Special Events Manager Job Description

Special Events Manager Job Description

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Special events manager provides on-call emergency audio-visual assistance for event clients with equipment operation and coordinate with appropriate departments for issue resolution.

Special Events Manager Duties & Responsibilities

To write an effective special events manager job description, begin by listing detailed duties, responsibilities and expectations. We have included special events manager job description templates that you can modify and use.

Sample responsibilities for this position include:

Research the French community in New York, attend events related to French business or culture to develop an active network of sponsors, donors, and friends of FIAF
Manage and track event out of pocket budgets to ensure department is staying under or on budget
Working closely with Executive Director and North America and International PR teams, drive strategy development and launch management for the Viva Glam campaign and all Viva Glam related events
Assist global markets with their regional and market specific launch event strategy and execution
Conceptualize and implement new event concepts for in-store openings to drive press coverage
Research and update Global Communications team on a regular basis of new event sponsorship opportunities, event spaces, event production teams, restaurant openings
Manage MAC’s presence at charitable events with partner organizations
On mountain during both peak season and off peak season as assigned by Director of Events and Sponsorship
Assist with the planning of the annual Spring Gala
Manage the design, copy and production deadlines for all event collateral including invitations, programs signage

Special Events Manager Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Special Events Manager

List any licenses or certifications required by the position: AED, CPR

Education for Special Events Manager

Typically a job would require a certain level of education.

Employers hiring for the special events manager job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Collage Degree in Marketing, Education, Hospitality, Business/Administration, Event Management, Hotel and Restaurant Management, Communications, Management, Communication, Computer

Skills for Special Events Manager

Desired skills for special events manager include:

Ability to operate computer equipment
Computers
Local and regional markets
Guest relations
Industry trends
Restaurant operations
Accounting
Audio visual
Bars
BidPal

Desired experience for special events manager includes:

Minimum of 2 years of solid event planning and execution required
Experience in Fundraising and other Development activities preferred
Leadership and good judgment
Manage budgets, prepare check requests, invoices
Develop a group resume when necessary, to ensure that event arrangements are communicated with all departments impacted by group, during planning process and actual event
Develop a Guest Feedback Summary Card

Special Events Manager Examples

1

Special Events Manager Job Description

Job Description Example
Our growing company is looking to fill the role of special events manager. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for special events manager
  • Experience implementing successful digital strategies with a proven ability to utilize best practices and process improvements
  • An ownership mentality with the ability to think independently, self-learn, and create and develop ideas that lead to positive change/improvements
  • Communications and outreach to talent and/or representatives
  • Booking talent and executive travel
  • Managing set, special partnership, affiliate and charitable requests
  • Maintain contacts, files, and budget ledgers
  • Accurately manage two budget logs - Talent Relations and Screenings
  • Initiating and developing relationships with vendors and potential sponsers
  • Creating and managing guest lists for all events
  • Support the annual special events plan and budget to meet local and national CRSF fundraising goals
Qualifications for special events manager
  • Knowledge of new event related software and hardware to help keep the events dept
  • Awareness of current culture and trends as they relates to the brand and marketing/promotional opportunities that fit with the brand
  • TABC and Food Manager Certification required
  • Flexible Schedule for Events
  • 5+ years of experience in marketing and or event planning and management
  • Entertainment industry experienced preferred
2

Special Events Manager Job Description

Job Description Example
Our innovative and growing company is looking for a special events manager. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for special events manager
  • Track revenue for fundraising campaigns, maintain financial reports and income charts analysis of revenue
  • Coordinate timely gift processing and acknowledgements with Development Assistant for donors
  • Support communications functions, including devising outreach communications plans for development and fundraising activities, as needed
  • Researches, identifies, cultivates and solicits new and existing donors for monetary and/or in-kind gifts to support all chapter special events
  • Working with community volunteers in planning and executing
  • Assist in implementing and enhancing all programs while facilitating the engagement of strategic events within the content of the University’s mission
  • Have university-wide responsibilities, perspectives and acts as liaison between the Chancellor’s office and key leadership within the University donors and alumni (i.e., chapters, special interest groups and alumni associations) and internal and external constituencies
  • Responsible for implementing and participating in a variety of alumni and development activities, other strategic events on and off campus
  • Participates in department planning, implementation and communication
  • Work collaboratively and support an environment within the Chancellor’s Office which facilitates communication between the various schools and colleges, the University administration, faculty and the students, alumni groups, and various donors and prospective donors to plan and implement event programming
Qualifications for special events manager
  • A minimum of 10 years of progressive experience working in the investigative and special event security field, such as a corporate investigator or law enforcement officer
  • Must be familiar with investigative technologies, such as video systems, case management software, and forensic evidence collection equipment and well as the elements of a well document event security operations plans
  • Must understand security concepts, protocols, “industry best practices” and strategies
  • Experience developing policies, procedures, standards and guidelines
  • Excellent oral, written and interpersonal communication skills, including the ability to communicate effectively with project teams, management and external stakeholders
  • Must have business experience, understand business drivers and be able to translate business needs into workable project plans
3

