Events Coordinator Job Description

Events Coordinator Job Description

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Events coordinator provides enterprise-wide consultation on event usage of space, event sustainability initiatives, purchasing agreements, and campus event policies.

Events Coordinator Duties & Responsibilities

To write an effective events coordinator job description, begin by listing detailed duties, responsibilities and expectations. We have included events coordinator job description templates that you can modify and use.

Sample responsibilities for this position include:

Fluency in English, Mandarin preferred
Light administrative duties, including answering phones, ordering supplies
Assist Managers with budgeting duties including
Improve the booking process for the screening room and event space
Prepare and submit department invoices
Oversee Sales ticket allotment on a daily basis to The Late Show with Stephen Colbert
Assist on various event logistics – collaterals, hotel rooming lists, transportation, seating, hotel billing, websites, attendee lists
Reconcile monthly billing for departmental purchasing card & corporate meeting card
Assist on assigned projects relating to the owned and operated events
Coordinate the food & beverage concessions revenue for RNR Events

Events Coordinator Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Events Coordinator

List any licenses or certifications required by the position: CPR, AED, CMP, CLE, PR, RCRSP, NIRSA, CEU, CAVE, CDH

Education for Events Coordinator

Typically a job would require a certain level of education.

Employers hiring for the events coordinator job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Education, Marketing, Hospitality, Communications, Business, Management, Tourism, Communication, Business/Administration, Event Management

Skills for Events Coordinator

Desired skills for events coordinator include:

Excel
PowerPoint
Computer applications
Policies
Word
Concepts
Microsoft Office suite and other online documents
Principles and practices of event planning and production and public relations
Achievements and infrastructure
Campus

Desired experience for events coordinator includes:

Experience in stage production, including sound and lighting operation, and stage management, and audio/visual equipment and mediums
Valid driver’s license and vehicle available for hauling show materials
Experience with travel, hotel, and itinerary coordination
Ability to prioritize multiple, changing projects in a dynamic, sometimes high-pressure environment
Self-starter, willing to contribute to the event effort immediately
Knowledge of Star Wars and the Star Wars fan community preferred, but not required

Events Coordinator Examples

1

Events Coordinator Job Description

Job Description Example
Our innovative and growing company is searching for experienced candidates for the position of events coordinator. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for events coordinator
  • Assist the VIP team with VIP functions
  • Oversee and recruit vendors for Show Your Bib Program
  • Act/Train as Jr
  • Oversee design process of medals, race numbers and other production tasks as determined by the Event Manager
  • Secure food meals, participant food at start/finish
  • Mail awards, promotion fulfillment, no-show T-shirts
  • Work with Design team on promotional T-shirts
  • Facilitate in market Kick Off events and special projects throughout year
  • Oversee Cheer Team/Spirit on Course
  • Ensure the successful implementation of studio events
Qualifications for events coordinator
  • Comfortable and confident to advise members of Conference and Events team
  • A positive, problem solving attitude—team player
  • Maintain supply inventory by checking stock and anticipating needs
  • Maintain relevant information by researching and reviewing publications and social media
  • Update shared databases
  • Create and revise procedures, recordkeeping systems, forms control, office layout, invoice management, and implement change
2

Events Coordinator Job Description

Job Description Example
Our company is searching for experienced candidates for the position of events coordinator. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for events coordinator
  • Plan and execute both internal and external events as part of the overall communications strategy
  • Develop, and help organize and execute all corporate and studio events (logistics, planning, follow up on deliverables, measurement and post-mortem)
  • Strategically assess the communications opportunities and events that could be included when planning corporate communications in order to make recommendations
  • Create and manage the list of internal and external event suppliers
  • Help plan the corporate responsibility strategy for Ubisoft Toronto and assist with executing on the plan
  • Assist with the creation and implementation of event communication plans
  • Internal and external communications including timelines, invitations
  • Manages events from planning to execution up to post event reporting including supervision of 3rd party agencies
  • Develops project budgets and monitors expenditures
  • Reviews and analyzes event feedback and evaluations
Qualifications for events coordinator
  • Majoring in a related field (Marketing)
  • Recommended Talents
  • Strong ability to multi-task and work on a variety of different projects, experience researching, evaluating, and recommending viable vendor solutions
  • Ability to multi-task and adhere to tight deadlines
  • Accountability + willingness to commit to and deliver specific, measurable work products and results
  • Bachelors degree and minimum of 2 years experience in events or related field
3

