Special Events Job Description

Special Events Job Description

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Special events provides on-site management of local events and provide post-event evaluation for event effectiveness to make suggestions for future programs.

Special Events Duties & Responsibilities

To write an effective special events job description, begin by listing detailed duties, responsibilities and expectations. We have included special events job description templates that you can modify and use.

Sample responsibilities for this position include:

Coordinate Event logistics and execution for all retailers in North America (primarily Sephora Sephora inside JCP, Macys, Belk and Nordstrom)
Support to the Senior Events Manager
Analyze success of events by cost vs
Attending local events held in our retail doors
Build relationships with assistants company wide
Maintain up-to-date contact lists of key clients and their assistants
Maintain up-to-date contact list of vendors, partners, and key associates
Input contacts in rolodex
Organize process and track Travel and Expense reports
Work onsite at events when necessary

Special Events Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Special Events

List any licenses or certifications required by the position: CPR, AED, BCLS, TIPS, EMT, CFRE, CMP

Education for Special Events

Typically a job would require a certain level of education.

Employers hiring for the special events job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Marketing, Education, Hospitality, Business, Communications, Management, Communication, Business/Administration, Computer, Event Management

Skills for Special Events

Desired skills for special events include:

Event management preffered
Service standards
Guest relations and etiquette
Food and beverage preparations
Local and regional markets
Computers
Excel
Computers and guest relations
Special event operations
Event management

Desired experience for special events includes:

Adept at delivering information to various audiences, with the ability to cater communication style when needed
Ability to identify the needs of the department, taking initiative to research solutions
Bachelor’s Degree (Marketing, Communications, PR
Be accountable for mistakes and proactive in solving them
Curiosity and knowledge for competitive brand, market place and department trends
Driven to think creatively and for finding solutions

Special Events Examples

1

Special Events Job Description

Job Description Example
Our company is growing rapidly and is searching for experienced candidates for the position of special events. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for special events
  • Participate in and assist with events coordinated by other colleagues in Development office (Major Gifts, Annual Giving, Alumni)
  • Communicate effectively with numerous in-house departments to facilitate and request staff, equipment, delivery schedules
  • Research potential clients in the fashion and entertainment industries
  • Import all Special Events photography to company intranet and assist with archives
  • Manage the solicitations and acknowledgements of auction donations to and from the Cal Ripken, Sr
  • Develop proposals for event-related marketing and public relations
  • Report to to event producer and coordinator to plan and support offline marketing programs and events
  • Research event and promotional vendors in various markets in the US
  • Research yearly events and high-impact opportunities in the US
  • Manage the RSVPs, onsite database, and onsite inventory
Qualifications for special events
  • Self-sufficient, efficient, deadline-oriented, detail-oriented, resourceful, proactive
  • Confident in working with all levels of Management & assisting while supervisor is traveling on business
  • 1 -3 years event planning or retail industry related experiences preferred
  • SAP training preferred but not required
  • Must be willing to travel locally and occasionally work weekends
  • Willing to ask questions when needed
2

Special Events Job Description

Job Description Example
Our company is hiring for a special events. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for special events
  • Monitor industry trends, competitive landscape, social media, and device landscape to inform and inspire the
  • Acts as Vice President’s second in command
  • Works directly with vendors to create flow of red carpet including press line, photographers, publicists, guests and talent
  • Brainstorms with vendor, where applicable, to create a stunted red carpet layout
  • Manages décor, menu and set-up at after party venue
  • Responsible for executing all contracts in conjunction with Legal Department
  • Assists with external events such as Academy Dinners, Chairman Events, Filmmaker Dinners
  • Works directly with Sr
  • Works directly with Coordinator, Special Events to ensure all theatre logistics are handled prior to event date
  • Manages Sr
Qualifications for special events
  • Execute weekly export report in a timely manner
  • Research hospitality and events industry contacts by market
  • Assist with growing special events database
  • Research potential clients in industries as assigned
  • Help manage division page on company intranet and assist with archives
  • Manage department contact list
3

Special Events Job Description

Job Description Example
Our growing company is searching for experienced candidates for the position of special events. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for special events
  • Travels and is on-site at all events outside of Los Angeles area
  • Ensures all equipment, floor plans and miscellaneous items have been ordered and are accounted for
  • Work with the Special Events Department to ensure that all files are prepared and maintained for each group
  • Report to senior event coordinator to plan and support offline marketing programs and events
  • Assist with the recruitment phase of special events & process registration forms and mail initial communication pieces
  • Participate in the planning and execution of social media strategies distribution of communication pieces
  • Conduct recruitment and cultivation communication (calls, emails)
  • Assist with mailing save the dates, invitations, and flyers to previous participants
  • Support and lead research projects and special projects
  • Support the coordination and execution of events
Qualifications for special events
  • Working knowledge of Raiser's Edge and Cvent
  • Appropriate business communication both oral and written
  • Assist National Director of Sales with shipments and administrative tasks
  • Update special events collateral and/or assets when needed
  • A degree in Business Administration, Hospitality Management, Marketing is preferred, but not required
  • First line of outreach to secure new special events clients
4

Special Events Job Description

Job Description Example
Our growing company is hiring for a special events. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for special events
  • Support the development and implementation of a grassroots marketing plan focused on the cycling and spinning community
  • Help organize and promote CycleNation events including graphic design work on signage, program, promos
  • Research potential sponsor companies and/or Executive Leadership prospects
  • Research networking events other cycling events where we can promote CycleNation
  • Assist with and maintain RSVP lists, handle various tracking spreadsheets, work with vendors, handle logistics, set-up, coordinate event volunteers
  • Assist with donation/sponsorship solicitation
  • Help with post event wrap up including but not limited to scheduling wrap-up meetings and check presentations, thank you letters, reporting
  • Help manage event supplies
  • Assist Marketing/Special Events Coordinator with assigned marketing initiatives
  • Assists volunteers with Kintera management as requested
Qualifications for special events
  • Must be able to receive course credit
  • Compile inquiries and data into spreadsheets
  • Support Special Events Coordinator and General Manager with all aspects of special events, including cold calling, file creation, contracts
  • Ability to work 2 – 5 days / week during regular business hours
  • Must adhere to Live Nation policies and procedures as set forth in the Show Team Guide
  • Must have an avid interest in event sales
5

Special Events Job Description

Job Description Example
Our innovative and growing company is searching for experienced candidates for the position of special events. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for special events
  • Maintains Kintera on a daily basis including entering in received donations within a 48 hour time period and utilizing the database to create mailings, emails and reports on a regular basis as requested
  • Processes all event related data in GEMS, Siebel, and E1 to ensure accurate record keeping and reconciliation
  • Performs other duties as required to support event Directors/Sr
  • Prepares checklists, schedules and other correspondence for departments relative to events
  • This position may also assist with ordering of venue supplies, staff uniform shirts/outfits and maintain hospitality files (hotels, maps, menus) for quick access and acts as liaison for same
  • Coordinates logistics for campaign, stewardship, development, and outreach events
  • Support team in implementing approved plans in a timely fashion across variety of platforms including print collateral
  • Handle project scheduling and coordination
  • Assist Director with coordination of signature events and development communications including kick-offs
  • Attend MCH/MCHF events outside events for Foundation representation, networking
Qualifications for special events
  • Ability and willingness to collaborate and cooperate with colleagues when needed
  • Must be able to commit to a maximum work schedule of 20 hours per week
  • Execute weekly sales export reports in a timely manner
  • Assist with growing national special events database
  • Assist National Director of Sales with administrative tasks
  • Update special events collateral when needed.Other duties as necessary

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