Conference Job Description
Conference
provides necessary event updates & post meeting information to accounting for proper billing and Director of Food & Beverage for service training standards.
Conference Duties & Responsibilities
To write an effective conference job description, begin by listing detailed duties, responsibilities and expectations. We have included conference job description templates that you can modify and use.
Sample responsibilities for this position include:
Use HOC reporting resources from various financial systems such as Excel spreadsheets, V-Look up, Pivot Tables, and other requested administrative documents
Coordinating a wide range of services for meetings which have been booked, including Audio Visual requirements, food and beverage requests, conference room set-ups, signage, distribution of materials
Obtaining correct approval and billing information for all expense related activity to include
Identify target audience and conferences for outreach activities by collaborating with cross-functional team leaders, Subject Matter Experts (SMEs), and clients
Training and mentoring staff to be able to perform to the best of their ability to grow and learn in their roles
Organizes and plans logistics
Maintain official files in electronic format in accordance with applicable standards and Agency Directives
To obtain an accurate customer brief for travel or event requirements, by using appropriate questioning techniques
To process bookings, amendments and cancellations within service level agreement
To confidently negotiate best value rates in line with customer requirements
Conference Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Conference
List any licenses or certifications required by the position: CMP, CPCE, CCEP, RHCE, CCVP, ELK, CGMP, PMP, RSA, CPR
Education for Conference
Typically a job would require a certain level of education.
Employers hiring for the conference job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and University Degree in Education, Hospitality, Business/Administration, Event Management, Hotel and Restaurant Management, Marketing, Business, Management, Communications, Communication
Skills for Conference
Desired skills for conference include:
Hotel property management systems
Food Hygiene Regulations
Excel
Food safety principles and procedures
Word
Microsoft Office products
Food and wine pairings and cutting edge cuisine with emphasis on current event trends
Laws
Outlook
Specific functional area to conduct
Desired experience for conference includes:
Proven sales experience in reactive sales & account management highly advantageous
Opera knowledge advantageous
High level of attention to detail and personal presentation
A desire to build a career within the hotel industry
To maximise client revenue through up selling and promotion of the company's services
Proactively develop industry product knowledge, sharing information with colleagues
Conference Examples
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Conference Job Description
Job Description Example
Our growing company is looking to fill the role of conference. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for conference
- Adhere to the correct Finance processes and understand the impact
- Provide detailed advice and guidance on planning and delivering a large scale conference to internal and external customers, using judgement and creativity to suggest the most appropriate course of action where appropriate
- Establish working relationships with key contacts to help improve service levels, developing appropriate communication links with the College, University’s Schools/Directorates and outside bodies as required
- Provide an effective event management service including the planning, booking of venues, hotels, catering and equipment
- Under the guidance of the Team Manager, to monitor events budgets, ensuring best value is achieved and reporting on budgets as required
- Take responsibility for the design and content of event communications
- Be responsible for the promotion of events using the full range of media available web, email, posters and in “real-time” via social media and verbal updates
- Collaborate with others, including in the College and Professional Services departments, in order to make recommendations for developments of established processes and procedures
- Maintain the School’s conference and event’s database, ensuring accurate record keeping and reporting data as required
- Manage events ticketing, including online purchase sites as needed
Qualifications for conference
- Undertake a variety of administrative duties to support the team, including as necessary acting as Secretary to School meetings
- Instruct and guide other employees across the University on events management
- Act as a representative for the School at meetings, networks and events
- Undergo personal and professional development that is appropriate to the role and which will enhance performance
- To answer and reply to guest and customer demands, by phone, email and websites
- To be proactive in increasing customers’ loyalty
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Conference Job Description
Job Description Example
Our company is growing rapidly and is hiring for a conference. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for conference
- To keep up to date with the current situation and trends of the market and industry
- To be informed about developments in practice and technologies and to use this knowledge to drive improvement and innovation in the hotel
- You will process bookings, amendments and cancellations via multiple contact channels
- You will need to ensure best value rates are offered in line with customer requirements
- You will build strong relationships with customers over the phone
- To communicate in a professional manner at all times both internally and externally
