Front Desk Administrator Resume Samples

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DT
D Towne
Drew
Towne
35220 Camron Path
San Francisco
CA
+1 (555) 141 8314
35220 Camron Path
San Francisco
CA
Phone
p +1 (555) 141 8314
Experience Experience
Detroit, MI
Front Desk Administrator
Detroit, MI
Wyman LLC
Detroit, MI
Front Desk Administrator
  • Assist with all aspects of meetings and manage active calendars for a department, service line or local brokerage services department or specialized team
  • Process terminations, coordinating with building manager, Netspend Facilities, HR, and internal management
  • Work cooperatively and effectively with others to set goals, resolve problems, and make decisions that enhance organizational effectiveness
  • Assist with updating eCommunity and/or electronic property listings
  • Make arrangements for breakfast/lunch/dinner meetings inside and outside of the office
  • Provide front desk services for the camp, including welcoming guests, guest check-in and check-out, customer service
  • Assisting all departments in resolving day to day issues
Philadelphia, PA
Front Desk Administrator
Philadelphia, PA
McGlynn, Reynolds and Beer
Philadelphia, PA
Front Desk Administrator
  • Administer and manage the parking pass/permit process working closely with the parking garage and property management firm
  • Implement processes and procedures for own area as well as suggest and assist with improvements to existing processes
  • Manage the expense reports process for facilities manager
  • Manages the switchboard; Answers phones, routes a high volume of calls and provides general information
  • Responsible for management and scheduling of classrooms and associated training resources using the Learning Management System
  • Manage the day to day relationship with the property management firm and onsite security reporting any incidents
  • Manages the Exova/Tenant maintenance work order requests
present
Philadelphia, PA
Facility / Front Desk Administrator
Philadelphia, PA
Hickle, Mann and Waelchi
present
Philadelphia, PA
Facility / Front Desk Administrator
present
  • Contact outside vendors and arrange for/manage bids for recreation facility work as directed by management
  • Provide management with inspection results (internal and vendor) for action
  • Other duties as assigned by management
  • Maintain schedule and assist residents with reservations of the Recreation Facility
  • Note (in writing) concerns, comments, complaints and requests and forward to management
  • Process and forward resident payments for Recreation Facility Rental
  • Notify patrol and janitorial services of upcoming events both private and community events
Education Education
Bachelor’s Degree
Bachelor’s Degree
Northern Illinois University
Bachelor’s Degree
Skills Skills
  • Solution and detail-oriented with the ability to be flexible
  • Provide excellent customer service to internal and external customers, consistently presenting a calm and professional demeanor
  • Strong attention to detail
  • Ability to establish priorities and be proficient in a busy environment with frequent interruptions
  • Highly motivated person, able to thrive in a demanding deadline driven position
  • Experienced user of basic Excel functions
  • Professional, outgoing, friendly demeanor
  • Surmont Site knowledge and experience considered an asset
  • Strong communication and organizational skill
  • Strong PC skills to include Microsoft Office Suite: Word, Excel, PowerPoint, and Outlook
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8 Front Desk Administrator resume templates

1

Front Desk Administrator Resume Examples & Samples

  • Strong sense of customer service
  • High level of personal integrity and credibility
  • Ability to work under pressure and can accept flexible working time including weekends and evenings
  • Service industry (or related) administrative experience
  • Solution and detail-oriented with the ability to be flexible
  • Experience managing financial documentation and handling cash
  • Experienced user of basic Excel functions
2

Front Desk Administrator Resume Examples & Samples

  • Check phone for messages throughout the day and return calls ASAP
  • Accurate record keeping of both hard copy (when necessary) and electronic files
  • Must have excellent written communication skills
  • Must have excellent organizational skills
3

