Events Coordinator Resume Samples

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E Hessel
5026 Rice Expressway
New York
+1 (555) 352 3081
5026 Rice Expressway
New York
p +1 (555) 352 3081
Experience Experience
09/2014 present
Philadelphia, PA
Senior Events Coordinator
Philadelphia, PA
Senior Events Coordinator
09/2014 present
Philadelphia, PA
Senior Events Coordinator
09/2014 present
  • Negotiate the type and costs of services to be provided, in line with the budget provided
  • Assists Event Manager with contracting for all events
  • Work with, direct, and assist vendors at events
  • Manage collection of collateral, screen shots, and photos for post season ROI recaps
  • Strong working knowledge of computers including MS Office, email and Intranet
  • Keep inventory of all events materials and make sure they are kept up to standards
  • Assist with onsite set up, activation, and tear down for medium and large scale events and programming
07/2010 05/2014
Phoenix, AZ
Meetings & Events Coordinator
Phoenix, AZ
Meetings & Events Coordinator
07/2010 05/2014
Phoenix, AZ
Meetings & Events Coordinator
07/2010 05/2014
  • Develop post-event surveys and reports that include client feedback, cost summaries and improvement recommendations
  • Manage the customer portfolio & develop more business opportunities
  • Create, monitor and manage event timelines and budgets
  • Manage on-site meeting logistics, including managing registration check in and working with internal/external customers and supplier partners
  • Manages event attendee management, coordination of food & beverage, audio/visual, transportation, hotel(s) and on-site support for meetings and events
  • Actively manage business bookings, record denials, make referrals direct to other Accor properties or through ‘Sandown’
  • Works closely with Marketing, AV, and Culinary teams on logistics, customer event requests to execute events successfully
05/2007 03/2010
Dallas, TX
Events Coordinator
Dallas, TX
Events Coordinator
05/2007 03/2010
Dallas, TX
Events Coordinator
05/2007 03/2010
  • Work with European sales and marketing managers to develop and manage the European events and trade show calendar
  • Work with event manager as back up on networking sales events
  • Assist in management of events social media feeds, including Facebook, Twitter and Instagram, working with marketing teams on messaging and posting calendars
  • Budget management - keep track of costs for events you are working on, gaining approval from the Senior Events Manager
  • Assist with the event management for the bowl
  • Working on pre and during event days to assist with ensuring events are setup and run smoothly alongside managing administration
  • Perform other duties as assigned by management
Education Education
Bachelor’s Degree in Complexity
Bachelor’s Degree in Complexity
Washington State University
Bachelor’s Degree in Complexity
Skills Skills
  • A proactive approach with the ability to make good judgements and think/act quickly
  • Accurate attention to detail, strong grammar, spelling and proofreading skills essential and strong organizational skills
  • Creativity: able to come up with clever ideas about products, services or situations, or to develop creative ways to solve a problem. Natural flair for details
  • Strong working knowledge of Microsoft Office including Word, Excel, Outlook and PowerPoint
  • Strong working knowledge of customer service principles and practices. Customer relationship-development and client retention experience
  • Detail-oriented, thorough and able to juggle multiple simultaneous projects
  • Highly organized and possess excellent communication skills, including verbal, written and platform speaking
  • Ability to multitask, work in a fast paced environment and have a high-level attention to detail
  • Immaculate attention to detail with the ability to manage your individual workload
  • Attention to detail and ability to prioritize tasks
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15 Events Coordinator resume templates


Events Coordinator Resume Examples & Samples

  • Application (30mins): On your application we'll ask for information like your contact details, education and work experience. You’ll also be required to upload a CV, so it's a good idea to have it ready
  • Online Assessments (60mins): We'll then ask you to complete three online assessments. You’ll also receive an email with a link to the assessments so that you can complete them when it suits you best. Our assessments are carefully designed to measure the skills and capabilities necessary to be successful in our roles, but they'll also provide you with some insight into what our roles entail
  • Interview: If you’re successful at assessment we'll invite you to attend a face-to-face interview. We want you to be free to choose an interview time that suits you, so we'll provide some options and ask you to select your preferred timeslot via an online booking system
  • Outcome: Following your interview, we'll be in touch within five working days to advise you of the outcome

Events Coordinator Resume Examples & Samples

  • Coordinate exhibitor and attendee details for career fairs
  • Manage vendor and supplier relationships
  • Compile career fair materials/supplies (printing, shipping, displays, etc.)
  • Exhibitor database maintenance
  • Exhibitor coordination
  • Create Career Fair floor plans and programs
  • Order sponsor banners and supplies when necessary
  • Act as primary contact for exhibitors
  • Answer phones from clients, vendors and internal staff
  • Travel as needed for on-site coordination of events
  • Additional tasks as assigned by National Events Manager
  • 2 years related experience
  • Communicate and work in a respectful, supportive manner with all teammates
  • High level of proficiency, computer skills and expertise in the following technology: Microsoft Office (Word, Excel, PowerPoint and Outlook), InDesign, EventBrite, etc. within Windows operating systems
  • Ability for creative problem solving and critical thinking
  • Handle several conflicting priorities, must be flexible and willing to assist and fill in as needed
  • Must have ability to work flexible hours, including some evenings and weekends
  • Detail-oriented, thorough and able to juggle multiple simultaneous projects
  • Ability to effectively manage frequent changes in scope and schedules
  • In this position, there is coordination of large projects relating to administrative process for managing career fairs, seminars and other related events as directed by the National Events Manager

Senior Events Coordinator Resume Examples & Samples

  • Negotiate the type and costs of services to be provided, in line with the budget provided
  • Coordinating venue hire and ensure that it is appropriately set up
  • Book talent, including musicians, bands, models, catering etc
  • Coordinate staff to ensure the programme of events occurs on time (for example, speeches and the serving of food and refreshments)
  • Advise senior management on matters requiring their attention and implement their decisions
  • Follow up with clients to arrange payment and, after the event, to evaluate the service provided
  • Work with in-house Creative Services team to make sure all materials are delivered on time and brief in all creative materials required for an event eg invitations, cart artwork and other collateral
  • Coordinate with marketing team to ensure we have common goals and objectives in regards to in-store events across our retail, franchise and wholesale business
  • Secure sponsorships
  • Prepare presentations and events packs to ensure all third parties working along with the brand’s guidelines
  • Hire staff to manage the event, including bouncers and security personnel
  • Keep inventory of all events materials and make sure they are kept up to standards
  • Events experience ideally gained in the luxury goods sector (minimum of 2 year’s experience)
  • Impeccable presentation and communication skills, both verbally and written
  • Must have strong computer skills, including excel and power point
  • Strong experience working with third party partners to develop events and events strategies
  • Goal oriented, result driven individual
  • Commercially minded, quickly responding to business/market needs
  • Creative thinker, with the ability to think outside the box and an eye for detail
  • Strong team player who is able to work across multiple teams and under pressure
  • High work ethic, integrity and reliability with a “Hands on” attitude
  • Comfortable working additional hours to perform duties, including weekends and also travel when necessary
  • Second language

Events Coordinator Resume Examples & Samples

  • Develop a full content strategy
  • Own and manage all social media channels, including Twitter, G+ and YouTube
  • Manage and optimise weekly newsletter
  • Collaborate with third party event managers to optimise promotion of community-led events
  • Work with internal teams to provide event support for external events such as conferences and seminars

Associate, Events Coordinator Shanghai Resume Examples & Samples

  • Regular contact with investor relations and senior management of corporate institutions throughout pre-marketing, execution and feedback stages of corporate events
  • Fluency in Mandarin and English
  • The ability to multi-task and prioritise a heavy workload to meet deadlines
  • A strong work ethic and commitment to the success of the team
  • Superior skills in Excel, PowerPoint and Word
  • The drive to learn and build a career
  • Prior experience in travel/meeting arrangements and logistics preferred

Foundation Events Coordinator Resume Examples & Samples

  • Work collaboratively with functional departments to plan and execute events that promote the Vera Bradley Foundation brand and meet fundraising goals
  • Responsible for development and the coordination of the Vera Bradley Foundation for Breast Cancer Golf and Tennis Classic and Tickled Pink Girls’ Night Out including but not limited to
  • Bachelor’s Degree in Marketing, Hospitality, Non-Profit Mgmnt. or other related field
  • 2+ years project coordination and/or event planning experience
  • Strong PC skills utilizing Microsoft Office software
  • Working knowledge of helpful but not required
  • Detail oriented with the ability to manage multiple tasks simultaneously
  • Excellent organization and follow through skills
  • Ability to build and maintain good rapport with internal and external customers and handle situations with confidence, tact and resourcefulness
  • Flexible, adaptable with the ability to work under pressure to meet deadlines in a fast paced office environment
  • Office environment. Utilizing an office desk – sitting, reading, listening, or speaking with the ability to move intermittently throughout the day
  • Ability to operate office equipment, including computers, copiers, fax machines, and phones
  • Ability to occasionally lift and/or move up to 10 pounds

Associate, Events Coordinator Resume Examples & Samples

  • Fluency in English with Cantonese and Mandarin language skills preferred
  • Good judgment and the ability to think and problem solve independently
  • The ability to communicate in a clear, concise and accurate manner and interact with people at various levels, both internally and externally
  • A high level of integrity and be an enthusiastic team player
  • LI

Events Coordinator Resume Examples & Samples

  • Work with market development & events department and product teams to implement strategies and events for growth products, as well as to assist with the Digital Faculty Consultant program
  • Monitor budgets for all assigned products
  • Maintain accurate and timely information within McGraw-Hill's internal systems, such as and Master Product Database
  • Monitor flow of information among the products & markets team, management, sales, and other functional areas

Events Coordinator Resume Examples & Samples

  • Events Coordinator background
  • Marketing Background
  • Strong communication & interpersonal skills
  • Be able to use Microsoft word & Excel

Events Coordinator Resume Examples & Samples

  • Coordinate, as directed by the Manager, Events, planning and production details for large-scale events and trade shows
  • Coordinate, as directed by the Manager, Events, elements of Star Wars Celebrations. Celebration is the recurring, multi-faceted convention produced by Lucasfilm
  • Plan, produce, and execute all levels of events, including stage productions, recruiting parties, press events, and inner-company events and meetings
  • Play a key role in the Lucasfilm Star Wars character appearance program including maintenance, purchasing and storing costumes, as well as booking, paperwork and inventory
  • Manage office administration duties associated with events and the Events Team
  • Coordinate contract process with vendors. Track approval processes and other event documentation
  • Manage giveaway planning, production, storage, and inventory
  • Contribute to the creative process of events, including strategy and design
  • Attend events as needed and coordinate events onsite in cooperation with divisional teams

Events Coordinator, Espn Events Resume Examples & Samples

  • Will provide onsite operational support for various ESPN Events-owned basketball and football events
  • Assist on assigned projects relating to each ESPN Events owned and operated event
  • Provides key operational support to the ESPN Events Division including drop-ins and promos, sales support and inventory control, event credentialing, sales fulfillment and sponsorship recaps
  • Works with the Sr. Manager of Events to develop social media marketing strategies for each basketball event
  • Assist in the creation and management of marketing materials for ESPN Events
  • Assists events group in various administrative roles including but not limited to event gift and inventory management and accounting/budget management for specific assigned events
  • Responsible for current and historical event related information and research including but not limited to location, venue and date information
  • 1 year of experience in a professional setting
  • Extensive understanding of college athletics
  • Experience in event coordination and planning
  • Excellent knowledge of PowerPoint, Excel, Word, Adobe; knowledge of Photoshop or Illustrator a plus

Events Coordinator Resume Examples & Samples

  • Review and synthesize all event information
  • Solve problems as they come up through production and execution event phases
  • Recognize issues and alert when appropriate
  • Assist in ideating and developing concepts for marketing of events with partners and board

Events Coordinator Resume Examples & Samples

  • High School Diploma. -required
  • Must have excellent computer skills in programs including Microsoft Word, Excel & Outlook. -required
  • One year of administrative experience. -required
  • Ability to read and comprehend complex correspondence. -required
  • Ability to effectively present detailed information both verbally and in written form to guests, employees and management. -required
  • Must be able to work a flexible schedule based on business need to include some nights, holidays and weekends. -required
  • Proficiency in Delphi. -preferred
  • Conference/Catering coordination experience. -preferred
  • Fine hotel experience. -preferred

Production & Events Coordinator Resume Examples & Samples

  • Create and maintain the Stage Use Schedule in coordination with the rehearsal & technical department
  • Coordinate select activities affecting the stage schedule and stage departments, serving as liaison between Production and other departments as needed
  • Create budgets for rehearsal halls
  • Act as liaison with War Memorial for scheduling, contracting, and making related payments for usage of Opera House, Zellerbach Rehearsal Hall, Veterans’ Building, and grounds
  • Locate, schedule, contract, and administer auxiliary rehearsal hall rentals
  • Write, manage, and administer contracts for creative team members
  • Create and maintain budgets for designer-related expenses
  • Process fee payments, expense reimbursements, and union benefit payments for all designers, including consultation with Media and Payroll departments and United Scenic Artists representatives as necessary
  • With Artistic Department, coordinate designer travel, housing, per diem, ID badges, and other artist services
  • Generate and administer contracts for all production staff
  • Project manage/organize special events such as Opera in the Ballpark and Opera in the Park; collaborate with Development and other departments to organize other company events such as on-stage dinners, simulcasts, and Open House
  • In coordination with the Director of Production, manage co-production and rental contracts and administer related arrangements
  • Maintain co-production and production rental files, correspondence, and calendars/deadlines
  • Assist with production coordination & event management in Veteran’s Building
  • Coordinate photographer for final dress rehearsals
  • Coordinate maintenance of production archive information
  • Supports Director of Production and takes care of administrative needs of the department as and when needed
  • Act as liaison with Development for scheduling of donor tours, and with Box Office for production department tickets
  • Proof read all programs, press releases, web pages, and marketing materials to ensure proper designer and production credits

Events Coordinator Resume Examples & Samples

  • Coordinate/direct staff for pre-event and/or post-event activities
  • Create and distribute event notes, credential sheets, deployment sheets, post event re-cap, etc. for staff/ supervisors/ management appropriately
  • Serve as the contact point for the Event Manager and Operations regarding event set-ups and promotional item giveaways
  • Assist in the implementation of AEG Encore with all Guest services staff
  • Act as a liaison between Management/ Supervisors/ Staff and effectively communicate any issues or concerns through the proper channels
  • Create nametags and coordinate with security to receive ID badges for staff
  • Maintain department equipment: Ticketing provider scanners, TMSS time clocks, 2-way radios and accessories, earplugs, signage and all other supplies required to operate the department
  • Order all supplies for Guest Services management and supervisors
  • Perform inventory of employee break room furniture and equipment
  • Handle all lost and found inquires
  • Assist Guest Services Management whenever needed. Complete special projects/tasks as assigned

IT Events Coordinator Resume Examples & Samples

  • Ensure the smooth delivery of all events in Horseferry House screening room and events space
  • Ensure resource is allocated to all campus events
  • Assist with technical specifications for future events
  • Ensure all event technology (both installed and portable) is up to date, managed and fit for purpose
  • Support campus and offsite events as required
  • Manage 3rd party contractors and hire companies
  • Drive improved efficiencies in event support across the campus
  • Utilise the AV Team for basic screening room and event space set ups
  • Improve the booking process for the screening room and event space; actively communicating this to key stakeholders
  • Manage the junior onsite technician
  • Ensure all freelancers on site are trained and fully briefed for all events

Events Coordinator Resume Examples & Samples

  • Participation in the planning, preparation and delivery of events
  • Project manage all elements of the events in a timely and professional manner
  • Liaison with internal & external service providers
  • Handle email/phone/face-to-face queries from inside and outside the company
  • Troubleshooting on the day of the events to ensure that all runs smoothly
  • Post-event evaluation
  • Any other duties as they arise and which are appropriate to this post under the direction of the Head of Events, and Marketing & Communications team

Reception & Events Coordinator Resume Examples & Samples

  • Meeting and greeting any visitors to the office
  • Marketing and social media, including updating website content and blogs
  • Coordinating large scale corporate events
  • Arranging venues and ensuring smooth running of events
  • Managing front of house and diary management
  • Answering telephones
  • Maintaining and ordering office supplies
  • Online advertising
  • Document formatting
  • Administrative duties including weekly reporting
  • Adhoc projects

Events Coordinator Resume Examples & Samples

  • Third level degree qualified
  • A positive, can-do attitude
  • Diligent approach to coordinating across channels
  • 3+ years of experience in Events (preferably with a multinational)

Sales & Events Coordinator Resume Examples & Samples

  • Development, production and delivery of all event in the facility
  • Developing and growing the business through sales activities
  • Coordinating and monitoring event timelines to ensure that deadlines are met
  • Day to Day management of the property
  • Bright, ambitious, enthusiastic with a love of the outdoors
  • Ability to work to their own initiative
  • Excellent track record in Sales
  • Previous experience an advantage

Meetings & Events Coordinator Resume Examples & Samples

  • A minimum of four years’ event planning experience
  • Knowledge of membership databases
  • Well versed of Microsoft Office applications
  • Strong organizational skills and the ability to handle multiple projects
  • Excellent customer service skills both internal and external
  • Ability to work with minimum supervision, and highly resourceful
  • Ability to maintain good interpersonal relationships and function well in a team environment based on collaboration on existing and new projects
  • A positive attitude and an earnest interest in providing good customer service to our members and partners

Events Coordinator Resume Examples & Samples

  • Bachelor’s degree with three to five years of relevant experience in event management or development
  • Strong project management and organizational skills, and ability to manage multiple projects simultaneously
  • Excellent verbal and written communications skills and close attention to detail
  • Previous experience working with a CMS donor database
  • Successful candidate will be hard-working, deadline-driven and personable
  • Health, dental and life insurance
  • Sick leave
  • Holidays
  • Tuition assistance
  • Disability and retirement plans
  • Credit union
  • Library privileges
  • Participation in cultural and social events as well as access to athletic and recreational facilities

Events Coordinator With English & German Resume Examples & Samples

  • Minimum 2 years administration experience in an International environment, preferably in a training role
  • Demonstrates high level of systems administration experience, ideally working with an Learning
  • Management System (LMS)
  • Proficient with Microsoft Excel, Word, PowerPoint and Outlook
  • Fluency in English and German language verbal and written
  • Strong organization and time management skills and able to manage multiple tasks simultaneously – getting work done in an effective and efficient way to meet deadlines

Events Coordinator Resume Examples & Samples

  • Oversee all moving parts of event including programming and talent integrations
  • Drive correspondence and relationships with external vendors
  • Collaborate with legal and accounting to execute contracts (e.g., redlines, etc.) and manage payments
  • Use industry and branding insight to help choose and conceptualize event presence
  • Understand corporate group travel protocol to execute travel and accomodations
  • Own event budget/reporting and schedule/run of show
  • Collaborate with production studio team to track internal event collateral
  • Create and execute décor and promotional items that align with brand identity
  • Minimum 4 years of event coordinating experience
  • Effective individual contributor
  • Excellent communication and reporting skills
  • Ability to thrive in a rapidly-changing and fast-paced workplace
  • Comfortable with extreme multi-tasking
  • Ability to problem-solve and remain calm under pressure

