Recruiting Assistant Job Description

Recruiting Assistant Job Description

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Recruiting assistant provides excel spreadsheets and Word documents containing relevant reports, logs, and tracking systems to Novelis leaders.

Recruiting Assistant Duties & Responsibilities

To write an effective recruiting assistant job description, begin by listing detailed duties, responsibilities and expectations. We have included recruiting assistant job description templates that you can modify and use.

Sample responsibilities for this position include:

Responsible for maintaining department Excel and Google Doc spreadsheets and reports
Manage ATL Recruiting Inbox and Outlook invites
Coordinate travel arrangements for candidates
Conduct initial phone screens of candidates for Recruiter
Post and/or send out job descriptions to various agencies/services
Filter resumes received based upon internal criteria
Pre-screen applicants that pass filtering
Work with management to schedule phone and in-person interviews of candidates
Send follow-up details to candidates to keep them apprised of status
Schedule background/drug screening

Recruiting Assistant Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Recruiting Assistant

List any licenses or certifications required by the position: CLE, AED, CPR

Education for Recruiting Assistant

Typically a job would require a certain level of education.

Employers hiring for the recruiting assistant job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Associates, Education, Business, Human Resources, Communication, Marketing, Business/Administration, Technical, Computer, Writing

Skills for Recruiting Assistant

Desired skills for recruiting assistant include:

Word and Excel
Enterprise applicant tracking systems
Internet candidate data mining
Prior experience with Taleo
Recruiting certification
Excel
Outlook
Microsoft Word
Experience with medical terminology
Excel and Word

Desired experience for recruiting assistant includes:

Assist with ordering and distribution of recruitment materials (office supplies, marketing/event materials)
Process and distribute all incoming Recruitment and University Relations mail including resumes/portfolios
Manage Recruitment calendar
Greet and escort candidates during on site interviews
Communicate interview details to candidate, making certain they have all of the information necessary to be prepared for their interview (interview schedule, job description, detailed directions, advice on apparel, information about the logistics of the interviews)
Act as first and primary point of contact on day-of-interview for both the candidate and Hiring Managers, professionally handing all scheduling changes and any other glitches that may occur

Recruiting Assistant Examples

1

Recruiting Assistant Job Description

Job Description Example
Our company is growing rapidly and is searching for experienced candidates for the position of recruiting assistant. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for recruiting assistant
  • Coordinate, schedule, and facilitate a heavy volume of interviews (Phone, Skype, Video Conference, In-Person) for the Recruiters and internal Hiring Managers
  • Enter interview candidates into the building’s security system and greet and escort candidates to their interviews
  • Produce, maintain, and update a high volume of weekly reporting
  • Draft new hire offer letters
  • Manage and track all incoming new hire paperwork to ensure all documentation is present for to continue the pre-employment processes
  • Update candidate and position statuses in Avature throughout the recruitment process
  • Act as liaison between GTA and background check vendors to answer questions or follow up on reports
  • Review background check reports for accuracy
  • Submit new hires for compliance clearance
  • Complete references for new hires as assigned by the Recruiters
Qualifications for recruiting assistant
  • Schedule travel, organizing of Recruiting events and attending job fairs/conventions as needed
  • Bachelor's degree and minimum 2 years Administrative or Coordinator experience in Human Resources, Recruiting or in Entertainment with heavy scheduling experience
  • Must be pro-active and be able to work on a team independently
  • Degree Qualified or relevant experience
  • Ability to think on your feet while under pressure
  • Notify new hires of clearance and confirm start dates and accurately enter all new hires in Workday
2

Recruiting Assistant Job Description

Job Description Example
Our growing company is hiring for a recruiting assistant. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for recruiting assistant
  • Follow new hires through the Workday approval process to ensure timely approval for HR On-boarding and IT processing
  • Creating job descriptions with guidance from department managers
  • Promoting positions through various services
  • Reviewing resumes
  • Conducting Initial phone interviews
  • Performing background checks as needed
  • Initiating advanced testing based upon position
  • Coordinating on-site interviews
  • Sending follow-up communications
  • Manage and maintain recruiting database
Qualifications for recruiting assistant
  • Create offer packets for new hires
  • Assist in the coordination of candidate/recruiting travel
  • Perform data entry including, employee referrals, candidate travel and interview information, updating candidate resumes/contact information
  • Experience using the following office software (Google docs, Adobe, MS Office)
  • Flexibility traveling between from our San Francisco and Mountain View offices
  • Highly organized and detail oriented with the ability to prioritize multiple functions and tasks while managing your time efficiently
3

