Front Desk Assistant Resume Samples

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LH
L Herzog
Luisa
Herzog
9913 Krajcik Oval
Boston
MA
+1 (555) 483 2921
9913 Krajcik Oval
Boston
MA
Phone
p +1 (555) 483 2921
Experience Experience
05/2016 present
Phoenix, AZ
Administrative Assistant / Front Desk
Phoenix, AZ
Administrative Assistant / Front Desk
05/2016 present
Phoenix, AZ
Administrative Assistant / Front Desk
05/2016 present
  • Monitor and discuss production problems with co-workers and managers/supervisors
  • Provides information regarding activities conducted at establishment and locations within organization
  • Performs a variety of duties and projects pertinent to type of establishment
  • Open at 7:30am- duties- Make coffee, turn on lights, turn phone off of night ring and etc
  • Performs filing and copying duties for office
  • Works independently
  • Performs desktop publishing activities for correspondence and presentations
08/2013 04/2016
New York, NY
Front Desk Administrative Assistant
New York, NY
Front Desk Administrative Assistant
08/2013 04/2016
New York, NY
Front Desk Administrative Assistant
08/2013 04/2016
  • Assists with receiving and dispatching of work requests to technical staff, vendors or other service providers
  • Supports the Office Manager and Consultants with travel, expense reporting, calendar management and misc projects as assigned
  • Assists with meeting management including catering
  • Participate in regular administrative assistant and business unit meetings
  • Assist with the coordination of special events in support of client or Jones Lang LaSalle
  • Follows safety procedures and maintains a safe work environment
  • Update and maintain company Contact Relationship Management database to track prospects, clients and deal information
12/2008 02/2013
Los Angeles, CA
Front Desk Assistant
Los Angeles, CA
Front Desk Assistant
12/2008 02/2013
Los Angeles, CA
Front Desk Assistant
12/2008 02/2013
  • May assist with badging, attendance, handouts and providing information about meeting rooms and office facilities
  • Create accurate daily, monthly and correcting journal entries for work completed
  • Assist meetings and conferences to run smoothly by staying organized and providing excellent customer service to guests and attendees
  • Document and provide cash over/short monthly reporting to supervisor and dining services management for review
  • Work rotating midnight, early morning and weekend shifts
  • Reconcile online payments (PayPal, NelNet and Flywire etc.) with student management system, StarRez
  • Perform all routine front desk functions i.e.
Education Education
Bachelor’s Degree in Initiative
Bachelor’s Degree in Initiative
Quinnipiac University
Bachelor’s Degree in Initiative
Skills Skills
  • Able to work in fast paced, stressful environment
  • Strong customer service skills
  • Able to work flexible, sometimes long hours
  • Knowledge about the area
  • Strong Oral communication skills
  • Strong Oral and written communication skills
  • Attention to detail
  • Planning and organizational ability
  • Ability to stand during the entire shift
  • Able to exert up to 20 lbs of force occasionally and 10 lbs of force frequently
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15 Front Desk Assistant resume templates

1

Assistant Manager Condo Front Desk Resume Examples & Samples

  • Hire, train, discipline and retain quality front desk and PBX and Guest Services staff. This includes working with Front Office Manager, Front Desk Managers, Housekeeping Management, General Manager of Property Management and the Manager of Revenue and Hospitality to schedule management and hourly coverage based on budget and business demands, training assigned on established company policies and procedures, cross-training staff, conducting performance appraisals and facilitating staff training
  • Attend Managers/Resume meeting and work with CS and sales on group arrivals. Working hands on with the front desk staff to ensure they are well organized with an updated resume book, packets prepared, appropriate number of staff and staff properly briefed with the appropriate information for group arrivals, billing and deposit issues, working with group leaders on any issues from the time they check-in to check-out
  • Attend appropriate company training courses within the specified time frame
  • Maintaining and enforcing the Brand Standards of Guest Service during check-in, check-out and on the phone
  • 1+ years prior supervisory experience - required
  • MS Office proficiency - required
  • Guest service experience - required
  • Excellent time management
  • Bachelor's degree - preferred
  • Experience with the program LMS - preferred
  • Front Office management experience - preferred
  • Willing to work weekend and holidays as needed
2

Front Desk Administrative Assistant Resume Examples & Samples

  • Coordinate meetings and organize catering
  • Ensure reception area is neat and tidy
  • Coordinate and manage all incoming and outgoing mail and deliveries
  • Issue prizes to listeners and contest winners when necessary
  • 1 plus year of administrative or receptionist experience required
  • Strong computer skills and working knowledge of Microsoft Office
  • Good at problem solving and prioritizing
3

Front Desk Assistant Resume Examples & Samples

  • Welcome all visitors to the America’s Corporate office with a high level of customer service, ensuring a seamless experience and locating hosts within strict time frames, specifically providing an elevated experience during Market
  • Respond efficiently to internal Facilities requests and provide administration support within tight deadlines
  • Raise POs for the Facilities Department and ensure vendors receive timely payment
  • Facilitate new hire seating with IT and Facilities teams
  • Collect and analyse KPIs for Americas Retail Stores and USHO
  • Provide support to Showroom Team
  • Print client appointment table seating charts during market
  • Maintain communication with the 444 Madison building office, assist in managing COIs and building services
  • Register all guests through online portal
  • Maintain impeccable work space – clean desk, tidy coat closet, and orderly reception furniture
4