California Events Coordinator Resume Examples & Samples

  • Ability to work with multiple projects and timelines
  • Strong project management organization
  • Microsoft office proficiency
  • Ability to maintain budgets
  • Must be able to work from home and travel to San Diego and travel to mandatory events,
  • Experience in Education or Publishing industry preferred
  • Marketing background and knowledge, social media knowledge, design skills, Public Relations skills a plus

Bloomberg Events Coordinator, Temporary Resume Examples & Samples

  • Work with event program team on delegate acquisition and engagement
  • Coordinate with Bloomberg Media Sales counterparts as required
  • Call prospective executive event attendees to promote sign-up for events
  • Maintain databases of contacts at client and prospect companies
  • Produce regular activity/contact reports
  • Reconcile attendee lists with the event web-site (point of registration)
  • Microsoft Office knowledge
  • Strong telephone manner and a professional demeanor
  • Multi-tasking skills and ability to remain effective and patient under pressure

Events Coordinator Resume Examples & Samples

  • Provide support in creating promotion materials and added-value proposals for assigned categories
  • Assist in executing merchandising programs designed to help advertising generate new and incremental revenue
  • Communicate closely with any relevant areas of the organization (ad sales, brand marketing, PR, creative services, circulation) in the development of creative materials and events
  • Develop power point presentations to strengthen internal organization and client communication
  • BA or BS
  • 3-5 years of Events and Marketing experience
  • Strong written and visual skills a must

Live Events Coordinator Resume Examples & Samples

  • Liaison between departments and remotes
  • Gather information to be sent to the on-site AD
  • Ensure elements including but not limited to scoring ticker, animated lower thirds and bugs are executed properly on-air by the Master Control Operator
  • Make all necessary changes to logs following a live event
  • Make adjustments to logs for all tournament replays
  • Create contingencies and fill airtime with contingencies during weather delays or technical difficulties
  • Make promotion changes whenever necessary
  • Complete a Trouble Shoot Report following each event
  • Training of MCO Operators
  • Able to work calmly in stressful situations
  • Recording and Maintaining Archive, TQC processes, server, and disc recordings of all assigned tournaments
  • Occasionally responsible for dictating content in overnight world feed events with no given breaks from remote when programming support is not available
  • Preferred college degree in related field
  • Detailed Oriented
  • Previous working knowledge of Master Control Live Event switching, media ingest and live news workflow
  • Basic Microsoft knowledge
  • Ability to work flexible hours, nights, weekends & holidays

Roadshow & Events Coordinator Resume Examples & Samples

  • Degree or equivalent or an Events Management qualification
  • Prior experience of having worked on roadshows or in an events role preferably in a corporate environment
  • Strong organisational skills and admin experience
  • Proficient systems skills (experience in Word, Excel, PowerPoint and Outlook)
  • Experience in CRM programs notably Dealogic is beneficial

Internal Events Coordinator Resume Examples & Samples

  • Support Internal Events with a variety of projects ranging in scale from a 10 person meeting to a 800+ person party
  • Support and plan team or department offsites
  • Concept, organize and execute bi-weekly happy hours both onsite and offsite
  • Supports Citizenship, Partnerships & Community Internal Events Coordinator on community and neighborhood events
  • Supports Ground Control EMEA on relevant projects
  • Works closely with Kitchen Team on in-house catering needs
  • Find inspiration by creating mood boards, following blogs and publications, participating in creative brainstorms, and taking snapshots of details that inspire
  • Constantly sourcing new, on-brand venues and vendors
  • Looks for ways to surprise and delight in day-to-day functions
  • Develops strong relationships with coworkers across department and always knows what is happening in the office

Events Coordinator Resume Examples & Samples

  • Research and identify event opportunities
  • Coordinate, plan and oversee all event logistics, including event itinerary, invitation and guest lists, ticket sales, and event space layout and decor
  • Prepare and manage budgets, track finances, manage procurement processes, and produce financial reports for each event
  • Identify, cultivate, solicit, and steward relationships with event honorees, donors and sponsors
  • Collaborate with Marketing and Communications Department to design promotional materials and obtain press coverage and publicity for each event
  • Plan and manage auctions, raffles and other fundraising activities at events, including the solicitation and securing of donated items
  • Negotiate contracts for event space, food and beverage suppliers, entertainment, and other vendors
  • Solicit, select, assign duties, train and manage event volunteers
  • Provide periodic progress reports to ETM Management and Board of Directors
  • Coordinate gift processing, thank you letters, and post-event follow up communications
  • Conduct post-event assessment and evaluation, and propose new ideas to improve the event planning and implementation process
  • Minimum of 3 years' experience planning and executing special events, preferably within the nonprofit sector
  • Budget planning and expense management experience
  • Ability to independently manage all aspects of event preparations and logistics, including contingency planning
  • Creative problem-solving skills and the ability to remain calm under pressure
  • Strong communications, sales, and relationship-building skills
  • Excellent computer skills including Word, Excel, PowerPoint and CRM databases
  • Commitment to the mission of ETM

Junior Virtual Events Coordinator Resume Examples & Samples

  • Responsible for managing and executing an event portfolio of approximately 350 virtual events annually including ownership of event production, logistics, and reporting
  • Collaborate directly with Bloomberg internal teams such as digital, social, AV and facilities
  • Direct event delivery model to ensure flawless execution of events according to
  • Bloomberg standards of excellence
  • Integrate event activity with other sales/ marketing activities to drive consistent brand messaging / integrity across virtual event campaign structure
  • Must ensure compliance to budget, expenses, and reconciliations on a per event basis
  • Work with business units to create virtual event opportunities that drive the business forward
  • Some domestic travel will be required
  • Work with Global event team on development and delivery of virtual events for Bloomberg offices worldwide
  • Manage and maintain vendor systems for live and on-demand content
  • Design and document virtual event technical/operational workflow
  • Education and training, Create Bloomberg user documentation for all vendor applications
  • Implement training schedule for Bloomberg Event Team, Marketing /Program managers and application specialists
  • Application troubleshooting, resolution and reporting
  • Work on custom solutions for events that involve strong technical development, support and management
  • Conduct analysis on reports that provide additional insight to identify trends and recommend corrective action
  • Support global roll-out and adoption of a consistent lead management processes through the marketing and sales funnel resulting in program ROI metrics
  • Recommend and institute operational changes to increase efficiency and quality and/or decrease costs
  • Perform other related duties as assigned to ensure the success of the team and the entire organization

Events Coordinator Resume Examples & Samples

  • Scheduling of meetings with various Dow Jones conference stakeholders, as well as external Dow Jones partners
  • Support programming, marketing and operations teams, by completing the following tasks in association with each conference/event
  • Secure collateral associated with confirmed conference participants and editorial hosts including, but not limited to photos and bios
  • Post confirmed conference participants, along with links to bios on associated conference sites
  • Ensure that attendee records are properly recorded in event software management system
  • Register sponsor guests, press and Dow Jones / News Corp executives in event software management system
  • Follow up - pre-event - with attendees and editors who have not completed attendance details regarding onsite participation in networking and meal functions
  • Send staff advisory prior to each event
  • Additional responsibilities may include assistance with other meeting schedules, phones, event- related correspondence, travel planning, organizing work flow throughout the office, and onsite participation at conferences and events

Events Coordinator Resume Examples & Samples

  • Coordinate and support in executing in-store and off-site events, to include new store openings, special events, seasonal or product launch events, other customer or image/PR events, and corporate events
  • Work closely with regional event teams to ensure calendars, reports and guidelines are kept up to date and distributed correctly
  • Manage collateral briefs
  • Assist in some administration including the creation of information packs, event schedules where required
  • Collate and manage event data to be included in analysis presentations
  • Assisting teams on-site at events in various roles
  • Build key relationships through the company to facilitate information gathering/collation for events projects such as show lists
  • Seek out new events opportunities via research and industry knowledge

Events Coordinator Resume Examples & Samples

  • Participates in the planning, development and execution of event initiatives for respective industry, function and/or area accounts practice to support the go-to-market strategy
  • Supports all logistical matters related to a successful event including onsite assistance, rooming list management, banquets, speakers, gifts, giveaways, off-site coordination needs, mailing lists and communications, and tracking follow-up activities to measure results of the event, ensuring Salesplace information is up-to-date
  • Tracks contracts and monitors the procurement process
  • May work on smaller events or support large-scale programs
  • A bachelor's degree or equivalent experience
  • Approximately 1-3 years of experience
  • Ability to coordinate multiple tasks and work on more than one event at a time

Bloomberg Events Coordinator Resume Examples & Samples

  • Work with event program team on speakers follow-up
  • Coordinate with Bloomberg Media Sales counterparts as needed
  • Work with events team on aspects of the event
  • Work with event partners to ensure commitment fulfillment
  • At least 1 year of relevant experience
  • Strong telephone etiquette and a professional demeanor
  • Ability to be a team player as well as work well independently
  • Tenacious personality required
  • Preferably immediately available

Senior Account Executive, Events Coordinator Resume Examples & Samples

  • Manage volunteer program associated with event
  • Manage overall operational plan of event
  • Help manage operational timeline that includes detailed set-up and tear-down schedules
  • Implement comprehensive branding plan for event venue
  • Manage restaurant recruitment process
  • Manage onsite load in and load out of sponsors and partners
  • Work closely with event venue staff to ensure successful activation
  • Ensure operational fulfillment of corporate partner contracts
  • Implement marketing plan associated with event
  • Manage the transportation and schedules of guests
  • Work with title sponsor to ensure brand messaging is implemented through the event
  • Manage ticketing system
  • 2+ years’ experience working in events/golf industry
  • Strong desire to work in a team setting
  • Advanced knowledge of MS Word, Excel, PowerPoint, and Internet
  • Interest in sports, particularly golf, and event management as a long-term career
  • Ability and flexibility to travel and weekend/holiday work as needed approximately 25%

Touring & Events Coordinator Resume Examples & Samples

  • Work with Managers, Tour Managers, and various Sony Music departments (Marketing, Digital Media, Publicity, Video and Radio Promotion, Sales, and International Marketing) to plan and execute promotional opportunities for assigned artists under the supervision of the Director, Touring and Events
  • Work with the Touring department on preparation of accurate and comprehensive daily itineraries that include all elements of daily promotional and tour activities
  • Identify potential scheduling conflicts and issues between label and artist calendars
  • Book artist travel for promotional events, including flights, trains, cars, and hotels
  • Help touring staff execute domestic ticket solicitations
  • Attend concerts/shows when senior staff is not available to ensure label and marketing partner needs are satisfied in a professional manner. Cover shows in NY for LA-based Associate Director as needed and assist Director when necessary
  • Review artist promotional and tour accountings with senior Touring staff to calculate necessary backend payments
  • Process invoices and recharges to/from foreign affiliates for promotional and touring activities (transportation, backline/PA rental, security, staging, etc.) in a timely and efficient manner
  • Assist touring staff to plan and execute company meetings and events – this includes, building budgets, researching and booking venues, and engaging third party vendors
  • Assist Vice President with administrative tasks as needed
  • 1-3 years of music industry experience, with some prior budget responsibility
  • Prior knowledge of the live touring environment would be helpful
  • Prior major label experience preferred
  • Strong computer skills including MS Office (Word, Excel & Outlook), strong spreadsheet skills and an intimate knowledge of the internet. Experience with PRS preferred
  • A proactive, organized, self-starter who has strong problem solving, social, and interpersonal skills
  • Exceptional communication and time management skills
  • The ability to prioritize and multi-task. Organizational skills a must
  • Must be able to work independently but be a team player and flexible
  • Must be able to adapt to all situations and handle stress
  • Must be able to create and maintain good relationships with artists, managers, attorneys, etc
  • Must be available to attend local shows, events and concerts when necessary
  • Aility to quickly learn proprietary company systems and other applications

Events Coordinator Resume Examples & Samples

  • Build and maintain relationships with current clientele and annual event organizers
  • Develop and sell new business by setting appointments with area business, civic leaders, and event planners, meeting or exceeding goal of 10 appointments per week
  • Obtain new big-business opportunities such as concerts and non-baseball sporting events
  • Renew event accounts
  • Prepare event sales proposals and invoices, and update reports
  • Facilitate events including coordinating staff and vendor needs, furniture set-up, and catering/ concessions needs
  • Foster and maintain vendor relationships through Preferred Vendor lists; ensure vendor satisfaction by meeting price points and upholding contract terms
  • Coordinate and contract event vendors as necessary
  • 2+ years’ experience in sales AND event planning
  • Computer skills, particularly in Excel
  • Excellent verbal and written communication skills, drive, determination, and very strong work ethic
  • Strong detail-orientation and sales ability; a team player who is willing and able to listen and learn
  • Ability and commitment to work long hours, including weekends, depending on business needs

Events Coordinator Resume Examples & Samples

  • Participate in the planning, development and execution of event initiatives for respective industry, function and/or area accounts to support the go-to-market strategy
  • Supports all logistical matters related to a successful event including onsite assistance, registration and rooming list management, banquets, speakers, gifts, etc
  • A bachelor’s degree or equivalent experience
  • Approximately 1 – 3 years of experience

Events Coordinator Resume Examples & Samples

  • Oversee ticketing, RSVPs and guest lists for all events
  • Create sponsor recap decks after each event, working with marketing and PR teams to ensure timely and uniform summaries of the value received
  • Assist in management of events social media feeds, including Facebook, Twitter and Instagram, working with marketing teams on messaging and posting calendars
  • Monitor consumer-inquiry-focused events email box and provide timely and professional answers and feedback to consumers
  • Provide administrative and event related support. including mass communications, mailings, proofreading, and overall support
  • Minimum of 4-year undergraduate liberal arts, business or marketing degree or equivalent related experience
  • Experience in Events industry preferred
  • Ability to organize, multi-task and maintain professional customer service skills
  • Excellent analytical, written and oral communication skills
  • Strong technology skills. Word, Excel, PowerPoint are a must. Adobe Photoshop, InDesign, Illustrator experience is optimal
  • Must have exceptional time-management skills
  • Must be able to work any shift, early mornings, evenings, weekends, and holidays as necessary

Events Coordinator Resume Examples & Samples

  • Work in tandem with and in support of the Events, Business Development + Advertising Sales teams on client entertaining, added value and branding event development, execution, and implementation
  • Communicate with clients and vendors during all phases from negotiation to activation
  • Collaborate with Creative team on development of event collateral
  • Negotiate and maintain specified event production budgets
  • Generate and adhere to program timelines
  • Evaluate elements throughout projects to ensure objectives are met including creation of post-event recaps
  • Develop premium branded gifts for events - Proofread event materials, invitations, and collateral
  • Oversee event database management
  • Manage promotion closet and collateral list
  • Maintain event vendor files
  • Provide onsite support at events as required, including travel within US and sometimes overseas
  • Reinforce The Journal brand amongst our partners, sub-contractors, venues and the industry in general
  • Attend regularly scheduled sales, marketing and department meetings

Events Coordinator Resume Examples & Samples

  • Maintain accurate files for reference and audit purposes
  • Travel to various shows and events as required
  • Must work effectively with and for others to achieve company goals
  • Excellent communication, presentation and interpersonal skills
  • High initiative and self-motivation

Events Coordinator Resume Examples & Samples

  • Scheduling of meetings with various Barron's conference stakeholders
  • Secure collateral associated with confirmed conference participants including, but not limited to photos and bios
  • Register confirmed speakers in event software management system
  • Follow up - pre-event - with speakers who have not completed attendance details regarding onsite participation in networking and meal functions

Events Coordinator With Italian Resume Examples & Samples

  • Work with European sales and marketing managers to develop and manage the European events and trade show calendar
  • Coordinate various disciplines required to ensure goals and objectives are met, including exhibit design, exhibit floor planning, rentals, audio/ visual hardware, special events, catering, entertainment, event logistics, lead generation and event follow-up
  • Evaluate results including lessons learned, recommendations for improvement, cost/benefit analysis and Return on Objectives
  • Prepare and submit relevant documentation in accordance with specific country requirements
  • Maintain key business supplier relationships, develop timelines with key milestones, and monitor execution
  • Degree in Marketing/Event Management preferred
  • Medical marketing and/or event experience preferred
  • Ability to work without supervision and as a team player
  • Fluency in English and Italian at business level is essential for this role
  • Willingness and availability to travel on Company business

Events Coordinator Resume Examples & Samples

  • Assist with the successful execution of Blizzard Europe’s event plans
  • Take ownership of specific areas as assigned and ensure their accurate, timely completion (e.g. logistics management, travel and lodging lists, stock ordering and control)
  • Work closely with the events team and other stakeholders to track completion of tasks and sub-projects
  • Assist with vendor contract execution and payment tracking
  • Assist as required with project execution, including travel to events
  • Assist with budget management and post-event reconciliation
  • Stock tracking, unpacking, packing, and storage of items
  • Other related duties, including assisting with Blizzard’s internal events, as required

Events Coordinator Espn Events Resume Examples & Samples

  • Provide assistance in supporting the divisions efforts around the Bahama’s Bowl
  • Support efforts related to the recruitment and tracking of teams for basketball events
  • Provides key operational support to the ESPN Events Division including sales support and inventory control, and, sales fulfillment
  • Self-starter, attention to detail
  • 2-3 years of experience in a professional setting

Events Coordinator Resume Examples & Samples

  • Scheduling meetings with various Dow Jones events stakeholders and external Dow Jones partners,
  • Providing logistical support to the Dow Jones events team to ensure effective and successful planning and delivery of events,
  • Completing the following tasks in association with each event

Junior Events Coordinator Resume Examples & Samples

  • Manage all event documentation, from budgets, receipts, contracts, contact lists, guest lists, etc
  • Maintain tight control over every minute detail of an event and its execution
  • Assist in managing and overseeing third party vendors relations
  • Assist in the setup, management and breakdown of events

Internal Events Coordinator Resume Examples & Samples

  • Organizing internal events with a variety of projects ranging in scale from a 10 person meeting to a 1000+ person party
  • Concept, organize and execute happy hours both onsite and offsite
  • Supports Citizenship, Partnerships on community and neighborhood events
  • Supports Ground Control America’s on relevant projects
  • Works closely with Food Team on in-house catering needs
  • Works closely with Facilities on security and space needs
  • Able to create trust and support of direct team members and cross functional team members
  • Ability to collaborate with team members while removing all distractions
  • Ability to deal with changes with a positive attitude. Excels during times of uncertainty
  • Shows up and maintains a positive attitude during change
  • Accepts that feedback is part of growing
  • Resists defensiveness; puts emotions aside, remains open and humble