Facility / Front Desk Administrator Resume Examples & Samples

  • Greet and verify privileges/access of all residents, visitors, and vendors to the Recreation Facility
  • Understand and enforce Recreation Facility Rules and Regulations (diplomatically and professionally)
  • Conduct regular and thorough inspections of the Recreation Facilities and all components
  • Initiate work orders for needed repairs (once approved) based on internal and vendor inspections
  • Provide management with inspection results (internal and vendor) for action
  • Understand and communicate the Recreation Facility Rental processes and procedures
  • Maintain schedule and assist residents with reservations of the Recreation Facility
  • Process and forward resident payments for Recreation Facility Rental
  • Notify patrol and janitorial services of upcoming events both private and community events
  • Answer incoming calls with professionalism and a POSITIVE ATTITUDE
  • Note ALL time away from the front desk and time returning
  • Note (in writing) concerns, comments, complaints and requests and forward to management
  • Provide residents and vendors with appropriate forms as needed
  • Continual POSITIVE ATTITUDE while interacting with residents and guests
  • Prepare monthly Association newsletters as directed
  • Keep various databases i.e. resident access, parking, facility vendors, community profile up-to-date
  • Contact outside vendors and arrange for/manage bids for recreation facility work as directed by management
  • Must have excellent verbal communication skills
  • Must have excellent computer skills
  • Must be able to lift a minimum of 50 lbs
  • Follow dress code at all times (CLEAN - blue facility polo shirt, khaki pants or skirt and light colored
4

Front Desk Administrator Resume Examples & Samples

  • Answer the telephones, respond to inquiries as appropriate, and direct calls to appropriate parties and/or take accurate messages
  • Maintain a professional atmosphere in entrance lobby
  • Greet visitors courteously and inform appropriate employees of their arrival
  • Assist guests in arranging local transportation
  • Perform research regarding the appropriate person(s)/office(s) to whom specific inquiries within Cushman & Wakefield be directed, using the Intra-net
  • Contact Property Management to report any issues within the office
  • Maintain, schedule, and set-up conference rooms for internal and external meetings
  • Receive, transmit, and distribute faxes and other deliveries
  • Sort and route incoming mail
  • Coordinate conference room reservations; set up room for meetings with all required items (IT, food and beverage, handouts, etc.)
  • Make arrangements for breakfast/lunch/dinner meetings inside and outside of the office
  • Make arrangements for in-office breakfast/lunch/dinner meetings
  • Perform light clerical work as needed
5

Front Desk Administrator Resume Examples & Samples

  • Maintains reception area in client-ready appearance
  • Manages the switchboard; Answers phones, routes a high volume of calls and provides general information
  • Performs other office services support functions
  • Complete routine/correspondence, enter data, print letters, labels, form letters; format documents; and input data
  • Opens, sorts, and distributes incoming mail and inter-office mail
  • Assists with flyers and large mailings
  • Greets, directs visitors and answers routine inquiries
  • Assists with calendar and scheduling for all conference rooms
  • Sends and receives faxes; accepts and keeps records of deliveries; handles messengers and overnight deliveries
6

Front Desk Administrator Resume Examples & Samples

  • Clerical duties such as photocopying, compiling records, filing, tabulating, posting information and distributing mail
  • Maintains records, prepares forms, verifies information and resolves routine problems
  • Answer switchboard, direct calls and take messages
7

Front Desk Administrator Resume Examples & Samples

  • Answer inbound calls, screen and direct calls on our multi-line, switchboard (the San Antonio office serves as our primary office location for all inbound calls for all office locations across North America)
  • Serve as the first contact to visitors, clients, customers, and employees
  • Provide information to callers and take and relay messages as needed
  • Handle queries from the public and customers
  • Distributing incoming faxes
  • Provide general administrative and clerical support
  • Maintaining spreadsheets in Excel
  • Assist with confirming interview appointments and scoring tests as needed for Recruiting team
  • Maintaining some general office records for Accounting department
  • Assists HR Manager in various projects as needed
  • Serve as backup for the Facilities Manager, including sending, receiving, and distributing mail and packages, copying, binding, and other duties as required
  • Assist with new hire onboarding, including assigning access badges, coordinating with the building facility regarding garage access, vehicle registration, etc
  • Review/send birthday and anniversary announcements
  • Act as backup to Travel Coordinator and assist with travel and business expense reimbursements
  • Maintain Frost & Sullivan phone directory
  • Perform miscellaneous audits and data entry where needed
  • Maintain some general office records
8

