Events Planner Resume Samples

The Guide To Resume Tailoring

Guide the recruiter to the conclusion that you are the best candidate for the events planner job. It’s actually very simple. Tailor your resume by picking relevant responsibilities from the examples below and then add your accomplishments. This way, you can position yourself in the best way to get hired. Read the complete guides below for more details.

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  • Pick from the thousands of curated job responsibilities used by the leading companies

  • Tailor your resume by selecting wording that best fits for each job you apply

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MK
M Kuhlman
Maia
Kuhlman
87444 Witting Mission
San Francisco
CA
87444 Witting Mission
San Francisco
CA
Experience Experience
05/2016 – present
San Francisco, CA
Senior Events Planner
Senior Events Planner
05/2016 – present
San Francisco, CA
Senior Events Planner
05/2016 – present
  • To work with external vendors in order to manage the AV production and all technological aspects of the event
  • People Management - to manage others on a project basis
  • To build complex online registration sites and be responsible for delegate management
  • Lead, project management, deliver and provide creative input into individual global events (conferences, networking opps and dinners), with audience sizes upto 300 delegates
  • Creatively handle tradeshows, and work independently with a focus on accomplishing objectives
  • To work with the business to ensure that ROI is monitored from each event
  • Manage all event logistics, audience acquisition strategy, social media plan integration, lead flow, measurement metrics, production, signage, budget and staffing matrix
08/2009 – 12/2015
Houston, TX
Promotions Events Planner
Promotions Events Planner
08/2009 – 12/2015
Houston, TX
Promotions Events Planner
08/2009 – 12/2015
  • Drive sales and revenue by building relationships, prospecting new business and researching new event opportunities
  • Works closely with both the Marketing/Digital Manager and VP of Marketing/Partnerships/Digital in the coordination and execution of major station events
  • Problem solving and decision making
  • Ensure superb event execution - ensure client satisfaction by creating and executing events that exceed their expectation
  • Price out all marketing materials for branding campaigns/staff shirts/etc
  • Sets up and runs audio and other types of equipment; hangs banners and other staging elements
  • Schedules weekly car washes/cleaning/service checks/etc. and in charge of all fleet related issues
03/2004 – 04/2009
Chicago, IL
Events Planner
Events Planner
03/2004 – 04/2009
Chicago, IL
Events Planner
03/2004 – 04/2009
  • Maintaining and updating the individual events schedule and circulating to all parties involved on a regular basis
  • Planning, organization and management of Third Party Sponsored Conferences as well as my clients own Investment conferences and events
  • Updating the online events calendar
  • Willing to travel and work evening and weekends
  • Academy stakeholders and Alumni Advisory Board
  • In collaboration with the Marketing Specialist, draft language for invitations, event programs, and other event mailings and work with internal staff and/or outside vendors as necessary to produce high-quality printed materials
  • Coordinates the organization and planning of all events by creating timelines, checklists, and itineraries for guest speakers, on-site vendors, production crew, and events team
Education Education
Bachelor’s Degree in Related Field
Virginia Commonwealth University
Bachelor’s Degree in Related Field
Skills Skills
  • Ability to focus great attention to details, multi-task, and follow through on projects to completion
  • Excellent knowledge of Microsoft products
  • Excellent project management skills, and the ability to manage complex timelines and multiple projects
  • Knowledge of Microsoft Office suite, File Maker Pro and knowledge of cloud applications such as Google Docs and Forms
  • Good organisational and administration skills
  • Exceptional customer service skills with the ability to cultivate partnerships
  • Ability to interact and successfully collaborate with a broad spectrum of contributing groups and customers
  • Ability to work both independently and as part of a team
  • Demonstrated high level of confidence in making strategic decisions, good judgment, and innovative and creative problem-solving skills
  • Positive attitude and good communication skills
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1

Senior Events Planner & Executive Assistant Resume Examples & Samples

  • Collaborate with external event planners and provide Sales Enablement oversight on all aspects of event
  • Demonstrate strong and dynamic abilities to work independently in a fast-paced, professional environment
  • Organize and coordinate the implementation of project plans to ensure they are in line with the overall strategy, goals, objectives and executive vision of the initiative, in an ever-changing environment
  • Manage and prioritize multiple projects simultaneously, with meticulous attention to detail, to meet aggressive deadlines
  • Develop and maintain detailed administrative and procedural processes to reduce redundancy and improve accuracy, efficiency and communication
  • Provide administrative support for the SVP, Sales Enablement, including managing travel and lodging arrangements, handling the executive calendar, creating and submitting timely expense reports, arranging meetings, maintaining organizational charts, taking meeting minutes, screening phone calls and emails, and preserving the confidentiality of sensitive information
  • Manage process for execution of SOWs and interact with AP to ensure timely completion of projects and payment of invoices
  • Research and analyze best methods and practices relative to achievement of goals and operating objectives
  • Consult, interact and collaborate with team members, external consultants, and leadership to facilitate the successful implementation of projects, policies, programs and procedures
  • Translate executive vision, direction, and other verbal correspondence into writing for multiple audiences
  • Prepares professional and accurate responses to correspondence
  • Set the standard for best-practices in operational efficiency and identify process-improvement opportunities
  • Collaborate as needed with Sales Enablement leadership team
  • Develop strong relationships with regional admins
  • Make decisions based on knowledge of staff needs and available resources
  • Expert level of experience in MS Office (Word, Excel, Outlook, PPT and Project)
  • Demonstrated experience on creating concise and effective written communication
  • Ability to communicate effectively with all levels of the organization, including the executive leadership team
  • Event Planning experience
  • Operates with a sense of urgency and avoids workplace distractions
  • Learning agility
  • Comfort and professionalism in interacting with upper management
  • Resourceful, creative and flexible
  • Absolute discretion and confidentiality
  • Periodic travel involved
  • 5+ years of experience in executive support, project management or related function
2

