to problems, customer service concerns, and emergencies
  • Maintains records, creates reports, tracks event issues and resolutions
  • Assists with facilitation of vendor relationships
  • Conducts research projects
  • Evidence of a Bachelor’s degree preferred AND one year of events coordination experience within college athletics
  • Experience with budget maintenance
  • Experience with supervising and training staff, and processing payroll
  • Experience with rental contracts and working with vendors
  • Experience making decisions in a changing environment and anticipating future needs
92

Events Coordinator Consultant Resume Examples & Samples

  • On-site registration: arrange for registration, training/event badge pick-up
  • Meeting room preparation: arrange for preparation of nameplates for invited speakers and high- level delegates
  • Configuration of training/meeting rooms (set up of tables/chairs, registration desks, event equipment etc.)
  • The printing of event agendas/programmes, and other key documentation as requested
  • Technology set up as necessary in meeting rooms for each session during the high-level events (i.e. PowerPoints are uploaded, microphones are working, etc.)
  • General logistic support to the facilitators as requested
  • Information provision to participants as necessary
  • Excellent communication and interpersonal skills, ability to create and nurture networks and partnerships
  • Excellent planning and organization skills
  • Strong knowledge of and experience in conference planning and management
  • Ability to work under extreme pressure
  • At least 4 years' experience in organizing meetings and conferences for a wide range of clients (corporate, UN, NGOs) is required
  • Excellent planning/organisation skills and a solution-oriented attitude
  • A strong sense of client orientation and a strong drive for results
  • Demonstrated ability to work well both independently and within a multicultural team
  • Sample of a proposed event report drafted by the candidate after the execution of an event
  • Candidate has at least 4 years' experience in organizing meetings and conferences for a wide range of clients (corporate, UN, NGOs); – 20 points
  • Candidate has proven experience in creation and nurturing of networks and partnerships in the organization of meetings and conferences – 20 points
  • Candidate has established track record in provision of logistical and administrative support to large meetings/conferences and high-level panels – 20 points
  • Interview inclusive of sample of previous workplan developed by the candidate in the run-up to and execution of an event; - 15 points
  • Sample of proposed event report drafted by the candidate after the execution of an event – 15 points
93

Rental & Events Coordinator Resume Examples & Samples

  • Negotiates rental contracts with both professional and inexperienced users from the community as well as ASU departments and organizations
  • Creates estimated event expenses for extremely complicated events in many different venues, this includes obtaining estimates from the Technical Directors, Event Coordinator, House Manager, vendors as well as other sources per event
  • Issues and executes over 100 rental and film contracts per year
  • Develops and recommends new or revised rate sheets, film, rental/scheduling goals and objectives
  • Anticipates the facility’s logistical needs based on event specifics and communicates needs to appropriate staff members
  • Coordinates and leads client walk-thrus with appropriate staff. Posts and distributes walk-thru notes within two days
  • Oversees daily rental operations, including but not limited to taking new rental inquiries, tracking contracts, handling insurance requirements, and communicating status to current renters and staff
  • Makes proposals and recommendations, based on event history, for equipment and resources in the facility
  • Prepares periodic reports and records details of events for year to year comparison
  • Develops, compiles, and writes communications for distribution
  • Facilitates meetings, coordinates event logistics with appropriate staff members and tracks renter communication
  • Schedules and maintains department calendars and prepares calendars for distribution
  • Assists renters and facility users with ASU processes, and notifies staff of event needs. Checks estimates for accuracy and reviews final billings prior to mailings
  • Prepares and processes a variety of memos and requests
  • Ensures a Technical Director is assigned to each event
  • Compiles and ensures correct insurance documentation for events, department vendors and property users
  • Represents department on committees as assigned by supervisor
  • Monitors the activities of users, even service personnel, vendors and subordinates during events
  • Experience in communicating effectively across a diverse audience in different mediums
  • Experience in managing multiple projects and thrive in a fast paced environment
  • Experience in work that requires attention to detail and verification of facts
  • Demonstrated knowledge of contract administration
  • Experience in setting priorities and organize work of self and others
  • Experience in coordinating programs and events
  • Experience managing and overseeing the processing of contracts
94

In-market Events Coordinator Resume Examples & Samples

  • Must be able to stand for extended periods of time and assist with event set-up and tear down
  • May be responsible for activation recaps and other administrative tasks as needed
  • May be asked to lift up to 50 pounds
95

Signature Events Coordinator Resume Examples & Samples

  • Designs, implements, monitors, executes and evaluates all event activities including fundraising and logistic plans
  • Creates and collaborates with the Development Team to execute fundraising and marketing plans that secures event goals
  • Coordinates event day preparation and strategizes post-event activities, including incentive fulfillment and event evaluations
  • Oversees the execution of marketing and incentive plans for signature events (content for newsletter and participant mailings, fielding calls and inquiries from Media) or other special event fundraisers
  • Ensures the management of event websites, including participant and donor online accounts
  • Significant travel within the Association's four-county region to meet with prospects and donors, with mileage reimbursement provided
  • Assist with donor relations as assigned by the Director of Development
  • Minimum three (3) years of fundraising experience in a non-profit setting, preferably in a staff role
  • Minimum three (3) years of experience executing mass market fundraising events
  • Prior Walk coordination experience preferred
  • Demonstrated successful fund raising and event planning management experience
  • Demonstrated expertise recruiting and managing volunteers
  • Demonstrated skills in community organization, relationship building, talent identification and leadership development
  • Must be able to work through others to accomplish goals
  • Proficient in Microsoft and Google applications, with emphasis on Excel
  • Experience with various database software
  • Ability to identify and safeguard confidential information
  • Possess a valid and current state driver's license and automobile insurance
96

