Recruiting Operations Job Description

Recruiting Operations Job Description

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Recruiting operations provides application administration and support for recruiting tools: ATS, CRM, CMS and HR Case Management systems (ATS/CRM/CMS).

Recruiting Operations Duties & Responsibilities

To write an effective recruiting operations job description, begin by listing detailed duties, responsibilities and expectations. We have included recruiting operations job description templates that you can modify and use.

Sample responsibilities for this position include:

Establish and maintain strategic relationships with external organizations to enable benchmarking and learning from world class recruiting organizations
Communicates effectively clearly conveying information and ideas through a variety of media to individuals or groups
Own and lead the vision, strategy, and staffing of the Recruiting Operations and Innovation team in alignment with the global recruiting strategy
Provide hiring managers, recruiters, interviewers, and candidates with enticing and compelling experiences during the recruiting and hiring process
Drive constant improvement to transform tactical operations into innovative, strategic programs, platforms, and tools
Predict and remediate potential process bottlenecks, minimizing time to hire and improving forecast accuracy
Define overall performance goals across the team to enhance, optimize and ensure that our recruiting systems & programs can efficiently and effectively scale to meet business needs
Customize global programs for communications and training for all new and existing programs and tools
Maintains applicant tracking system by creating, posting, and monitoring closing job requisitions, and updating candidate statuses throughout the selection process
Creates and routes job offers for approval and extends verbal offers, working in an efficient manner while providing a best-in-class candidate experience

Recruiting Operations Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Recruiting Operations

List any licenses or certifications required by the position: PHR, SPHR, SHRM, CFA, HRCI, BPM, PMP, SCP, CP

Education for Recruiting Operations

Typically a job would require a certain level of education.

Employers hiring for the recruiting operations job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Master's Degree in Business, MBA, Finance, Accounting, Human Resources, Education, Management, Business/Administration, Graduate, Computer

Skills for Recruiting Operations

Desired skills for recruiting operations include:

Applicant Tracking Systems
MS Office
ATS and onboarding systems
Talent acquisition and best practices
University
Recruiting procedures and policies
Recruiting software
Big 12
Excel and PowerPoint
Identify areas for investment and improvement

Desired experience for recruiting operations includes:

Broad based recruiting experience with spent in a talent acquisition operations role at a complex firm known for innovative and effective recruitment practices
Experienced in Project Coordination
Ability to consult with direct leaders broader stakeholder constituency
Significant expertise in the development, production and distribution of metrics relative to key measures of recruiting effectiveness
Highly evolved relationship management/partnership skills with particular focus on HR leaders, line executives, and affiliated support functions
Excellent project coordination, communication and consensus building skills req

Recruiting Operations Examples

1

Recruiting Operations Job Description

Job Description Example
Our growing company is searching for experienced candidates for the position of recruiting operations. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for recruiting operations
  • Receive, analyze and subsequently process high volumes of complex transactions
  • Responds to and executes all transactional items in compliance with SLAs
  • Partner with HR business partners on hiring strategies, compensation plans, and headcount planning
  • Provide leadership and direction to your team and peers, cross functional leadership to HR partners as it relates to recruitment programs
  • Update Recruiting Manager on progress, gaps, and potential failure factors that are encountered in day to day interactions with the Business groups staff of vendor
  • May have indirect management responsibility for project working groups
  • Drive innovation by managing existing vendor partnerships (LinkedIn, Glassdoor, Vault)
  • Provide day to day oversight of Loan and Advisor referral programs including communication, processing payments and advisor loan paperwork
  • Oversees associate financial advisor candidate files which includes verifying T12 GDC production and assets under management (AUM) calculations and ensuring the file is complete for all required components for hire
  • Manage weekly search firm placement fee communications and first level invoice approval
Qualifications for recruiting operations
  • 6 + years HR or Operations experience, 1-2 of which preferably in recruiting with deep knowledge and understanding or recruiting work-flows and processes
  • HR technology knowledge
  • 5+ years of experience supporting recruiting and recruiting operations required
  • Experience managing global projects including multiple international stakeholders, languages, time zones required
  • Strong business acumen, backed with solid industry knowledge in the financial and technology sector is a plus
  • Fearless approach
2

Recruiting Operations Job Description

Job Description Example
Our innovative and growing company is searching for experienced candidates for the position of recruiting operations. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for recruiting operations
  • Lead a team of technical recruiters and coordinators, in support of a rapidly growing engineering organization distributed across multiple sites
  • Own the creation of staffing strategies and be responsible for partnering with your business to execute and deliver against plan
  • Measure the success of the function, using data and analytics to audit and adjust to optimize performance
  • Develop talent on the team
  • Help lead the recruiting team to ensure delivery of consistent, efficient, compliant and effective recruitment services
  • Provide training, coaching and general guidance to team, and hiring managers on interviewing best practices, offer recommendations, negotiating/creating job offers, closing, and administrative functions involved in full cycle recruiting
  • Partner with other teams
  • Maintain comprehensive metrics that provide valuable information to help support recruiting goals and deliverables
  • Create standardized documents for hiring, including job description templates, hiring manager evaluations
  • Define, refine, implement and maintain Operations recruiting processes that drive success, efficiency, and personalization
Qualifications for recruiting operations
  • Must be a charismatic, self-confident strategic thinker
  • Highly collaborative and consultative approve, with the ability to influence multiple constituents without direct authority
  • Demonstrates enthusiasm, compassion, discretion, and sound judgment
  • Excellent written and verbal communication skills, listening skills
  • Bachelor’s degree, Master’s Degree in Psychology preferably
  • Marketing and employment branding
3