Junior Special Events Planner Resume Examples & Samples

  • Responsible of the artistic vision, style, look and layout of projects, including graphics, ground plans, scenery, stage, props, table decor, effects, activities, bars and buffets
  • Works directly with entire production team to develop a design that meets client’s goals within budget restrictions
  • Works closely with other design areas on video, lighting, and signage
  • The ideal candidate will personally create the design, graphics, ground plans, renderings, and presentation materials for projects, finding creative ways to integrate brand
  • Must communicate effectively with the entire design team, production/event team, client, installers, print shop and specialty vendors. The ability to manage budget, time, people and client expectations is also essential
  • Should have an understanding of how construction costs impact overall design
  • Must work well under pressure and be comfortable making quick and creative decisions, in the office and on site
  • Must have good design sensibility, and can be trusted to make design choices that are appropriate for the project
  • Exhibits unique creative approach to each project. Proficient in the following programs: Illustrator, Photoshop, CAD and Vectorworks
3

Events Planner Resume Examples & Samples

  • For Investment team trips, co-ordinate dates with International team
  • Manage the localised travel and logistics such as car services, flight connections between cities in Europe, hotel recommendations etc
  • Co-ordinate and manage the schedule between European sales and the investment team members
  • Logistics management experience for management trips
  • Ability to plan projects and work to timelines and budgets
  • Manage expectations of all parties involved
  • Experience in the asset management industry desirable
  • Previous experience in an event planning/road show role
  • Working with other departments at all times in order to help continue the successful growth of the business
  • Analytical and detail orientated
  • High level of initiative and ownership
  • CIM qualification
  • Degree Educated
4

Promotions Events Planner Resume Examples & Samples

  • Advanced skills in Microsoft Office
  • Excellent organizational skills; ability to prioritize and effectively manage time
  • High work standards and degree of attention to detail
  • Problem solving and decision making
  • Project management from start to finish; assumes responsibility & accountability for assignments and tasks
  • Actively listens; clearly and effectively conveys information; demonstrates effective business writing skills; shows excellent grasp of grammar
  • Exhibits good interpersonal skills; collaborates with others; maintains composure when faced with difficult situations and personalities
  • Excellent driving record
  • Physical ability to stand for multiple hours and lift or move 40-pound objects
  • 1-3 years’ experience in promotions and/or marketing and/or customer service
  • Works closely with both the Marketing/Digital Manager and VP of Marketing/Partnerships/Digital in the coordination and execution of major station events
  • Main point person for all remotes/station appearances/events and guerilla marketing campaigns
  • Direct manager for the part time Brand Ambassador team
  • Is responsible for all the Brand Ambassador hours/budget
  • Keeps weekly spreadsheet of staff hours
  • Works with Marketing/Digital Manager to determine office hour needs with Brand Ambassador Team
  • Creates the event flow for all major station events and share with executing team
  • Staffs all events
  • Approves all remote forms and manages the Remote/Event calendars
  • Creates weekly Brand Ambassador schedule with Marketing/Digital Manager
  • Sends schedule to Account Executives each week and works with Sales on remote/event availability
  • Hosts bi-weekly Brand Ambassador staff meetings
  • Pushes out iHeartMedia Las Vegas news and What’s Happening sheets to Brand Ambassador team so everyone is in the loop at all times
  • Ensure superb event execution - ensure client satisfaction by creating and executing events that exceed their expectation
  • Is in attendance at a minimum of 60% of all events each week
  • Works weekends/nights/some holidays
  • Drive sales and revenue by building relationships, prospecting new business and researching new event opportunities
  • Works directly with Account Executives to determine event needs are and site checks events with AE’s prior to event date
  • Works directly with Sales Assistants to create recaps for all remotes/sales driven events
  • Maintains archive of photos of all remotes/events, works with Director of Digital and Marketing/Digital Manager to determine photos to be used to content/social
  • Responsible for managing the “hot zip” campaign with Program Directors and executing plans in response to zip code needs
  • Establish, develops and maintains positive business relationships on behalf of iHeartMedia with both new and existing clients at all events
  • Creates prize packs for all remotes/events
  • Creates register to win prize sheets for all remotes/events
  • Maintains prizing inventory for giveaways at all remotes/events
  • Prepares proposals when needed to refill remote/event prize inventory
  • Responsible for all ticket pick-ups and tracking
  • Keeps marketing/promotion closet organized and inventoried at all times
  • Keeps inventory of supplies (tape, aux cords, power strips, ext. cords, banners)
  • Price out all marketing materials for branding campaigns/staff shirts/etc
  • Reorders supplies when needed
  • Schedules cleaning for table cloths, tent tops and back drops
  • Schedules weekly equipment checks – tents/sound systems/photo booth/etc
  • Schedules weekly car washes/cleaning/service checks/etc. and in charge of all fleet related issues
  • Keeps track of all vehicles and knows where they are at all times
5

