Meeting & Events Job Description

Meeting & Events Job Description

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Meeting & events provides on-site support for events as needed (a/v, room set up, catering, etc.) and refer issues/questions to proper contacts within Facilities, Catering, GBTS for resolution.

Meeting & Events Duties & Responsibilities

To write an effective meeting & events job description, begin by listing detailed duties, responsibilities and expectations. We have included meeting & events job description templates that you can modify and use.

Sample responsibilities for this position include:

Plans and executes all aspects¬ and details of meetings and events including contract negotiations for venues and booking event space, food and beverage arrangements, transportation, supplies and audio/visual equipment, travel arrangements, event signs, and other services
Responsible for onsite event support (before, during and after) the event/meeting including event setup, supervision of tasks, post-event clean-up, breakdown, shipping
Ensures timely payment of invoices
Assist with development and creation of event materials and marketing pieces
Create event reports from on-line registration websites and other sources
Assist with creation and assembly of event printed materials
Assist with on-site employee events
Update and create registration websites
Provide on-site event support, before and during events and meetings
Responsible to analyze Business trends, consumer behavior and establish sales strategy planning

Meeting & Events Qualifications

Qualifications for a job description may include education, certification, and experience.

Education for Meeting & Events

Typically a job would require a certain level of education.

Employers hiring for the meeting & events job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and University Degree in Hospitality, Business/Administration, Marketing, Hotel and Restaurant Management, Business, Event Management, Education, Management, Communications, General Education

Skills for Meeting & Events

Desired skills for meeting & events include:

Catering and event management systems
Standards and procedures for proper meeting room and table set-ups
Various meeting room and table configurations and the set-up of staging and dance flooring
Microsoft Office Pack
Specific functional area to conduct
Hotel property management systems
Overall capabilities/range of services
Program/event management and budget maintenance
Travel supplier operations
Planning and executing company events

Desired experience for meeting & events includes:

Demonstrated ability to succeed in a fast-paced environment with high degree of independence
Organizational and project management skills, ability to multi task and prioritize projects a must
Must have strong budget, cost analysis and analytical skills
Experience in meeting sourcing tool a plus
Diploma or Bachelor’s Degree preferred
Proficiency in English with certification in Japanese Proficiency is required

Meeting & Events Examples

1

Meeting & Events Job Description

Job Description Example
Our innovative and growing company is searching for experienced candidates for the position of meeting & events. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for meeting & events
  • Serve as the point person for the residency app
  • Manage inventory for environmental materials marketing collateral
  • Assist with the management of external bank events, sponsorship events, meetings and internal conferences and meetings on behalf of internal clients
  • Provide support to the on-site meeting producer for selected bank events such as various quarterly town halls and forums
  • Act independently in the co-ordination and production of selected bank events
  • Co-ordinate production schedules for projects managed by the Associate Director, Meetings & Events and Senior Meeting Planner, Meetings & Events
  • Manage consultants and supplier relationships including but not limited to invoice processing
  • Improve the production and quality of PowerPoint presentations for internal clients
  • Support and implement plans for events, conferences, and meetings
  • To directly supervise all MICE staff, promote and train team to enhance sales through up selling
Qualifications for meeting & events
  • 2-3 years of relevant experience in Meetings and Events preferably in audit & compliance, planning or sourcing
  • Fluent in written and spoken Japanese with ability to read Japanese language documentation
  • Good project management, attention to details and analytical skills
  • Intermediate proficiency in MS Word, Excel and PowerPoint is mandatory
  • Strong verbal, written and presentation skills with ability to work with multinational teams
  • Diploma or Degree in Business / Hospitality or other relevant fields
2

Meeting & Events Job Description

Job Description Example
Our company is looking for a meeting & events. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for meeting & events
  • Researches subject matter to write
  • Plans, edits and supervises publication of marketing materials, in-house newsletters and bulletins
  • Integrates contributions with other complex projects
  • Works closely with program and service vendors, creative agency partners and internal graphic designers
  • Provides assistance for both on-site and off-site events as needed by Event Planners or Senior Event Planners
  • Contacts hotels and restaurants as requested for initial space availability and cost information
  • Planning and executing all aspects of the company’s smaller meetings and incentive trips including but not limited to developing program content/itinerary, budget, handling contract negotiations, food & beverage selection/coordination, arrange for audio visual services, manage attendee registration, air, hotel rooming, ground transportation, amenities, on and off site events and activities
  • Logistics, event venue selections, meeting packages, travel and lodging, onsite support
  • Effectively communicates and presents event status to team and/or leadership
  • Ability to lead event production and stage management, which may include presentation, script writing, stage direction, show flow and directing the audio visual/technical and other creative elements of the event
Qualifications for meeting & events
  • Draws up a post-event qualitative report with the customer to find out where improvements can be made • Makes optimal use of tools such as meeting@
  • Actively helps increase the department's revenue in line with sales strategy
  • Respects the department's budget
  • Prepares the invoices for seminars and banquets
  • Checks customers' solvability
  • Bachelor’s degree in Communications or related area of study, or equivalent education/experience
3