Events Coordinator Resume Examples & Samples

  • Support the events team in the design, project management, and execution of events of various scopes and sizes
  • Create and manage milestone schedules and task lists for events
  • Conduct various research initiatives, including location, venue, vendor and activities research
  • Maintain various reference documents including vendor capabilities, contact lists, and venue specifications
  • Facilitate trade show registration for employees including communications to teams, group registration, and payment to show organizers
  • Perform on-site tasks at events, as assigned by event lead
  • Manage events team’s asset inventories including photos, wardrobe, props, supplies, and furniture
  • Work closely with various teams to coordinate communications around events

HBC Digital Tech Events Coordinator Resume Examples & Samples

  • Support the Digital Recruiting team with planning and logistics of each (internal) Meetup, including outside vendor communication, procuring licenses, manage referral bonus program and Social Media Campaigns
  • Partner with the business to attend external Meetups and other networking events
  • Develop strategies for brand initiatives to build the HBC Digital brand in the IT community
  • Execute day-of Meetup events to include proper set up, vendor orders, and assist with external guests/attendees
  • Define and track data and ROI from each Meetup, including attendance, interviews and hiring statistics

Events Coordinator Resume Examples & Samples

  • 1-3 years’ event management experience or any other related work experience
  • Excellent organizational skills and processes
  • Attention to detail and ability to prioritize tasks
  • Creative with a knowledge of and a passion for the latest event trends
  • Ability to negotiate to a mutually successful outcome with vendors and partners
  • Driven by enthusiasm and the ability to take the initiative
  • Clear understanding of the Ubisoft business environment
  • Ability to work exceptionally well under pressure
  • Availability on occasional evenings and weekends to coordinate and oversee events and activities as they arise to ensure successful execution of all initiatives
  • Bilingualism an asset (French-English)
  • Knowledge of Microsoft Outlook, Word, Excel and PowerPoint

Events Coordinator Resume Examples & Samples

  • Prepare toolkits, QC, pack, distribute and/or ship event supplies and swag prior to each event
  • Collect supplies, manage return shiping, QC, and re-stock all event items following each event
  • Research, order, manage deliveries, and replace event supplies as needed
  • Create and maintain master inventory list of all event supplies
  • Maintain appropriate swag supplies for upcoming events, reordering when necessary
  • Assist in planning, setup, and execution of recurring inhouse events, including monthly happy hours, hack nights, speaker series, and meetups
  • Maintain/update company event calendar as new events are added
  • Send surveys collecting post event feedback, compile response data, and complete recap forms
  • Manage and maintain event image and video library
  • Event expense tracking

Events Coordinator Resume Examples & Samples

  • Coordinate execution of membership events from planning to execution to include set-up, securing venues, catering, and working with vendors to ensure a successful event. Together with manager and membership team, execute a portfolio of community-based events with accountability for achieving budget
  • Responsible for project management of many membership events simultaneously while keeping appropriate people informed and communicating changes timely to avoid not meeting deadlines
  • Work together with manager, sales and news departments to execute against business plans to include marketing campaigns that not only engage attendees but drive revenue growth
  • Together with manager, work with Eat + Drink Content Creator to ensure stories are engaging though the use of print, social media and digital efforts as well as in-person interaction during events
  • React positively to change and handle other essential tasks as assigned

Senior Events Coordinator Resume Examples & Samples

  • Manage onsite set up, activation, and tear down for small scale events and programming
  • Assist with onsite set up, activation, and tear down for medium and large scale events and programming
  • Coordinate promotional material and signage distribution
  • Marketing and Information Coordination
  • Manage collection of collateral, screen shots, and photos for post season ROI recaps
  • Assist with post season ROI recap creations

Events Coordinator Resume Examples & Samples

  • Provide administrative duties, event support and post event analysis reports and surveys as well as some accounting functions
  • Support senior managers and managers to accomplish tasks and goals
  • Understand daily assignments, prioritize workloads, communicate results
  • Process co-operative marketing requests submitted by Sales and make approval
  • Recommendations based on interpretation of the National Instrument 81-105 and 81-102 compliance guidelines
  • Processing Head office notifications for client events through compliance and dealer relations
  • Manage CE credit process including submitting applications and sending out certificates to attendees post events
  • Internal and external communications including timelines, invitations, etc
  • Assist with maintaining databases and reports
  • Work with broad Invesco events teams to standardize procedures

Events Coordinator Resume Examples & Samples

  • A Bachelor’s degree in Business Administration or related field, AND two years of facility and/or services administration and coordination experience OR,
  • Six years of progressively responsible experience in facility and/or service administration and coordination, OR
  • Any equivalent combination of experience, training, and/or education

Events Coordinator Resume Examples & Samples

  • Simultaneously support multiple planners on events of varying sizes at any one time. Excellent project management/coordinating skills are essential
  • Responsibilities include, but are not limited to: working with planners on attendee management, print development, administrative / data entry, food & beverage planning, travel arrangements, planning of off-site events, shipping & packing event materials, on-site registration and post-program procedures. This is a fast-paced environment, hard work and dedication will be expected
  • Pack and ship all boxes for events, receive and unpack returned boxes and update inventory tracking
  • Manage and track multiple project deliverables and timelines
  • Must be able to work independently and proactively, think quickly, and problem-solve calmly
  • Appropriately work with all levels in the organizational structure
  • Highly dynamic, entrepreneurial, resourceful, detail-minded, organized, capable of working under pressure, and committed to delivering the best, all while maintaining a great sense of humor and team collaboration through the process
  • Candidate must be willing to move boxes, prepare event materials and shipping

Print Production & Events Coordinator Resume Examples & Samples

  • Liaise between creative and marketing teams and vendors
  • Establish print schedules and maintain on-time accountability
  • Ensure all resource and budget allocations meet the scope of work for each project
  • Route proofs for internal approvals
  • Proofread and release all mechanicals to ensure quality of work
  • Obtain competitive printing bids, award contracts to vendors and attend press checks when necessary
  • Monitor digital file guidelines and naming convention protocol
  • Serve as the point of contact for the Creative team with vendors; maintain good working relationships internally and externally
  • Maintain preferred vendor database
  • Identify new vendors when necessary
  • Manage logistics for events, including vendor negotiations and budget
  • Develop production timelines for events
  • Create Event contacts sheets
  • Research and assist with elements for concepts, invitations, venues and décor
  • Work with creative teams for development of collateral needed for events (signage, nametags, etc.)
  • Assist with site inspections
  • Responsible for registration system (if needed)
  • Create, maintain and update resource files (vendors, venues, travel)
  • Assist with hotel contract negotiation (when necessary)
  • Highly organized and disciplined, can pace work to meet agreed-upon deadlines
  • Result-oriented and customer-focused with a passion for the production processes
  • Ability to communicate well both verbally and in writing with clients, vendors and internal teams
  • Good analytical, problem-solving and troubleshooting skills
  • Consistent follow-through ability to traffic communication and ensure accuracy
  • Thorough understanding of the pre-press and printing processes
  • A creative point of view, a “can-do” attitude and a “what’s next” mentality
  • Knowledge of the latest Adobe Creative Suite a plus, but not required
  • Able to work in a sometimes loud environment
  • 2-3 years production background and event planning/execution experience

Events Coordinator Resume Examples & Samples

  • Conceptualises and participates in the planning, development and execution of event initiatives for respective industry, function and/or area accounts practice to support the go-to-market strategy
  • Supports all logistical matters related to a successful event including onsite assistance, rooming list management, banquets, speakers, gifts, giveaways, off-site coordination needs, mailing lists and communications, and tracking follow-up activities to measure results of the event
  • Collaboration within Brand, Marketing and Communication team with specifically PR, Digital and Marketing teams in order to fully leverage the event
  • Approximately 3 – 5 years of experience
  • Background in marketing a benefit

Events Coordinator, Las Vegas Bowl Resume Examples & Samples

  • Assist in managing annual events associated with the Las Vegas Bowl
  • Assist with the event management for the bowl
  • Act as a community liaison with hotels/city and county government officials
  • Assist in marketing and sale of tickets
  • Assist in grassroots and local marketing efforts
  • Other event assignments as managed by the ESPN Events’ Charlotte office
  • Understanding of event operations
  • 2 years of experience in a sport or event related capacity including a professional team, local organizing committee, Convention & Visitors Bureau, athletic department or other related business
  • Understanding of college football, basketball and the college bowl system
  • Strong knowledge of ticket sales and corporate sales

Events Coordinator Resume Examples & Samples

  • Ultimate multi-tasker – outstanding organizational skills, excellent time management and judgment, and the ability to manage complex tasks in a fast-paced environment; superior service ethic and grace under pressure
  • Detail-obsessed– ability to manage and navigate complex projects and tasks with an eye to even the smallest of details
  • Client partner – Polished and well-spoken liaison with clients, showing keen understanding of how to reach client goals within an editorial environment
  • Strongest researcher– uses journalistic research skills to identify subject matter leaders across a range of issues and sectors to ensure balanced conversations
  • Expert communicator – clearly communicates goals and strategies with internal and external stakeholders
  • Persuasive writer – strong presentation skills and exceptional copywriting and general writing skills
  • Brand ambassador – understands the goals of the AtlanticLIVE brand and serves as active contributor of new ideas and opportunities
  • Comfort with ambiguity – adaptability in a fast-moving and ever-changing environment
  • Team player – engages with all assignments large and small at the highest level and contributes to the success of colleagues’ work and larger team initiatives
  • News junkie – a voracious consumer of current events and the newsmakers driving the stories
  • Over-achiever– outstanding record of achievement and initiative, entrepreneurial spirit, and profound sense of responsibility
  • Attentive colleague – true service ethic, spirit of generosity, and gracious sense of humor

Events Coordinator Resume Examples & Samples

  • 1+ year prior experience in events, facilities/property management, hospitality or related field preferred
  • Ability to work independently with little supervision and effectively deal with stressful situations
  • Self-motivated; confident, energetic and flexible

NCT Materials & Events Coordinator Resume Examples & Samples

  • Provide administrative support and assist with the successful delivery of all NCT Materials processes as required within the product and contractual agreements for a specific subject area, maintaining good working practices to maximise accuracy, economy, efficiency and security
  • Responsible for the management, escalation and resolution of incidents related to collection of scripts from schools and delivery of scripts to the Hellaby Processing Centre. Responsible for the training and supervision of temporary staff working on these activities
  • Provide administrative support and assistance to with the delivery of all activities to specified deadlines and quality targets that cover
  • Experience of a customer-facing role and/or experience of a co-ordination or administrative role
  • Understanding of print, distribution delivery and event management activities
  • Awareness of Pearson’s business and general educational issues
  • Knowledge of CRM, EMDB, IQS, Business Objects and Edexcel Gateway systems

Retail Events Coordinator Resume Examples & Samples

  • Bachelor Degree in Public Relations, Social Communication or related area
  • English (Advanced)
  • Previous experience in Events Organization: Planning, Execution, Measurement and results reporting
  • Attentive to detail, creative, able to shift quickly & be tactical
  • Excellent written, oral skills
  • Excellent computer skills, including Microsoft Office suite,
  • Understanding of and Photoshop and InDesign is an asset but not a requirement

Events Coordinator Resume Examples & Samples

  • Assist in the co-ordination of all the elements of event production: conference, exhibition, speakers, delegates, venue, app, printed materials etc
  • Support Senior Event Manager and/or Event Manager as part of the on-site team at all events as assigned
  • Be aware of budget for each event and source quotes as directed
  • Liaise with events, sales, marketing, registration and production teams as necessary, to ensure all elements work smoothly and efficiently together
  • Assist in the preparation of all published materials, including delegate binder, conference guide, exhibitor manual, speaker pack, signage etc
  • Ensure Health & Safety of staff, delegates, speakers, sponsors and exhibitors on site
  • A bachelor’s degree
  • Strong spoken and written English skills. A second language would be advantageous
  • A minimum of 1 year events experience working in a dynamic environment
  • Time management skills and be comfortable working under tight deadlines
  • The ability to be customer facing & work well with clients
  • The ability to recommend solutions to problems & take action
  • The willingness to take ownership of projects and ad-hoq tasks
  • Effective communication with peers & senior stakeholders
  • The ability to manage multiple projects and prioritize workload
  • The ability to travel if needed and to fulfil flexible working hours during busy periods
  • An understanding of department needs and objectives
  • The ability to work in a fast paced environment

Senior Events Coordinator Resume Examples & Samples

  • Bachelor's Degree in Marketing, Event Management, Hospitality & Tourism Management, Communications, or related field - preferred
  • Experience in project coordination - required
  • Valid Driver's License, clean driving record, and vehicle - required
  • Adobe Creative Suite - preferred
  • Must be detail-oriented and extremely organized
  • Advanced ski/snowboarder
  • Comfortable standing for long periods of time and working outdoors in a mountain environment

Events Coordinator Resume Examples & Samples

  • Serves as first point of in-person customer contact regarding Connections space
  • Greets and provides directional assistance to all guest/facilitators as needed
  • Adjudicates reservation conflicts (e.g. two groups arrive for same space on the same day) and resolve to find alternate space as needed
  • If applicable for location, manage all aspects of catering: Ordering, vendor access, and clean-up
  • Partners with Support Specialists to answer location-specific questions beyond what is found in Connections Toolbox resources to assist with the timely processing of customer reservations
  • May serve as back-up to dedicated Support Specialists (as assigned by manager)
  • Performs set-up and clean-up for beverage service as needed
  • Maintains daily or weekly schedule boards for managed and premier locations
  • Provides consultative Meeting and Event Coordination services to customers for managed and premier locations
  • Works on follow up for ‘Confirmed’ requests 2-3 weeks prior to event dates for managed and premier locations
  • Answers location specific questions (e.g. catering, where to eat)
  • Manages details of reservation after confirmed and in Resource Scheduler such as logistics set-ups needing more details, catering, and location specific information for managed and premier locations
  • Maintains digital signage
  • Before or after hours event requests
  • Manages and responds to all emails in the location-specific sub folders in the Connections shared mailbox

LTA Events Coordinator Resume Examples & Samples

  • Excellent follow through and customer service skills with vendors, internal team members and members
  • Strong working knowledge of business principals and ability to support Companies Inside
  • Excellent organizational, decision making and analytical skills
  • Leadership skills/qualities
  • Project management skills – ability to manage people without having direct report authority (ie, vendors and event staff)
  • Ability to develop strong relationships with people inside and outside of the organization
  • Ability to maintain a flexible work schedule
  • 1+ year experience as a Life Time department head or general manager

Promotional Events Coordinator Resume Examples & Samples

  • Associate’s degree in graphic design, marketing, communications or related field, or 2-3 years related experience
  • Excellent computer skills, at a minimum proficient in Adobe InDesign, Photoshop and/or Illustrator as well as Microsoft Office
  • Ability to work within a team as well as independently
  • Self-motivated and driven
  • Ability to meet deadlines and/or targets
  • Adept at handling pressure and working under stress
  • Passion and experience in fitness or wellness-related field as essential

Events Coordinator Purina Pawsway Resume Examples & Samples

  • Facilitate and develop rental bookings and outreach
  • University or College degree in Event Management/Marketing, Communications or Business Management
  • 2 years of experience coordinating/managing events
  • Familiarity with public relations outreach initiatives and supporting material (i.e. media kits, press releases, event listings etc.)
  • Demonstrated initiative and ability to work effectively in a fast paced multi-task environment
  • Able to work a flexible work schedule including evenings, weekends and statutory holidays
  • Ability to handle multiple projects/priorities
  • Dog and cat knowledge would be beneficial. Passion for pets

Events Coordinator Resume Examples & Samples

  • Ability to manage shifting priorities and handle numerous time-sensitive projects with multiple deadlines
  • Ability to work independently and be self-motivated
  • Excellent interpersonal, communication, time management, and customer service skills. Must be well organized and detailed oriented
  • Knowledge of Microsoft Office suite and other online documents, such as Google Docs
  • Ability to interact with a broad spectrum of customers

Trade Show / Events Coordinator Resume Examples & Samples

  • Work with marketing team to coordinate logistics and deliverables for trade shows and webinars
  • Logistics can include: booking booth, creation of registration badges, managing housing, packing and sending exhibition material from the warehouse and returning exhibition materials to the warehouse
  • Work with vendors, e.g. exhibit house, printers, etc., to ensure timely, cost-effective execution
  • Assist in creation of pre-show and post-show communications
  • Develop staffing and pre-conference training schedules
  • Travel to and support onsite execution and management of key events, including show set-up and take-down
  • Track expenses and assist in complete financial reconciliation
  • Ensure processing of show leads in CRM system and distribution to sales force
  • Strong interpersonal and collaboration skills with an ability to communicate at all levels of an organization both internally and externally
  • Adept at handling multiple complex projects simultaneously under pressure to meet tight deadlines
  • Must be proficient in Microsoft Office suite of products (including strong knowledge of Excel)
  • Willing to travel up to 20% domestically to organize events as needed, may include travel on some evenings and weekends
  • The employee must occasionally lift and/or move up to 45lbs
  • Onsite duties may require bending, walking, or standing for an extended period of time

Events Coordinator Resume Examples & Samples

  • Execute high quality events that represent the USA TODAY NETWORK brand. Manage invite lists, utilize event registration software, and create floor plans. Assist with sourcing venues, booking rentals, recommending and ordering catering, securing audio and visual needs, and coordinating development of collateral to execute an excellent event. Help with the creation of production schedules and facilitate pre-event and onsite communication. Represent and deliver service excellence that is in keeping with the company’s brand
  • Negotiate agreements with vendors that ensure the lowest cost and highest quality of service. Assist in overseeing onsite logistics with subcontractors and vendors, and troubleshoot as necessary to ensure the successful execution of the event program. Help maintain rolodex of vendors and research event trends, emerging applicable software and possible sponsorship packages
  • Liaise daily with other internal groups including creative, marketing, corporate communications and on-site conference services department
  • Assist in conducting post-event debriefing sessions and providing follow up analysis, budget recaps and participant feedback. Develop reports, status updates and participate in on-going calls as required
  • 20% travel. Other duties / projects as requested by supervisor

Events Coordinator Resume Examples & Samples

  • Planning, organising and working with clients to create memorable events and return customers
  • Handling the planning of event enquiries, planning of all details in conjunction with the event and liaising with 3rd party suppliers where required
  • Communicating effectively with the operational departments to ensure a seamless experience for the customer
  • Conducting site inspections and meet with clients to discuss their business requirements
  • Acting in a professional and informative manner ensuring product and competitor knowledge is current at all times
  • Conducting competitor analysis when required and maintain a good working knowledge of the market place, trends, opportunities, and our food and beverage offerings
  • Quoting on last minute enquiries and ad-hoc bookings where required
  • Ensuring that all details of a booking are accurately logged at all times