Front Desk Administrator Resume Examples & Samples

  • Hospitality Certificate or combination of education and experience
  • Minimum 3 years administration experience
  • Surmont Site knowledge and experience considered an asset
  • Windows Office – specifically Word, Excel and Powerpoint
  • Experience with Lodge Management System and JD Edwards computer software would be preferred, but will train if required
  • Role requires long periods of concentration in front of a computer
  • Required to live in camp during rotation of shift
9

Front Desk Administrator Resume Examples & Samples

  • Answers incoming telephone calls, records caller messages and routes to appropriate employee, greets visitors and notifies appropriate employee
  • Processes vendor invoices, check requests and employee expense reports for payment
  • Makes travel arrangements for employees, e.g., requested departure time, hotel, etc. through travel department
  • Reserves conference rooms for meetings and presentations and confirms requests supplies and refreshments
  • Types information using a word processor, PC and/or typewriter
  • Copies, assembles and files company publications, manuals, forms and software documentation
  • Checks-out documentation manuals or other material to employees or prospective clients and notifies appropriate personnel when material is not returned within specified time frame
  • Maintains building and production copiers
  • Distributes software, documentation and office products; distributes incoming mail/packages and ships outgoing packages
  • Maintains inventory of office, documentation and copy supplies and performs other administrative duties
  • Proficient written and oral communication skills in dealing with employees or external customers/clients
  • Knowledge of office policies and procedures
  • Proficient in using PCs, postage meter and other general office equipment
  • Proficiency to work independently
  • Knowledge of rules of grammar and punctuation and common arithmetic computations, e.g., addition, subtraction, percentages
  • Proficient in operating office equipment required by job, e.g., PC, typewriter, word processor, telephone console
  • Knowledge of inventory maintenance
  • Typing accuracy, ability to proof materials for accuracy and completeness of information and the ability to reference files from indexes, logs and verbal requests and
  • Ability to sort documents and other materials using pre-determined guidelines, e.g., alphabetical order, distribution list, zip code, cost center list, copy instructions
  • Ability to coordinate multiple tasks and projects for self and others
10

Front Desk Administrator Resume Examples & Samples

  • Answering and forwarding phone calls
  • Meeting guests and organization of the guest visit to the Luxoft Office
  • Organizing coffee-breaks during meetings, trainings, seminars and other events
  • Approving and ordering of necessary office products and stationery
  • Restaurant bookings, taxi arrangements for employees from other locations, guests, top
  • Maintaining individual records of the employees in the Enterprise Directories at Lux Town
  • Working in all internal systems
  • Organization of meetings, conferences, phone calls, Skype calls, video conferences
  • Coordination of the administration and technical support of the building
  • Preparing expense reports of travel and other expenses
  • Sending information letters to all employees of the office/location
  • Manage office facilities and equipment
  • Support new employees / business travelers
  • Manage requests for mobile and internet access
  • Manage AMEX card expenses
  • A masterful command of the English language both oral and written
  • Highly motivated person, able to thrive in a demanding deadline driven position
  • Proficient Microsoft Office Suite user
11

Front Desk Administrator Resume Examples & Samples

  • Manages visitor greeting duties as per the Exova Standard
  • Maintains lobby security following established rules, controls common area conference rooms, and keeps reception desk and reception general area tidy at all times
  • Manages and controls visitor log books including accurate vehicle license plate log for the building owner and its tenants
  • Answers, screens, and forwards telephone calls, takes messages, performs paging duties and provides basic information as required in a courteous manner
  • Receives and sends fax transmission, sorts and processes mail as required
  • Notes and reports any maintenance required to lobby area or communications equipment
  • Manages the Exova/Tenant maintenance work order requests
  • Manages on-site third party contractor sign in, sign out, and general contractor rule requirements
  • Performs basic clerical work as required for other central services departments as approved
  • Assistance with Accounting administration
  • Duties and responsibilities may be amended from time to time
12