LA Front Desk & Executive Assistant Resume Examples & Samples

  • Answer phones (multiple lines)
  • Heavy phones, routing calls, pushing to voicemail
  • Greet staff, clients and interviewees
  • Top notch client services
  • Manage Outlook calendars for facilities and ECD’s
  • Arrange and book meetings for the various conference and theatre rooms
  • Assist in prepping for client meetings and facility tours as needed
  • Manage and periodically update extension lists for LA location & coordinate with other 2 locations
  • Manage and organize expense reimbursement for ECD’s
  • Research and arrange ECD travel
  • Pitch support (pulling scrap, write ups, research, aide in putting together presentations, etc.)
  • Coordinate local and international courier packages
  • Assist in coordinating studio supplies and misc. orders
  • Arrange meals for ECD’s, executive meetings, project lunches/dinner and client meetings
  • Co-Managing 10-15 interns
  • Coordinating runs and pickups
  • Misc. administrative tasks assigned by Accounting & Office Manager
  • Have a natural ability to prioritize tasks and follow up on progress
  • Able to think and problem solve quickly with minimal supervision
  • Able to handle various personalities with ease
  • Highly polished and savvy to client needs
  • Own reliable transportation (runs may be required if interns are not available)
  • Flexible with working overtime or weekends if needed
  • Able to take pride and ownership of a project to see it through to its completion
  • Above all, we love smart, fun loving people!
  • Degree or focus on writing, screenwriting, or communications
  • Experience handling VIP clients and sensitive information
  • Knowledge of the local Los Angeles entertainment, restaurant & tourism scene
  • Photoshop experience
  • Previous experience as an Executive Assistant
5

Front Desk Administrative Assistant Resume Examples & Samples

  • Prepare documents including Request for Proposals, Letters of Intent, customer and prospect correspondence, reports, account invoices, etc. with direction from brokers and/or knowledge of company policies, procedures and best practices
  • Create and edit presentations for prospect/client meetings
  • Assist in the preparation of large marketing presentations, often with a short lead-time
  • Assist with gathering research information and completing market surveys, including gathering building information, maps and pictures, CoStar data, and creating building tour books
  • Process deal file paperwork; gather and label required documents; obtain necessary approvals
  • Update and maintain company Contact Relationship Management database to track prospects, clients and deal information
  • Invoice transactions, keep accurate work in progress/commission reports for brokers
  • Perform analytical searches in CoStar and LoopNet
  • Manage, update and post transactions to financial software
  • Update and maintain broker professional profiles and other marketing related material as needed
  • Prepare and track broker expense reports in PeopleSoft
  • Perform general administrative duties such as answering phones, filing, faxing, processing mail, scheduling meetings and making travel arrangements to further support and leverage the sales process
  • Participate in regular administrative assistant and business unit meetings
  • Full time reception duties for office location of 50 plus real estate professionals, providing support for guests, visitors and employees
  • Assists with receiving and dispatching of work requests to technical staff, vendors or other service providers
  • Works with on-site Property Management team to resolve problems associated with all building services including: janitorial, mailroom, copier services, parking, badging, and conference rooms
  • Assist with the coordination of special events in support of client or Jones Lang LaSalle
  • Assists with the coordination and scheduling of maintenance activities
  • Orders and restocks office supplies
  • Primary point person for switchboard/answering phones
  • Provide interface for managers on IT issues, including computer needs, email, voicemail, iPhone, and other related technology and equipment
  • Troubleshoot office equipment problems
  • Two (2) year degree or equivalent business experience
  • Minimum two to three years experience supporting multiple people preferably in the commercial real estate industry or other professional services organization
  • Must have had at least 1-2 years of experience supporting multiple people
  • Strong ability to multi-task with multiple projects and deadlines in a “high-volume” fast paced environment
  • Strong proofreading and editing abilities
  • Resourceful self-starter; pressure-durable
  • High level of proficiency and working knowledge of Microsoft Word, Excel, Power Point, Outlook, Mapping and database software
  • Basic knowledge of Adobe Suite (InDesign, Illustrator, Photoshop) preferred
  • Interested parties should submit their resumes with cover letter and salary requirements
6

Front Desk Administrative Assistant Resume Examples & Samples

  • Front desk reception (answering phones, greeting visitors, handling deliveries)
  • Completing administrative processes (filing, correspondence, data entry, expense reports)
  • Scheduling and preparing conference rooms in a professional setting
  • Provide administrative support to several Consultants
  • Assist with client proposals, data entry and special projects as needed
  • Order and maintain office supplies (invoice reconciliation)
  • Hours are 8:30 am - 5:30 pm
  • High school diploma required; post-secondary education or Associate’s/Bachelor’s degree preferred
  • At least 1 to 3 years of relevant work experience as an Administrative Assistant or Receptionist, preferably in a professional services environment
  • Computer fluency with MSOffice (Word, PowerPoint, Excel and Outlook), SAP and Concur desirable
  • Professional appearance and demeanor with ability to exercise good judgment and discretion
  • Attention to detail, dependability/punctuality
  • Proactive self-starter with ability to manage a wide variety of tasks and meet deadlines
  • Experience working both independently and with a team in a demanding environment
  • Sense of humor appreciated
7