Recruiting Assistant Job Description

Job Description Example
Our innovative and growing company is searching for experienced candidates for the position of recruiting assistant. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for recruiting assistant
  • Maintain documentation and data to ensure compliance with all state and federal guidelines on employee selection procedures in the United States
  • Maintain the recruiting database
  • Prepare draft recruitment documents such as offer letters, internal transfer memos
  • Schedule interviews and as necessary initiate candidate flight and/or hotel arrangements
  • Posts new jobs to internal career board and third party sites as directed by TAT team
  • Develop strong relationship with internal clients
  • Provide administrative support to team, including Recruiting Directors, Recruiting Manager and Regional Recruiting
  • Manage logistics, set up and attend daytime, nighttime and weekend recruiting events (such as weekend retreats, evening receptions and dinners)
  • Produce PowerPoint presentations, reports, and other documents
  • Track all offeree and staff attendance at Summer Program and Welcome Weekend events
Qualifications for recruiting assistant
  • Create candidate information packets (resumes and other materials) for use in interviews or portfolio/resume reviews
  • Desire to be a part of a high performing team and contribute to team success
  • Capacity to become a scheduling wizard for high candidate flow and remote interviewers
  • Maintain a high level of confidentiality and integrity
  • 1+ years’ work experience in an administrative or HR support capacity
  • 1+ years’ experience using an HRIS or applicant tracking system (ATS)
4

Recruiting Assistant Job Description

Job Description Example
Our company is looking to fill the role of recruiting assistant. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for recruiting assistant
  • Attend bi-weekly staffing meetings, and update spreadsheets
  • Document and send out meeting minutes at the conclusion of meetings
  • Update job postings on all job boards
  • Track candidates throughout the hiring process
  • Coordinate in-person interviews
  • Ensure new hire paperwork is complete
  • Create and send applicant offer letters, decline notifications, and tracks progress utilizing applicant tracking system
  • Assist with new hire orientation process
  • Respond to any email/phone inquiries regarding Recruitment
  • Assist with TMS one-on-one trainings when necessary
Qualifications for recruiting assistant
  • Proficiency reading/writing/speaking English
  • Maintain the calendar of recruiting events
  • Prepare materials for marketing and interview events
  • Up to 3 years office experience
  • Assist with logistics and other items for recruitment focused trainings
  • Ad hoc projects and reporting as necessary
5

Recruiting Assistant Job Description

Job Description Example
Our company is growing rapidly and is looking for a recruiting assistant. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for recruiting assistant
  • Obtain ad info request placement for Hiring Managers as needed
  • Photocopy manuals and other training/Recruitment materials when necessary
  • Respond to applicant calls and emails
  • Database and website management
  • Responsible for maintaining all offer letter templates, drafting offers for candidates, managing the offer approval process and follow-up activities with the candidates
  • Work with business leaders to support staffing plans and execute sourcing and candidate review process including email communication, phone screens, and interview to assess and recommend candidates for specific roles and/or future follow up
  • Coordinate and participate in recruiting events (i.e., job fairs, college visits, veteran and events for disabled individuals)
  • Consistently documenting and maintaining applicant information in Applicant Tracking System such as communication, status changes
  • 1-3 years of recruiting or related experience is nice to have
  • Coordinate and schedule meetings for recruiting leadership team/managers
Qualifications for recruiting assistant
  • 1-2 years in a similar environment with recruiting or HR experience desirable
  • Must be able to attend key evening and weekend events on campus and in the office
  • Minimal travel required (1-2 times a year)
  • Two or more years experience in an administrative role
  • Must have a flexible schedule to make adjustments as business needs
  • Organized, ability to prioritize and meet deadlines

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