Meetings & Events Planner Resume Examples & Samples

  • Own the divisional Events plan from planning to full implementation and measurement, ensuring alignment with key stakeholders (division marketing, local sales team, and other marketing operations partners)
  • Drive lead generation and conversion into revenue to ensure growth through events
  • Establish close collaboration with key stakeholders (divisional marketing, sales, and other marketing teams) to align event strategies and tactics
  • Manage internal project teams set up to plan and execute on individual events in order to deliver pre-defined goals and key performance indicators
  • Collaborate with partner teams (Marketing Project Management, Marketing Communications, CRM, Digital, etc.) to successfully plan and deliver on events strategy
  • Liaise with external suppliers (creative agencies, booth production house, mail houses, etc.) to design, produce and deliver events assets, requiring an excellent knowledge of effective event operation processes and deliverables
  • Continuously improve the Thermo Fisher Scientific brands recognition through our events deliverables to position Thermo Fisher Scientific as the World Leader in Serving Science
  • Continuously seek innovative ways to communicate with customers through events
  • Analyze and report on divisional and regional events results and pro-actively provide recommendations for future event planning
  • Control and manage budget for assigned events
  • Drive customer data acquisition and profiling through events tactics
6

Group & Events Planner Resume Examples & Samples

  • 1-3 years experience in the Hospitality Industry
  • A confident & dynamic speaker, able to communicate and interact effectively with all levels of an organization
  • Enthusiastic and positive personality with the ability to build trusting relationships with others
  • Proven organizational skills, works well on their own. Able to set and meet deadlines with quality results
  • Applicable job related skills as per Accountable Duties
  • Minimum of two years of administrative experience preferred
  • Excellent customer service skills, superior interpersonal skills, results-oriented and highly self-motivated
  • Able to multi-task and work under pressure
  • Knowledge of meeting space capacities pertaining to health and safety procedures and terminology of meeting room set ups
  • Food and beverage knowledge is an asset
  • Good understanding of all hotel departments, particularly housekeeping, front office, banquets and kitchen
  • Working knowledge of Word, Excel, PowerPoint and Outlook
  • Knowledge of S&C is an asset
7

Weddings & Special Events Planner Resume Examples & Samples

  • Be the point of contact for potential Bride & Grooms who are interested in holding a Wedding at the hotel
  • Prepare and send all information to the customers
  • Ensure external websites are up to date with all Hotel information
  • Plan monthly Wedding Showcases Evenings and two Wedding Exhibitions per year
  • To check and recheck that every Wedding / Event down to the very last detail. You’ll know what’s important to each and every customer to make their own individual event a great success for them
  • You’ll make sure that all the final details are correct and you’ll need great questioning skills. A real eye for detail, as well as speedy and accurate administration and computer skills
  • Total dedication to communicating every last detail of each event, giving a smooth handover to our events operations teams and ensuring a fantastic event to remember
  • Support Christmas Sales Manager as and when necessary
  • Excellent organisational skills and attention to detail
  • Good numeracy and literacy
  • Be results driven and proactive
  • Appropriate professional appearance
8

Events Planner Resume Examples & Samples

  • Demonstrated success managing event teams and planning, developing budgets, and meeting budget goals
  • Excellent project management skills, and the ability to manage complex timelines and multiple projects
  • Exceptional customer service skills with the ability to cultivate partnerships
  • Demonstrated high level of confidence in making strategic decisions, good judgment, and innovative and creative problem-solving skills
  • Knowledge of Microsoft Office suite, File Maker Pro and knowledge of cloud applications such as Google Docs and Forms
9

Senior Events Planner Resume Examples & Samples

  • Lead, project management, deliver and provide creative input into individual global events (conferences, networking opps and dinners), with audience sizes upto 300 delegates
  • Be responsible for producing and managing budgets for specific events and ensuring that events fall within agreed costings
  • To work with external vendors in order to manage the AV production and all technological aspects of the event
  • To research and propose key destinations for events which are in keeping with the client brief
  • To work with our venue agency to source appropriate venues and put forward recommendations and costings to clients
  • To build complex online registration sites and be responsible for delegate management
  • To manage and liaise with key suppliers for each event
  • To deliver an event that meets the original client brief
  • Contributing to the ongoing development of the Global Events team
  • Undertake thorough post event evaluation and feed this information back to relevant stakeholders
  • To run a number of client webcasts each month
  • To work with the business to ensure that ROI is monitored from each event
  • People Management - to manage others on a project basis
  • Some Corporate Hospitality work may be required
  • Some UK and overseas travel will be required
  • Solid experience of organising events in the UK and internationally
  • Good international knowledge of key conference destinations
  • Excellent IT skills (i.e.: Office Suite including Powerpoint skills) o requivalent
  • Good knowledge and understanding of mobile app technology
  • Use of online registration systems – ideally Starcite
  • Excellent use of web briefing technology – i.e.: Webex
  • Top level accuracy, attention to detail and high quality work
  • Willingness to work unpredictable flexible hours and travel
  • Be able to work under own initiative with excellent organisational skills
  • Must work well under pressure and prioritise own workload
10

