Recruiting Coordinator Job Description

Recruiting Coordinator Job Description

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Recruiting coordinator provides applicant and candidate support throughout the recruiting process, ensuring all paperwork and data tracking.

Recruiting Coordinator Duties & Responsibilities

To write an effective recruiting coordinator job description, begin by listing detailed duties, responsibilities and expectations. We have included recruiting coordinator job description templates that you can modify and use.

Sample responsibilities for this position include:

Correspond with candidates and clients including sending meeting requests through Outlook and/or the recruiting database system
Provide recruiting coordination and support for high level recruiting process
Work closely with the Recruiting staff in all aspects of recruiting functions including sourcing, competitive research and screening
Prepare recruiting analyses via excel and summarize results in PowerPoint presentations
Sourcing and recruiting functions in support of the recruiting team as necessary
Participate in campus recruiting efforts
Develop strong working relationships with leadership team and support staff to successfully manage candidate through recruiting process
Scheduling and coordinating logistics for interviews, including sending out calendar invitations using Outlook, setting up tests / assessments, conference calls, and video conferences
Update candidate records and job postings in recruiting systems
Handle all interview scheduling and follow up for Recruiting team

Recruiting Coordinator Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Recruiting Coordinator

List any licenses or certifications required by the position: PHR, SPHR, NCAA, SHL, HR, AED, CPR, AIRS, CIR

Education for Recruiting Coordinator

Typically a job would require a certain level of education.

Employers hiring for the recruiting coordinator job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Collage Degree in Human Resources, Business, Education, Business/Administration, Communication, Associates, Supervision, Sound, Behavioral Sciences, Legal

Skills for Recruiting Coordinator

Desired skills for recruiting coordinator include:

Excel
MS Office
Recruiting
Recruiting processes and demand
Applicant Tracking Systems
Word
Word and Outlook
Outlook
Behavioral competencies needed for success in each role
Skills

Desired experience for recruiting coordinator includes:

College degree in Human Resources, Industrial Relations, Psychology, Sociology, Communications or related field preferred
Experience with applicant tracking system a plus
Previous HR experience in medium to large corporation
PeopleSoft experience (or similar application)
ATS experience preferred
Approach work with a customer service mindset

Recruiting Coordinator Examples

1

Recruiting Coordinator Job Description

Job Description Example
Our company is growing rapidly and is hiring for a recruiting coordinator. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for recruiting coordinator
  • Compiling, maintaining and tracking data for report creation
  • Maintaining the employee referral program
  • Gathering interview availability for candidate and internal managers
  • Meeting and greeting applicants get the set up in conference rooms, offering beverage and managing the flow of interview process
  • Supporting Recruiter with phones and heavy scheduling and the HR Generalist with lighter scheduling and some projects
  • Maintaining Taleo database
  • Uploading candidate resumes and matching them to job requirements
  • Inputting interview feedback
  • Assisting Head of HR's Assistant with any overflow phones and covering absence
  • Filing, data entry, assisting other team members as needed
Qualifications for recruiting coordinator
  • Bachelor’s Degree in Human Resources, Communications, Psychology or related field required
  • Human Resources and Recruitment experience preferred
  • Arrange interview scheduling in Specific Client Area
  • Work with LoB admins on interview team availability
  • Act as the first point of contact to address candidate issues
  • Help other vlient areas with overflow of schedule requests
2

Recruiting Coordinator Job Description

Job Description Example
Our innovative and growing company is looking for a recruiting coordinator. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for recruiting coordinator
  • Support Interview Days, Career Fairs and University Recruiting
  • Process recruiting related expenses such as accruals, AMEX, and candidate reimbursements
  • Work closely with a third party vendor to schedule background checks and pre-employment drug testing
  • Effectively assess candidate qualifications
  • Exercise judgment and influence management (as needed) when determining equitable/competitive offers
  • Complete onboarding process, including new hire paperwork and completion of e-I9s using E-Verify system
  • Contributes to projects / initiatives to elevate the candidate experience
  • Develops rapport with candidates and external vendors and professional organizations and provides a high level of customer service in all internal and external interactions
  • Maintain data integrity of HRIS for all employees
  • Onboard new New York employees
Qualifications for recruiting coordinator
  • College or university degree and/or equivalent experience
  • Coordinate handoff to HR – completed new hire paperwork and offer documents, on boarding coversheets
  • Taleo or comparable ATS
  • Bachelor’s degree in Human Resources or General Business
  • 1-2 year(s) of experience in a high volume recruiting environment preferred
  • 1-2 year(s) of experience in a recruiting environment preferred
3

