Events Associate Job Description
Events associate
provides support in executing transactions from beginning to closing including building and maintaining financial models and spreadsheets in Excel.
Events Associate Duties & Responsibilities
To write an effective events associate job description, begin by listing detailed duties, responsibilities and expectations. We have included events associate job description templates that you can modify and use.
Sample responsibilities for this position include:
Maintain awareness of current trends in visual arts understanding of materials, costs and time requirements
All elements of event planning including site selection, contract negotiation, invite/registration management, onsite client and speaker management, staging and AV direction
Manage on and off-site departmental cultivation events, including budgeting, coordinating invitation copy and mailings, scheduling with external institutions, organizing catering and staffing, and subsequent follow up
Coordinate agenda, calendar, and any relevant materials for bi-monthly interdepartmental event planning meetings
Prepare donor profiles for all events hosted by the Major Gifts department and select Special Events
Coordinate art fair passes for Major Gift donors and Museum staff, and arrange reservation requests for related programming
Serve as onsite contact for Major Gift donors attending New York Jewish Film Festival
Assist with daytime and evening events for the Special Events department, or other departments as needed
Manage the catalogue order fulfillment for group benefits
Designated overall manager on specific fundraisers and assist on all others
Events Associate Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Events Associate
List any licenses or certifications required by the position: CMP, CMM, A2O, PMP, IFMA, IHM
Education for Events Associate
Typically a job would require a certain level of education.
Employers hiring for the events associate job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Marketing, Hospitality, Education, Communications, Management, Business, Event Management, Tourism, Communication, Business/Administration
Skills for Events Associate
Desired skills for events associate include:
Finance industry
Excel
Adobe Creative Suite
Excel and PowerPoint
Fixed Income products
HTML
Microsoft Excel and ability to manage budget spreadsheets
Will be considered favourably
Within Investment Management
CSS
Desired experience for events associate includes:
Comprehensive planning and management of events as assigned, including conducting location diligence, budget management, run-of-show development, on-location support, management and/or execution
Execute client's initiatives by developing meeting or event concepts, goals, objectives, budgets, and final outcomes
Build and maintain strong relationships with assigned client groups by understanding their practice or industry objectives and helping to ensure that service delivery is aligned and fully supports the firm's priorities and goals
Research venues, negotiate contract terms, and support agenda and content development
Oversee registration needs and plan menus, on-site logistics and trade show requests
Support collaborative relationships with other internal departments and effectively meet deadlines established with the execution of a specific meeting or event
Events Associate Examples
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Events Associate Job Description
Job Description Example
Our growing company is looking to fill the role of events associate. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for events associate
- Responsible for event metrics such as attendance, consumption patterns
- Evaluate all aspects of events with the goal of improving quality cost and time efficiencies
- Research venues, negotiate contract terms, support agenda and content development, oversee registration needs, plan menus, on-site logistics and trade show requests
- Responsible for managing Monthly Accruals –review VAs and validate accrual reports (pertaining to Department and cross charges to Markets), report accurate monthly spending to Finance
- Liaison with Accounts Payable, responsible for managing vendor payments and problem solve issues that may arise
- Negotiate and build strong relationships with internal cross functional partners, affiliate markets, and external vendors to meet established benchmark costs by market without compromising brand expectation
- Liaison with Marketing, Education, Creative Operations and other cross function teams to keep conference budget on track
- Manage conference product inventories to ensure stay within budget
- Manage international makeup artists and guests
- Coordination and reconciliation of all attendee travel information (arrival/departure dates, flight times, nights in hotel, dietary needs)
Qualifications for events associate
- Work experience with an emphasis on running events, sports, footwear, or technical apparel preferred
- Knowledge of major running events, clubs, athletes, teams, organizations and running social platforms
- Extensive experience in planning, implementing and evaluating running event engagement initiatives
- Ability to multi-task and manage multiple processes and projects at one time
- An understanding and passion for sports marketing, with an emphasis on running
- Experience managing external vendors and business partners
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Events Associate Job Description
Job Description Example
Our company is hiring for an events associate. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for events associate
- Evaluates all aspects of events with the goal of improving quality cost and time efficiencies
- Track and prepare reports on event metrics such as attendance, consumption patterns
- Organize, manage and lead weekly and monthly updates including status updates and monthly partnership newsletters to regions and key stakeholders key partners
- Support Fanfest/Regional Event Lead Global Portfolio Lead on event-specific special projects that could include promotional item ordering/distribution, special event communications and on-site support
- Contribute to vendor selection, arrangements, and scheduling
- Provide basic administrative support to the Executive Director regarding phone calls, meetings and document preparation