Meetings & Events Planner Pharma / Medical Resume Examples & Samples

  • Minimum college degree is required (HBO/ Bachelor) in hospitality, marketing or a related field
  • Event planning skills are required (from simple meeting to international congress)
  • Experience with Pharmaceutical compliance rules & regulations is required
  • Experience with organizing Pharmaceutical meetings/ congresses/ events is required
  • Co –payment for HCP’s procedures experience is required
  • Advance Microsoft Office (Word, Excel, Outlook, PowerPoint) knowledge is mandatory
  • Starcite (especially website building) experience is mandatory, advanced knowledge is preferred
  • Ideal candidate should be thoroughly familiar with the event, travel and hospitality industries
  • On-site management experience during events
  • Ability to work within budgetary parameters, meeting critical deadlines, and handle multiple projects simultaneously
  • Excellent communication skills, written, oral and interpersonal are essential in both English and Dutch
  • Confident personality while dealing with suppliers and clients (both oral and written)
  • Candidate should be flexible and able to work under pressure and at times out of office hours
  • Comfortable working both independently and as part of a team
  • Estimated travel – approximately 20% (including client visits, trainings, and supplier visits)
  • Budget management
11

Senior Meetings & Events Planner Resume Examples & Samples

  • Strong meeting & Event planning experience in the Pharma industry, especially as it relates to HCP programs. Including knowledge and experience working with Pharma regulations and guidelines
  • Minimum of 5 years of current relative meeting/event management experience, including at least two years handling large and more complex events
  • CMP or formal Project Management designation preferred
  • Excellent knowledge of Microsoft Office products (Excel, PowerPoint, Word)
  • Electronic meeting management tool experience preferred
  • Excellent oral/written communication skills to communicate internally and externally
  • Strong customer service experience along with ability to negotiate
  • Strong organizational and planning ability that can coordinate multiple resources
  • Ability to remain calm in stressful situations
  • Ability to set priorities and multitask in a fast-paced, multi-project environment
  • Work well as a team player, self-motivated, ability to problem solve independently and in team situations. Ability to learn new information quickly
  • Able to process financial information and learn new information quickly
  • 25-30+% travel required
  • FB
12

Senior Meetings & Events Planner Resume Examples & Samples

  • Strong Meeting & Event planning experience in the Pharmaceutical industry, especially as it relates to HCP programs
  • 5 or more years of current & relative meeting/event management experience, including at least 3 years handling large and complex events in the Pharmaceutical industry
  • Lanyon and / or Cvent experience preferred
  • Excellent presentation as well as oral/written communication skills
  • Highly refined proactive and consultative skills required
  • Strong customer service experience
  • Strong negotiation skills
  • Work well as a team player, self-motivated, ability to problem solve independently and in team situations
  • Ability to learn new information quickly
  • Able to process financial information
  • Travel will be required as needed. Estimate 10-15% travel
13

Meetings & Events Planner Resume Examples & Samples

  • Meeting and event planning experience in the pharmaceutical industry required
  • Minimum of 3 years meeting/event management experience or customer service experience in the hospitality industry. CMP or formal Project Management designation preferred
  • College diploma or degree in related field
  • Knowledge of Lanyon required
  • Good knowledge of Microsoft Office products (Excel, PowerPoint, Word)
  • Knowledge of Project Management procedures
  • Travel industry knowledge preferred
  • Excellent oral/written communication skills to communicate internally and externally. Excellent critical thinking skills. Strong attention to detail. Strong customer service skills. Strong negotiating skills. Strong organizational skills that can coordinate multiple resources. Strong planning skills
  • Set priorities and multitask in a fast-paced, multi-project environment
  • Ability to work well as a team player. Ability to be self-motivated. Ability to process financial information. Ability to problem solve independently and in team situations. Ability to learn new information quickly
  • Travel to events as needed
  • LI-EH
14

Senior Meetings & Events Planner Resume Examples & Samples

  • 5+ years of current & relative meeting/event management experience, including at least five years handling large and complex events in the Pharmaceutical industry
  • Lanyon experience preferred
  • Travel will be required as needed. Estimate 25-35% travel
15