Marketing & Med-ed Events Coordinator Resume Examples & Samples

  • Coordinate scheduling, servicing, testing, packing, shipment and receipt of equipment for trade shows, labs and educational events
  • Maintain marketing sample inventory
  • Help with the building of new kits for Events
  • Learn to process sample and customer returns
  • Demonstrated effective organizational skills
  • Must be able to resolve problems with independent judgment
  • Medium work: Exerting up to 50 pounds of force occasionally, and/or up to 20 pounds of force constantly to move objects
  • Must be able to lift equipment cases
  • Must be able to use common office equipment (e.g. calculator, PC, fax machine, etc.)
  • Must be able to coordinate details for multiple events at one time
  • Must be able to observe and correct minute inconsistencies (e.g. in the printed word, product appearance, etc.)
  • Must be able to professionally interact with coworkers, customers and vendors

Group Events Coordinator Resume Examples & Samples

  • Utilize departmental communications. This includes following proper procedures for radio, paging, cellular phone and office phone use
  • Read, process, and file banquet event orders, resumes, and AV material on a daily basis
  • Assist Clients with faxes, copying, computer needs, internet access, and shipping needs
  • Complete Business Center billing correctly
  • Follow all Resort and Department guidelines
  • Act as liaison between the guest and the hotel in orchestrating a successful guest experience while displaying a professional attitude and welcoming personality
  • Assist all guests with any business center requests
  • Assist Director of Banquets with any administrative needs
  • Maintain hotel standards required regarding the business center, hotel or food & beverage
  • Take ownership of the floor ensuring that all guests have an exceptional experience
  • Utilizing the BEO's, check all meeting space in use that day to ensure the room is set per the guest's specifications. This inspection includes cleanliness and overall appearance
  • Ensure all rooms have the appropriate door signage and lobby has correct room postings. Take action where needed
  • Report any deficiencies to the Director of Banquets
  • Assist the guest with any challenges that may arise
  • Assist the guests with any requests they may have
  • Contact the appropriate hotel department and follow up to ensure the challenge is resolved
  • Communicate any changes to the appropriate hotel department, such as lunch requests, room set-ups, meeting times
  • Assist the Director of Banquets with BEO's, resumes, welcome packets, amenity forms and site visits
  • Assist guest with computer needs, nametags, table tents, conference dining table tags, and menu description cards
  • Ensure all copier, fax machines, and computers for the business center are in good working order
  • Prepare monthly PO for all business center and meeting toolbox needs
  • Reading, writing, and oral proficiency in the
  • Assist with any conference or social driven site-visit tastings (i.e. create menu’s using company logo)
  • Assist with any graphic creative documents (i.e. Gala Menus, Custom Bar Menus, Group handouts, Drink Tickets, etc.) (Knowledge of Microsoft Publisher / Microsoft Power Point recommended)
  • Responsible for ensuring “welcome letters & post-con letters” are being sent

Audiovisual Manager & Events Coordinator Resume Examples & Samples

  • Coordinates all aspects of event logistics, including acting as the point of contact with the client for the life cycle of the event (reservation through execution), and oversees event details to the satisfaction of the client. This includes, but is not limited to initial tours of the space available; meeting with clients to determine event needs; drafting contracts; room setup; coordinating with other campus departments such as Parking Services, University Police, Catering; ensuring audiovisual support is provided; ensuring event is properly staffed and executed to the satisfaction of the client
  • Works with the Arlington administrative staff to ensure all event information is properly conveyed to the appropriate staff to ensure events have the necessary wage staffing and clients are properly invoiced in a timely manner
  • Provides clients with all the necessary university information required for their event, such as university-approved caterers and local businesses for non-university supplied needs, and assists clients with arrangements when necessary
  • Serves as the audiovisual manager for event space, and is responsible for oversight and operation of all audiovisual media support technologies and equipment. Works with clients and other event staff to determine the audiovisual equipment needs for events; and offers guidance and training regarding all aspects of audiovisual hardware configurations, conference audiovisual setups, and the proper electronics used to support specific events. Works with Administrative Officer to determine service schedule for event equipment; and makes timely recommendations on equipment needs, refreshes, and upgrades
  • Bachelor’s degree, or equivalent experience in events/conference production or a related field
  • Must be able to work a flexible schedule including evenings and weekends; and
  • Knowledge of audiovisual and multimedia equipment and applications to assist with and support internal Mason activities and external client events at Mason’s Arlington campus
  • Events management experience
  • Excellent customer services skills
  • Excellent verbal, written and interpersonal communication skills are a plus,
  • Ability to balance competing priorities, complex situations and tight deadlines
  • Outstanding interpersonal skills
  • Ability to work effectively and efficiently with a diverse audience, including current university faculty and staff, alumni, donors, students and the community
  • Audiovisual licenses and computer certifications are a benefit
  • Familiarity with higher education is a plus; and
  • Ability to develop and enhance relationships and/or partnerships

Events Coordinator Resume Examples & Samples

  • Schedules facilities and services for university and outside organizations’ events; maintains weekly and monthly facility activities calendar; updates calendar as required
  • Recommends to supervisor approval or denial of facility rental for specific events by reviewing rental applications
  • Coordinates with renter’s management to negotiate rental costs and determine requirements of renter in regard to technical, security and/or other requirements
  • Ensures adequate staffing for events and schedules set-up, technical, stage and other crews accordingly; supervises crews during events
  • Provides assistance and information to faculty, staff and outside organizations regarding facility use and capabilities; maintains contact with patrons or clients via telephone or written correspondence
  • Represents university in public relations/liaison capacity on matters relating to events and at departmental meetings
  • Attends events to facilitate operations and responds to emergencies or problems; ensures all aspects of events are implemented and controlled according to plans
  • Maintains direct contact with personnel from the various outside organizations and university departments associated with scheduled events
  • Coordinates conferences and/or requested services including reserving conference rooms, determining catering needs, preparing conference materials, tracking various expenditures and revenues, collecting fees and maintaining any necessary records
  • Coordinates, determines and/or arranges physical maintenance of facility as required; oversees daily security of facility; checks work of staff assigned in these areas
  • Maintains inventory of facility/department equipment
  • Compiles material for event program; maintains mailing lists for distribution of event calendar or other pertinent information
  • Experience with operation of audio/visual/printing equipment
  • Experience with graphic design software
  • Demonstrated proficiency with work order systems operation and management
  • Demonstrated proficiency with invoicing systems operation and management
  • Demonstrated proficiency with scheduling systems operation and management
  • Outstanding customer service for registration/check-in/volunteer management for larger campus events
  • Excellent planning and project management skills

Events Coordinator Resume Examples & Samples

  • Identify new contacts, develop sales leads, and respond to sales opportunities in order to maximise revenue
  • Understand fully the hotel amenities, packages and promotions
  • Produce accurate and timely reports that meet the needs of the Director of Events and senior management to include the reporting of appointments, calls made and business leads
  • High level of IT skills, including Excel, PowerPoint, and Word
  • Excellent organisational and administration skills
  • Relevant degree, in a sales or business discipline, from an academic institution

Sales & Events Coordinator Resume Examples & Samples

  • Ensure all enquiries are responded to and to take personal accountability for meeting the minimum standard response times, unless otherwise agreed at time of enquiry
  • Handling the planning of event enquiries, ensuring all details in conjunction with the event are administered correctly
  • Take a proactive sales approach and in line with strategy, adapt sales solutions to meet client needs and expectations
  • Ensure online meeting partner websites are regularly updated and managed including photos, descriptions, and promotions
  • Receive incoming calls & deal with appropriately
  • Accurately identify customer needs, draw up well presented and customised proposals in line with brand policies and standards of presentation
  • Provide a weekly briefing of event details to the Hotel Management and Operations team to ensure the execution of each event exceeds the clients’ expectation
  • Liaising and co-ordinating 3rd party suppliers as required to suit the clients individual requirements
  • Make commercial decisions to maximize event income on a daily basis
  • Ensure all deadlines are met for all annual pricing requests. Involve the Director of Sales in all potential high volume requests to provide the best possible rates in the market place
  • Maintain current and past client records
  • To develop relationships with local clients, direct bookers and agency bookers to ensure a strong base of new and regular repeat business and to ensure confidence in the hotel and booking process
  • Review provisional bookings and options weekly to prevent the risk of lost revenue
  • Ensure necessary follow ups are carried out to identify future business potential
  • Conducting site inspections and property inspections including face to face client meetings to discuss their individual requirements
  • Be comfortable and familiar with the standard to completing 3rd party online enquiries via various channels
  • Acting in a professional and informative manner ensuring product and competitor information is up-to-date at all times
  • Conducting competitor analysis when required and maintain a good working knowledge of the marketplace, trends, opportunities and product offering
  • Pricing last-minute and ad-hoc business when required
  • Understand the minimum information required during the enquiry handling process, ensuring key information is gathered from the client in order to provide the properties with a solid overview of the event requirements in order for them to provide a detailed quotation
  • Ensure all bookings taken the previous day are reviewed for accuracy and quality. In addition to be fully prepared to discuss they key information captured at enquiry stage during daily team catch up's of business handled
  • Demonstrate sound quality updates in each enquiry during the booking process enabling the operations team and hotel management to understand the latest update
  • Be actively engaged and involved in, team/departmental conversion days working towards specific growth targets and driving sales/revenue conversion
  • Experience in the usage of systems such as Opera, Caterease and all Microsoft Office applications
  • Experience working in a similar role ideally in a four star hotel environment with a good working knowledge and understanding of hotel operations
  • Familiar with completing 3rd party online enquiries via various channels used such as CVENT, StarCite, Venue Directory
  • Excellent communicator, both written and verbal
  • Maintain a smart personal appearance at all times representing the hotel to potential clients
  • You will have a passion to provide great customer service, have an eye for detail, and have good communication skills to support the team prior, during and after events. You will be very organised and able to remain calm under pressure

Events Coordinator AA Resume Examples & Samples

  • Maintain a calendar and checklist of all Silicon Flatirons events
  • Edit materials for events; such as brochures, flyers, emails, programs, website, and agendas
  • Design, plan and implement all events including representing the Center in discussions, negotiations, and decisions in all matters related to events (i.e. venue contracts, catering contracts, support contracts, etc.)
  • Provide budget preparation and adherence on all events
  • Offer friendly customer service to all event attendees and quick problem solving skills
  • Hire and supervise any student employees and volunteers
  • DD-214 for veteran applicants

Projects & Events Coordinator Resume Examples & Samples

  • Liaise with field team to propose a key regional event and align with Marketing on Brand fit
  • Prepare in collaboration with Marketing key outdoor events (sponsorships or Meta Owned events, sampling outside the point of purchase)
  • Manage all different aspects of outdoors event execution (Planning ¡V Execution ¡V Evaluation)
  • Ensure all events are delivered in respect of processes and DMC
  • Provide accurate report on all events and special projects activations
  • University degree in marketing / business related field
  • Strong leadership potential as demonstrated by involvement in school/university
  • 2+ years¡¦ of working experience preferably in sales/CM/event planning
  • Computer literacy (Microsoft environment)
  • Good project management skills that delivers projects on time and on budget

Events Coordinator Resume Examples & Samples

  • Must be a self-starter
  • Ability to multi-task in a very busy office environment
  • Good communication skills, both written and verbally
  • Fluent in both English and Spanish is an advantage
  • Flexible scheduling, this position will require some weekend and holiday hours

Events Coordinator Resume Examples & Samples

  • Assist with communications to events participants, supporters and suppliers
  • Assist in the promotion of FIS events, making use of internet and printed materials and banners
  • Record and report on the success of events activity
  • Coordinate the supply of events merchandise
  • Compile feedback from event participants and work with the marketing operations team to provide analysis and recommendations for upcoming campaigns
  • Assist in all pre- event preparation and on the day provide support as required
  • Demonstrate experience of coordination and logistics in a corporate environment, specifically within the technology and financial services industries
  • Strong evidence of well-honed organizational skills and ability to deliver to deadlines, have strong time management skills
  • Ability to juggle multiple projects at the same time
  • Ability to partner with fellow marketers and -executives inside and outside the Global Services organization and across FIS
  • BA/BS degree and some marketing experience
  • Ability to prioritize projects effectively, meet tight deadlines while reacting to changes with professionalism and flexibility
  • Excellent written and verbal communication as well as coordination capabilities
  • Strong ability to manage and run with multiple projects simultaneously
  • Multi-media proficiency
  • Strong proficiency in MS Office Applications, including Outlook, Excel and PowerPoint
  • Familiarity with and Marketo would be an asset
  • Willingness to proactively take on tasks and to contribute beyond the scope of own role
  • Possess a high level of personal accountability

Presidential Events Coordinator Resume Examples & Samples

  • Provides support (administrative and creative) for the creation, management, execution, and follow-up of special events and programs that support University constituents
  • Assists with program planning by providing input on event themes, design, and site-selection
  • Supports staff in event marketing and communication
  • Executes events on-site
  • Maintains Microsoft Excel databases
  • Coordinates registration processes
  • Provides briefing documents to staff members
  • Maintains calendars
  • Monitors and orders office supplies and equipment
  • Trains and oversees student volunteers (when appropriate)

Events Coordinator Resume Examples & Samples

  • Assist in managing annual events associated with the bowl
  • Assist in identifying and securing local corporate sponsorships
  • Assist in developing a group sales program for the bowl
  • Other event assignments as managed by the ESPN Events office in Charlotte
  • Year of experience in a professional setting
  • Strong computer skills including knowledge and use of all Microsoft office programs
  • Experience in marketing and understanding of event operations
  • Good presentation skills
  • Understanding of college football, basketball and the college bowl system.Strong knowledge of ticket sales and corporate sales

Global PR & Events Coordinator Resume Examples & Samples

  • Minimum 2 years of event planning required
  • Minimum 2 years of PR experience
  • Highly organized multi-tasker with a great attention to detail in deadline-driven environment
  • Sharp problem solver with methodical follow-through
  • Proven track record for achieving results and driving projects
  • Articulate thinker with a sense of humor and an ability to take creative direction, react quickly, and interact productively
  • High energy go-getter
  • Proficient in Word, Excel, PowerPoint and other Microsoft Office applications
  • College graduate or equivalent experience

Events Coordinator Resume Examples & Samples

  • Minimum 2 years work experience in hotel operations in a luxury international brand hotel
  • Good understanding of selling techniques and banquet knowledge
  • Computer skills in MS Office, email, Fidelio/Delphi/RESERVE will be an asset

Events Coordinator Assistant Resume Examples & Samples

  • Serves as game manager for assigned Sun Devil Athletics (SDA) sporting events as well as assists with game management and operations for all other athletic events under direct supervision of the Associate Athletics Director for Operations and Facilities
  • Ensures adequate staffing for assigned events and schedules all crews (set-up, technical, stage, etc.) accordingly
  • Compiles and reports event cost summary within thirty days of event to supervisor
  • Assists in the supervision of event staff members, which may include hiring, disciplining, training and scheduling
  • Assists facility renters with coordinating parking, staffing, power and other rental needs
  • Assists with event operations including responding to problems, customer service concerns, and emergencies
  • Maintains records, creates reports, tracks event issues and resolutions
  • Assists with facilitation of vendor relationships
  • Conducts research projects
  • Evidence of a Bachelor’s degree preferred AND one year of events coordination experience within college athletics
  • Experience with budget maintenance
  • Experience with supervising and training staff, and processing payroll
  • Experience with rental contracts and working with vendors
  • Experience making decisions in a changing environment and anticipating future needs

Events Coordinator Consultant Resume Examples & Samples

  • On-site registration: arrange for registration, training/event badge pick-up
  • Meeting room preparation: arrange for preparation of nameplates for invited speakers and high- level delegates
  • Configuration of training/meeting rooms (set up of tables/chairs, registration desks, event equipment etc.)
  • The printing of event agendas/programmes, and other key documentation as requested
  • Technology set up as necessary in meeting rooms for each session during the high-level events (i.e. PowerPoints are uploaded, microphones are working, etc.)
  • General logistic support to the facilitators as requested
  • Information provision to participants as necessary
  • Excellent communication and interpersonal skills, ability to create and nurture networks and partnerships
  • Excellent planning and organization skills
  • Strong knowledge of and experience in conference planning and management
  • Ability to work under extreme pressure
  • At least 4 years' experience in organizing meetings and conferences for a wide range of clients (corporate, UN, NGOs) is required
  • Excellent planning/organisation skills and a solution-oriented attitude
  • A strong sense of client orientation and a strong drive for results
  • Demonstrated ability to work well both independently and within a multicultural team
  • Sample of a proposed event report drafted by the candidate after the execution of an event
  • Candidate has at least 4 years' experience in organizing meetings and conferences for a wide range of clients (corporate, UN, NGOs); – 20 points
  • Candidate has proven experience in creation and nurturing of networks and partnerships in the organization of meetings and conferences – 20 points
  • Candidate has established track record in provision of logistical and administrative support to large meetings/conferences and high-level panels – 20 points
  • Interview inclusive of sample of previous workplan developed by the candidate in the run-up to and execution of an event; - 15 points
  • Sample of proposed event report drafted by the candidate after the execution of an event – 15 points

Rental & Events Coordinator Resume Examples & Samples

  • Negotiates rental contracts with both professional and inexperienced users from the community as well as ASU departments and organizations
  • Creates estimated event expenses for extremely complicated events in many different venues, this includes obtaining estimates from the Technical Directors, Event Coordinator, House Manager, vendors as well as other sources per event
  • Issues and executes over 100 rental and film contracts per year
  • Develops and recommends new or revised rate sheets, film, rental/scheduling goals and objectives
  • Anticipates the facility’s logistical needs based on event specifics and communicates needs to appropriate staff members
  • Coordinates and leads client walk-thrus with appropriate staff. Posts and distributes walk-thru notes within two days
  • Oversees daily rental operations, including but not limited to taking new rental inquiries, tracking contracts, handling insurance requirements, and communicating status to current renters and staff
  • Makes proposals and recommendations, based on event history, for equipment and resources in the facility
  • Prepares periodic reports and records details of events for year to year comparison
  • Develops, compiles, and writes communications for distribution
  • Facilitates meetings, coordinates event logistics with appropriate staff members and tracks renter communication
  • Schedules and maintains department calendars and prepares calendars for distribution
  • Assists renters and facility users with ASU processes, and notifies staff of event needs. Checks estimates for accuracy and reviews final billings prior to mailings
  • Prepares and processes a variety of memos and requests
  • Ensures a Technical Director is assigned to each event
  • Compiles and ensures correct insurance documentation for events, department vendors and property users
  • Represents department on committees as assigned by supervisor
  • Monitors the activities of users, even service personnel, vendors and subordinates during events
  • Experience in communicating effectively across a diverse audience in different mediums
  • Experience in managing multiple projects and thrive in a fast paced environment
  • Experience in work that requires attention to detail and verification of facts
  • Demonstrated knowledge of contract administration
  • Experience in setting priorities and organize work of self and others
  • Experience in coordinating programs and events
  • Experience managing and overseeing the processing of contracts