- Manage and maintain complex database for department
- Coordinate the maintenance and ordering of the department’s office equipment
- Develop, execute, oversee and monitor communications of moderate complexity, including presentations, speeches, reports, grant proposals, news stories (on and off campus), web content, video, blogs, talking points, and correspondence and social media posts (including twitter and pinterest)
- Collaborate with DREME leadership and the Graduate School of Education Communications Director to develop strategies and tactics for facilitating effective communications and dissemination of DREME’s findings and resources
Qualifications for events associate
- Proven ability to build trusted relationships with key internal audiences, given close working relationships necessary across all products and channels
- Understanding of marketing research techniques and ability to apply findings in a promotional context
- A minimum of 5 years’ experience in event planning and production
- A minimum of 5 years’ of event management, and / or retail experience
- Able to effectively manage third party vendors and promotional partners
- Experience with a variety of point of sales systems
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Events Associate Job Description
Job Description Example
Our company is searching for experienced candidates for the position of events associate. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for events associate
- Assist in identifying and maintaining professional relationships with key stakeholders, including other researchers, funders, higher education officials, community leaders and policy makers
- Assist in preparing content for internal or external newsletters/mailing lists
- Coordinate media, community or government relations, and ensure logistics and preparations are handled
- General administration for DREME faculty chair and network director
- Manage outside vendors the RFP and contracting processes
- Continually mentor, coach, and develop the skills and project contributions junior staff
- Liaise with event venue staff to ensure proper execution and set-up of registration areas, coat-check, cocktail reception area
- Work with directors to identify appropriate vendors and negotiate product quotes
- Support the country reporting on regulatory and committee reporting
- Manages the onshore support activities for Develop Employee, Graduate Recruitment and Reward Teams
Qualifications for events associate
- Working knowledge of C-Vent Software system
- Minimum of three years of experience in events and meeting planning
- You have 2 + years work experience
- You are someone with at least a years experience in inside sales (telesales, telemarketing or inside customer service) and want to be part of a thriving, fun environment
- You are service oriented, curious, smart, articulate and want to continuously learn
- 3 years minimum prior experience in a related position or field
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Events Associate Job Description
Job Description Example
Our growing company is hiring for an events associate. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for events associate
- Support the administrative design, planning, implementation, and coordination of major university events
- Provide general administrative assistance for the department, manage phone calls, email, and other incoming correspondence relating to events
- Administer vendor arrangements and scheduling as assigned
- Coordinate event registration and rsvp confirmations
- Process purchase requisitions and invoices
- Maintain and update departmental records and files
- Serve as DPA (departmental records and files)
- IT contact person (for phones and OSEP computers)
- Collaborate with Lead Planners to monitor housing/room blocks, oversee attrition
- Oversee on-site Registration desk for large National programs
Qualifications for events associate
- Ability to maintain project timelines and meet deadlines
- Must possess strong presentation skills (verbal and written)
- Effectively liaising, negotiating and coordinating with external suppliers on aspects of Market Development
- Bachelor's degree – marketing, communications, non-profit management or business preferred
- Minimum of 5 years direct field experience in non-profit event planning, implementation and management
- Proven experience in recruiting, managing, motivating and holding volunteer committees accountable for outcomes
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Events Associate Job Description
Job Description Example
Our growing company is looking for an events associate. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for events associate
- Provide direction and supervision of development events staff
- Negotiate contracts with high-end restaurants in regards to booking and coordinating our events (dates, private rooms, audio and visual, menus)
- Liaison with internal teams and communication with Event and Production Agencies
- Develop and execute event email communications
- Conduct Request for Proposal (RFP) hotel searches and manage contract negotiations with vendors affiliated with firm meetings and events utilizing required addenda in a fast paced environment
- Adhere to a procurement model leveraging firm spend and controls risk during vendor negotiations
- Build and maintain strong client relationships by understanding the client’s practice or industry goals and objectives in order to offer guidance and recommendations on facility considerations
- Build and maintain strong vendor relationships while identifying and elevating risk management issues and conflicts of interest
- Build and maintain a collaborative relationship with risk management internal departments, such as Firmwide Insurance and National Procurement
- Based on comparative metrics and analysis, provide recommendations on meeting and event spend, trends and opportunities
Qualifications for events associate
- Excellent written and verbal communication skills (including developing power point presentations)
- Estimated travel is 60%
- Highly proficient in computer skills
- Availability to travel for events to target markets throughout the US on a regular basis
- Managing a portfolio of internal and third party fundraising events of ~$1M
- Supervision of two Development Officers each with a portfolio of internal and third party events raising ~$500k - ~$750k