Events Assistant Job Description
Events assistant
provides instructional tutoring to students in statistics (through advanced level), SPSS, and Microsoft Excel.
Events Assistant Duties & Responsibilities
To write an effective events assistant job description, begin by listing detailed duties, responsibilities and expectations. We have included events assistant job description templates that you can modify and use.
Sample responsibilities for this position include:
Works in Microsoft Word, Excel and PowerPoint to prepare emails, letters, meeting agendas and financial reports from verbal and written instructions
Align with Retail and Outlet Marketing Managers on various projects
Assist in identifying key event markets and partners
Collaborate with cross-functional partners on workflow to meet deliverables and deadlines
Tracking of event samples and current store merchandise
Compile post-event recap analysis data
Competitive set event and marketing reporting
Vendor, accounts payable and budget management
Strong sense of teamwork with ability to manage, prioritize, multi-task and thrive in a fast-paced environment
Dynamic, strategic and results oriented
Events Assistant Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Events Assistant
List any licenses or certifications required by the position: CPCE, CMP, CPR, AED, NSW, MAST, CFRE, NRC, CLACS, FEU
Education for Events Assistant
Typically a job would require a certain level of education.
Employers hiring for the events assistant job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Collage Degree in Marketing, Hospitality, Education, Business/Administration, Hotel and Restaurant Management, Management, Event Management, Communications, Business, Communication
Skills for Events Assistant
Desired skills for events assistant include:
Food Hygiene Regulations
Word
Microsoft Excel
Excel
Microsoft Office products
Excel and PowerPoint
Microsoft Office
Access
Draft systems
Fashion GPS preferable
Desired experience for events assistant includes:
Extensive data entry input for all past, present and future events
Primary phone coverage for Corporate Events and responsible for follow-up calls as necessary
Updates database for all events
Assists with reconciliation of event budgets
Prepares presentation materials including analyst disclosure slides for all conferences and companies specific events
Maintains master calendar
Events Assistant Examples
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Events Assistant Job Description
Job Description Example
Our growing company is hiring for an events assistant. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for events assistant
- Keep shared documents up to date including calendars, event files, budgets, invitee lists
- Full delegate management
- Answer SPEV phone
- Manage EventPro
- Address invitations
- Prepare gifts
- Record RSVPs for events
- Complete Raiser's Edge write backs
- Enter guests into Raiser's Edge post-event
- Complete prospect research
Qualifications for events assistant
- Flexible and good with follow-through
- Some experience in corporate event/marketing management (minimum 2 years)
- Ability to manage an event database confidently (training will be given)
- Skilled multitasker who can set priorities and meet multiple deadlines in a fast-paced environment
- Highly capable of working effectively and efficiently in an independent manner, collaboratively as part of a cross-functional team across multiple offices
- Exhibit high energy, enthusiasm, positive attitude and poise
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Events Assistant Job Description
Job Description Example
Our growing company is looking for an events assistant. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for events assistant
- Schedule meetings/conferences, prepare presentations, internal communications, travel arrangements, expense reports and invoices, coordinates department programs, off sites, special events or conferences
- Manage coordination of conference/event materials shipments
- Respond to ad hoc requests, manage small business-as-usual tasks such as filing, copying researching printer problems and or managing a conference call
- Print any required documents for meetings and assist with all tech needs ie
- Work efficiently & effectively with MTVN support departments, travel management, facilities, and technology help desk to fulfill job responsibilities
- Submit Nickelodeon Live Events to all eligible award shows ie
- Coordinate with, and advise University Police and Parking &Transportation, City police & City public works to develop traffic and parking plans for arena events
- Determine and coordinate parking & shuttle needs for events from 500 to 12,000 guests
- Negotiate terms of contract for park & ride shuttle service
- Create event staffing plans for flaggers, parking attendants, sellers, and law enforcement for events from 500 to 12,000 guests, focused on city traffic regulations, campus parking and transportation guidelines, public safety, Traffic Demand Management Plan as determined by the city, university and Fairmount Neighborhood Association and customer service
Qualifications for events assistant
- Ability to multi-task quickly and change direction and independently prioritize work in order to support multiple people
- Prior event planning support experience a plus
- Experience in Hospitality and/or Food and Beverage
- Experience in Banquets/Events or Working Toward Degree in a Related Field
- Represent UO Athletics at neighborhood, University and City meetings regarding traffic management
