Meeting Manager Job Description

Meeting Manager Job Description

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Meeting manager provides leadership and direction to professional level staff to manage the organization’s policies and procedures associated with domestic and international assignments.

Meeting Manager Duties & Responsibilities

To write an effective meeting manager job description, begin by listing detailed duties, responsibilities and expectations. We have included meeting manager job description templates that you can modify and use.

Sample responsibilities for this position include:

Maintain meeting technology tools with current meeting information
Establish negotiating strategies to leverage enterprise position and strategic partnerships
Demonstrate expertise by making recommendations on cities and venues based on goals and objectives industry trends
Presents department in a positive manner to visitors, customers and other M.P.E.A
Attends all mandatory departmental meetings
Arranges for assigned areas to have adequate coverage at all times by checking sign-in-sheets and using personnel effectively
Has earned high regard of staff
Establish event schedule and oversee arrangements for event staging to include space setup, AV equipment and technical support, registration requirements
Setup and maintain all event management associated documentation including budgeting, invoicing
Organize, assign and supervise activities of event support staff

Meeting Manager Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Meeting Manager

List any licenses or certifications required by the position: CMP, HMCC, PMP, PM, DES, CCNA, CMM, CGMP

Education for Meeting Manager

Typically a job would require a certain level of education.

Employers hiring for the meeting manager job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and University Degree in Hospitality, Business, Marketing, Business/Administration, Event Management, Education, Hotel and Restaurant Management, Management, Hospitality Management, Technical

Skills for Meeting Manager

Desired skills for meeting manager include:

Technology
Software solutions
Program/event management and budget maintenance
Chefs and sommeliers
Domestic hotels and destinations
Leading venues/restaurants
International
Domestic and international destinations to recommend appropriate sites
Sales procedures associated with the hotel industry
Contract laws

Desired experience for meeting manager includes:

Ensures, with the assistance of the Sales & Catering Coordinator, that all documents produced by the Sales Department
Manages market territory based on annual room revenue target
Plans and executes all contracted events
Thorough knowledge of a specialized or technical field
Stress Load- Regular exposure to stresses
Workload Fluctuation - The workload required to perform this job requires ability to adapt to change

Meeting Manager Examples

1

Meeting Manager Job Description

Job Description Example
Our innovative and growing company is hiring for a meeting manager. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for meeting manager
  • Ability to quickly learn and utilize multiple meetings technology tools
  • Minimum of 5 years of experience in project, event or meeting management, at least 2 of which are in procurement required
  • Maintain partnerships with Food Service Provider (Eurest) and custodial services (Cushman & Wakefield)
  • To ensure that all operational supplies and equipment are available to cope with demand, ensuring they are used properly and kept in good condition
  • Control all ordering within the department
  • Analyze category spend to identify opportunities to reduce spend utilizing all savings levers
  • Keep abreast of new meeting destinations/venues and opportunities to realize additional savings through utilization of off season rates and other venue discounts
  • Develop and maintain vendor relationships – “single face to the vendor”
  • Relationship manager with meeting registration, mobile app and SMMP provider(s)
  • Respond to client special requests on meeting details, dates, times, and hotel room and meeting room requirements
Qualifications for meeting manager
  • Handles complex business with significant revenue potential significant customer expectations
  • Manual Skills- Some portions (10 – 50%) of daily assignments involve application of manual skills requiring motor coordination in combination with finger dexterity, , typing, handwriting, or machine operations
  • Physical Effort - Some portions (10 – 50%) of daily assignments involve prolonged standing, transporting material or equipment, or lifting, moving, or carrying heavy (over 30 pounds) materials for intermittent periods throughout the day
  • Physical Environment - Some portions (less than 50%) of daily assignments involve exposure to dirt, odors, noise, or temperature / weather extremes
  • Work Schedule - Work may require evening, night, holiday, or weekend assignments on occasion
  • Occupational Risks -Some portions (10 – 50%) of daily assignments involve occupational risk, such as cuts, burns, exposure to toxic chemicals, injuries from falls, or back injury sustained with assisting in moving, lifting, or positioning equipment or materials
2

Meeting Manager Job Description

Job Description Example
Our innovative and growing company is looking for a meeting manager. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for meeting manager
  • Prepare and manage the initial and final budget for meeting expenses (including costs of rooms, food, equipment, outside speakers)
  • Lead the team in charge of transforming our meeting room experience
  • Build user stories around a product and communicate them effectively
  • Integrate usability studies, user research, market insights, and member feedback into product requirements to ensure products satisfy user needs wants
  • Lead and inspire a team of experienced engineers and designers
  • Build strong relationships throughout the product development process by partnering with a variety of conversion focused internal teams
  • Participate in daily stand-ups, sprint planning and related ceremonies
  • Assists the Manager Meeting Services with the management of the department, establishing quality standards and on-going training and development of Meeting Services Staff
  • Schedules all Team Members according to work load and events
  • Attends all meetings, functions, and/or assignments related to this department
Qualifications for meeting manager
  • Minimum of 5 yrs experience of solid meeting, events, planning and management
  • Experience within a corporate environment is mandatory and community service events a plus
  • Ergonomics Risks - Some portions (10 – 50%) of daily assignments involve ergonomic risk, such as regular repetitive tasks, forceful or prolonged exertions of the hands, vibration, cold temperatures, heavy lifting, pulling, pushing, or carrying of heavy objects, poor body mechanics, restrictive workstations, or awkward postures
  • Scope of this position is dependent upon assigned programs
  • Super user in business process management tools
  • 5+ years of experience in Product Marketing and Go-To-Market of B2B technical products and solutions
3