Events Coordinator Job Description

Job Description Example
Our growing company is hiring for an events coordinator. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for events coordinator
  • Assists in planning a program event calendar across the Asia region
  • Reports directly to Events Lead
  • Performs other event related duties as assigned
  • Maintain and distribute the studio lot calendar
  • Creates invitation copy, generate and update invitation lists to ensure appropriateness and avoid duplication, and designs program content for specified events
  • Creates, procures, edits and shares customized daily content using original writing, images, video and HTML that increases audiences and enhances understanding about the school
  • Coordinates alumni communications/events to enhance interaction/engagement with the school, including providing content for a monthly newsletter
  • Initiates and participates with facilitation of vendor relationships
  • Maintains direct contact with personnel of various outside organizations and university departments associated with scheduled events
  • Overview on the stager and her daily work
Qualifications for events coordinator
  • Ability to sit at a computer and/or production desk for up to and over eight hours per day, see clearly in low-light situations such as are common back stage and in the theatre
  • Knowledge of PC and MAC
  • Compliance with News Corporation code of conduct and ethics and standards practices
  • Hands-on experience with event / project coordination
  • Confident communicator and a determined attitude
  • Able to work autonomously and under direction
4

Events Coordinator Job Description

Job Description Example
Our innovative and growing company is searching for experienced candidates for the position of events coordinator. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for events coordinator
  • Actively initiates and participates with facilitation of vendor relationships
  • Oversee all inventory needs for customer gifts & briefing supplies
  • Interface with clients, vendors, facilities, security, and executives at all levels of the company professionally
  • Prepare meeting rooms daily (Agendas, Badges, Customer Gifts, Guest Wireless, etc)
  • Serves as game manager for assigned Sun Devil Athletics sports events and assists with the game management and operations of all other athletic events
  • Coordinate and run game management meetings for assigned Sun Devil Athletic sports events
  • Creation, tracking and oversight of assigned event budgets
  • Attends events to facilitate operations and responds to emergencies, problems, and ensures all aspects of events are implemented and controlled according to plans
  • Ensures adequate staffing for events and schedules set-up, technical, stage and other crews accordingly
  • Interface with non-departmental support services personnel required for staging events, athletic and otherwise, hosted in SDA facilities
Qualifications for events coordinator
  • Bachelor’s degree in Business, Sports Management or related field
  • Comfortable and confident to advise members of events team and share ideas and experiences
  • A minimum of 2 years’ hands-on experience with event and project coordination in a professional environment
  • Self-starter with the ability to organize, prioritize, and complete multiple projects with little supervision, in a fast-paced environment
  • Flexible working hours to ensure support of events as needed
  • Able to do some semi-heavy lifting
5

Events Coordinator Job Description

Job Description Example
Our company is hiring for an events coordinator. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for events coordinator
  • Provides assistance and information to faculty, staff and outside organizations regarding facility use and capabilities
  • Compiles material for event program
  • Compile and provide to Supervisor a cost summary of each event staged with in thirty days of event
  • Verify and compile event attendance and provide to Supervisor with in one week of event
  • Oversee physical maintenance of facility on a game by game basis interfacing with Facilities Management
  • Coordinate and maintain inventory of equipment necessary for assigned sports
  • Coordinate event logistics – conference space/rooms, audio/visual equipment
  • Coordinate academic support programs for student-athletes including tutoring, mentoring, study halls and computer lab programs
  • Monitor tutor/mentor sessions for compliance
  • Match tutors and mentors with student-athletes tutors based on academic expertise, style, availability, and/or any special issues
Qualifications for events coordinator
  • Coordinate execution of membership events from planning to execution to include set-up, securing venues, catering, and working with vendors to ensure a successful event
  • Together with manager, work with Eat + Drink Content Creator to ensure stories are engaging though the use of print, social media and digital efforts in-person interaction during events
  • Minimum 2 years’ experience in planning corporate events
  • Knowledge of National Instrument 81-105 a significant asset
  • Knowledge of web based event registration systems an asset
  • Extended hours may be required at times

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