Conference & Events Job Description
Conference & events
provides timely, professional quotations on group, conference and sales business from all sales, telephone enquiries, email or by a customer walking into the hotel as per the Marriott Standards.
Conference & Events Duties & Responsibilities
To write an effective conference & events job description, begin by listing detailed duties, responsibilities and expectations. We have included conference & events job description templates that you can modify and use.
Sample responsibilities for this position include:
Manage all aspects of group logistics including but not limited too
Sales & Customer Focus
Modern Team Member Restaurant with breakfast, lunch and diner
Employee discount on hotel rooms at Hilton International hotels
Employee discount of 50% on F&B at Hilton International hotels
Internal transfer and promotion possibilities
Providing quotes for all conference & events enquires in a timely manner
Conducting site inspections of the hotel
Negotiating and preparing the contract for the client
File handover of the contracted events to the Event Planners
Conference & Events Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Conference & Events
List any licenses or certifications required by the position: CMP, NSW
Education for Conference & Events
Typically a job would require a certain level of education.
Employers hiring for the conference & events job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and University Degree in Business, Education, Hotel Management, Marketing, Hospitality, Management, Business/Administration, Hospitality Management, Communications, Graduate
Skills for Conference & Events
Desired skills for conference & events include:
Hotel property management systems
Food Hygiene Regulations
Local market
Marriott Rewards Program
Different market segments
Capacities
Food and wine
Hospitality
Audio-visual equipment
Business pace
Desired experience for conference & events includes:
Planning, organizing and directing team members to ensure the highest degree of guest satisfaction
Leading & supporting the GC&E Team
Follow up on repeat business and build strong relationships with clients
To participate in weekly Conference & Events Sales Meetings
Keep all the department systems up to date ( OnQ PM, Ideas, Delphi )
Interact permanently with the Reservations, Front Desk, F&B Department Parties
Conference & Events Examples
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Conference & Events Job Description
Job Description Example
Our growing company is searching for experienced candidates for the position of conference & events. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for conference & events
- Handling the event file from contract point though to handover to the Operation Team
- Building & maintaining strong relationships with clients
- Preparing team forecasts
- Participating in weekly & monthly Conference & Events Sales Meetings
- Provide strategic guidance to internal clients with regard to conference participation and live event best practices (conferences, trade shows, speaking engagements, company sponsored events)
- Run pre- and post-conference meetings reviewing event logistics and business development efforts
- Promotes the C & B offer under his/her responsibility"
- Contact external providers, get quotation for external services required (ex
- Tertiary level Degree, Diploma or equivalent
- Two or more years in a similar role within a Hotel environment
Qualifications for conference & events
- Communicates with local markets on various event elements
- Creates and processes event orders with vendors and perform necessary follow-up
- Prepares event materials and supplies for transport
- Proficiency working with Apple software Word, Excel, Keynote, Photoshop
- Operations is beneficial
- Full class 1 New Zealand drivers licence
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Conference & Events Job Description
Job Description Example
Our company is growing rapidly and is hiring for a conference & events. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for conference & events
- To act as the liaison between the client and the hotel for all of the client needs
- To plan and/or attend and/or participate in meetings with hotel staff pre convention meetings with groups
- To coordinate with other departments the needs of a group which will directly affect that department
- Make suggestions to management for the improvement of operation procedures and improvement of customer satisfaction
- Preparation of BEO’s, Group Information Sheet, Event Amendments and other event documentation
- Ensure all event/group files are handed over in time by the sales manager in order to finalise details and prepare the BEO and group information sheets
- Check the bulletin board on a daily basis to ensure it is current
- The ability to provide input for the weekly and monthly forecast
- Must lead by example by demonstrating the Hallmarks and guiding principles in their role continuously
- You will ensure the events office is operating to a professional standard
Qualifications for conference & events
- Minimum 12 months experience in a similar role (preferred)
- Understanding of MICE functionalities preferred, room, layouts, packages
- Monitor E- enquiry status, together with other benchmark measures, on a daily/weekly basis to ensure proactive follow through
- Split your time promoting an 80/20% sales culture in the events office
- Ensure structured weekly sales reviews are conducted with General Manager and agree actions