Meeting Manager Job Description

Job Description Example
Our innovative and growing company is searching for experienced candidates for the position of meeting manager. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for meeting manager
  • Performs the hiring and disciplinary actions needed while overseeing the Meeting Services Department
  • Successfully manages a 5-Star and 5-Diamond Meeting Services Team
  • Defines, structures, oversees and directly manages the work of Convention Services to ensure goals and objectives will be met or exceeded
  • Defines, implements and drives operations to achieve the highest customer service standards
  • Provides guidance and advice to others on the latest trends, innovations and best practices in pharmaceutical/biotechnology conventions, exhibitions and the like
  • Leads Genentech's convention strategy and tactical planning across multiple brand teams
  • Self and team develop and maintain Genentech's overall convention schedule and calendar, which includes relevant global congresses or other relevant global events
  • Leads development, implementation and maintenance of a variety of departmental tools and resources to house and communicate information regarding convention services across Genentech's brands, including industry convention schedules, professional associations, vendor or supplier information, templates to support key department services such as convention planning and budgeting, scheduling, tracking, monitoring and reporting, intranet site content and regular updates
  • Leads negotiations, contracting with and on-boarding key vendors/suppliers to Convention Services
  • Manages large budgets and multiple vendors to ensure on-target, on-time and within-budget deliverables appropriate return on investment
Qualifications for meeting manager
  • Hands-on application of 4Ps and marketing mix, marketing communication, communication channels, channels-to-market, segmentation, value proposition and marketing program development and execution
  • Experience in development, implementation, successful execution of plans to generate new business in targeted market segments and prospects, including track record of launching new products
  • Track record of success and ability to evaluate and prioritize multiple projects in a dynamic environment, and developing effective metrics for measuring program performance
  • A strong record of building alignment in cross-functional teams
  • Experience and ability to work across time zones with Europe and Asia
  • Ability to create additional revenue, along with direct sales efforts to achieve or exceed budgeted goals
4

Meeting Manager Job Description

Job Description Example
Our company is searching for experienced candidates for the position of meeting manager. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for meeting manager
  • Loft Bar - a sophisticated bar that will lends itself to guests wanting some privacy, small business meetings, pre-theatre drinks, evening cocktails and weekend high tea
  • 24 hrs Room Service
  • Identifies trends, influences, sales drivers and sales constraints within assigned markets
  • Facilitate, manage and drive successful partnerships with their individual retail market partners - by having regular and frequent interactions with Market & Regional Management
  • Build, foster and leverage strong partnerships with our third party partners to increase production and revenue
  • Prepares quotations and negotiates with them if necessary and closes a deal with clients
  • Looks for potential clients in the market maintains ongoing relations with the old clients
  • Decides budget, location, plans the entire event and elucidates the plan to the clients and gets it approved from them before implementing it
  • Once the plan is approved, he explains the plan to the event organizers and selects the staff required
  • He decides the number of people required for completion of a particular task and distributes work accordingly
Qualifications for meeting manager
  • High level of business acumen to include detailed knowledge of LC Dashboard
  • Prefer 1-2 years previous hotel or sales experience
  • Solicit and contract group business based on assigned market segments
  • Manage the contracting, planning and coordination of corporate meeting and banquet arrangements for corporate events with room blocks of 20 rooms per night peak or less (social events can be included later if deemed necessary by hotel and department leadership)
  • Ensure obligations are met by the hotel and exceed the client’s expectations with satisfaction reflected in ratings and comments from the clients
  • Achieve booking goals through soliciting assigned market segments
5

Meeting Manager Job Description

Job Description Example
Our innovative and growing company is looking for a meeting manager. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for meeting manager
  • Responsibly represent the hotel when making proposals and other external sales presentations to prospective customersin order to solicit, explain, negotiate and close hotel catering sales
  • Manage traveler air requests through cvent to our travel agency
  • Engages customers using selling skills to build complex, connected solutions while maintaining a balance of high velocity and high service
  • Responsible for coaching sales team to ensure a high level of sales and job proficiency
  • Responsible for providing clear direction and communications on sales priorities, plans, and goals within their department
  • Accountable for driving positive outcomes of key sales indicators within their department in support of store Revenue, Margin, and NOP goals
  • Responsible for implementing sales business strategies and department specific plans at the direction of the General Manager and company priorities
  • Responsible for building sales schedules and managing labor real-time throughout the week where course-correction is needed
  • Takes ownership of merchandising, inventory/shrink, services, and other aspects of operations in department in close partnership with store management team to ensure specialty area meets stringent standards and company growth / brand expectations
  • Responsible for monitoring sales results and progress against sales priorities monthly, weekly, daily, and real-time and course-correcting as needed
Qualifications for meeting manager
  • Charge meeting room rental for corporate and social bookings based on department guidelines and event room capabilities
  • Ensure proper posting of attrition when required
  • Maintain Knowledge of group arrival/departure patterns
  • Comply with outside vendor requirements, and knowledge of power and electrical capabilities
  • Know the hotel’s standard props and decorations for functions
  • Meeting and audio visual set-up specifications

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