Specialist, Recruiting Job Description

Specialist, Recruiting Job Description

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Specialist, recruiting provides reporting and status updates on the progress of university recruiting to local office and university recruiting leadership.

Specialist, Recruiting Duties & Responsibilities

To write an effective specialist, recruiting job description, begin by listing detailed duties, responsibilities and expectations. We have included specialist, recruiting job description templates that you can modify and use.

Sample responsibilities for this position include:

Help ensure the team’s compliance with established recruitment and hiring procedures
Meet hiring targets established by Business Partners/Hiring Managers
Serve as a communication liaison for everyone involved in the hiring process
Coordinate the interviewing process
Help ensure the team's compliance with established recruitment and hiring procedures, including those of the Human Resources and EEO/Diversity policies
Working with various members of Talent Acquisition and other stakeholders to identify opportunities for process improvements in support of improved service levels and assist with process support and training
Other Recruiting Solutions department duties as assigned
Qualify candidates by conducting telephone interviews
Shortlist and present candidates to the Onsite Team
Establish and evolve recruiting strategies tailored to the needs of the individual Hiring Managers the individual positions

Specialist, Recruiting Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Specialist, Recruiting

List any licenses or certifications required by the position: AIRS, PHR, SPHR, HR, CP, SHRM, ISO, IMS, I-9, JDE

Education for Specialist, Recruiting

Typically a job would require a certain level of education.

Employers hiring for the specialist, recruiting job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Human Resources, Business, Education, Public Relations, Communications, Business/Administration, Management, Psychology, Graduate, Communication

Skills for Specialist, Recruiting

Desired skills for specialist, recruiting include:

MS Office
Excel
American with Disabilities Act
Applicant Tracking Systems and other Recruiting Systems
Artificial Intelligence related to recruiting
COGNOS reporting tool
Content creation for recruiting domain
Employee Rights & Privacy
FMLA and Workers' Compensation
Function

Desired experience for specialist, recruiting includes:

Assist with firm-wide and business specific reporting on HR recruiting activity including
Obtain full understanding of the firm’s organizational structure and hierarchy
Update Corporate & Functional Distribution Lists (Global and Regional)
Demonstrated ability to recruit talent in a call center environment, exempt positions
Ownership of candidate experience - managing hiring resources appropriately to create great candidate experience
Minimum of 3 years university program recruiting experience (campus interviewing, university relations, intern programs)

Specialist, Recruiting Examples

1

Specialist, Recruiting Job Description

Job Description Example
Our company is growing rapidly and is hiring for a specialist, recruiting. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for specialist, recruiting
  • Sourcing through different channels if needed
  • Manage all internal and referred candidates exclusively through the process
  • Source candidates for jobs through internal and external tools and resources, social media, job boards
  • Works with hiring managers and candidates to schedule interviews (coordinate dates/times, invite other members of the interview team, book conference rooms, follow up with interview schedule details, coordinate travel)
  • Seeks out and recommends process improvements
  • Provides results in reportable format
  • Performs queries and searches on databases for qualified candidates
  • Talk to subject matter experts regarding the positions
  • Build and maintain a Talent pipeline that aligns with the needs
  • Interview candidates face to face and virtually
Qualifications for specialist, recruiting
  • A great team attitude and ability to work well with others
  • At least 4 years prior administrative experience supporting HR and/or Staffing
  • At least 2 years customer or client service experience
  • Must be proficient in utilizing the internet (will use to find doctors/dentists for medical appointments)
  • Have excellent written and verbal communication skills, including phone and email etiquette
  • Ability to maintain complete confidentiality as appropriate
2

Specialist, Recruiting Job Description

Job Description Example
Our growing company is looking to fill the role of specialist, recruiting. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for specialist, recruiting
  • Create supplemental background cases as needed
  • Assist with drug tests schedules
  • Verify candidates are not on the Do Not Rehire list
  • Maintain high level of confidentiality with access to candidate and employee personal information
  • Meet all deadlines and communicate concerns and changes
  • Ensure candidates meet company background requirements for the position they are being hired into
  • Assist with compliance audits
  • Assist processing US immigration Visas and permanent resident cards
  • Strive to meet turn time goals while ensuring compliance is never compromised
  • Resolve system integration issues between Applicant Tracking System (ATS) and background screening company
Qualifications for specialist, recruiting
  • University degree or academic training in Media and Communication Science, Marketing, English, or Human Resources
  • Deep knowledge in Swiss academic landscape is a must
  • Ability to work independently with little supervision in a team setting/collaborative environment
  • Recruitment / research experience is a must
  • Recruitment experience within Life Sciences, Biotechnology or Pharmaceutical industry
  • 2 Years of Sourcing/Recruiting High Tech
3