- Ensure development, maintenance & management of all databases
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Conference & Events Job Description
Job Description Example
Our company is growing rapidly and is looking to fill the role of conference & events. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for conference & events
- Ensure show rounds are to a professional and consistent standard to gain competitive advantage
- Support the Conference and Events Director in all aspects of managing the team
- Provide counselling, coaching and discipline to colleagues as needed
- Provide performance appraisals and feedback as per company procedures
- Assess and provide adequate training and coaching for all C&E colleagues to enable them to perform their roles
- Ensure that responsibilities and authorities are defined and communicated within the organisation
- Communication to colleagues the importance of meeting customer regulatory & statutory needs
- Maintain open communication with the Business Development team and ensure all leads are followed
- Act as cross-departmental liaison as it relates to event planning, group needs, set up and execution
- Continually analyse the best business practices for the hotel
Qualifications for conference & events
- Part time 20 hours Food and Beverage Assistants
- Minimum of 6 months of experience performing manual labor, preferably in an academic setting
- Must successfully meet and pass a pre-employment medical examination and drug screen
- Quick learner who possesses the ability to work on their own and come up with solutions to problems and/or limitations
- Continually drive the Conference and Events team to achieve the desired goals
- Ensure that performance of sales colleagues achieves SLA level.Ensure Jumeirah’s systems and processes enable sales colleagues to succeed.Any other duties as may reasonably be requested by the management
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Conference & Events Job Description
Job Description Example
Our company is growing rapidly and is hiring for a conference & events. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for conference & events
- Ensuring all Handover have been received with full understating from the Cluster Sales team
- Adheres to the hotels selling strategy for C&E
- Ensures Delphi booking procedures are followed
- To reach monthly budget figures set
- Manage Events agency relationships, day-to-day production, all events schedules
- Liaise with industry trade associations and other third parties to evaluate how their own content may be incorporated into our programmes, thus creating a platform for our key industry partners
- Coordinate on the floor all Conference & Events operations for the specific event allocated for you
- Come up with suggestions to enhance the event’s success
- Manage costs, identifying any areas for action
- Carry out briefings with clients and Floor managers
Qualifications for conference & events
- Administrative experience including budget, supervisory and management experience
- Strong organization, interpersonal, and problem-solving skills with the ability to establish efficient systems and manage and prioritize extensive workload with shifting priorities and the ability to manage multiple projects with varying deadlines
- Exceptional contract negotiations, customer service, oral and written communication, problem solving, organizational skills
- Proficiency using Microsoft Office programs (e.g., Word, Excel, PowerPoint), social media and able to create PowerPoint and online presentations
- Creative "out of the box" thinker with a solid marketing background with current understanding of social media, digital marketing and database outreach
- A team player, sharing knowledge, ideas and energy with other Center members
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Conference & Events Job Description
Job Description Example
Our innovative and growing company is looking to fill the role of conference & events. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for conference & events
- Come up with new ideas for maximise sales and improve guest satisfaction
- Tour of the hotel Accommodation
- Planning · Acquisition of sales to travel agent
- Assist in planning and coordinating facility marketing plans, new products and services, business plans, presentations and annual budget editing
- Maintain and manage database and document filing systems
- You will work in all Conference and Events outlets
- You will be the face of the outlet, communicating with the guests and other team members alike ensuring a smooth and memorable experience
- You will be responsible for setting up all Meeting Rooms and Events
- You will be the face of the outlet, communicating with other Team Members and the guests alike ensuring a smooth and memorable experience
- Conducts site inspection effectively and professionally with thorough knowledge of clients’ needs and hotel products
Qualifications for conference & events
- Able to work a schedule that includes occasional evenings and weekends, travel several times a year
- Knowledge and/or experience of public education environment
- Polite and confident with a great deal of patience and oriented to the details
- And be able to work on your own initiative
- Knowledge of MS Word, Outlook, PowerPoint, Concur, SmartSheets, Excel, Internet browsers
- Familiarity with meeting technologies, including participant internet access, web-based meetings (i.e., BlueJeans), video conferencing and conference calls