In-market Events Coordinator Resume Examples & Samples

  • Must be able to stand for extended periods of time and assist with event set-up and tear down
  • May be responsible for activation recaps and other administrative tasks as needed
  • May be asked to lift up to 50 pounds

Signature Events Coordinator Resume Examples & Samples

  • Designs, implements, monitors, executes and evaluates all event activities including fundraising and logistic plans
  • Creates and collaborates with the Development Team to execute fundraising and marketing plans that secures event goals
  • Coordinates event day preparation and strategizes post-event activities, including incentive fulfillment and event evaluations
  • Oversees the execution of marketing and incentive plans for signature events (content for newsletter and participant mailings, fielding calls and inquiries from Media) or other special event fundraisers
  • Ensures the management of event websites, including participant and donor online accounts
  • Significant travel within the Association's four-county region to meet with prospects and donors, with mileage reimbursement provided
  • Assist with donor relations as assigned by the Director of Development
  • Minimum three (3) years of fundraising experience in a non-profit setting, preferably in a staff role
  • Minimum three (3) years of experience executing mass market fundraising events
  • Prior Walk coordination experience preferred
  • Demonstrated successful fund raising and event planning management experience
  • Demonstrated expertise recruiting and managing volunteers
  • Demonstrated skills in community organization, relationship building, talent identification and leadership development
  • Must be able to work through others to accomplish goals
  • Proficient in Microsoft and Google applications, with emphasis on Excel
  • Experience with various database software
  • Ability to identify and safeguard confidential information
  • Possess a valid and current state driver's license and automobile insurance

Sponsorship & Events Coordinator Resume Examples & Samples

  • Event planning and production assistance
  • Sponsorship fulfillment
  • Recap reporting for clients
  • Research in marketing/client category
  • Brainstorming
  • Assisting staff with on-site event execution
  • Creation of digital elements for campaigns
  • Creation of customized sales centric packages

Taekwondo Events Coordinator Resume Examples & Samples

  • Serve as main point of contact to State Associations
  • Verify eligibility and compliance of State Association and State Championships
  • Organize the logistics for events to include transportation and equipment needs
  • Perform Market Research and Demographic Analysis on all events and properly maintain a worksheet for historical purposes
  • Provide a high level of customer service to the following constituents: athletes, coaches, volunteers, and the Taekwondo community in general by answering all questions in a timely manner. A high standard of communication is essential
  • Organize and oversee the processing of applications while properly notifying each participant of their acceptance into the event
  • Organize and oversee onsite event registration at all events hosted by USA Taekwondo
  • Continually participate in discussions regarding how to improve various areas of the Events Department, such as the online database and event registration system. Market research, etc
  • Provide financial forms with the approval of the Director of Events to the Finance Department in a timely fashion prior to and/or after the event
  • Oversee the recruitment of volunteers and staff to properly run each event in a professional manner
  • Maintain the upkeep of all equipment and continually provide recommendations on improvements or equipment needs
  • Supervise Events Intern’s day-to-day duties
  • Some travel will be required

Events Coordinator Resume Examples & Samples

  • Assist the Director and Management of the Events Department in all aspects of administration
  • Coordinate Key Projects and Initiatives
  • Maintain the schedule and calendar for the Director of Events
  • Arrange and schedule meetings
  • Maintain weekly reporting of all definite, tentative (inquiries), lost business, etc
  • Assist with overall operations of events along with the DOE and/or CSM upon request
  • Process all billing and posting from events booked
  • Create final invoices and distribute to clients
  • Respond to all guest issues and complaints
  • College Degree in Business, Hospitality, or Related field preferred
  • Comfortable interacting and engaging in conversation
  • Maintains a sense of organization and ability to prioritize in a busy environment
  • Ability to multitask, work in a fast paced environment and have a high-level attention to detail

Licensee Events Coordinator Resume Examples & Samples

  • Experience within the Events industry within and administration/coordination capacity
  • Ablity to learn new technology quickly and proficiency with Microsoft tools
  • Work well with deadlines and understand priorities

Direct Mail & Events Coordinator Resume Examples & Samples

  • Bachelor’s degree, or a combination of relevant experience and education
  • A minimum of five years of experience working in higher education, fundraising, and/or marketing environments
  • Self-motivated and goal-oriented professional, with superior writing, speaking, and organizational skills, who thrives in a team-based environment
  • Marketing and/or graphic design and web design experience
  • Ability to manage multiple tasks with absolute deadlines required
  • Must have expert level proficiency in Microsoft Office and Mac applications
  • Proficiency with Advance, Raiser’s Edge or similar fundraising databases
  • Proficiency with new and emerging social media platforms
  • Must possess excellent interpersonal skills, sound judgment, and experience handling confidential information
  • Must have strong initiative, creativity, and attention to detail
  • Exceptional ability to think strategically and analytically
  • High energy level, enthusiasm, flexibility, and sense of humor are essential
  • Ability to travel and to work occasionally on weekends and evenings
  • Demonstrate the ability to practice and adhere to organizational values
  • Knowledge of Caltech preferred
  • Experience in a fundraising unit, particularly within civic, cultural or academic institutions
  • Proficiency in online content management systems
  • Successful candidates will have an authentic curiosity about science and technology, a strong appreciation for the extraordinary intellectual accomplishments and challenges of Caltech students, alumni and faculty – or willingness and patience to learn the unique culture of Caltech. Candidates should have great enthusiasm and grace to serve as an ambassador for the Caltech Fund, and the Development and Institute Relations team

Radiation Oncology Events Coordinator Resume Examples & Samples

  • Manage participation at Radiation Oncology commercial events in EMEA
  • Support Philips presence at the ESTRO, PTCOG, EAU and other major conferences as defined by the Global Marketing Director
  • Lead and coordinate Philips presence at smaller events such as ESTRO and customer-initiated teaching courses
  • Manage communication, payments etc. to third party suppliers for equipment-hire, clinical speakers, and other outsourced activities in support of these events
  • Organize participation of Philips-organized events and teaching courses
  • Lead Philips presence at Philips-initiated events in EMEA such as users’ meetings, consultants meetings, radiation oncology MR/CT, Invivo meetings etc
  • Lead the customer communication activities for these events
  • Manage third party suppliers for equipment-hire and other outsourced activities to ensure the success of these events
  • Support Radiation Oncology-related Field Marketing activities
  • Support dissemination of trade show collaterals from the BIU to the markets
  • Support creation of internal/distributor newsletters
  • Collaborate with BIU marketing communication to create trade show collaterals relevant for EMEA markets

Events Coordinator Resume Examples & Samples

  • Coordinates event logistics and provides administrative support to team and event management team, including tracking budgets, liaising with venues and suppliers, updating event critical time paths, raising purchase orders, and compiling and maintaining good housekeeping of all event related documents
  • Travel Management skills, liaison with travel suppliers to assist in the allocation of hotels, hotel accomodation and undertake administration and event management duties to support the team. May involve associated activity, visa documentation & documents for travel and accomodation for large scale events
  • Database management, pulling reports and providing data/reports as required. Monitoring registrations and event profile details for large events
  • To monitor activity of mail out systems, tracking and collating event responses, responding to email and telephone queries to ensure event registration is kept up to date
  • Maintaining relevant systems, databases and webpages as well as coordinating financial reconciliation and payment when required
  • Researches venues and maintains databases of event suppliers to ensure team are provided with up to date information
  • Plans schedules, event rotas, prepares briefing notes for crew and staff.Communicates logistics to guests to ensure all personnel are fully prepared for event activity
  • Assists event producers on-site at events, providing liaison with venue and third party suppliers e.g. Catering, security, registration process, name badging, ordering and setting up event materials etc. to ensure the smooth running of operational logistics at the event and to ensure good clear up/de-rig and evaluation
  • To co-ordinate and manage small scale events up to the value of £20K and the associated health & safety risk at small scale events, supported by Event Producers/Managers
  • Contributes to event team projects which may require research skills, creative thinking, creative solutions and provide new innovative ideas or materials which may be of use to the wider team
  • Proven experience in events and event planning
  • Evidence of providing first class assistance and support to a number of people at one time
  • Competent & confident in all main computer packages, previous experience of online database management tools/registration systems
  • First class customer service skills, friendly, tactful and considerate when dealing with a wide range of people internally and externally
  • Ability to organise small events
  • Previous supervision of temporary event staff
  • Ability to draft event proposals, event budgets, critical time paths and reports and record minutes of meetings
  • Excellent organisational skills, demonstrating ability to work on several projects at one time
  • Resourcefulness, creative thinking and problem solving
  • Understanding of audio visual equipment and technical knowledge
  • Good presentation skills advantage, ability to brief external and internal staff
  • This role requires excellent prioritisation skills when working to numerous members of the team at any one time

Sales & Events Coordinator Resume Examples & Samples

  • Partners with the DOSM, SMERF/Corporate Sales Manager to transition definite bookings between the Sales Department and Operations Teams
  • Assists Lodging Partner Sales Manager with administration of Lodging Partner Ticket orders, Concierge Program and Corporate Employee Benefits Program
  • Gathers and communicates all pertinent information from meeting and/or banquet clientele for Corporate, SMERF, and Tour Operator market segments
  • Pre-block all VIP, Groups, Special Requests in SMS, Delphi.FDC and other computer systems. Ensures block release dates are executed in a timely manner. Audit reservation market segment coding in SMS for appropriate segmentation
  • Audits Schedules in SMS, Google Calendar, Cruise Schedule and Group Schedules to ensure accuracy across platforms of communication
  • Review and update property information on the WIKI at CRES
  • Ensures local channel communication is carried out with LTVA Visitor Centers, Tahoe Chamber, NCOT - RTT and other tourism entities
  • Prepare, print and email marketing communications to clients, concierge database, internal Management and Associates, DOSM and General Manager
  • Assist DOSM with Weekly Marketing Calendar and Campaign Alert Updates, communicate to the appropriate departments accordingly
  • Review website for accuracy on excursions, lodging, dining, and staffing changes
  • Review external website information for Tour Operators, online booking sites to ensure updates are current
  • Social Media Hero for Property. Work with DOSM on setting up Facebook Posts
  • Experience in Social Media for Business Programming
  • Performs all job duties in a safe manner
  • Upholds all guest service standards
  • High school diploma or equivalent is required
  • 3-5 years sales and service experience in a Hotel, Wedding Sales and/or Banquet Site
  • Professional demeanor, excellent verbal and written communication skills
  • High aptitude for learning new computer programs quickly
  • Proven attention to details and ability to multi-task is essential
  • Associates or Bachelor’s Degree
  • Proficiency in computer applications such as Microsoft applications

B-nct Materials & Events Coordinator Resume Examples & Samples

  • Responsible for the design, editing and proofing of all NCT materials in compliance with DfE trade mark and Brand guidelines and within the agreed milestones, maintaining good working practices to maximise accuracy, economy, efficiency and security
  • Responsible for the sourcing of national venues, ensuring they meet all expected standards and requirements in order to train 4,600 Markers
  • Responsible for monitoring and ensuring successful delivery of replacement materials orders through the NCT materials website and providing MI as required within the product and contractual agreements
  • A degree related to English or mathematics (desirable)
  • Experience of working effectively and collaboratively as part of a team
  • Experience of providing high quality customer service
  • Good understanding of Microsoft Office package, intermediate MS Word and Excel
  • Ability to quickly learn company-specific software
  • Knowledge and experience of the NCT programme

National Events Coordinator, Ultimate Hoops Resume Examples & Samples

  • Assist National Manager of events 60%
  • Collect market research to identify opportunities gauge interest
  • Propose ideas to improve services and quality of events
  • Assist with planning and execution of events including but not limited to contracting, venue preparation, catering, entertainment, transportation, and lodging
  • Event registration management
  • Ensure compliance with Risk Management and General Council
  • Work with Marketing Coordinator to effectively market events
  • Provide day-to-day event support
  • Effectively solve problems that arise on the day of the event
  • Prepare sponsorship and event presentations
  • Maintain calendar for scheduling appointments, events, travel, and meetings
  • Track and reconcile spending to adhere to events budget
  • Manage relationships with vendors and clients
  • Respond to email inquiries regarding events and court rentals
  • Owning and executing smaller events as assigned
  • Never Retire Month 20%
  • Plan and execute Never Retire Month
  • Research event ideas
  • Create a month of events and volunteer opportunities that can be carried out throughout the country seamlessly
  • Work with vendors
  • Event logistics—contracting, negotiation, marketing, catering, venue, transportation, etc
  • Work with Marketing Coordinator to come up with a marketing strategy to promote Never Retire Month
  • Retail 20%
  • Work with National Manager of Events to oversee Ultimate Hoops retail store (bricks and mortar and e-commerce)
  • Research ways to effectively use retail to market the Ultimate Hoops brand
  • Place and manage retail orders
  • Create pop-up shop events
  • 1-3 years of related event planning experience
  • Excellent written and oral communication skills
  • Strong Adobe Photoshop and video editing skills

Entry Level Events Coordinator Resume Examples & Samples

  • Assist the Global Events Manager to coordinate Alere’s participation at tradeshows in collaboration with GBUs and Regions
  • Report and communicate to the Global Events Manager
  • Promote integrated campaigns around events
  • Assist in coordination of the yearly planning process
  • Protect the integrity and be a steward of the Global Brand
  • 1) Organize trade show participation
  • Assist in managing project execution incl. from kick off call to debrief meeting
  • Coordinate booth design and construction with all stakeholders and vendors involved
  • Support logistics for other by-side meetings
  • Attend events when needed (average 6 to 8 events per year)
  • 2) Support participants
  • Book hotel rooms and/or coordinate rooming list with housing services
  • Register participants to international congresses
  • 3) Assist the Global Events Manager with managing the Global Events budget
  • Ensure project stays with allocated budget provided by Global Events Manager
  • Ensure proper billing, check invoices, enter purchase orders on invoices prior to payment
  • Obtain necessary approvals for payments
  • Some experience within event management, executive assistant function or marketing communications, with emphasis on healthcare
  • Track record of goal-orientation, successful execution of Events
  • Excellent organisational skills within a fast-paced and continuously changing environment
  • Strong project management skills, must be able to handle many tasks simultaneously and meet multiple deadlines
  • Exerience working with global audiences, capable of working effectively and interacting with a wide variety of individuals including senior executives and fellow employees
  • Experience in a mid-to-large size organization; international experience a plus
  • Highly reliable and able to learn from experience
  • Self-motivate, pro-active, energetic and enthusiastic personality. Must have a strong work ethic and the “right attitude” and be “flexible” to work in a remote environment
  • Ability to travel to up to 20% of the time domestically if required
  • Must be proficient using Microsoft Office (Word, Excel, PowerPoint)
  • Knowledge and experience using Survey Monkey, social media platform – LinkedIN, Facebook

Events Coordinator Resume Examples & Samples

  • Graduate of a 4-year Bachelor's Degree in Marketing, Advertising, Communications or related discipline
  • Preferably with previous related work experience in events management or proven experience in team and company events planning and implementation
  • Excellent communication skills, including business and creative writing, proof reading and editing skills, and public speaking
  • Excellent organization skills and ability to manage multiple simultaneous projects and work assignments
  • Ability to work with a variety of people across all levels; geographically and culturally diverse
  • Excellent interpersonal, relationship management and teaming skills both in person, email and phone, with high professionalism
  • Ability to accomplish projects with little supervision and with a sense of urgency around project critical paths and issues
  • Good financial analysis skills to track resources and costs
  • Good problem solving and analytical skills
  • Flexible and adaptable when dealing with change with an ability to overcome setbacks
  • Flexibility to accommodate project/event schedules, which may include off-hours meetings, conference call and travel as required
  • Fantastic customer service ethics and high expectations for quality
  • Open to MBPS staff with one year tenure in current position
  • Outstanding performance rating in his/her current Unit
  • Candidate must not have any form of disciplinary actions
  • Proficient using the Web to conduct research, event administration and procurement as well as with the latest versions of Microsoft Outlook, Word, Excel, PowerPoint

Events Coordinator Resume Examples & Samples

  • Knowledge of a minimum of 2 languages (English is fundamental)
  • Polite
  • Responsible and being able to do more things at the same time
  • Precise
  • Strong teamwork
  • Problem-solving attitude
  • Flexible in the working hours
  • Knowledge of Microsoft Office, in particular excel and outlook
  • Guest name recognition (be able to associate names at the different events)
  • Lateral service

Events Coordinator Resume Examples & Samples

  • 1 - 3 years’ prior experience in events, hospitality or related field preferred
  • Past experience with event management software preferred
  • Excellent communication, organization, prioritization and problem solving skills
  • Self-motivated; confident, and energetic
  • Proficiency in a range of information technology tools and platforms including Microsoft Word, EXCEL, and PowerPoint

Events Coordinator Resume Examples & Samples

  • Experience thinking critically, strategically, and creatively about the student/alumni/donor engagement process
  • Experience in understanding and communicating effectively across a diverse audience using different mediums
  • Demonstrated knowledge of project management principles, methods and techniques
  • Demonstrated knowledge of budgeting and accounting principles and practices
  • Experience in using spreadsheets and databases
  • Experience in using Microsoft Office (PowerPoint, Word, Excel, Outlook)
  • Experience in using Salesforce

Events Coordinator Senior Resume Examples & Samples

  • Collaborates and assists in efforts to coordinate and implement college events including, but not limited to, commencements, special lectures, annual fall welcome ceremony, homecoming and various staff/faculty receptions
  • Plans and organizes assigned events. Responsibilities include, but not limited to: menu planning, floral arranging, rental orders, site selection/reservation, caterer/menu selection, theme and decorations, entertainment, compiling information for event materials, RSVP lists, coordinating audio/visual needs, ensuring adequate staffing, parking, and coordination of event set-up/break down with catering/facilities/other vendors
  • Shares logistical responsibilities for all events planned by the events office. These responsibilities include, but are not limited to: rentals, floral, linens, catering, logistics and vendor negotiation
  • Ensures settlement of events by submitting invoices, writing appropriate thank you notes, ensuring rented and borrowed items are returned and event site has been appropriately cleaned
  • Represents events office in a liaison capacity on matters relating to events and at departmental meetings as assigned
  • Collaborates with supervisor and co-workers with the assessment of events and with developing plans, goals and strategies to enhance operations
  • Write/draft routine correspondence to faculty, staff and outside organizations regarding event planning. Utilize email, calendar programs and other strategies to communicate effectively
  • Demonstrated experience with developing and executing large special events
  • Ability to work with committees
  • Excellent written and verbal communications and diplomatic skills a must
  • Knowledge of budget planning
  • Experience using event software and MS Office applications (Word, Excel, Publisher)
  • Experience with time management skills, meeting deadlines under pressure, and managing multiple projects
  • Experience promoting/marketing events
  • Exceptional customer service and organization skills along with attention to detail