Recruiting Operations Job Description

Job Description Example
Our growing company is hiring for a recruiting operations. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for recruiting operations
  • Identify, build and arm business partners with the tools and training to consistently and successfully identify and attract top talent for their teams
  • Drive full life cycle recruiting for leadership roles including helping hiring managers define and execute sourcing plans, recruit directly for open positions, extend offers and close candidates
  • Lead a cross-functional task force that addresses recruiting challenges across the network
  • Supports Recruiters in sourcing and screening candidates using internal posting systems, external postings, internet, print advertisements, outreach efforts, employee referrals
  • Continuously collaborate with Leadership across the company to manage demand- changes resulting from fluctuating business needs
  • Educate Leadership on recruiting team insights regarding positions, roles, levels, and locations of hiring plans to ensure accurate and realistic expectation setting
  • Partner with our Recruiting Managers to establish a vision for recruiting products that define the next generation system needs
  • Partner with Recruiting Managers and Finance to establish benchmarks for improving productivity and high-impact initiatives
  • Continuously work with Recruiting Managers, Leads and teams to identify and share talent market information with the team
  • Identify, define and drive changes that allow both the business leadership and recruiting teams the ability scale for the next tier of company growth
Qualifications for recruiting operations
  • Bachelor's degree in HR or management preferred
  • Experience with SuccessFactors ATS platform preferred
  • Ability to build/maintain relationships with all levels of the business in a consultative role
  • Experiencewith Excel for reporting purposes
  • Strong technical skills, including proficient use of Excel, Word, and PowerPoint
  • Experience coordinating and project managing deliverables across the recruiting function
4

Recruiting Operations Job Description

Job Description Example
Our innovative and growing company is searching for experienced candidates for the position of recruiting operations. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for recruiting operations
  • Lead change management efforts on major transformation initiatives including development and execution of comprehensive communications and training plans
  • Ensure employee and operational readiness for the initiative, including development of job aids, drafting and sending communications, creating and facilitating training, ensuring proper testing/ piloting, and completion of change management tollgates as required
  • Identify process efficiencies and implement across the organization
  • Create a collaborative relationship with the Recruitment Council and HR Technology and the Employee Services Center to lead the Technology Roadmap for recruiting (ATS, internet recruiting, pre-employment assessment, vendor management, intern programs, military programs, diversity programs)
  • Lead in partnership with the Recruitment Council the identification of a Recruitment Dashboard that measures key metrics that are used in all businesses
  • Drive the recruiting and hiring process for the PO&T function
  • Manage expectations of business leaders, hiring managers and candidates
  • Utilize, update and maintain Talent Acquisition tools and systems, ATS, CRM
  • Ensure successful completion of hiring efforts in an efficient, effective, and (most importantly!) candidate-centric manner
  • May occasionally be asked to assist in the scheduling and preparation of candidate interviews and testing by sending confirmations or itineraries, coordinating travel arrangements (when necessary), managing interview day logistics
Qualifications for recruiting operations
  • Exceptional working knowledge of PowerPoint/PitchPro and Excel with demonstrated ability to utilize the analytical functions within these programs
  • Demonstrated success building partnerships with business clients
  • Flexibility to travel, on occasion, within Mountain West Region (CO/NM/UT/AZ)
  • 2+ years of working experience in an applications developer role
  • Interested in learning new frameworks and technologies
  • Previous experience supervising direct reports preferred
5

Recruiting Operations Job Description

Job Description Example
Our growing company is searching for experienced candidates for the position of recruiting operations. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for recruiting operations
  • Documenting and tracking when workers call out for day and sending over replacements
  • Handling client requests (ie, snow removal, bathroom cleaning, facilities related problems)
  • Develop and implement a strategy for ongoing recruiter education, including curriculum that is delivered annually and curriculum that is specific to the recruiters’ roles (i.e., high volume, executive recruiting, campus recruiting)
  • Design, plan, facilitate, and manage training programs that will resonate globally and cross line of business, across all levels of the organization
  • Participate in large/ complex firm-wide projects related to recruiting and learning, as needed
  • Develop and maintain subject matter expertise on tools and strategies related to learning
  • Provide training consultation and expertise for initiatives across Global Recruiting
  • Conduct evaluation studies to analyze the effectiveness of the training program
  • Apply continuous improvement, lean and/or six sigma methodologies to improve day to day operations in a high volume environment
  • Ensure consistent delivery of results across multiple US resort locations and three business units
Qualifications for recruiting operations
  • Offers to internal and external candidates, and guides candidates through pre-employment processes, with a focus on
  • HR technology knowledge a plus
  • Previous exposure to systems such as Jobvite and Workday or similar is a plus
  • Excellent interpersonal and communication skills and strong attention to detail is a must
  • Experience with Taleo or other ATS preferred
  • Minimum 3-5+ years prior business or administrative experience with 1 -2 years HR/Staffing experience preferred

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