Events Planner Job Description
Events planner
provides an opportunity to expand the influence of flow planning in Microsoft Office applications (Excel and Access) and other enterprise supported software packages.
Events Planner Duties & Responsibilities
To write an effective events planner job description, begin by listing detailed duties, responsibilities and expectations. We have included events planner job description templates that you can modify and use.
Sample responsibilities for this position include:
Support Marketing, Sales and Production initiatives of the Events & Sponsorships Team
Work closely with the Marketing & Sales team to compile information & support sales through proposal generation
Lead the creation and idea generation of compelling and innovative sponsorship proposals
Write integrated proposals for revenue driven programs, sponsorships, and partnerships
Work with senior team members to identify potential advertisers and sponsors, fostering new business development
Research clients using internal database to identify appropriate contacts and facilitate communication
Understand assigned categories in sufficient depth to help support category initiatives through appropriate marketing programs and added value concepts for the team
Manage and facilitate promotional campaigns ranging from $50,000 – 750,000
Collect and explain insights and best business practices for key categories to team members, sales managers and sales representatives
Act as "Marketing Brand Ambassador" at events
Events Planner Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Events Planner
List any licenses or certifications required by the position: CMP, CTSM, PMP, CMM
Education for Events Planner
Typically a job would require a certain level of education.
Employers hiring for the events planner job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Education, Marketing, Hospitality, Communications, Business, Management, Event Management, Public Relations, Hotel Management, Communication
Skills for Events Planner
Desired skills for events planner include:
Microsoft Office products
Project Management procedures
Microsoft Office suite and other online documents
Electronic meeting management tool
Excel
Word
Excel Publisher and Power Point
Microsoft Office software
Casino wide promotions
Drawings and the rules
Desired experience for events planner includes:
Research talent contacts and speaker fees, assist with securing of talent and coordination of talent logistics
Manage ticketing and RSVP sites for events
Provide administrative account & event related support
Support Senior Planner/ Conference & Reception Services Manager to ensure delivery of a high calibre front of house service and seamless delivery between in house and out sourced services
Provide client with strategic guidance on meeting or event conception and development including goals, objectives, budget and outcomes
Build and maintain strong relationships with all levels of assigned client groups, understand their practice or industry objectives, and help to ensure that service delivery is aligned and fully supports the firm priorities and goals
Events Planner Examples
1
Events Planner Job Description
Job Description Example
Our innovative and growing company is looking to fill the role of events planner. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for events planner
- Actively manage company-wide event calendar to ensure maximum participation and minimal executive conflicts
- Comfortable with extensive phone/email interaction, outstanding customer service, and acute attention to detail
- Comfortable creating order out of ambiguity
- Act as a subject-matter expert on virtual conferences, as it relates to the CEO’s monthly leadership and new-hire calls
- Schedule flexibility to accommodate working process across multiple time zones
- Ability to navigate roadblocks and provide thoughtful alternate solutions
- Keeps inventory of supplies (tape, aux cords, power strips, ext
- Schedules weekly car washes/cleaning/service checks/etc
- Collaborate with partner teams (Marketing Project Management, Marketing Communications, CRM, Digital, ) to successfully plan and deliver on events strategy
- Establish good business and social relationships with the industry and participate in activities related to public relations to further increase sales leads for the department the hotel
Qualifications for events planner
- Analytical and creative mindset
- Extremely detail-oriented and exceptional organizational skills
- Must communicate effectively with the entire design team, production/event team, client, installers, print shop and specialty vendors
- Experience in the financial services sector preferred, but not mandatory, and corporate planning experience required
- Must be a team player, self-starter, motivated and able to multi-task
- Able to work with a minimum of supervision, assess and prioritize workload in a strict deadline oriented environment
2
Events Planner Job Description
Job Description Example
Our company is growing rapidly and is searching for experienced candidates for the position of events planner. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for events planner
- Oversee development of registration strategy and logistics
- May inspect event facilities for maintenance, janitorial and fire safety issues, ensuring enforcement of Environmental Health and Safety and other facility regulations
- Planning, promoting and marketing Member social events
- Managing the Club Calendar and Promotional Materials, Website and Social Media
- Answering main phone line and taking Member reservations
- Consult with assigned business leaders within marketing and sales to determine objectives and requirements for proposed annual conferences and national tradeshows
- Executes the event reservation process
- Facilitate a superior customer experience for all personnel as consumers of services
- Obtain current information for the facilities inventory, enters new and revised information into inventory system