Recruiting Coordinator Job Description

Job Description Example
Our growing company is looking to fill the role of recruiting coordinator. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for recruiting coordinator
  • Support client groups with recruiting processes including scheduling interviews, organizing candidate travel and hotel, hosting candidates while on-site, reserving conference rooms and liaising with candidates and leaders at MAPCO and their administrative partners, as appropriate
  • Support all MAPCO employees with Recruiting and Onboarding HRIS assistance
  • Successfully builds rapport and establishes credibility with Managers, Recruiters and candidates
  • Works on assignments requiring judgment and initiative within pre-determined guidelines and subject to periodic review
  • Manage applicant tracking system (Taleo) throughout the recruitment process
  • Manage external job postings and job posting sites, such as LinkedIn, Glassdoor, Alumni Sites, and school career pages as necessary
  • Conduct resume screen and phone screen for internal positions, Business Analyst and Associate level candidates
  • Present candidates to hiring manager for consideration and coordinate first/final round interviews
  • Lead debrief discussions, helping interview team get to the right decision
  • Discuss compensation expectations with candidates
Qualifications for recruiting coordinator
  • Proactive self-starter able to engage candidates
  • Prolonged sitting and excess data entry and typing
  • You have had experience scheduling interviews and/or calendaring
  • 0-1 year of work experience, preferably in a coordinator/administrative role
  • Strong degree of fluency and proficiency in English and Spanish required
  • Oversees maintenance of recruiting database to ensure complete and accurate candidate data
4

Recruiting Coordinator Job Description

Job Description Example
Our company is growing rapidly and is looking for a recruiting coordinator. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for recruiting coordinator
  • Support a national recruiting sales team
  • Become a master at Taleo, our applicant tracking system, and open requisitions, upkeep job library, track daily recruiting activity, class schedules and run weekly and monthly reports
  • Assist in the coordination of other non-recruiting activities as needed
  • Schedule phone screens and on-site interviews for our candidates including coordination with interview teams, company resources, and travel department
  • Utilize web-based applicant tracking system to maintain candidate data and post job openings
  • Prepare offer letters, pre-employment activities, and post-hire documentation
  • Manage confidential and personal identifying information
  • Provide timely reports to Managers and Directors
  • Ensures proper documentation of the recruitment process to ensure compliance
  • Assist with our University Relations program as it relates to confirming participation at career fairs and job postings
Qualifications for recruiting coordinator
  • Experience sourcing/screening candidates
  • Bachelors Degree and 3-5 years business experience preferably in Human Resources
  • Knowledge of behavioral interview techniques
  • Excellent attention to detail, managing large volumes of data
  • Able to work independently, taking initiative as needed and works well in a team environment
  • Highly motivated and proactive team player who is eager to learn and develop
5

Recruiting Coordinator Job Description

Job Description Example
Our company is looking for a recruiting coordinator. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for recruiting coordinator
  • Coordinate job fair/events/advertising (including registering for events and collecting post event details)
  • Process payments for job fairs/events
  • Schedule requested interviews
  • Facilitate travel requests, accommodations & reimbursements for candidates
  • Sourcing resumes on job boards
  • Heavy coordinating with candidates and Hiring Managers
  • Creating details interview itineraries
  • Assisting with candidates' on-boarding process and background check policies
  • Administer candidate testing
  • Coordinate onsite and phone interview loops and candidate correspondence
Qualifications for recruiting coordinator
  • An Associate’s Degree in an applicable area is preferred
  • A demonstrated passion in making the candidate and hiring manager experience the best possible!
  • Experience with an Applicant Tracking Database (e.g JobVite, Workday, Taleo etc)
  • Evidence of contribution to previous projects or improvement initiatives
  • Initiative – confidence – ideas!!
  • Become an expert at operational excellence

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