Senior Meetings & Events Planner Resume Examples & Samples

  • Works closely with meeting hosts and vendors to ensure the highest standards of confidentiality and ethics in an effort to protect the customer’s business interests and brand
  • Flexibility to lead diverse and dynamic cross functional teams made up of subject matter experts, planners, and external vendors
  • Possesses a “Make it Happen” attitude by taking action on any urgent or unique requests made by customers within the confines of approved business conduct practices
  • Ownership of all program delivery elements utilizing standard processes and procedures to achieve client satisfaction. Such duties may include: Pre-planning elements, venue and service sourcing, financial responsibilities and contract negotiation, and all logistics for the meeting
  • Go-to person for on-site employees to resolve customer service or operational issues
  • Financial accountability for programs including adherence to standard or client deposit terms, terms and conditions of client contract, and billing guidelines
  • Management of supplier partners and internal support areas to ensure quality and timely delivery
  • Provide program feedback to all stakeholders through summary and distribution program debrief notes for inclusion in account review
  • Responsible for negotiating all vendor contracts, independently, related to a particular event, including, air, hotel etc
  • Other duties as required
  • Minimum 5-8 years of current relative project management and meeting operations experience required
  • Experience planning in the production and entertainment industry a plus
  • CMP designation an asset, formal Project Management designation and training an asset
  • Computer proficiency in Microsoft Office suite
  • Possesses leadership qualities
  • Experience handling large, more complex events
  • Ability to manage multiple programs, projects and teams simultaneously
  • Comfortable communicating with range of positions from entry-level employees to senior level executives
  • Proven ability in Project Management
  • Strong communications skills: verbal, written and presentation
  • Ability to remain calm and composed under stressful situations
  • Knowledge of web based registration tools is a plus
16

Promotions Events Planner Resume Examples & Samples

  • Coordinates and attends client meetings with sellers and sales managers as needed to plan events and event logistics
  • Collaborates with multiple departments to create and execute promotions such as remotes, events, van hits and other street team activities from start to finish
  • Drives promotional vehicles
  • Performs basic office administrative functions and updates station web site
  • Conducts on-site promotions, and handles clients and listeners
  • Sets up and runs audio and other types of equipment; hangs banners and other staging elements
  • Records events (i.e. photos, videos, audio and social media measures for station promotions)
  • Sets up, breaks down and transports promotional event equipment as required
  • Prepares contest rules, waivers, and release forms for on air, digital, social media and other contests
  • Supervises prize inventory and in-studio prize sheets as well as awarding of prizes at events
  • May coordinate and oversee on-site appearances, remotes and events
  • May be responsible for all winner prize fulfillment and release forms
  • Advanced skills in Microsoft Office, Photoshop and social media platforms
  • 1-3 years’ experience in outdoor promotions and/or marketing and/or customer service
17

Temporary Events Planner Resume Examples & Samples

  • Proven track record arranging meetings/special events/projects
  • Demonstration of ability to work on multiple tasks with multiple deadlines
  • Ability to interface with all levels on management, both internal and external
  • Positive attitude and willingness to learn
  • Computer skills with experience in Microsoft Word, Excel and Google Suite
  • Demonstration of communication skills – both oral and written
  • Ability to work extended hours as needed
  • Ability to work in a high pressure, deadline oriented, team environment
  • Ability to work independently, with minimum supervision
18

Special Events Planner Resume Examples & Samples

  • Assists in planning and executing the Casino Marketing event process. Fields event calls from Special Events registration phone line as well as online event registration system. Offers information and guest assistance during event calls requiring Guest Connect, LMS, HAL or Acres access and player value decisions. Greets and provides guests registration packets, prepares gift packages, and works with the Special Events Manager and internal team to ensure BEO’s are effectively implemented
  • Prepares welcome packets with the appropriate contents i.e. welcome letter, name badges, and if needed tournament rules, food coupons, drawing tickets, Banquet drink and concert tickets
  • Communicates effectively interdepartmentally and provides support data for departmental reports, records and filing system
  • Executes the event reservation process. Fields the majority of event calls from Atlantis guests
  • Assists in all aspects of Tournaments including but not limited to
  • Good general office and administrative skills
  • Strong communication skills – both written and verbal
  • Willingness to take direction
  • Can work in an environment with multiple distractions
  • Able to work well with a Team
  • Must be able to lift up to 50 lbs
  • Must be flexible to schedule changes
  • High School graduate or equivalent required. College degree preferred
  • Computer literate in Microsoft Word, Excel, and 10-key
  • Casino gaming back ground is preferred
  • Ethics - Treats people with respect; Keeps commitments; Inspires the trust of others; Works with ethical integrity; Upholds organizational values
  • Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information
  • Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives; Organizes or schedules other people and their tasks; Develops realistic action plans
  • Professionalism- Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments. Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality
19

Events Planner Resume Examples & Samples

  • Maximise all Meeting & Events Sales revenue opportunities through up selling of function items
  • Ensure the highest standards of Event Management are in place including building relationships with new/existing customers in order to secure rollover business
  • Ensure high quality and attention to detail of numerous administration processes e.g billing and processing contracts, and updating Banquet Event Orders accurately
  • Build strong relationships with customers, Guests and Team Members in order to gain full understanding of their needs and work to serve them effectively
  • Accurate administration and control of all Meetings and Events related reservations and blocks
  • To ensure that all Function Sheets are handed over the Food and Beverage Operations Team every week for the following 7- 10 days outline and that all the information is accurate, confirmed and billing details documented and in line with the credit policy
  • To meet & greet nominated conference contact or organizer to check on their satisfaction and the set up of the meeting rooms on the day of the event
  • To conduct Show rounds for companies & agents in line with the Company policy
  • To support the Food & Beverage operations and room reservations team with information as required
  • To ensure all information is relayed to the Chef and Operations Team in a timely manner to ensure they can order and roster effectively
  • To raise invoices for Events in line with quotations and forward them to the accounts departments on a daily basis with relevant back up documentation to expedite payment
  • Positive attitude and good communication skills
  • Confident telephone manner
  • Demonstrated previous experience working in the Conference and Events function
20