- Assigns or classifies spaces according to pertinent standards and procedures
Qualifications for events planner
- Able to establish relationships within a matrix organization
- Outstanding interpersonal skills and the ability to create lasting partnerships with stakeholders, colleagues, vendors
- Knowledge of local and national venues a plus
- Job requires 20 – 25% overnight travel and from time to time
- At least 5 years in a events, marketing and/or project management role that includes at least 3 years of event planning experience
- Experience with matrixed sales and marketing organization ecosystems
3
Events Planner Job Description
Job Description Example
Our company is growing rapidly and is hiring for an events planner. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for events planner
- Recommends changes in space assignment and facilities inventory processing
- Creates and manages a comprehensive space and facilities management plans
- Proactively handle any arising issues and troubleshoot any emerging problems on event day
- Cooperate with Communications, Event requester, catering and outside vendors
- Develop plans and space layouts for events
- Understand target audiences and assist teams to develop as event strategy that supports business goals
- Aggressively manage event budgets
- Assist with the review and submission of data submissions – nominations through the required GVA Compliance process and all associated post event review process requirements too
- Sourcing and negotiating with venues, suppliers, and ordering gifts and merchandise for events
- Management of lists and status reports for client events and global programs (nomination lists, attendee lists and rooming lists)
Qualifications for events planner
- Working knowledge of sales and marketing infrastructure systems such as CRMs, marketing databases, and project management software
- Experience in event planning in a highly technical field or scientific environment is preferred
- Exceptional communication analytical, project management, and planning skills necessary
- Bachelor’s degree in Marketing or Business desired
- Ability to travel up to 25% - 35% of the time in North America, including weekends as needed
- Experience working with corporate groups and working with MNC clients preferred
4
Events Planner Job Description
Job Description Example
Our growing company is searching for experienced candidates for the position of events planner. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for events planner
- Event administrative responsibilities (production of invitations, nametags, place and table seating cards, menu cards collation of marketing collateral for the events)
- On site support at events with travel across the EMEA region
- Ongoing key operational client contact – act as the key client contact for program including proposal creation and presentation, contracting, regular WIP reviews, ongoing engagement and escalation as needed
- Identify the ultimate goal and various parameters for between 30- 50 events each year, including employer treks and the career center’s flagship Blue Jay Jobs Career Fair
- Manage payment process for career fairs and with vendors, such as bus services, hotels
- Oversee logistics for each event
- Proactively communicate with internal service centers and external vendors, manage information up and consult with Career Center leadership throughout the planning and execution of events
- Develop and maintain annual events calendar and budget to advance the mission of the external affairs team and the Career Academies
- Communicate unanticipated expenses and cost savings throughout the year to the executive director and leadership team
- Build and foster productive working relationships with service providers
Qualifications for events planner
- Travels internationally to destinations in Central America/Caribbean to execute events on an as needed basis
- Qualifies sponsor/customers event requirements and drafts event budgets and proposals
- Researches appropriate venue/supplier options and makes recommendations for events
- Negotiates event supplier contracts
- Utilizes database and other tools to manage, track, forecast, close and report on events jobs
- Uses customized planning documents
5
Events Planner Job Description
Job Description Example
Our growing company is searching for experienced candidates for the position of events planner. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for events planner
- Inspect event facilities to ensure they conform to the event needs
- Works with the Senior Manager, Business Operations to develop clear strategies and objectives for each event
- Directs the timeline of activities from inception to successful completion in consultation with the Senior Manager, Business Operations
- Works with speakers to book all aspects of travel including flight, lodging, and ground transportation
- Conducts research on speakers to determine their availability in speaking for UMIA
- Coordinates the greeting of guest speakers and serves as contact person when speakers arrive on campus, should faculty member not be available
- Attends and serves as the on-site lead and contact person for all key individuals/vendors involved in his/her assigned events
- Negotiates estimates provided by vendors, manages vendor documents and contracts, and creates purchase requisitions and purchase orders
- Creates design and décor concepts for UMIA
- Backs up the Senior Manager, Business Operations in his/her absence
Qualifications for events planner
- Coordinates all event communications (including registration) to attendees
- Prepares post event reports for sponsor/customer
- Negotiate skillfully, promote/sell ideas persuasively
- Must be able to maintain confidentiality of senstitive information
- Current Affiliation in Professional Organizations
- Ensure that inventory levels of tradeshow literature, sales collateral, booth supplies, materials, are monitored and supplies are orders and restocked as required