Special Events Manager Job Description

Job Description Example
Our innovative and growing company is hiring for a special events manager. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for special events manager
  • Travel as necessary in order to perform venue research, site evaluations and to attend all scheduled events
  • Research and stay current with emerging trends and industry practices
  • Responsible for the management of all property Special Events & Promotions to include slot tournaments, brand promotions and VIP events
  • Prepares prize schedules for events in accordance with the event budget
  • Prepares various reports to assist in post event analysis and compiles monthly forecast and maintain budget
  • Maintains exceptional knowledge of the Local Las Vegas market and participates in comprehensive competitor shopping program
  • Enhances guest interactions by providing a friendly greeting, offering directions, answering questions, making announcements, and creating an upbeat and positive atmosphere
  • Manages the planning and execution of public and private events at Rockefeller Chapel and Bond Chapel, including events organized by members of the Rockefeller and Spiritual Life teams and events contracted with other departments, student groups, or external parties
  • Manages printed and web-based advertising, and updates websites
  • Oversees preparation of major seasonal publications and brochures
Qualifications for special events manager
  • Demonstrated success in project management including leading initiatives that include key internal and external stakeholders
  • Five year minimum experience in local events sales or related fields catering sales, DMC sales, or unique venue sales
  • 5+ years of experience in Sponsorship and Special Event Fundraising
  • Experience composing and managing sponsorship packages, including tracking sponsorship benefits (deliverables)
  • Solid strategic, analytical, and project management skills
  • Previous experience in a Nonprofit environment
4

Special Events Manager Job Description

Job Description Example
Our growing company is looking for a special events manager. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for special events manager
  • Maintains and establishes a positive working relationship with all stakeholders other departments, businesses, staff, students
  • Prepares communications of programs/events
  • Serve as day-to-day point of contact
  • Manage any third party agencies
  • Work to strengthen the HCC image in various media outlets
  • Oversee social media to ensure content aligns with the HCC brand and marketing initiatives
  • Clearly communicate event project scope, schedules, deliverable dates, project status/action items and any other relevant information – both to the internal creative and communications teams, 3rd parties
  • Interface with outside professionals hired for assigned projects including event companies, caterers, printers and production houses, venue management team
  • Plans, organizes and controls the operations of multiple, complex programs
  • Works directly with the Office of Events & Outreach, the Alumni Association, and the Office of Parent Relations to organize and execute football pre-games and outreach events
Qualifications for special events manager
  • Three years experience that aligns with the position’s requirements
  • Ability to manage multiple projects and work assignments simultaneously
  • Outstanding interpersonal skills both in-person and by telephone
  • Ability to work independently and to self-manage
  • Strong customer service ethic with high expectations for quality
  • Excellent problem solving skills with the ability to make impromptu decisions
5

Special Events Manager Job Description

Job Description Example
Our growing company is looking to fill the role of special events manager. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for special events manager
  • Liaise with Marketing and Sales stakeholders on event messaging and promotion
  • Review event communication (invitations, emails) for information accuracy and branding/messaging
  • Administrative assignments as required including organizing, filing, copying, boxing and shipping event materials
  • Travel for site selections, pre-planning meetings and to manage the event
  • Supervise and develop ongoing relationships with various outside event vendors, internal departments, and volunteer groups
  • Implementation of all special events including meeting facilitation and development of marketing plans coordinating the involvement of creative personnel (both internal and external) to produce promotional event materials
  • Ensuring optimal perception of Buckhead Theater within the community within professional organizations
  • Create professional development program for front-list titles
  • Maintain a relationship with College Board Consultants, AP Readers, supplement authors, and authors
  • Create professional development custom plan for all adoptions that require it
Qualifications for special events manager
  • Advanced internet searching and research skills
  • At least 3 years of progressive experience in catering or event management in a hotel
  • Experience with fundraising software – ideally Raiser’s Edge, Excel and Power Point
  • Travel within the US and Canada
  • Demonstrated knowledge of volunteer management
  • Proficiency with Macs Word, Excel and Keynote

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