- Assisting and scheduling the set-up of conference meeting rooms, food catering services, audiovisual support and other conference support requirements as needed
- Interacting with all levels of our customer network working closely with the current conference support team members
- Performs physical room set-ups which will require lifting/moving tables, chairs and other conference support equipment as needed up to 35lbs
- Utilizing written and oral communication skills which will be demonstrated through interpersonal, telephone and e-mail interactions
Qualifications for conference
- Background in literature is preferred
- A basic understanding of Microsoft Office necessary
- Insert text as applicable
- Utilizing Microsoft Office Applications
- Learning new software programs such as SAP
- 4+ years of Cisco video conferencing codec support or similar full room visual communication technology and related support hardware to conduct video and audio conferences
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Conference Job Description
Job Description Example
Our growing company is searching for experienced candidates for the position of conference. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for conference
- Oversee, train and assist in the cleaning and set-up of banquet and meeting rooms for functions
- Serve as liaison with Conference Planning Committees, internal departments and Program Development team for operational needs
- Develop and manage relationships with hotels and vendors and develop operational plans for each conference
- Establish and maintain continuous event checklist to ensure all conference details are handled within the appointed deadlines
- Work with Sales team to develop exhibit floor plans and sponsorship opportunities and manage exhibit and sponsorship logistics onsite
- Manage and execute all on-site meeting logistics
- Attend Industry related events to keep current on trends and new technology
- Picking up seminar materials from venue front desk
- Audiotaping the seminar
- Make several scripted announcements during the course of the seminar
Qualifications for conference
- Experience with Crestron product lines including Fusion preferred
- Establish and follow policies and change procedures for infrastructure administration
- Participate in 7x24x52 operational support rotation and maintenance for the technical environment and associated sub-systems
- Work with key business users to understand the business requirements and potential collaboration solutions within the current architecture
- Proactively identify potential production issue and recommend and implement solutions
- Work on daily ticket submittals to tier 3 from end users for support and resolution
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Conference Job Description
Job Description Example
Our growing company is hiring for a conference. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for conference
- Repackaging all seminar materials to be shipped back and returning them to the venue's front desk
- Be Organised and Efficient
- Preparing and delivering the guests morning and afternoon breaks
- Cleaning duties also involved
- Learning new software programs such as Systems, Applications & Products (SAP)
- To process bookings, amendments and cancellations via multiple contact channels
- Ensure best value fares and rates are offered in line with customer requirements
- To highlight service, savings, processes and policy compliance opportunities to the operational management team
- To deliver customer service excellence through accuracy and quality
- Attend recommended training sessions, courses and educational familiarisation trips
Qualifications for conference
- Participate in and drive projects and be a representative for the global AV/VC team for local support
- Create and maintain detailed systems documentation and post to shares for team information sharing
- Must have the ability to lift and move 75 lbs
- Excellent communication skills (oral and written) and the ability to communicate clearly and professionally with all levels of staff
- A minimum requirement for a long term US-based position is the ability to work legally in the United States on a permanent basis
- A minimum of a High School Diploma, GED or higher is required
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Conference Job Description
Job Description Example
Our company is searching for experienced candidates for the position of conference. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for conference
- Plans and directs conference center staff and oversees the preparation of conference center facilities to best meet the particular needs of each client
- Orders special event equipment, materials, and supplies as needed and within established budgetary guidelines
- Communicate meeting requirements to appropriate departments (communications, facilities, marketing, web, ) by producing and supply reports
- Cleans and sanitizes dishes, glassware, utensils and pots and pans
- Cleans and sanitizes kitchen areas, including ranges, counters, tables, ovens and refrigerators
- Sweeps, mops and sanitizes floors of kitchen and related areas
- Vacuums areas as needed
- Assists in carrying food supplies to and from storage areas
- May perform routine domestic cleaning such as making beds, cleaning guest rooms, rest rooms, and public areas
- May deliver room service trays
Qualifications for conference
- Previous experience planning events and activities, conference experience preferred
- Knowledge of HTML and web authoring a plus, but not requirement
- Knowledge of the needs of clinical educators in health professions
- Extensive contacts in health professions education in health professions domains
- Must be comfortable speaking in front of large groups
- Must be organized and capable of dealing with minor issues