Private Bank-events Planner Resume Examples & Samples

  • A minimum of three years prior experience in event management related activities; ideally in the corporate financial sector
  • French speaker – and additional European languages would be beneficial but not essential
  • Must think strategically and creatively; identifies problems and offer creative solutions
  • Must be able to multi-task and work under tight deadlines within a fast paced environment
  • Prior experience in data and budget management
  • Excellent organisational skills and exceptional attention to detail
  • Ability prioritise workloads to meet internal and external client demands
  • Excellent analytical, verbal and written communications skills
  • Confident manager able to demonstrate utmost discretion and professionalism at all times
  • A strong team player who is committed and enthusiastic in approach and has a flexible attitude towards working hours and travel
  • Proficiency in Excel, Word & Power Point
21

Meetings & Events Planner Resume Examples & Samples

  • 3+ years of meeting/event management experience or customer service experience in the hospitality industry. CMP or formal Project Management designation preferred
  • Knowledge of Cvent required
  • Ability to work well as a team player and independently. Ability to be self-motivated. Ability to process financial information accurately. Ability to problem solve independently and in team situations. Ability to learn new information quickly
22

Senior Events Planner Resume Examples & Samples

  • Responsible for the overall development of the tradeshow experience; program elements will include establishing success metrics as well as the development of an integrated marketing plan
  • Work with internal stakeholders across the company and with vendors in support of the event lifecycle
  • Manage all event logistics, audience acquisition strategy, social media plan integration, lead flow, measurement metrics, production, signage, budget and staffing matrix
  • Creatively handle tradeshows, and work independently with a focus on accomplishing objectives
  • Interface directly with vendors, partners, and customers to provide the highest level event experience aligned with our go-to-market strategy
  • Ensure all sponsorship entitlements are fulfilled and provide reconciliation and metrics post show
23

Senior Meetings & Events Planner Resume Examples & Samples

  • Meeting/Event Planning process: exceptional meeting and event professional with experience within the technology sector. The role is designed to support elements of stakeholder engagement for programs that entail project management and end to end planning for a variety of meeting and event activities. This position will closely align with both Sales and Operations to drive program success within local technology companies. Proactively escalates potential client, program, or delivery issues for timely resolution. Responsible for completing Statement of Works for clients
  • Sourcing and Negotiating Hotel/Venue Contracts: Identifies stakeholder needs, works with Business Development and clients to assess needs and recommend destinations. Upholds the process and tracks to timelines. Negotiates best possible rates and program concessions leveraging client supplier relationships. Understands the client contract process, legal addendums; ensuring client/Business Development is appropriately informed of and represented in all terms and conditions contained within
  • Financial & Contract Management: Identifies ancillary revenue sources and/or cost savings opportunities. Ensures completion of payment and/or billing process. Inputs into RFP process. Financial accountability for programs including adherence to standard or client deposit terms, terms and conditions of client contract, and billing guidelines
  • Logistics: Establishes invitation/registration procedures, assesses risk management to determine insurance and operations needs, and determines exhibitor booth assignments/setup process. Secures and communicates transportation/travel arrangements. Determines setup for function rooms including seating and AV. Manages all food and beverage needs. Prepares and reviews housing reports in a timely manner. Coordinates shipping of materials. Complies with M&E technology usage as required
  • Qualify client Meeting request/inquiry for sourcing, group air, meeting planning, and multi-service programs
  • Facilitate client billing and invoicing
  • Execute turnover calls with client to Sourcing Specialist and Group Air team
  • Ownership and single point of contract for programs
  • Ensure timely execution of all deliverables; design project plan with resources and timelines outlined
  • Meeting planning as needed
  • Ownership and single point of contact for program
  • Escalation point for program related issues/aims for successful resolution
  • Reconcile all program finances
  • May assist in presentations to executives
  • 5 or more years of current relative meeting/event management experience, including at least two years handling large and more complex events. CMP or formal Project Management designation preferred
  • Stakeholder/account management experience is desired
  • 2-4 years of experience with Cvent/Starcite/Other mainstream meeting management tool
  • 3-5 years sourcing and negotiation hotel/venue contracts
  • Excellent knowledge of Microsoft Office products (Excel, PowerPoint, Word). Excellent travel industry knowledge. Knowledge of Project Management procedures. Knowledge of electronic meeting management tool preferred
  • Ability to remain calm in stressful situations. Ability to set priorities and multitask in a fast-paced, multi-project environment. Ability to work well as a team player. Ability to be self-motivated. Ability to process financial information. Ability to travel to events as needed. Ability to problem solve independently and in team situations. Ability to learn new information quickly
24

Events Planner Resume Examples & Samples

  • Negotiate/Influence: Vendors and service providers
  • Confer with faculty, donors at all levels, and employers who serve as Career Academy Stakeholders and Advisory Board members
  • Requires self-direction and a high level of independent judgment and decision making, as well as the ability to remain calm under pressure
  • Strong oral, written, organizational and social skills
  • Must be enthusiastic about working with diverse populations
  • Ability to focus great attention to details, multi-task, and follow through on projects to completion
  • Familiarity with formal and informal departmental goals, standards, policies, and procedures and familiarity with other departments within HSA
25