Advertising Events Coordinator Resume Examples & Samples

  • Supports brand-specific initiatives
  • Assist in writing event-driven programs of paid titles
  • Assist in promoting all Carine Roitfeld’s initiatives, marketing, digital, and Harper’s Bazaar global portfolios with our ad clients
  • Assist in managing talent logistics, transportation and hospitality and travel in conjunction with Carine Roitfeld events and international network
  • Assist in coordination of logistics for events including but not limited to client entertaining events, in store marketing, trade events, national sales meetings and large scale franchise events and conferences
  • Assist in brand marketing/advertising initiatives internationally; work in conjunction with US titles
  • Manage event RSVP lists, check-in process and transportation
  • Proactively handle any issues and troubleshooting any emerging problems on the event day
  • Work with the creative department to create all event materials
  • Work with business and cashier’s office to obtain checks and certificates of insurance for events. Assist in sponsor activation management
  • Develop and maintain event budgets
  • Maintain and track event expenses for budgeting purposes
  • This position requires administrative work such as managing and maintaining calendar, phones and complete expense reports for SVP
  • Update the event calendar regularly
  • 1-2 years of experience in marketing and events and administrative work
  • Ability to act as problem solver
  • This position works in a fast-paced environment, thus qualified candidates must be highly organized and able to juggle multiple responsibilities at the same time
  • Ability to work in a team environment Willing to travel and work weekends when necessary

Meetings & Events Coordinator Resume Examples & Samples

  • Coordinate all phases of event logistics including, but not limited to, food and beverage, meeting room lay-out, housing, transportation, AV equipment rental, event registration, on-site execution, etc
  • Prepare and complete accurate banquet event orders with meeting/event venue
  • Create, monitor and manage event timelines and budgets
  • Work collaboratively with internal teams to produce event collateral and materials

Events Coordinator Intern Resume Examples & Samples

  • Coordinate and support the set-up and production of the event on-site
  • Provide support in developing RFP proposals including research and sourcing
  • Assist in scheduling meetings, providing logistics support and planning to ensure smooth implementation of events within allocated budget and timeline
  • Liaise with internal stakeholders and external vendors
  • Answer inquiries in the event support mailbox
  • Responsible for event data quality – follow-up on inconsistencies, missing information etc
  • Responsible for organization and maintenance of all event files
  • Update Standard Operations Procedures (SOPs) as needed, make recommendations for process improvements
  • Engage in ad-hoc responsibilities and/or projects

Groups & Events Coordinator Resume Examples & Samples

  • Welcome guests in a polite and friendly manner
  • Manage Conference and Banquet set-ups
  • Manage guest queries in a timely and efficient manner
  • Ensure cleanliness of work areas
  • Comply with local licensing laws
  • Assist other departments wherever necessary and maintain good working relationships
  • Be environmentally aware
  • Knowledge of Food Hygiene Regulations

Groups & Events Coordinator Resume Examples & Samples

  • Receive groups and events and keep up to date the hotel even output
  • Draw up contracts for groups and events
  • Negotiate budgets with customers
  • Interact permanently with the Account Managers, Sales Coordinators, Reservations, Front Desk, Department Parties, Hilton Meetings and kitchen
  • Act directly with the guest or client during the stay of groups and events
  • Participate in special activities such as secretaries of cocktails, welcome tour groups, etc
  • Fluent English and a second language desirable
  • Previous sales groups and events, preferably in Hospitality
  • Ability to solve problems quickly and efficiently; - Sense of organization and planning
  • Good written and verbal communication in English and Portuguese

Events Coordinator Resume Examples & Samples

  • Adhere to the events and group yield policy in order to maximize revenue
  • Develop and maintain a customer database
  • Research local competition and local events
  • Participate in hotel promotional activities
  • Good organisational and administration skills
  • Confident telephone manner
  • Previous experience in a Conference and Events function

Events Coordinator Resume Examples & Samples

  • Minimum a year of work experience in hotel operations in a luxury international brand hotel
  • Good understanding of selling techniques and events knowledge
  • Good communication skill in both Korean and English

Wedding & Events Coordinator Resume Examples & Samples

  • To take telephone all enquiries in a professional manner and by company standards through system and commercial processes
  • Working with the M&E Sales Manager to negotiate the ideal rates for the Hotel in line with revenue management and overall hotel commercial strategy
  • To proactively organise Open evenings and fayre’s to locally promote the hotel to prospective customers
  • To develop relationships with local sales team, to further drive revenues and conversion from local managed accounts
  • To communicate effectively with all other hotel departments to ensure the smooth running and success of all functions including production of detailed commercial booking event orders are delivered in a timely manner
  • To maintain exemplary Meet & Greet standards daily, at the convenience of the organiser and ensure regular contact throughout the event
  • To proactively maximise all revenue opportunities on each event, through up-selling additional services from the hotel and through third parties where commercial agreements exist
  • To have full competitive market knowledge of all hotels and venues proposal for events and feed information back to the M&E Sales Manager to ensure that the hotel stays competitive within its market
  • Ensuring that billing procedures are in place and adhered to; within company compliance
  • To co-ordinate any special events in conjunction with the Sales Manager
  • To assist the Sales Manager with his/her events ensuring all confirmed bookings are contracted with relevant terms and conditions issued to all clients, gain credit clearance and/or receive deposits and pre-payments as necessary in line with company/hotel policy
  • To assist the Meeting & Events Sales Manager by communicate regularly with Reservations concerning all bedroom bookings connected with his/her events business and communicate all/any changes immediately

Programs & Events Coordinator Resume Examples & Samples

  • Museum program, events, visitor services and/or volunteer management experience preferred
  • Strong planning and organizational skills, with attention to detail
  • Requires a person who can initiate projects, work independently, and be extremely reliable and effective at establishing and managing multiple priorities
  • Demonstrated success in following through and completing tasks independently
  • Ability to be flexible and receptive to taking on new and/or changing responsibilities
  • Proficient computer skills and demonstrated experience with office software and email applications. Ability to learn new tools, techniques, applications, systems and processes as needed
  • Library, Internet, and other research skills are necessary
  • Experience with Adobe Photoshop, digital photography and basic graphic design would be helpful
  • Knowledge of Stanford spaces, ELS, catering and other event planning skills is a plus

Events Coordinator Resume Examples & Samples

  • Team Member of the Hilton Go program with discounted staff rates all over the world and discounts on F&B items
  • Access to Hilton University training, offering more than 3000 learning programs
  • Worldwide career development opportunities

Sales & Events Coordinator Resume Examples & Samples

  • Be actively engaged and involved in, team/departmental conversion days working towards specific growth targets and driving sales/revenue conversion.As a Sales & Events Coordinator it is essential you can demonstrate the following skills and competencies
  • The Ideal Sales & Events Coordinator
  • Previous experience working in a similar role ideally in a four star hotel environment with a good working knowledge and understanding of hotel operations

Events Coordinator Resume Examples & Samples

  • Professionally represent the event team in all areas of hospitality
  • Act as departmental liaison with customers, in absence of Director/Manager
  • Contribute to the growth and performance of the department
  • Able to interact with a variety of planners/customers
  • Be a proactive self-starter with the ability to work independently. Need strong ability to set priorities, solve problems, and be resourceful under pressure
  • Comfortable in a fast paced environment and able to manage multiple projects and campaigns
  • Ability to respond to unanticipated situations and shift priorities while remaining poised and calm under pressure
  • Handle calls in a courteous, efficient manner using clear, understandable English. Assist in any way possible if further information is needed, responsible for taking detailed accurate messages and expediting delivery of that message to the appropriate manager
  • Assist event managers with various tasks when requested. This includes but not limited to: greeting clients, checking space, requesting history, creating event orders, initiating programs from client specification sheets, customizing menu proposals
  • Responsible for administrative tasks in the Events Department such as ordering supplies, completing PAFs, check requests, Purchase Orders, expense reports or other hotel documents needed to ensure complete and accurate payroll checks and reports. Working with standard forms such as resumes, PERs, BEOs, cutoff letters, amenities, welcome and thank you letters
  • Manage all aspects of GroupMax
  • Assist with Executive Office projects as needed
  • Accurately maintain file management and organization based on corporate procedures
  • Participates in internal and external meeting as determined by the Director of Events such as menu review, department, operational pre shifts

Events Coordinator, National Accounts Resume Examples & Samples

  • Work in conjunction with the client's National Event Coordinator
  • Coordinate security needs and coverage for scheduled events
  • Recommend coverage and protection of personnel, equipment, property and space and provide documentation of action plan to the client's National Events Coordinator
  • Determine ratio of officers to attendees, risk areas, access control and rove patrols
  • Coordinate with AUS district team, NAPM and Client's Regional Security Manager for scheduling, local support, and communication of details and scope
  • Administrative tracking of events, AIS, invoicing and scope of duties per event
  • Facilitate event coverage before, during and close down with liaison between AUS and Client's teams
  • Reviews, processes and approves security service requests on behalf of the Events team with final approval from the Client's Regional Security Manager
  • Writes reports for senior security personnel on the activities and performance of the guard vendor’s personnel
  • Maintains and manages records relating to the guard vendor’s personnel
  • Directs guard vendor’s personnel engaged in incident and emergency response as needed
  • Must have a high level of interpersonal skills, professional judgment, problem solving skills and the ability to maintain confidentiality of sensitive information. Requires demonstrated poise, tact and diplomacy at all times
  • Ability to interact and communicate with individuals at all levels of the organization effectively and direct personnel in stressful situations
  • Strong computer skills necessary for the input of data, writing of security reports, or other computer-related knowledge required by the specific duties of the position
  • High attention to detail, with the ability to work productively in a fast-paced environment and to handle multiple priorities simultaneously
  • Ability to work independently while following stated procedures and instructions

Events Coordinator Resume Examples & Samples

  • Comply with all requirements of the Client contract and meet or exceed Key Performance
  • Indicators
  • Deliver an exceptional quality of service, as reflected by client feedback
  • Assist with operational reporting, budgeting, financial systems, purchasing as necessary
  • Ensure prompt and accurate management of purchase orders in finance systems

Events Coordinator Resume Examples & Samples

  • Design, develop and deliver the undergraduate Escape Studios open days and open house events in collaboration with the Events Coordinator for Pearson Business School to be held at the Midtown Campus
  • Support the Undergraduate conversion and student recruitment team with Taster Days, Industry events and Teacher and Advisor events where applicable
  • Support the Short Course sales team with conversion events, such as Taster Days, Open Evenings and Evening with events at Escape Studios West
  • Deliver B2B events such as Games Jams, Escape Labs, the Advisory Board and the Houdini launch event, in conjunction with the B2B team
  • Support with the execution of the VFX Festival for 2017
  • Deliver Clearing events as directed by the marketing, student recruitment and admissions teams
  • Work closely with the Alumni team to deliver alumni events
  • Diligently maintain the appropriate events pages on the website with the latest event details
  • Coordinate materials to be couriered for recruitment events to ensure resources arrive and are collected promptly
  • Timely and accurate management of Escape Studios events payments and invoices
  • Work in close collaboration with the Pearson Business School Events Coordinator to ensure the following events are delivered; Apprenticeship selection events, the student residential, the careers festival, student induction and enrolment and graduation
  • Ensure that all Escape Studios events are appropriately staffed and smoothly and efficiently delivered
  • Undertake all risk assessments for events and adhere to Pearson best practice in event management
  • Stay up to date on industry activities for VFX, Animation, Games and Motion Graphics and work closely with current students to understand our market

Undergraduate Program & Academic Events Coordinator Resume Examples & Samples

  • High school diploma or GED required; Associate's degree preferred
  • Strong oral and written communication, organization and planning, and interpersonal skills required
  • Higher education and student services experience preferred
  • Ability to maintain composure when dealing with difficult situations and/or individuals
  • Ability to meet deadlines, work under pressure and with frequent interruptions
  • Ability to pay close attention to detail, keep and maintain accurate and detailed reports and records
  • Ability to prioritize work and handle multiple tasks simultaneously

Public Events Coordinator Resume Examples & Samples

  • Strategize, create, and publish yearly calendar of VitalSmarts Public Events for the US, Canada, and Virtual/On-line
  • Negotiate venue, catering, and audio visual contracts including pricing, financial, legal terms and conditions
  • Make final decisions on all contracts including payment authorization
  • Monitor expenditures and maintain fiscal information; reconcile billing statements and make final approval of all payments
  • Create a detailed work plan which identifies and sequences activities needed to execute each event
  • Manage pre, real-time, and post event logistics with vendors and facilitators for all events fulfilling critical deadlines
  • Maintain vendor relationships and execute terms of contracts
  • Create and maintain registration processes for each event including website management
  • Assist attendees as needed with registration, payments and invoicing, and other registration requirements
  • Liaison within all VitalSmarts departments especially Sales Team to increase demand and ROI
  • Develop event budgets with large revenue margins contributing to company sales targets
  • Responsible for out-going and return shipments of event materials and product
  • Maintain confidential documents and attendee agreements
  • Execute post-training activities for attendees and VitalSmarts internal departments
  • 1-2 years of meeting and event planning experience recommended
  • Contract negotiation and budgeting experience
  • Able to make key decisions with little supervision
  • Self-motivated including excellent time-management skills
  • Detail-oriented with strong ability to multi-task
  • Problem solver who can suggest improvements to processes to create ideal productivity; open to new ideas
  • Work cohesively with other team members and departments
  • Professional oral and written communication skills with high-caliber client support
  • Confident working with technology/able to describe how to use technology. Experience with Adobe Connect or equitable software platform a plus
  • High level of proficiency in Microsoft Office applications. Understanding of Cvent, Lanyon or other event management system highly desirable

Pub Events Coordinator Resume Examples & Samples

  • Oversee, coordinate and execute all of 10 Barrel’s large-scale pub events in pub markets - currently including; Bend, Portland, Boise, Denver and San Diego
  • Large scale events will require a start-to-finish execution. You’ll be responsible for brainstorming, planning, and managing pub events including; booking talent, renting event equipment, scheduling and hiring event staff, outsourcing security, securing permits and licenses according to city and state laws, working with the legal team to ensure events follow all legal protocols, and being the main point of contact at the event, on-site in each location
  • Travel will be required to meet with stakeholders leading up to events, as well as travel to execute each large-scale pub event
  • Act as a liaison between the Bend office and the pub teams in each pub location to ensure all communication is always up-to-date
  • Assist the Director of Pub Operations with various reports for The High End
  • Manage all Yelp, Trip Advisor, Goole+ and Facebook Reviews and accounts to ensure information is always current and report reviews to appropriate GMs
  • Coordinate with marketing team and pub GMs on all beer releases, beer dinners and small-scale pub events
  • Support the Events Manager with additional events including but not limited to; national culture tour and sponsorships, and 10 Barrel brand events (Hella Big Air, Anniversary Party, etc.)
  • Work with local charity partners to coordinate charity events in all pub locations
  • Assist Digital Media Manager with updating pub Facebook pages with photos, videos, and menu updates
  • Assist Brand Events Manager to manage team of 10 Barrel Brand Ambassadors to staff and assist at events, and working to track hours and ambassador labor budget, train team, and maintain brand guidelines within the ambassador team
  • Align 10 Barrel with events and promotional opportunities in line with current branding and to drive awareness and sales objectives
  • Conduct post-event evaluation to determine best practices and effectiveness of spend/ROI, and maintain ongoing event tracking to measure success for continuous improvement through events and brand activations. Full event recaps submitted, reviewed, and discussed with Events Manager and Director of Pub Operations
  • Execute and track expenses within a set annual pub events budget, and annual performance target guidelines
  • Manage complex and overlapping brand events calendar, effectively dividing resources to deliver successful results on multiple fronts concurrently
  • College degree in marketing or a related field preferred
  • Experience in beer or other adult beverage industry preferred
  • Experience in events planning & execution preferred
  • Experience working with local, state, and national regulatory agencies in execution of large-scale events
  • Candidate must be comfortable speaking to large groups and interacting comfortably with various audiences
  • Ability to convey brand messages in an exciting and interactive manner, outgoing, organized, professional, with strong attention to detail, flexible and able to adapt well to challenging and ever-changing situations, high energy level and a “get it done” attitude
  • This job requires an average of 2 weeks travel per month (March-November) to assigned US cities. Must have a valid driver’s license
  • Team leadership abilities – able to effectively delegate and utilize teams to execute all complex moving parts of each unique event
  • Exceptional problem-solving ability
  • Proficient with MS Office Suite (Word, Excel, PPT)
  • Experience working with a budget and P&L

Events Coordinator Resume Examples & Samples

  • Experience with sports events or entertainment facility
  • Experience recruiting, supervising, training, and evaluating staff, and processing their payroll
  • Experience resolving face-to-face customer conflicts and issues
  • Experience managing emergency or incident response situations
  • Experience in using Microsoft Office programs, including calendar maintenance
  • Experience in work that required decision-making in a changing environment and anticipating future needs
  • Experience in managing stressful situations
  • Resume/CV

Promotions & Events Coordinator Resume Examples & Samples

  • Plans, implements and executes all assigned casino promotions and player development events
  • Develops promotion and event proposals within defined budgetary and strategic parameters
  • Upon approval, creates rules and regulations for promotions and events for submission to the Mississippi Gaming Commission
  • Develops implementation timelines and task lists and coordinates all aspects of promotions and events with Advertising, IT, Player Services, Food & Beverage, etc
  • Configures and tests promotional set-up, and creates prizes in ACSC and other supporting computer programs
  • Works promotions and events (nights and weekends as necessary)
  • Reconciles event manifests, vendor invoices and assists with analysis of promotions and events
  • Responsible for interdepartmental communication of designated promotions and events
  • Researches competitive promotion and event programming, and presents information to Management
  • Resolves guest complaints and disputes, exercising discretion and judgment
  • Exhibits a friendly, helpful and courteous manner when dealing with customers and fellow cast members
  • Any and all duties as assigned by the Promotions & Events Manager or other members of management
  • Must be 21 years of age or older. Must be able to work a flexible schedule
  • Bachelor’s degree preferred. Casino and guest services experience preferred. High school diploma or general education degree (GED) and 6 months related experience in specail events required or an equivalent combination there of
  • Ability to read and interpret documents such as governmental regulations, safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence, including business letter writing. Ability to speak effectively before groups of customers or fellow cast members
  • Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations
  • To perform this job successfully, an individual should have experience with Microsoft Office (Word, Excel, PowerPoint). Knowledge of player tracking software preferred
  • Must be able to obtain a Gaming Permit
  • Strong organizational, written and verbal communication skills a must
  • While performing the duties of this job, the cast member is regularly required to sit, talk or hear. The cast member is frequently required to use hands to finger, handle, or feel; reach with hands and arms, and taste or smell. Specific vision abilities required by this job include close vision, distance vision, color vision and ability to adjust focus. The noise level in the work environment is usually moderate

Global Events Coordinator Resume Examples & Samples

  • Responsible for all aspects of execution for any briefing, meeting or event taking place in the SMART Center (assembling key stakeholders, creation and oversight of project plan, driving all work streams, identifying any risks, highlight challenges or issues that arise, accountability to communicate key components to all stakeholders, facilitating planning meetings, publishing notes and driving follow up actions)
  • As the face of the SMART Center, serve as the main point of contact for Sales teams, Customers, Prospects and Partners for any “day-of” needs
  • Coordinate logistics for customers such as ground transportation, lodging, and dinners
  • Coordinate catering & considering customer dietary/ cultural needs for all briefings, events and receptions
  • Maintain and occasionally create relationships with Vendors/Stakeholders to continually enhance the customer experience
  • Plan & execute on Non-Briefing Events (Partner Events, Cabinet & Board Meetings, Internal Quarterly Business Reviews, Internal meetings, etc.)
  • Manage the scheduling, usage & IT needs
  • Manage and maintain the digital content displayed throughout the SMART Center
  • Monitor and troubleshoot any IT/AV requirements within the SMART Center
  • Field and resolve all “day-of” agenda & logistics requests from Sales teams and customers
  • Report out on all Smart Center activity and associated ROI on a monthly, quarterly and yearly basis
  • Handle all general administrative duties at the concierge desk of the SMART Center
  • Other miscellaneous duties as it pertains to the SMART Center
  • Any other projects specified by manager
  • Successful completion of Bachelor’s degree – Marketing, Communications, Hospitality
  • Experience in client service, hospitality, meeting/events or a related field
  • Professional demeanor & appearance
  • Exceptional people skills
  • Capacity to be flexible & adaptable
  • Exceptional oral & written communication skills
  • Aptitude to multi-task in a fast pace environment
  • Expert organizational skills
  • Appreciates the importance of diplomacy
  • Conflict resolution skills
  • Self-motivator and eager to learn more and take on more
  • Expert time management skills
  • Ability to maintain & grow relationships with others
  • Works well in a team setting
  • Knowledge of Microsoft Office Product Suite (Outlook, Word, PowerPoint, Excel), Salesforce and Cvent (registration management tool)
  • Experience with AV technology & troubleshooting
  • A sophisticated, professional and positive attitude is a must!