- Track, summarize and defend event expenses for outside events in preparation of settlement
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Events Assistant Job Description
Job Description Example
Our growing company is hiring for an events assistant. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for events assistant
- Develop systems to support and manage department assets used on location
- Identify qualified production assistants and maintain a database of them
- Conduct ongoing venue research to provide department with information about new spaces and assist to identify appropriate venues for upcoming projects
- Set up and conduct site inspections and create appropriate itineraries
- Research and identify new trends, and help identify new resources
- Prepare event specific venue research documents and assist with department venue guides
- Assist event producers in closing out all events as needed
- Design & content implementation, On-site delivery, Events & Initiatives (inc. sponsor’s brunch, celebrations, ) Sponsor & Partner events inc. press conferences and buyer events
- Responsible for administration, organizational tasks and all follow-through to ensure exceptional delivery of service
- Works with events team to deliver all BFC staff events inc. summer and Christmas parties
Qualifications for events assistant
- At least 2-3 years of professional experience planning, organizing and administering events or education/training activities, or similar role
- Minimum of 1 year event management experience in the sports and/or entertainment industry required
- FULL Availability - events will occur on any day at any time between 6am-midnight
- Proven Application Navigation - all forms, contracts, and communication must be documented
- Advanced Communication Skills - This position requires a very high level of phone, email, and face-to-face etiquette
- Flexibility - This position will support all aspects of the Club's activities
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Events Assistant Job Description
Job Description Example
Our growing company is searching for experienced candidates for the position of events assistant. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for events assistant
- Maintain special events list database and manage RSVPs for individual events
- Assist with organization and production of events including venue research, print requests, sending invitations, attending meetings, on-site will call management
- Responsible for setting up new vendors, processing check requests and invoices, UPS shipments
- Maintain status charts for national promotions, books and soundtracks
- Manage asset deadlines and delivery for promotional partners, publishers and labels
- Create promotional partner deal memos and follow through redline process with partners
- Assist with planning and execution of HFPA screenings, receptions and press conferences
- Coordinate hotel, transportation, meals and logistics for out of town press conferences
- Maintain HFPA competitive grid for studio product
- Distribute mailings from studio to membership
Qualifications for events assistant
- SAP proficiency - Travel and Expense, Casual Buyer
- 2 to 3 years customer service and administrative experience in a sports venue preferred
- Physical Ability - This position requires an above average level of physical activity
- Dress Code Adherence - This position will require Business Attire at all times
- Well organized, detail oriented, able to prioritize multiple projects and requests from a variety of staff
- Strong interpersonal skills to create and maintain positive and effective working relationships internally and externally with vendors and venues
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Events Assistant Job Description
Job Description Example
Our innovative and growing company is searching for experienced candidates for the position of events assistant. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for events assistant
- General office management (shipping, office supplies, event supplies, DVD orders)
- Pre and post event presentation
- Supports event production on site, managing last minute issues and requests
- Check and follow up on event production timeline
- Constant touch-base with local teams to follow up on the event organization
- Works closely with internal Events and Experiences Director, Sales, and Programming departments to identify and create opportunities for cross- departmental collaboration for sponsorships and events
- Works with Events and Experiences Director and sales team to develop and implement plans for special client projects, client on-air sponsorships, and client event sponsorships
- Coordinates with station clients and internal teams with external vendors to successfully execute programs
- Coordinates on-air sponsorships and event project schedule and timeline to ensure optimum efficiencies
- Works with the Events and Experiences Director to handle client communication in regards to event or sponsorship participation and execution
Qualifications for events assistant
- Able to perform efficiently, professionally, be self-motivated, responsible and solution-oriented
- Have an excellent knowledge of English and a third language if possible (French or German)
- Be multi-tasker and have interpersonal skills and to be able to coordinate different parties
- Be a team player and a problem solver
- Be positive, proactive and have luxury fashion/lifestyle sensibility
- Have strong time management skills and to be able to work per priorities