Front Desk Administrator Resume Examples & Samples

  • Utilize office software such as MS Word, Excel, Outlook to compose reports, spreadsheets, correspondence and memos
  • Provide excellent customer service to internal and external customers, consistently presenting a calm and professional demeanor
  • Generate expense reports
  • Research and book complex travel
  • Handle sensitive matters with integrity & discretion
  • Assist, maintain and revert all office correspondences (phones, mail, courier, etc.)
  • Review vendor invoices for accuracy
  • Order and stock various office and kitchen supplies. Manage vendors
  • Coordinate or lead a variety of events (birthday celebrations, luncheons, etc.)
  • Work with IT collaboratively regarding any issues with printers, faxes, etc
  • Act as the Liaison between the office and building management to include but not limited to special notifications, access cards, suite requests, safety issues
  • Coordinate and post conference room schedules daily
  • Work cooperatively and effectively with others to set goals, resolve problems, and make decisions that enhance organizational effectiveness
  • Determine the importance, urgency, and risks of situations to make clear decisions
  • Ability to be detail-oriented, proactive, internally motivated and have a desire to work in a fast-paced environment
  • Demonstrate critical thinking/problem solving skills, work independently, balance competing priorities, and perform well under fast pace pressure
  • Willing to take on additional projects as necessary
13

Front Desk Administrator Resume Examples & Samples

  • Provide administrative and office support to a department, service line or local brokerage services department or specialized team
  • Assist with all aspects of meetings and manage active calendars for a department, service line or local brokerage services department or specialized team
  • Maintain confidential department records and office files in accordance with internal company procedures
  • Assist in the creation and/or editing of presentation materials including flyers, leasing proposals, case studies, email blasts, invitations, etc
  • Utilize standard marketing-approved templates and graphics while assisting in the creation of presentation materials, etc
  • Proofread and correct spelling, grammatical, and layout errors
  • Coordinate and assist with collecting, aggregating, and preparing data
  • Update and maintain client database
  • Prepare expense reports, obtain receipts as needed, and reconcile all credit card charges
  • Answer and screen incoming telephone calls
  • Coordinate travel and administer activities
  • Provide backup coverage for Front Desk Administrator, when necessary
  • Code and submit office invoices to Accounting
  • Perform special projects as required
  • Sort, prepare, and deliver incoming/outgoing mail
  • Assist with updating eCommunity and/or electronic property listings
14

Front Desk Administrator Resume Examples & Samples

  • Greet guests, ensure proper sign in/sign out and provide appropriate building identification badges
  • Answer and route incoming phone calls to appropriate individuals
  • Deal with high volume of incoming emails/questions
  • Track and maintain all access badges issued using Continuum security software
  • Receive daily deliveries: Federal Express, DHL, UPS, Courier and other vendors, and daily periodicals
  • Process incoming and outgoing mail/packages via USPS, UPS and Federal Express (Including maintaining shipping supplies)
  • Order and maintain office supplies, as well as keeping supply closet stocked and organized
  • Administer and manage the parking pass/permit process working closely with the parking garage and property management firm
  • Order and retrieve metro passes from vendor
  • Manage the day to day relationship with the property management firm and onsite security reporting any incidents
  • Update visitor schedules/calendars on Outlook daily for security
  • Process terminations, coordinating with building manager, Netspend Facilities, HR, and internal management
  • Order lunch for meetings as needed and coordinate receipt and set up
  • Maintain appearance of conference rooms, clean up after meetings and restocking of beverages
  • Management and assignment of Facilities VSM requests
  • Maintain office equipment by troubleshooting copiers, ordering and maintaining paper and consumables
  • Be on call for afterhours facilities projects
  • Manage the expense reports process for facilities manager
  • 1-2 years of office, facilities or security experience preferred
  • Strong PC skills to include Microsoft Office Suite: Word, Excel, PowerPoint, and Outlook
  • Exceptional telephone abilities
  • Ability to establish priorities and be proficient in a busy environment with frequent interruptions
  • Professional, outgoing, friendly demeanor
  • Strong communication and organizational skill
  • Must have the ability to problem solve
  • Ability to work independently and in a team-oriented environment
  • High School diploma or GED required
  • As provided in NetSpend's Background Check policy, eligible candidates may be subject to drug, criminal history, and credit checks, which will be conducted and used in accordance with applicable local, state, and federal laws
15

Front Desk Administrator Resume Examples & Samples

  • Looking only for part-time work, around 20 hours per week
  • Certification as a medical billing specialist, or medical assistant
  • Minimum one year medical billing experience
  • Minimum one year front desk experience in a medical-type office