Events Coordinator Resume Examples & Samples

  • Serve as main point of contact for assigned conferences; organize and coordinate all aspects of conference planning
  • Coordinate marketing campaigns, web pages, databases, track leader and moderator assignments, and all conference publications and e-mail blasts
  • Create agenda matrix for communication with conference facility including food and beverage, audiovisual, Internet, security, and electrical requirements
  • Coordinate all social and recreational activities involved with the conference
  • Work with other members of the conference team on overall conference planning including registration, exhibit coordinators, staffing coordinator, and papers assistant
  • Assist with site selection and contract negotiation for events including overall space needs and sleeping room blocks
  • Maintain overall budget for the event
  • Assume ownership of an aspect of the annual Esri User Conference

Events Coordinator Resume Examples & Samples

  • Coordinate seating for customers
  • Up-sell with latest departmental incentives
  • Ensure guests are billed accurately
  • Follow cash handling procedures
  • Strive to achieve departmental targets as part of the team
  • Comply with hotel security, fire regulations and all health and safety legislation
  • Committed to delivering high levels of customer service
  • Ability to work on your own or in teams
  • Food and Beverage and/or industry experience
  • Experience with cash handling

Administrative & Events Coordinator Resume Examples & Samples

  • Welcomes guests and customers, either in person or on the phone, in a friendly, prompt and professional manner, either in person or on the phone; answers questions or directs inquiries as needed
  • Ensures JL Tower visitors are signed in and badged according to procedures
  • Schedules conference bridge lines and board room as requested
  • Coordinates the receipt and review of contracts, proof of insurance and other required documentation for vendors, suppliers and venues for all events
  • Develops organizational tools for each event, including timelines, contact lists, deliverables, schedules, etc
  • Drafts promotional materials in accordance with Chugach branding guidelines for all events including flyers, calendar invites, signage, and other visual marketing materials
  • Reviews event invoices for accuracy and submits for payment in accordance with Chugach policies and procedures
  • Leads the Employee Event Committee, including scheduling meetings, preparing meeting agendas, recording discussions, and providing follow-up notes
  • Conducts post event surveys and evaluations and compiles reports with the collected data
  • Manages accurate and up-to-date records and files for all events
  • Maintains office supply inventory by checking stock to determine inventory level; anticipates needed supplies or responds to special requests for supplies; places orders for office supplies in accordance with established standard supply list; verifies receipt of supplies
  • Provides administrative support to HR, including job postings and recruitment, preparing new employee onboarding information, and assisting with the development of educational tools and trainings
  • Receives and sorts incoming mail; prepares it for distribution
  • Maintains company phone list and publishes in accordance with designated schedule; maintains and updates other assigned databases and lists as directed
  • Administers online travel booking service, including approving new user accounts, updating accounting and department information, developing and generating reports as needed
  • Takes pride in the appearance of the front desk and reception areas, ensuring the desk is clean and orderly and plants are watered and well maintained

Events Coordinator Resume Examples & Samples

  • Plan and schedule meetings
  • Coordinate event logistics – conference space/rooms, audio/visual equipment, etc
  • Work with cross-functional teams to build event programs
  • Confirm all meeting details prior to the meetings

Internal Events Coordinator Resume Examples & Samples

  • 2+ years successful event management experience planning customer centric events, preferably in a B2B, high-tech, fast-paced environment
  • Experience in managing budgets, financial planning, tracking, analysis and reporting
  • Proven effectiveness in contract negotiations
  • Excellent problem-solving skills with ability to creatively negotiate demands
  • Ability to assess and prioritize workload in a strict deadline oriented environment
  • Thrive on teamwork and overcoming obstacles
  • Experience with on-line registration systems and reporting
  • Ability to work a flexible schedule and travel when required

Wedding & Events Coordinator Resume Examples & Samples

  • Sets up event in system and inputs client’s information to database
  • Obtain Menu and Set up details from client at least one month prior to the event
  • Secure rentals and other special needs prior to the event
  • Formulate Banquet Event Orders and Event Bills
  • Distribute Banquet Event Orders to Management Team two weeks prior to an event
  • Conduct weekly BEO review meetings with Management Team
  • Develop floorplans and necessary set up schedules for all events and tournaments
  • Maintain communication with client about payments, counts and menu changes
  • Regularly communicate with Director of Sales and Marketing about monthly sales goals and progress
  • Track booking rate
  • Formulate Profit & Loss Statements
  • Oversee set up, staffing and execution the day of the event. Being present in the room to address needs to client and to ensure event is executed as planned
  • Follow up with client for post-event review
  • Monitor Wedding Wire & The Knot regularly for inquiries and reviews
  • Attend local networking events and Bridal Shows
  • Work alongside Management team to creatively upsell and distinguish Columbus Country Club from competitors
  • Assist with In-house events for membership and offer assistance with idea formulations, P&L Analysis, promotion, set up and execution
  • Other responsibilities as assigned

Events Coordinator Resume Examples & Samples

  • Educated to degree level standard within the Events industry or similar; or HND level standard within Events, Catering or Hospitality industry
  • Experience within the events industry or similar
  • Excellent administration and communication skills
  • IT literate and competent in Microsoft Office
  • Have the ability to demonstrate people management skills, having the confidence to deal with a number of different suppliers and clients
  • Overall, you will be a forward thinking team player, with confidence in decision making and be able to work under pressure and meet challenging deadlines
  • Immaculate attention to detail with the ability to manage your individual workload

Group & Events Coordinator Resume Examples & Samples

  • Securing and booking requested services
  • Constant update of entertainment opportunities within the area, in order to differentiate each event and satisfy high Guests’ expectation
  • Handling client queries and troubleshooting on the day of the event to ensure that all runs smoothly, and making sure that all the events within the hotel meet the hotel's level of quality standards
  • Compliance with health and safety regulations
  • Collaboration: be willing to maintain and create a strong team to optimize the cooperation
  • Drive results: set clear goals and expectations and maximise resource allocation to achieve those
  • Adaptability: demonstrate a forward thinking ability, whilst anticipating the implications and consequences of new information. Efficiently prioritise and handle multiple demands and tasks

Events Coordinator Resume Examples & Samples

  • Insert Rooming List in the system, update payment instructions and enter important information relevant to the group
  • Develop events Work Orders in the system with all relevant information
  • Conduct instructional groups with all relevant information to the group (number of able, category, price, form of payment, contact the company, special notes, etc.)
  • Perform monthly report groups and update closing information groups
  • Ensure that all client requests are answered efficiently and with agility
  • Graduate or MBA in Management, Hospitality and Marketing
  • Ability to analyze and manage multiple tasks
  • Good computer skills including Excel, PowerPoint and Word

Events Coordinator Resume Examples & Samples

  • Evidence of a Master's degree in a related field
  • Experience with tutorial program coordination at the college level
  • Demonstrated knowledge of effective learning strategies, assessment tools, motivational techniques and study skill development
  • Experience working with academically at-risk student athletes at the high school and/or college level
  • Experience in relating effectively to students, coaches, staff members and faculty from diverse ethnic, cultural and socio-economic backgrounds
  • Demonstrated knowledge of NCAA rules pertaining to academics
  • Experience in using organization skills
  • Experience with a team-based approach to student support

Events Coordinator Resume Examples & Samples

  • Assists in the logistical planning and coordination of daily campus visits for prospective students, large-scale prospective student events, and large staff events/meetings
  • Responsible for entering all event data into online registration site; must pay close attention to detail
  • Regularly review event RSVPs and anticipate needs for additional space/resources
  • Prepare budget or projected expenses as requested
  • Maintains event records and prepares event summaries for leadership
  • Some weekend and evening hours when required

Events Coordinator Resume Examples & Samples

  • Manages event logistics, and execution for office social events using budget and strategy defined by Office Lead
  • Owns planning, logistics, and execution for local Company Events using company-defined HR budget
  • Works with Office Lead to organize calendar of events
  • Leads event production for office-wide Tech Events such as Hackathons, All Hands, SEAFair, in partnership with event host(s)
  • Hires and manages event production vendors as needed using budget for individual events (ex: holiday party, summer party)
  • Collects feedback from attendees, hosts event debriefs, and compiles data on events to inform future planning efforts
  • Partners with Office Lead, Facilities Team to influence and inform on event space needs for office growth
  • Leads office Social Committee, leveraging other FTE who wish to participate in planning efforts by assigning tasks and ensuring completion
  • Maintain events wikis (restaurants, venues, offsite activities) and researches new additions to these categories nearby the office
  • Manages Seattle-branded Swag ordering, stocking, and distribution using budget defined by Office Lead
  • Assists in event coordination and swag ordering for teams in Seattle as-needed
  • 3+ years of experience in event planning for small & large organizations
  • Time management, attention to detail, and ability to multi-task across concurrent priority projects is essential
  • Ability to take direction and input to develop effective event strategies that are engaging, innovative and will achieve the office goals
  • Knowledgeable about regional venues, activities, and events resources
  • Ability to build cross-functional relationships between departments
  • Experience working and collaborating effectively with cross-functional teams
  • Knowledgeable in using Microsoft Office Programs, Adobe Photoshop, Keynote, Outlook, Event, and Registration Tools

Events Coordinator Resume Examples & Samples

  • Experience with event management software platforms
  • Membership in a meeting planner association
  • Event management experience including logistics planning, budget development, or working with clients and the public
  • Experience composing publicity copy, such as newsletters, eBlasts, announcements, or website copy
  • Demonstrated experience composing publicity across various social media platforms

Wedding & Events Coordinator Resume Examples & Samples

  • To present excellent standards of courtesy, efficiency and appearance to clients and colleagues
  • Experience and passion for delivering excellent client focus and service
  • At least 2 years’ experience within Events Management and Wedding Coordination
  • Organised, detail orientated, able to multi-task and meet deadlines in a pressurized environment
  • A vibrant person with a positive outlook, full of initiative and proactivity, someone who embraces change and loves building relationships
  • A real team player who sees no boundaries, strives to understand pressures and priorities of other teams and makes working together fun
  • Eager to learn and willing to go above and beyond, working extra hours when required
  • Technically confident, a quick learner and with strong computer skills e.g. Microsoft packages, SalesForce, Canvas
  • An excellent communicator both written and verbal, a good listener and clearly credible with clients and faculty
  • Able to negotiate and influence at all levels e.g. to agree responsibilities within a team
  • Glowing testimonials from previous companies
  • Experience of working with Food & Beverage teams
  • To have experience of and provide training and development for colleagues as requested
  • SalesForce or FinancialForce experience, or with other CRMs
  • Commercially aware understanding contracts, pricing, cost implications of decisions etc

Events Coordinator, Humanities Administration Resume Examples & Samples

  • Provide full event planning and implementation support as assigned with minimal supervision
  • Work with faculty, staff, vendors, etc. to ensure all aspects of the event are implemented and executed according to plan
  • Schedule facilities and services for events as needed including catering, venue reservations, staffing, etc
  • Maintain calendars and communication to ensure all aspects of events are scheduled sufficiently in advance and all participants are aware of tasks and timelines
  • Maintain contact with personnel from the various outside organizations and university departments associated with scheduled events
  • Display initiative and creative problem-solving to ensure events are handled professionally and efficiently
  • Attend events to facilitate operations and respond to emergencies or problems if necessary
  • Update website with event information
  • Cross-train with External and Alumni Relations staff to provide back up for critical tasks
  • Proficient with Microsoft Office software such as Outlook, Word, Excel, etc
  • Available to work during events that may occur during evening and/or weekend hours
  • Experience with and interest in working with diverse groups of constituents
  • Experience managing and coordinating large events
  • Knowledge of and experience with UA policies and procedures, especially in regard to event management
  • Knowledge and experience with UA purchasing policies

Internship Events Coordinator Resume Examples & Samples

  • Manage travel bookings with our travel agent
  • Model coordination prior and during a show
  • As an Events intern, you will closely work with the Event Specialists and will support the team in organizing events
  • You will be knowledgeable in all facets of business events and provides excellent customer service to both Nike employees and our key accounts
  • You will provide operational support to the Event Specialists prior to the event, during the execution of the event and post-event, such as
  • Responsible for attendee registrations via our online registration tool
  • Provide information to our suppliers such as a rooming list for a hotel and a transportation overview for bus companies
  • Provide information to the event attendees such as sending a travel memo and maintaining an event app
  • Be point of contact for events in Nike’s in-house event space, responsibility to include coordination of AV support, set up, banqueting and managing security
  • Overlook logistics like transportation, accommodation and food & beverages during an event
  • Maintain the event budget, including all financial administration
  • Proactively search for new event venues, restaurants and other locations to keep our data base up to date with the latest and greatest
  • 3rd or 4th year student within Hospitality & Events or any other related field
  • Fluency in English, with excellent verbal and written communication skills,
  • MS Office skills (Word, Excel, PowerPoint)
  • Excellent attention to detail and accuracy
  • Hands on mentality (service orientated)
  • Confident personality and very proactive, you’re also resourceful and innovative
  • Ability to structure your thoughts and work independently as well as in teams
  • Ability to work with deadlines / Stress situations
  • Intern should be also well-organized, communicative and eager to contribute to team success,
  • Passion for Nike brand

Trade Show & Events Coordinator Resume Examples & Samples

  • Event planning, design and production while managing all project delivery elements within time limits
  • Collaborate with event manager to creatively formulate new ideas for all events to ensure each event is meaningful, personal and supports the overall goals of the organization
  • Serve as a liaison between internal and outside vendors; and internal supporting staff
  • Assist in coordination of vendors for events, including sponsors, transportation companies, hotels, venues, DMC’s, etc
  • Calculate budgets and assist in tracking financial spending for individual events, while suggesting cost-saving opportunities
  • Process, track and manage event deposits and payments
  • Select menus or catering companies for events, as requested
  • Assist in finalizing BEOs, including event logistics, layout, flow and audio/visual requirements
  • Research and source speakers, as requested
  • Conduct reporting on upcoming events, budgeting reports, new event requests and post-show follow-up analysis
  • Initiate, coordinate and collaborate on communication and media planning and strategy
  • Research, order and ship event supplies, marketing collateral, giveaways and promotional items
  • Set-up, test and manage communications, attendees, site/registration updates, website, travel, reporting, speakers database, and key tasks for events through meetings management platform
  • Facilitate clear communication and capture highlights and action items from key planning meetings
  • Prepare presentations, as necessary
  • Work closely with event manager and creative team to identify and create event templates, and collateral, including banners, signage, flyers, brochures, drop cards, invitations, templates, etc
  • Manage signage and event supplies inventory, including signage/graphics, tablecloths, booths, collateral, etc
  • Perform other related duties as assigned by manager
  • Excellent written, verbal, organizational and project management skills
  • Demonstrated creative skills
  • Must have the knowledge, skills and temperament to work in a fast-paced, deadline-driven environment and manage multiple tasks and projects
  • Self-starter who takes initiative and follows through on tasks
  • Exceptional interpersonal skills
  • Comprehensive understanding of Microsoft® Office Applications
  • Event management experience a plus
  • Must be able to travel
  • Bachelor’s degree in Marketing, Advertising, Public Relations or similar field preferred
  • Minimum of 2-3 years of experience in planning events, meetings and/or tradeshows

Live Events Coordinator Resume Examples & Samples

  • 1-3 years of experience in live event production (either from an agency, venue, production company, or tour/concert promoter)
  • Deep familiarity with MS Office suite products (Word, Excel, Powerpoint, etc.)
  • Deep familiarity with Photoshop
  • Experience with marketing and promotions
  • Some production oversight experience (staging, sound & lights, pipe & drape)
  • Eagerness to work hard, learn, and be part of a growing and fast-moving live events team with upward mobility for successful employees
  • Travel will be required; nights and weekends

Events Coordinator Resume Examples & Samples

  • Assisting with the creation and production of the new LA Times Food Bowl and associated administrative duties
  • Recruiting restaurants and food businesses to take part in Food Bowl events
  • Maintaining the event registration CMS and monitoring the registration process
  • Responding to customer queries and troubleshooting
  • Booking travel and accommodation requirements for event participants
  • Booking venues
  • Drafting invitations and maintaining databases
  • Drawing up run-sheets
  • Must be available to work fulltime for the full fourth months as a contractor
  • This position pays $15 an hour
  • Minimum one year events coordination or administrative experience
  • A background and/or training in events coordination and an understanding of the tasks and skills required for planning, creating and running events
  • Good at multi-tasking and being able to work effectively with short deadlines
  • Excellent communications and relationship-building skills
  • Project-management skills and a pro-active approach to problem-solving abilities
  • Being able to work both independently and as part of a small team
  • An understanding of basic marketing principles
  • Strong computer literacy with proficiency in MS and database management
  • An understanding of the food and hospitality industries
  • Experience with on-line content management systems
  • Understanding of travel and accommodation booking procedures
  • Budget and financial administrative experience