Sponsorship & Events Coordinator Resume Examples & Samples

  • Event planning and production assistance
  • Sponsorship fulfillment
  • Recap reporting for clients
  • Research in marketing/client category
  • Brainstorming
  • Assisting staff with on-site event execution
  • Creation of digital elements for campaigns
  • Creation of customized sales centric packages
97

Taekwondo Events Coordinator Resume Examples & Samples

  • Serve as main point of contact to State Associations
  • Verify eligibility and compliance of State Association and State Championships
  • Organize the logistics for events to include transportation and equipment needs
  • Perform Market Research and Demographic Analysis on all events and properly maintain a worksheet for historical purposes
  • Provide a high level of customer service to the following constituents: athletes, coaches, volunteers, and the Taekwondo community in general by answering all questions in a timely manner. A high standard of communication is essential
  • Organize and oversee the processing of applications while properly notifying each participant of their acceptance into the event
  • Organize and oversee onsite event registration at all events hosted by USA Taekwondo
  • Continually participate in discussions regarding how to improve various areas of the Events Department, such as the online database and event registration system. Market research, etc
  • Provide financial forms with the approval of the Director of Events to the Finance Department in a timely fashion prior to and/or after the event
  • Oversee the recruitment of volunteers and staff to properly run each event in a professional manner
  • Maintain the upkeep of all equipment and continually provide recommendations on improvements or equipment needs
  • Supervise Events Intern’s day-to-day duties
  • Some travel will be required
98

Events Coordinator Resume Examples & Samples

  • Assist the Director and Management of the Events Department in all aspects of administration
  • Coordinate Key Projects and Initiatives
  • Maintain the schedule and calendar for the Director of Events
  • Arrange and schedule meetings
  • Maintain weekly reporting of all definite, tentative (inquiries), lost business, etc
  • Assist with overall operations of events along with the DOE and/or CSM upon request
  • Process all billing and posting from events booked
  • Create final invoices and distribute to clients
  • Respond to all guest issues and complaints
  • College Degree in Business, Hospitality, or Related field preferred
  • Comfortable interacting and engaging in conversation
  • Maintains a sense of organization and ability to prioritize in a busy environment
  • Ability to multitask, work in a fast paced environment and have a high-level attention to detail
99

Licensee Events Coordinator Resume Examples & Samples

  • Experience within the Events industry within and administration/coordination capacity
  • Ablity to learn new technology quickly and proficiency with Microsoft tools
  • Work well with deadlines and understand priorities
100

Direct Mail & Events Coordinator Resume Examples & Samples

  • Bachelor’s degree, or a combination of relevant experience and education
  • A minimum of five years of experience working in higher education, fundraising, and/or marketing environments
  • Self-motivated and goal-oriented professional, with superior writing, speaking, and organizational skills, who thrives in a team-based environment
  • Marketing and/or graphic design and web design experience
  • Ability to manage multiple tasks with absolute deadlines required
  • Must have expert level proficiency in Microsoft Office and Mac applications
  • Proficiency with Advance, Raiser’s Edge or similar fundraising databases
  • Proficiency with new and emerging social media platforms
  • Must possess excellent interpersonal skills, sound judgment, and experience handling confidential information
  • Must have strong initiative, creativity, and attention to detail
  • Exceptional ability to think strategically and analytically
  • High energy level, enthusiasm, flexibility, and sense of humor are essential
  • Ability to travel and to work occasionally on weekends and evenings
  • Demonstrate the ability to practice and adhere to organizational values
  • Knowledge of Caltech preferred
  • Experience in a fundraising unit, particularly within civic, cultural or academic institutions
  • Proficiency in online content management systems
  • Successful candidates will have an authentic curiosity about science and technology, a strong appreciation for the extraordinary intellectual accomplishments and challenges of Caltech students, alumni and faculty – or willingness and patience to learn the unique culture of Caltech. Candidates should have great enthusiasm and grace to serve as an ambassador for the Caltech Fund, and the Development and Institute Relations team
101

Radiation Oncology Events Coordinator Resume Examples & Samples

  • Manage participation at Radiation Oncology commercial events in EMEA
  • Support Philips presence at the ESTRO, PTCOG, EAU and other major conferences as defined by the Global Marketing Director
  • Lead and coordinate Philips presence at smaller events such as ESTRO and customer-initiated teaching courses
  • Manage communication, payments etc. to third party suppliers for equipment-hire, clinical speakers, and other outsourced activities in support of these events
  • Organize participation of Philips-organized events and teaching courses
  • Lead Philips presence at Philips-initiated events in EMEA such as users’ meetings, consultants meetings, radiation oncology MR/CT, Invivo meetings etc
  • Lead the customer communication activities for these events
  • Manage third party suppliers for equipment-hire and other outsourced activities to ensure the success of these events
  • Support Radiation Oncology-related Field Marketing activities
  • Support dissemination of trade show collaterals from the BIU to the markets
  • Support creation of internal/distributor newsletters
  • Collaborate with BIU marketing communication to create trade show collaterals relevant for EMEA markets
102

Events Coordinator Resume Examples & Samples

  • Coordinates event logistics and provides administrative support to team and event management team, including tracking budgets, liaising with venues and suppliers, updating event critical time paths, raising purchase orders, and compiling and maintaining good housekeeping of all event related documents
  • Travel Management skills, liaison with travel suppliers to assist in the allocation of hotels, hotel accomodation and undertake administration and event management duties to support the team. May involve associated activity, visa documentation & documents for travel and accomodation for large scale events
  • Database management, pulling reports and prov