Senior Meetings & Events Planner Resume Examples & Samples

  • Ability to remain calm in stressful situations. Ability to set priorities and multitask in a fast-paced, multi-project environment
  • Ability to work well as a team player
  • Ability to be self-motivated. Ability to process financial information
  • Ability to travel to events as needed. Ability to problem solve independently and in team situations
26

Events Planner Resume Examples & Samples

  • Manage staff responsible for event coordination activities
  • Coordinate details of events such as conferences, trade shows, and sales meetings
  • Hire, train, and educate staff on proper event procedures
  • Calculate budgets and adjust when necessary
  • Book Venues and negotiate fees
  • Prepare invitations and send out at appropriate time
  • Drive attendance to the event
  • Promote the event using social media as examples of ways to spark attention
  • Analyze event performance and prepare metrics presentation
  • Define company brand through events
  • Ensure staff is adequately prepared for event
  • Plan menus and hire entertainment
  • Bachelor’s degree
27

Senior Meetings & Special Events Planner Resume Examples & Samples

  • Consult with internal clients to identify their program goals, objectives and ensure customer satisfaction
  • Design, plan and execute all aspects of the company’s more complex meetings, special events and small to mid size incentive trips as well as assisting on large incentive programs
  • Facilitate and manage all event details such as communication, registration, décor, amenities, catering, production, entertainment, transportation, venue selection, contract negotiations, food and beverage selection/coordination, coordinate program content, on- and off-site events and activities
  • Collaborate with corporate travel agencies to coordinate group air arrangements
  • Build strong relationships and coordinate with internal departments and external vendors and customers
  • Ensure compliance with legal, risk and safety requirements
  • Create, manage and reconcile event budgets and process a variety of payments
  • Knowledge of designing and maintaining a program budget and reconciliation of billing statements
  • Experience interfacing and maintaining productive working relationships with a variety of vendors including hotels, audio visual companies, convention centers, destination management companies, ground transportation companies, air charter companies, caterers and entertainment companies
  • Knowledge of procedures related to planning and managing corporate meetings, events and incentive trips
  • Experience using or knowledge of CVENT event registration system, developing registration websites, mobile web apps, custom reporting, and managing data preferred
  • Knowledge of Basecamp, Workfront, Concur and Google Docs a plus
  • Familiarity with group air procedures
  • Must have above average knowledge of Microsoft Word, Excel, PowerPoint and Gmail
  • Must possess expertise in problem solving and handling special requests in a professional manner
  • Ability to travel domestically and internationally when necessary on short notice
  • Ability to manage multiple projects with minimal supervision within a collaborative team environment
  • Exceptional administrative and customer service skills with an emphasis on strong organizational, time management and prioritizing expertise
  • Excellent telephone etiquette, professional demeanor and ability to screen calls diplomatically and effectively. Must possess sound judgment and ability to handle issues diplomatically
  • Strong verbal, written and interpersonal communication skills with adeptness in dealing with individuals of all levels, both internal and external
  • Work environment involves both indoor and outdoor activities as well as travel via car, van, bus, boat or plane. Site visits may require long walks, up/down hallways, up/down mountains, long periods of sitting/standing (up to 4 hours), and long flights (up to 9 hours). Physical Activities: during site visits, physical activities may include hiking, biking, repelling, zip lining, horseback riding, segways, boating, kayaking, whale watching, ATV riding and other activities
  • Work hours may vary depending on assignments. Department generally works 8-10 hours per day and up to 7 days a week. On occasions, work hours may exceed up to 19 hours per day when on site for a program
  • May lift/carry/pull up to 50 pounds. General range of motion requires bending, grasping, reaching & torso twisting when preparing and on site during programs. Lifting activities include: Assembly of signage, boxing computers/supplies/copiers/amenities for shipment, moving of tables/chairs/décor, carrying supplies such as water/food/amenities/décor
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Events Planner, Global Antitrust Institute Resume Examples & Samples

  • Excellent organizational and management skills, including the ability to juggle multiple tasks and priorities effectively
  • Highly self-motivated and detail-oriented, and possesses a professional demeanor
  • Ability to interact with all levels of legal, academic, and governmental officials; and
  • Excellent communications skills, both oral and written
29

Conferences & Events Planner Resume Examples & Samples

  • Minimum of 2 to 4 years of relevant event planning experience preferably in investment banking
  • Navigate in a fast-paced corporate environment, helping to anticipate needs and achieve desired results
  • Good organizational skills, excellent attention to details and time management skills
  • Ability to interact with both internal and external clients, as well as all service providers; excellent written and verbal communication skills
  • Sound knowledge in MS Office especially Excel, Word, Outlook and PowerPoint
  • Knowledge of web-based registration systems a plus
30

Senior Events Planner Resume Examples & Samples

  • 7-10 years experience managing medium to large-scale industry tradeshows
  • Highly creative thinker and good design knowledge, with a keen focus on overall event experience
  • Proven ability to conceptualize, manage, and execute on the full event lifecycle
  • Strong attention to detail and impeccable customer service
  • Ability to motivate and influence workgroup members
  • Ability to work in a highly dynamic and fast-paced environment
31