Events Coordinator Resume Examples & Samples

  • Coordinates all aspects of events, trade shows and seminars (pre-planning, on-site execution, and post event wrap up, research and recommendations for future sites, and conference promotions, etc.) Develops all written and verbal communications for planned events
  • Ensures fulfillment of contractual obligations with venues and assists in the development and tracking of event budgets and ensure timely payments of invoices and related event expenditures
  • Negotiates contracts, terms and agreements with vendors, hotels and suppliers. Manages relationships; pre-show, on-site and post-show with vendors and contractors
  • Coordinates the implementation of the cosmetology school program
  • Ensures that all shows meet requirements (licensing, zoning, etc) of the state the event is being held in
  • Maintains thorough, accurate records of all event activity
  • Associates degree in Communications or equivalent experience. Bachelors degree in Marketing preferred
  • 3-4 years experience in event planning
  • Experience in hotel negotiations, and meeting planning preferred
  • Strong knowledge of Microsoft Office (Word, Excel, PowerPoint) required

Events Coordinator Coordinator Resume Examples & Samples

  • Provides administrative support to the Engagement/Events team as designated by the Director of Engagement
  • Supports planning and logistics for select ARRD events. Serves as first point of contact for guest inquiries via phone, email or in person. Responds to all queries and resolves guest issues in a timely manner. Appropriately refers inquiries to other staff members when unable to resolve on his/her own
  • As the logistics lead on select ARRD events, develops timelines and cost estimates; coordinates production of invitations and other electronic or printed materials; manages event logistics and program; requests proposals and estimates from and works with vendors; tracks event attendance; serves as the first point of contact for participants; and provides post event reporting, analysis and debriefs
  • Manages online events registration, creating and maintaining websites using approved University event software. Manages and creates marketing emails related to events using a variety of tools. Develops invitation pools utilizing the Advance database and other data sources from across the school. Tracks event attendance for all assigned events and manages reporting of attendance in Advance database post-event
  • Takes RSVPs for assigned events, manages tracking and reporting
  • Works with colleagues in communications group to prepare communications and event collateral materials for assigned events
  • Assists with event briefings and provides other event attendee research as needed
  • Coordinates logistics and manages vendor relationships for assigned events
  • Serves as the on-site lead for assigned events and recruits additional staff to volunteer as appropriate and as defined by key stakeholders and the Director of Engagement
  • As a member of the Alumni Relations and Development Office team, takes on critical project work as needed. This might include working on project planning efforts, committee meetings or events, or preparing presentations or other documents
  • Performs other responsibilities upon request, as needed, with or without accommodation
  • The above covers the most significant responsibilities of this position. It does not, however, exclude other duties, the inclusion of which would be in conformity with the level of the position
  • 2 years of related experience. Experience using Microsoft Office Suite and databases

Events Coordinator, Time-limited Resume Examples & Samples

  • Works independently on events within the Alumni Affairs and Development Office reporting to the Associate Director of Events
  • Coordinate all assigned event mailings including save-the-date, invitation and confirmation mailings
  • Design and produce reports and production materials (name tags, seating tags, place cards, tent cards etc.). Includes proofing of event materials for all department events
  • Manage Perfect Table seating databases
  • Researches costs and works with event officers to put together a draft budget for approval from the groups they work with
  • Negotiate and work with vendors in a professional and informed manner, to address all logistical needs of an event, including locating appropriate space for numerous events
  • Create the staffing plan and dinner timeline for events. Identify and recruit employees to staff events
  • Ability to handle confidential information at all times

Sponsoring & Events Coordinator Resume Examples & Samples

  • You are the contact person for everything relating to ING brand presence at all types of events, and for managing structural sponsorship deals (long-term relationships with third parties, managing actions throughout the year)
  • You will fulfil an expert role. You will negotiate the best possible sponsorship deals. You will make recommendations. You will formalise your work in contracts and reports
  • You will continually seek to create impact in terms of brand image and generating sales leads. You will demonstrate this through costed monitoring and analyses of your management and business lines
  • You will apply the same dedication to small projects of a limited scale with a highly targeted impact, as well as to larger, more complex projects
  • You will work closely with your internal colleagues (Marketeers, Digital Channels, Communication, Business lines, etc.) and with several external suppliers (field agency, stand constructors, event organisers, logistics specialists, etc.), following the ethical rules and procedures involved in the role
  • You will be the guarantor for the ING brand image through your projects, communications and events

Events Coordinator Resume Examples & Samples

  • Identifies venues, hotels, event agencies and other vendors
  • Negotiates and manages required vendors ensuring effective event settings
  • Coordinates all site vendor activities to include shipping, audiovisual, custodial, booth set up/breakdown, etc
  • Manages timelines and project plans for all deliverables for specified region(s)
  • Develops proposals and plans for product positioning and product demonstration at congresses, trade shows and sales meetings
  • Maintains master event calendar for specified region(s)
  • Distributes outbound communications for attendee participation regionally
  • Defines, monitors and maintains budget while ensuring cost savings measures for specified region(s)
  • Manages “behind the scene” activity and troubleshoots unforeseen problems as needed
  • Promotes a positive and consistent corporate image at meetings that accurately reflect corporate priorities
  • Develops and distributes meeting materials
  • Min. 3 years’ experience in organizing events such as congresses, trade shows, conferences, sales meeting, etc. is required
  • Experience in organizing events internationally
  • Previous exposure to commercial organization
  • Proficient with MS Office with an emphasis on PowerPoint
  • Fluency in English
  • Medical industry experience is a plus
  • Ability to simultaneously handle multiple priorities
  • Demonstrates a high level of accuracy, even under pressure
  • Effective interpersonal skills

Events Coordinator, Auckland Resume Examples & Samples

  • Briefing our Digital and Design teams and coordinating the production of online and print collateral from initial concept to go-live
  • Client communications via social media campaigns
  • Coordinate client and business development functions, corporate hospitality programmes including the EY New Zealand Entrepreneur Of The Year
  • 1-3 years marketing experience, preferably in a professional service, banking, finance or B2B marketing environment
  • Digital Marketing experience and use of CRM/event management systems is highly desirable
  • Strong event execution skills

Events Coordinator Resume Examples & Samples

  • High School Diploma/GED and 5 to 7 years of experience or an equivalent combination of education and experience is required
  • The strong candidate will have a track record of service and will demonstrate flexibility and a strong work ethic
  • Demonstrated ability to organize tasks & priorities, working under minimum supervision
  • Must demonstrate a team-orientation and ability to work in a highly collaborative environment
  • Must be able to work occasional evening or weekend hours
  • Knowledge of University database (Atlas), iModules and Law directory is a plus
  • Knowledge of Microsoft Excel, PowerPoint, and Word is expected

Global ELT Events Coordinator Resume Examples & Samples

  • Excellent eye for detail
  • Creative & Imaginative
  • Belief in, and fundamental understanding of, social engagement and permeable business
  • Influencing, relationship- and consensus-building within a matrix structure
  • Managing and working with internal and external suppliers and agencies
  • Excellent Project management and execution, able to prioritise competing demands, simplify complex challenges and propose solutions

Events Coordinator Resume Examples & Samples

  • Be a motivated team player; both within events and also alongside all your colleagues
  • Have high levels of attention to detail and pride in the production of your work and communication
  • Have passion for event administration and customer service
  • Be a clear, open and honest communicator
  • Have a sense of humour and find the fun in work

Entertainment Events Coordinator Resume Examples & Samples

  • Previous experience in a supervisory role
  • Experience within the Entertainment industry
  • Clean UK driving license
  • Previous Merlin experience is desirable

Meetings & Events Coordinator Resume Examples & Samples

  • Lead the planning and facilitation of company events including various customer, supplier and associate meetings. Tasks include but not limited to sourcing venues, managing budgets, hotel reservations, food, AV, ground transportation, meeting room set up, and onsite logistics
  • Lead and support Marketing department in event-planning for larger format/annual key meetings and incentive travel
  • Manage registration process including rooming requests, customer and supplier billing
  • Process invoices and manage expense reporting in Concur
  • Prepare, print and send materials for meetings
  • Manage on-site meeting logistics, including managing registration check in and working with internal/external customers and supplier partners
  • Tradeshows- fill out and submit paperwork for Buying Group Tradeshows
  • Manage fulfillment of show materials including samples, prizes
  • Resolve and handle any meeting concerns from internal customers
  • Develop post-event surveys and reports that include client feedback, cost summaries and improvement recommendations
  • Flexibility to work after hours and on weekends as necessary
  • Up to 25% travel for facilitation of events
  • Understands and demonstrates Essendant’s Core Values
  • Extremely customer focused; providing high level of customer service to internal and external customers
  • Knowledge of hotel capabilities and points of negotiation
  • Excellent organizational skills with a high attention to detail and able to meet tight timelines
  • Expertise in creating and managing budgets
  • Excellent user of applicable computer systems, such as Microsoft Office and function specific software
  • Exercises independent decision making and action in area of accountability
  • Broad professional knowledge, project management and analytical skills
  • Proven ability to manage vendors and suppliers and all internal and external expense budgets
  • High level written/verbal communication skills, presentation skills, interpersonal skills; an ability to effectively persuade or influence others, and reconcile differences of opinion
  • Able to work at a high level independently and within groups
  • BA/BS in Hospitality, Marketing, Meeting Planning or related experience required
  • Minimum 3-5 years’ experience with meeting and event management, both pre-event planning/coordination and on-site management

Events Coordinator Resume Examples & Samples

  • Support the Senior Events Manager and Events Manager to deliver a full calendar of internal and external events
  • Creation and management of event project plans for each event
  • Working on pre and during event days to assist with ensuring events are setup and run smoothly alongside managing administration
  • Budget management - keep track of costs for events you are working on, gaining approval from the Senior Events Manager
  • Communicate with external stakeholders for events including key agencies and venues to ensure that communications, catering, H&S, AV etc. are effectively managed and in place where appropriate
  • Coordinate content on our intranet relating to events
  • Maintain databases for the events such as attendee lists, dinner lists, presenter lists, speaker lists, table plans etc
  • Support with promotional items projects including sourcing suppliers, putting together presentations and budgets and ultimately dispatching these as required
  • Demonstrable events experience
  • Excellent administration and organisational skills and enjoy multi-tasking with a ‘hands-on’ and flexible attitude
  • Able to work on own initiative, whilst also being a team player
  • Strong working knowledge of Microsoft Office including Word, Excel, Outlook and PowerPoint
  • Full UK Driving License
  • Ability to travel within the UK with overnight stays as required

Sales & Events Coordinator Resume Examples & Samples

  • Experience with Marriott & Hilton Systems preferred (CI/TY, FSPMS, MARSHA and OnQ)
  • Experience in the Front Office and Sales & Catering preferred
  • Excellent time management skills with the ability to work well under pressure

Events Coordinator Resume Examples & Samples

  • Assist event planners with various tasks contributing to the overall organization of events and tradeshows
  • Bachelor’s degree and 2 years of corporate event and/or tradeshow experience
  • Experience with online event management tools
  • Proficient with Microsoft Office to include: Excel, Word, PowerPoint, Outlook
  • Must be willing and able to travel up to 10% and work weekends/evenings as necessary
  • Experience in website development and/or maintenance
  • Solid knowledge of all MS Office Products, including Excel, MS Word and PPT. Cvent knowledge is strongly desired
  • Flexibility and ability to multi-task

Events Coordinator Resume Examples & Samples

  • Attends weekly sales departmental meeting and other scheduled meetings to support business operations, such as group pick up meeting, weekly operations meeting, and weekly sales meeting
  • Keep work area clean and organized
  • Assists with special projects assigned by management
  • Performs other duties and responsibilities as assigned or required by management
  • Maintain a good working relationship with other departments, employees, and guests
  • Ability to handle multiple customer and operational demands with a high degree of professionalism, operating often with time sensitive deadlines
  • Ability to use time management skills to complete tasks timely meeting required deadlines
  • Interpersonal skills to provide overall guest satisfaction for internal/external guests
  • Ability to work under pressure and deal with stressful situations during busy periods
  • Skilled with the use of multi-line telephones and with voice mail
  • Proficiency in the use and operation of computer systems: Word, Excel, PowerPoint, and other systems (i.e., Access, Outlook, and other relevant programs)
  • Office machine experience: fax, photo copiers with sorting and stapling ability
  • Knowledge of alphabetical filing systems
  • Excellent communication skills to include the ability to read write and speak the English language to fully comprehend guest requests, memos, proposals, general correspondence and similar written materials

Workplace Advice Events Coordinator Resume Examples & Samples

  • Coordinating seminars, and financial advisers’ site visits and appointments to employers with superannuation fund members
  • Coordinating mid-year and other client events
  • Ensuring that all collateral provided is despatched on time, and that it is accurate, and appropriate
  • Setting, monitoring and reporting on workplace activity
  • Supporting Workplace Financial Advisers in the required logistics processes from end to end including invoicing

Groups & Events Coordinator Resume Examples & Samples

  • Excellent verbal and written communication skills essential
  • Proven ability to work independently with attention to detail
  • High degree of computer literacy: Delphi is an asset, Microsoft office etc
  • Post-secondary education in business/hospitality, or equivalent preferred
  • Creativity and initiative are a must!

Global Sales Development & Events Coordinator Resume Examples & Samples

  • Support sales development by facilitating development of key business processes and resources
  • Implement corporate sales initiatives aligned with corporate objectives
  • Coordinate the development of new CRM functionality, reports, and training materials to support and communicate changing business processes and new sales initiatives
  • Identify training needs related to and other sales business systems and conduct training for end users
  • Develop, maintain, and enforce data quality policies in conjunction with data stewards across the organization
  • Analyze business operations to determine opportunities to improve processes
  • Resolve questions and issues for sales by coordinating with the appropriate resources
  • Previous experience designing and delivering training classes strongly desired
  • Prior sales and/or marketing experience, preferably supporting a global enterprise sales organization through process and application improvements
  • Previous experience designing and implementing a formal sales methodology and supporting sales-related activities
  • Strong analysis and problem-solving skills to identify impacts, risks, and potential solutions
  • Experience with Microsoft Excel, PowerPoint, and Word
  • Knowledge of GIS and experience with Esri software

Events Coordinator Resume Examples & Samples

  • Position has working relationships with, but not limited: Worldwide Event Team, Corporate Marketing, Accounting, Legal, Finance, Engineering, IT, as well as external service providers
  • Manage software based event systems that include: RedDot (web posting), Virtual tote bag (online collateral resource), Jiffle (meeting management software), GoToWebinar (web hosting)
  • Event in box program manager
  • Domestic and international shipping; coordinating with 3rd party broker
  • Maintain event team purchase order, payment submissions with basic SAP system data entries, and assist in the facilitation of contracts
  • Support team with offsite tradeshow and events;potential for domestic and international travel
  • Experience working in a fast-paced environment and track record of successful execution of multiple projects with competing priorities
  • Exceptional program, project, and time management skills – highly organized, detail focused, results-driven, accountable with the ability to handle stress and last-minute, urgent requests
  • Proactive and creative thinker; problem solving and ability to “think and lead on your feet”
  • Consultative approach to questions, concerns and issues
  • Strong budgeting, negotiation and vendor management skills
  • Proven experience leading by example (exhibiting integrity, enthusiasm, and commitment to results) and fostering collaboration
  • BS/BA in Marketing, Communications, or related field
  • 2+ years of high tech global marketing and events management and operations
  • Exceptional interpersonal skills; experience developing strong working relationships with internal partners, third party vendors, and customers
  • Ability to interface seamlessly with a global, multicultural team (excellent collaboration skills, culturally sensitive, can adjusts communication style to various audiences)
  • Ability to travel to event location specific to each program assigned

Americas Events Coordinator Resume Examples & Samples

  • To succeed at this job, you must have:experience managing small and large scale production trade show events
  • It would be preferred if you haveexperience negotiating with events management subcontractors, events suppliers and internal stakeholders
  • You must be fluent in English and Spanish, and have excellent written and verbal communication in both languages. You must also have excellent organization, cost tracking, record-keeping and project management skills
  • We would like someone to join our team who is an excellent verbal and written communicator, able to function well in a fast-paced environment and work collaboratively under tight deadlines, organized, self-motivated and able to drive self-growth and learning
  • You must havea Bachelor’s Degree in Business or Marketing
  • We are looking for someone with at least 3 years of marketing experience in a professional role
  • Apply now before this career opportunity is filled. We look forward to reading your CV!

Events Coordinator Resume Examples & Samples

  • Manage a pre-determined number of key accounts/key prospects and other active accounts to ensure maximum production to meet set target
  • Actively complete minimum 2-3 sales calls weekly
  • Keep active relationship with overseas partner with minimum 2 conference calls per week
  • Attending various trade shows and assigned sales trip with accurate follow up report
  • Maintain valid call objectives and relevant action plans for each key account/key prospect and ensure all follow up is done in timely manner
  • Ensure that all accounts are properly updated in the system
  • Maintain up-to-date activity and rate information for each account
  • Ensure all activities and production are inserted in Opera and ASA as per Accor standards
  • Preparing special FIT offers and sending new offers with accurate follow up in order to communicate with clients in efficient manner
  • Action any group and event enquiry and ensure accurate hand over for follow up to Inspired Meeting team
  • Ensuring there are enough sales kits available for any visit
  • Communicating client requirements in a timely and accurate manner to all internal departments as required, ensuring delivery of superior guest service
  • Ensure accurate follow up and communication both internally to reservations and accounting departments, and confirmation to client
  • Rates sheets must be accurate at all times
  • Communicate any obstacles to completing action plans to Sales Manager or ADOS
  • To arrange and manage familiarization / educational trips in line with business needs
  • Respond within 24 hours to any Group, checking space/rates in system and communicating to respective Manager for further follow up
  • Follow-up with Sales Manager to obtain/confirm all event-related information in a timely manner
  • Must be flexible to accommodate irregular and/or extended hours
  • Conduct any site inspections as required

Wedding & Events Coordinator Resume Examples & Samples

  • Receive weddings and events and keep up to date the hotel event output
  • Draw up contracts for weddings and events
  • Update details such as payment instructions and other important information relevant to the wedding or event
  • Develop Events Work Orders in the system with all relevant information
  • Interact permanently with the relevant key personnel such as Account Managers, Sales Coordinators, Reservations, Front Desk, Department Parties, Hilton Meetings and kitchen
  • Act directly with the guest or client during the stay of wedding and events
  • Participate in special activities such as menu tastings, welcome cocktails, etc
  • Ensure that all client requests are answered efficiently
  • Good written and verbal communication in English
  • Proactive approach to meet deadlines and objectives

Meetings & Events Coordinator Resume Examples & Samples

  • Receive and respond to incoming telephone calls to the Meetings & Events
  • Prepare accurate written correspondence including letters, contracts, reports, banquet