Meetings & Events Job Description
Meetings & events
provides strong project & budget management, defining and ensuring adherence to timelines and delivery against key milestones and budget.
Meetings & Events Duties & Responsibilities
To write an effective meetings & events job description, begin by listing detailed duties, responsibilities and expectations. We have included meetings & events job description templates that you can modify and use.
Sample responsibilities for this position include:
Serve as project leader guiding other Events & Meetings team members colleagues from other internal departments to ensure execution of all aspects including development of project timeline, identification of target audience, content, budget, registration, onsite logistics and collateral
Create, manage and be accountable for meeting or event budget and exhibit fiscal judgment and responsibility in the guidance provided to client in this area
Exhibit compliance with departmental processes pertaining to client communication, metrics and timely post event reporting
Manage E&M coordinator(s) in a project management capacity
Manage the independence and performance of vendors hired to support a specific meeting or event including facility venues, production companies, ground transportation vendors and entertainment
Identify and elevate risk management issues that arise with the planning and execution of a meeting or event
Effectively coordinate internal and client meetings
Work in collaboration with other business units to ensure overall planning success
Prepare and manage initial and final budget for meeting expenses
Prepare and communicate written logistical specifications of meeting to internal clients and meeting venues
Meetings & Events Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Meetings & Events
List any licenses or certifications required by the position: CMP, CMM, CTSM, CTS, VC, AV, PMP
Education for Meetings & Events
Typically a job would require a certain level of education.
Employers hiring for the meetings & events job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and University Degree in Marketing, Hospitality, Event Management, Business/Administration, Hotel and Restaurant Management, Education, Business, Communications, Tourism, Associates
Skills for Meetings & Events
Desired skills for meetings & events include:
Program/event management and budget maintenance
Microsoft Office products
Project Management procedures
Pharma compliance and the regulations that this industry is governed by
Domestic hotels and destinations
International
Overall capabilities/range of services
Travel supplier operations
Electronic meeting management tool
Software solutions
Desired experience for meetings & events includes:
Conduct and/or review initial audit of hotel and related invoices and oversee payment of vendor invoices
Promote a winning team-based culture
Ability to coordinate a large amount of meetings and events and to work within our technology for strategic management and visibility
Coordinate client entertainment by coordinating event tickets, tee times, promotional gifts, transportation and dinners
Maintain accurate databases for all client entertainment and budgets
This position follows firm, business unit and department policies, guidelines and procedures
Meetings & Events Examples
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Meetings & Events Job Description
Job Description Example
Our innovative and growing company is searching for experienced candidates for the position of meetings & events. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for meetings & events
- Managing the Events & Meetings support center, phone hotline, and email box
- Responding to internal and external meeting attendee questions and inquiries regarding the firm's events, meetings, tradeshows and conferences
- Supports the fulfillment of meeting, event and tradeshow material requests
- Supporting CPE process
- Supporting registration processes associated with firm meetings, events, tradeshows, conferences and seminars
- Working collaboratively with other internal departments
- Create and manage meeting or event budgets by complying with processes pertaining to client communication, metrics and timely post event reporting
- Display fiscal responsibility
- Manage the performance of vendors hired to support a specific meeting or event
- Provide on-site support during the execution of meetings, events or tradeshows
Qualifications for meetings & events
- Assesses client meeting needs (including offsite venues, hotel and transportation needs) to determine the most appropriate room, set-up, food and beverage, caterer, floral, meeting materials, equipment, etc for the audience
- Independently completes project plan which summarizes costs, specific event time, number attending, equipment needed, menu, decorations/floral and other related details
- Works with internal staff, vendors and caterers to coordinate the logistical details of the event
- May assist clients by preparing name badges, place cards and other materials
- Serves as a visible and accessible contact during the event to resolve any crisis (including food spills)
- Serves as liaison between Corporate Meeting Department and internal and external clients and vendors
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Meetings & Events Job Description
Job Description Example
Our company is searching for experienced candidates for the position of meetings & events. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for meetings & events
- Identifies and provides solutions to opportunities while making appropriate decisions quickly and decisively
- Maintains evaluation of meeting expenses and prepares a summary of costs upon conclusion of meeting
- When applicable, mentors team members in vendor selections and menu planning by keeping team apprised of current industry trends, locations or caterers
- Reviews final bills, provides appropriate documentation for American Express billing program
- Ensures that corporate and department policies and procedures are followed
- Provides verbal and written notification to Supervisor concerning any developments that occur in the scheduled projects
- Assist team and coordinate special events and projects
- Oversee conference and event coordinator and provide direction as needed per event or project
- Review and report meeting & planning inventory of linen, beverages and bar supply
- Coordinate firm sponsored appreciation events in addition to nationwide cluster and dine around meetings
Qualifications for meetings & events
- Analyze inventory and assess needs for conference facility
- Research venues
- Leads the development and execution of a strategic business plans, including recommendations on long term vision/roadmap, operating, capital and IT budgets, staffing and supplier plans
- Leads the management of resources to provide necessary support through effective resource assignment processes, knowledge of client needs and alignment of the appropriate level of expertise to projects