Specialist, Recruiting Job Description

Job Description Example
Our company is growing rapidly and is looking for a specialist, recruiting. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for specialist, recruiting
  • Create Staffing Scorecard which provides the information helpful to reviewing candidates
  • Other Administrative and recordkeeping duties as assigned/required
  • Advise Hiring Manager on offers
  • Conduct full life cycle recruiting activities to identify and secure candidates for strategic or hard to fill positions supporting proposal or contingent staffing efforts when necessary
  • Maintain relationship with Marketing teams to ensure clear understanding of Brand Messaging
  • Create/update content for A&F Careers Site and all other external content
  • Support client's recruiting activities throughout the talent lifecycle
  • Screening resumes/applications, interviewing candidates (by phone or in person), reference/background checking, and summarizing candidate information for hiring managers while making recommendations on best placement for each candidate
  • Consult/advise managers on overall hiring process, collaborate on job requisition details and creation, and advise on effective candidate assessment/interview techniques
  • Review job descriptions to ensure in proper advertisement format for internet postings and apply to targeted job boards
Qualifications for specialist, recruiting
  • Ability and flexibility to work in a fast paced, deadline driven environment is required
  • 20%+ overnight travel in September and October
  • Positive work and team attitude!
  • Experience in iCIMS is highly preferred
  • Experience in Workday Recruiting and Onboarding processes is highly preferred
  • Proven track of IT or Aerospace recruitment experience is required
4

Specialist, Recruiting Job Description

Job Description Example
Our company is looking to fill the role of specialist, recruiting. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for specialist, recruiting
  • Handle all recruiting aspects including, but not limited to, sourcing for candidates, posting jobs on job boards, track applicants, and recruit for open requisitions as needed
  • Recruit for blue color positions such as janitors, house cleaning, kitchen staff
  • Handle general administrative duties
  • Support compliance issues relating to travel nurses and internal employees
  • Reviewing applications to ensure completeness and eligibility for internal transfer/promotion
  • Conducting interviews for open internal positions, while identifying the best job match for applicants and communicating such to them
  • Performing a variety of administrative support functions for the HR department as a whole
  • Providing back-up support for external recruiting events
  • Source/Recruit and identify candidates through various channels, job posting responses, employee referrals, internet advertisements, internet data mining, direct recruiting, job fairs
  • Partners with managers at various levels to provide full life cycle recruiting services
Qualifications for specialist, recruiting
  • At least 2 years experience recruitment within the Manufacturing/Engineering Industry
  • Customized processing and monitoring of the application, from its reception and resume screening to the final decision and contract preparation
  • Management of the recruiting process (interview planning, accompaniment of and feedback to the applicants, liaising with coaching and selling teams…)
  • Taking over and update of our recruiting tools
  • Creative sourcing and marketing including experience sourcing diverse candidates using a combination of sources such as on-line postings, networking events, direct calling, print advertisement, purchased research, contingency firms, SEO
  • Ability to work in a fast paced, evolving structure/regionalized environment
5

Specialist, Recruiting Job Description

Job Description Example
Our company is hiring for a specialist, recruiting. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for specialist, recruiting
  • Provide administrative and operational support to the team of Recruiters in support of the full life cycle recruiting process
  • Maintain confidential information through the organizations ATS
  • Assist with drafting and sending of candidate related correspondence, including but not limited to interview confirmations
  • Assisting in scheduling of candidate travel, training, team meetings, invoice processing and other tasks as necessary
  • Initiates pre hire background and sanction checks and reviews results
  • Provide full cycle recruitment services
  • Utilize applicant tracking system to identify candidates for interview
  • Ensure onboarding requirements are met
  • Actively initiate and monitor candidate background investigations including, tracking of and reporting on progress, communicating with candidates and vendors and communicating adverse correspondence as necessary
  • Accurately enter employee information into HRIS related to newly hired employees and internal employment changes, audit pre-employment/new hire paperwork, posting scripts, obtaining required forms and signatures as needed
Qualifications for specialist, recruiting
  • Effectively handle real estate and technology logistics for the recruiting team
  • 3 to 5 years of recruitment experience
  • Extensive knowledge with Applicant Tracking Systems (ATS), Brassring preferred
  • Ability to thrive in a high-performance team environment
  • Bachelor Degree in Human Resources is strongly preferred
  • Professional demeanor with excellent oral and written communication skills

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