Student Events Planner Resume Examples & Samples

  • Working closely with the marketing managers and our creative agency, you’ll be a part of the development for student events materials on and off line
  • Delivering our events portfolio across schools and campus, including skills sessions, digital content, virtual offering and integrated social campaigns across the academic year
  • Executing social media event strategy and content across our social platforms, Twitter, Instagram, Facebook, YouTube and LinkedIn. Look at ways to enhance our engagement and interaction across all platforms
  • You’ll work with the attraction advisors in our team to deliver this work and ensure all student objectives are met, and thorough briefings are conducted
  • Work closely with the marketing and comms lead to ensure smooth deployment of campaigns internally across our D&I networks and all regional offices
  • Support on an ad hoc basis with PR campaigns to deliver events which land with impact
  • Maintaining the News and Events sections of our careers websites and actively seek content to populate and showcase events delivered across student, on campus, in schools and in our UK offices which bring to life our employer brand
  • Robust review of events measuring attendance, candidate experience and return on investment
  • Gathering and report regularly on industry event insight and competitor analysis to inform strategy
  • Work collaboratively and inclusively with our Ireland, EMEIA (Europe, Middle East, India and Africa) and our Financial Services teams to ensure sharing of content and an integrated approach for student events is in place
  • Demonstrable experience organising and delivering a high volume of events with expertise in delivering integrated campaigns across all channels, both offline and online
  • Excellent and proven project management skills in a fast paced, deadline driven environment
  • Experience of planning and executing large scale events
  • Experience successfully delivering campaigns against core objectives
  • Relationship management and experience of handling a varied stakeholder group including clients, external agencies and/or third party suppliers
  • Strong communication (at all levels), interpersonal and people management skills
32

Group & Events Planner Resume Examples & Samples

  • Organise/disseminate information to all departments through e-mails, memos, event orders, directives, resumes and rooming list in a professional and timely manner
  • Build creative menus, mindful of food costs, labour cost and kitchen capabilities
  • Confirm electrical, Internet, telecommunications, audio-visual and exhibit requirements based on discussions with the client
  • Create floor plans for the best use of space for each event and to ensure banquet and client are in agreement prior to set up
  • Obtain guarantees of food and beverage events for Banquets and Kitchen. Must advise if any great deviation in number occurs, so labour and food cost can be controlled
  • Responsible for sufficiently ‘washing’ room block and food and beverage covers in order to ensure a more accurate forecast
  • Follow billing instructions in line with hotel policies
  • Yield bedroom and meeting space daily to ensure optimum potential through the use of Opera Sales and Catering and PMS systems
  • Conduct pre-conference meetings to ensure key departments are fully aware of relevant details pertaining to group upon their near arrival
  • Conduct and/or attend daily meeting to review event contracts to ensure last minute changes are communicated with Banquets, Kitchen and Stewarding
  • Fully knowledgeable of (and in adherence to) liquor and fire and safety laws and regulations
  • Fully aware of any industry trends
  • Attend weekly/monthly departmental communication meetings, also sales and operations meetings as required
  • Attend the post conference follow up, conducted by the Sales Manager, to address strengths and weaknesses of an event while soliciting return business
  • Establish good business and social relationships with the industry and participate in activities related to public relations to further increase sales leads for the department as well as the hotel
  • Responsible for following the guidelines/deadlines as detailed in the Conference Services and Catering checklist
  • Strong written & verbal communications
33

Senior Associate Events Planner Resume Examples & Samples

  • Coordinate meeting services such as rooms, transportation, and food service
  • Monitor on-site activities to ensure both internal and external meeting attendees are satisfied
  • Review meeting/event vendor bills for accuracy
  • Negotiate pricing with vendors
  • Communicate with internal resources to ensure all conference collateral is created, developed, edited and shipped to all conferences
  • Plan quarterly update meeting logistics and employee communication
  • Manage vendors for OPIS Kickoff
  • Coordinate client events with editorial staff
  • Travel onsite to OPIS educational meetings to provide customer care with registration and Spanish translations specific to Mexico events (bi-lingual English/Spanish preferred)
34

Events Planner Resume Examples & Samples

  • Coordinate event logistics
  • Liaise with vendors to identify needs and ensure event satisfaction
  • Provide feedback and periodic reports to stakeholders and management
  • Assist team members with events including: Corporate, Harvests, Festivals, Convention and other miscellaneous events held at Corporate and the farms
  • Assist with the routing of event contracts and invoices associated with events
  • Purchase items needed for each event including food & beverage, products and supplies
  • Assist with events efficiently on-site including any necessary changes that may occur
  • Assist with the creation, maintenance and reconciliation of budgets for each event
  • Provide a high level of customer service and the handling of stressful situations
  • Ensure that hotel information, expenditures, and other post-meeting information is maintained in the meeting.- planning database
  • Prioritize and manage multiple projects at the same time
  • Willing to travel and work evening and weekends
  • Excellent knowledge of Microsoft products
  • 1-3 years previous Event Coordinator or Planner experience
  • Must be able to multitask with many assignments happening at the same time
  • Familiarity with hotel contracts and negotiations
  • Bachelor's degree from a four-year college or university; or 2 years of related experience and/or training; or equivalent combination of education and experience