- Builds and maintains strategic supplier partnerships, including selection of suppliers via RFI/RFP, development of appropriate supplier performance metrics, completion of routine reviews and management of all costs and credits
- Financial accountability for department operating expenses, fiscal management of project spending and package revenue as pass through to clients
3
Meetings & Events Job Description
Job Description Example
Our company is growing rapidly and is hiring for a meetings & events. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for meetings & events
- Develops and implements appropriate scorecards/dashboards or reports to inform key leaders of meeting spend, savings delivered and opportunities
- Monitors group meeting spend with the Company’s Global Lodging partners and ensure effective business processes to drive group spend to these partners
- Responsible for exercising advanced-level of Cvent product knowledge to ensure Events & Meetings is leveraging the extensive capabilities of the tool
- Provide oversight and ownership of E&M Collaboration Site
- Creates, manages, and holds accountability for meeting or event budget
- Support the Events & Meetings team in effective delivery of all support services related to meetings and events with a focus on registration, housing, and collateral components of events
- Manage the E&M support center and overall trafficking of the Events and Meetings website request mailbox
- Support the Continuing Professional Education (CPE) and Sentinel Process
- Manage the registration process, firm supported procedures, vendor relationships, policies, web-based tools, and any other accepted Firm/E&M database during planning, onsite, and pre-post event
- Process and verify the integrity of data in shared software and produce various standard and custom reports from the system to support E&M and client requests
Qualifications for meetings & events
- Knowledge of Strategic Meeting Management elements and technologies – such as sourcing tools and partners
- Certified Meeting Planning (CMP) certification
- Direct and applicable marketing & events experience
- Additional strategic sourcing / procurement experience
- Minimum of one year of related coordinator experience
- Minimum of eight years of progressive experience in events and meeting planning
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Meetings & Events Job Description
Job Description Example
Our company is growing rapidly and is hiring for a meetings & events. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for meetings & events
- Lead a Project Team and Manage Multiple Projects Simultaneously - Provide expert, strategic project management leadership and support (people, resources, budget and time) and organizational skills, including the ability to establish and drive requirements across multiple functional areas
- Identify Innovative Solutions and Technologies – Ability to identify new and emerging meeting management technologies which create greater efficiencies (time, budget, ) and have a positive impact on future enhancements and solutions
- Educate and Influence Desired Outcomes – Ability to inform, educate and influence various stakeholder groups for the purpose of achieving desired outcomes
- Review Policies and Processes to Ensure Compliance – Identify, develop and implement SOP’s and standard practices and process improvement within Company policies and processes, and honor the GBS vendor governance framework
- Communicate Solid Principles of Effective Communication and Presentation Skills – The Team Leader must have an expert understanding of fundamental, proven principles and concepts of effective communication, and must be able to clearly articulate them to direct reports, clients
- Develop and maintain annual business plan for overall event team specific team annual goals/objectives
- Develop, implement and enforce department service level standards
- Motivate, coach and develop employees and provide coaching and feedback for development
- Forecasts revenue and staffing, reviews financial reports, makes decisions that are in line with the budget, and makes changes to improve productivity and financial performance
- Engage with clients and gain trust and credibility and ensure operational excellence
Qualifications for meetings & events
- Minimum two years of related coordinator experience, preferably in a hospitality, meeting or service environment
- Strong client service and communication skills time management an organizational skills
- Experience with online event registration tools
- Proficient with Microsoft Word and Excel desktop tools
- High level of accuracy of data input and ability to proof critical reports
- Lead and be responsible for booking and confirmation process internally and with customers
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Meetings & Events Job Description
Job Description Example
Our company is looking to fill the role of meetings & events. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for meetings & events
- To maintain effective co-ordination and communication with all other departments, in particular with administrative and operational MICE teams
- To carry out the distribution of all function sheets according to the department procedure
- To produce and display all signage for events held in the Hotel in accordance with the Hotel standards and client requirements
- To constantly welcome clients on arrival, giving information on the hotel, MICE facilities and escort organisers to their relevant areas
- To review with the client, their schedule for the event, co-ordinate all their requirements with the relevant departments / teams of the Hotel, resulting in accuracy of information and full completion (equipment, time of breaks, lunch etc) is carried out at all times
- To ensure delegates receive messages according to Hotel procedures
- To carry out the posting and invoicing procedure, resulting in 100% accuracy of all charges and a smooth check out for the clients is carried out all times
- To document all clients feedback and handle any complaints on the spot with support from Event Managers or Supervisors
- To carry out any other services as requested by the client, such as photocopies, fax transmissions, or secretarial and charged accordingly
- Responsible for managing the EBE, SMM and Group Air Operations and Sales Teams
Qualifications for meetings & events
- Financial and business analytics acumen – ability to manage the service as a business
- Economic viability of the project
- Manage projects and be responsible for delivery to customers
- Work both independently and in teams and build close cooperation with people
- You have a background in travel related activities, events and meeting planning
- Mandatory qualification with knowledge in Amadeus for booking tickets for groups and individuals