Meeting & Events Job Description

Job Description Example
Our company is growing rapidly and is searching for experienced candidates for the position of meeting & events. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for meeting & events
  • Main contact for internal and external clients in market and strategically managing local relationships whilst maintaining global servicing standards
  • As the senior leader for M&E, the Australia Market Leader is responsible for representing M&E on the Market Leadership team and aligning strategic initiatives across the business
  • The Market Leader will work in conjunction with other area’s of the Australian business and managed the internal stakeholder and engagement for Meetings & Events
  • Conduct leadership updates to Market VP and General Manager on a regular basis to report on key financials, risks and opportunities and initiatives to drive optimization
  • Responsible for the teams’ operations delivery and ensuring all SOP’s, SLA and KPI’s are documented, updated and met at all times
  • Reporting to senior leadership on successes and challenges and escalating opportunities and risks in a proactive and strategic manner
  • Manage a team of meeting professionals in multiple locations to ensure the effective, efficient, compliant and quality delivery of meeting operations
  • Coach and develop staff in multiple locations, providing frequent feedback and direction, ensuring they are meeting the expectations of their roles
  • Responsible for proactive and efficient workforce management to ensure high service standards are maintained at effective cost margins
  • Responsible for developing and delivering strategies to grow revenue and decrease expense where practicable
Qualifications for meeting & events
  • Research meeting venues, travel options, and supplemental activities
  • Coordinate delivery and pick-ups of supplies, donations, equipment
  • Serve as a liaison with our Human Resources team as needed for various recognition and other employee-related events and activities
  • Highly organized, have sharp attention to detail
  • Cheerful, friendly, upbeat outlook
  • Professional, responsible demeanor
4

Meeting & Events Job Description

Job Description Example
Our company is looking for a meeting & events. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for meeting & events
  • Responsible for owning monthly financials related to accounts receivable and open payables responsible for the team’s revenue growth goals, P&L analysis, managing expenses and research/resolution of any discrepancies
  • Ensure 100% accurate and timely data capture through meeting technology tool, financial systems and other Amex systems
  • Drive adherence to all American Express and client policies including compliance requirements and ensuring market operations are audit ready at all times
  • Additional projects and requirements may need to undertaken at the request of leadership
  • Setting up function rooms for meetings and events to company brand standards
  • Provide a professional level in food and beverage service
  • Suggestive selling at every opportunity
  • To ensure communication procedures are effective and efficient on a day to day basis, with key operating functions to ensure customer service standards are maintained
  • To ensure consistent cleaning and record keeping for the whole Meetings and Events area
  • To meet and greet all conference organisers and ensure that their requirements are met within the specified time scales
Qualifications for meeting & events
  • Experience with meeting industry technology a plus
  • You have database software experience
  • You can review documents scanning quickly for any issues utilizing a document review system
  • Minimum of 3 years proven event management experience
  • Must be proficient in Microsoft software including word, excel and powerpoint applications
  • Proficiency in Chinese/English (written/spoken) is required
5

Meeting & Events Job Description

Job Description Example
Our innovative and growing company is looking for a meeting & events. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for meeting & events
  • Bachelor’s degree in Hospitality Management or Business Administration plus 2 years of experience in Corporate Meetings/Events Planning or relevant hospitality positions
  • Certified Meeting Planner (CMP) –OR– Certified Meeting Manager (CMM)
  • Ability to craft reports, business proposals and procedure manuals that are so engaging, people read them
  • Ability to juggle multiple projects and be mindful of competing deadlines
  • Calls for a meeting with the event management staff regularly and gets status reports from them
  • Makes sure that there is sufficient infrastructure available and the tasks assigned are completed as planned
  • Makes certain that they are not running out of budget
  • Ensures that they meet the deadlines and produce satisfying results for their clients
  • Even if the event is successfully planned, event manager should be present during the event and handle issues and problems that arise during the events
  • Has to maintain a follow up even after the event and collect reviews from their clients
Qualifications for meeting & events
  • Experience with Pharmaceutical Meeting planning is a plus
  • A minimum of three (3) years meeting/incentive planning experience, in a corporate environment
  • Must possess expertise in solving problems and handling extraordinary requests in a professional and discreet manner
  • Excellent telephone etiquette, professional demeanor and ability to screen calls diplomatically and effectively
  • Ability to lift/carry/pull up to 50 pounds
  • Work environment involves both indoor and outdoor activities variety of land, air and sea travel

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