Assistant Manager Front Desk Resume Examples & Samples

  • Supervise the delivery and measurement of guest service within the front desk consistent with the company’s service standards and brand attributes
  • Create a work environment that promotes teamwork, performance feedback, recognition, mutual respect and employee satisfaction
  • Assist the Assistant Hotel Manager in evaluating employee performance and providing coaching and counseling when applicable
  • Work closely with front desk staff to train, mentor and coach for learning and development opportunities
  • Monitor staffing levels and ensure effective use of labor while delivering required service levels
  • Interact effectively with all other departments, especially with regard to housekeeping, guest services, VIP services, accounting and customer care
  • Resolve guest complaints and ensure guest satisfaction; follow up with proper departments and/or employees involved; Interact with guests in the assigned areas and implement measures to improve guest service delivery
  • Attend any specialized or cross training deemed necessary by management
  • Assist in overseeing daily occupancy levels to ensure the highest yield from rooms available
  • Assist Hotel Management team in writing/implementing new policies and procedures
  • Maintain complete knowledge of all departmental policies, services procedures and standards; Communicate with employees and check for understanding of front desk procedures
  • Provide input for the development, evaluation and implementation of new products, services, technology and processes to ensure a competitive position in anticipation of changing guest needs within the dynamic hospitality and gaming environment
  • Perform all Front Desk and Guest Services duties when necessary; offer technical guidance and assistance as needed
  • At least 6 months Front Desk experience
  • Leadership, time management and organizational skills required
  • Efficient in Excel, PowerPoint, Microsoft Word Outlook and Access
  • Excellent communication skills with the ability to problem solve
  • Strong Customer Relations Skills
8

Front Desk Medical Assistant for DMC Heart & Vascular Resume Examples & Samples

  • Demonstrates support for the Tenet Corporate Compliance Program by being knowledgeable of compliance responsibilities as expressed in the Code of Conduct; adhering to federal and state laws, rules, regulations, and corporate policies and procedures policies that affect his/her specific job functions/responsibilities; and reporting compliance issues/concerns in a timely and appropriate manner
  • Assists in the assessment of patient needs and health plan by taking vital signs, history, medication listing, assessing visual acuity and determining chief complaint. Assesses patients’ physical and mental status
  • Completes all necessary documentation in the patient’s medical record in accordance with practice’s charting policy
  • Knowledge of medical office procedures and process
  • Ability to multi-task, manage details and organize efficiently and effectively
9

Administrative Assistant Front Desk Resume Examples & Samples

  • Operate multi-line telephone system to answer incoming calls and direct callers to appropriate personnel
  • Manage all visitors entering and exiting the lobby in a courteous and professional manner; determines the nature of business and contacts the appropriate BMI team member regarding the visitors’ arrival
  • Follow company policies and procedures to effectively assist affiliates through phone calls and e-mails. Monitor visitor access; ensure knowledge of visitor’s whereabouts and maintain complete sign-in/sign-out procedures in accordance with Company policy
  • Check Los Angeles office voicemail/email and respond to a substantial amount of phone calls and email inquiries of wide-ranging and complex issues from BMI Affiliates
  • Maintain daily logs for incoming calls and internal routing and present to office coordinator on a bi-weekly basis
  • Research using various internal tools, including but not limited to the BMI participant database and email, as well as external tools. Answer questions about organization and provide callers with needed information
  • Open, sort and route mail/FedEx on a timely manner
  • Maintain and route publications
  • Maintain office supplies and mail room inventory
  • Perform clerical duties as needed, such as filing, photocopying and collating
  • Maintains an organized, clean work area
  • Ensures appropriate back-up when absent from the front desk
  • Regular and dependable attendance
  • Minimum two (2) years related administrative experience. Prior work in a media/entertainment company is preferred
  • Pleasant personality and professional appearance
  • Proven record of good attendance and punctuality
  • Proficiency in Microsoft Office, Word, Excel and Powerpoint
  • Experience working with and maintaining database systems and reports
  • Ability to interact professionally with a diverse population, and with all levels of staff and management
10

Front Desk Administrative Assistant Resume Examples & Samples

  • Supports the Office Manager and Consultants with travel, expense reporting, calendar management and misc projects as assigned
  • Coordinates and supports internal group meetings and activities
  • Assisting with keeping the reception area presentable for visitors
  • Assists with meeting management including catering
  • Assists with invoice reconciliation
  • Increases office productivity (screen calls, interact with vendor/clients, email correspondence, etc.)
  • Coordinates and assists with catering for internal meetings and activities
  • Hours are 8:30 am – 5:00 pm, Monday - Friday
  • Prior work experience as a Front Desk Administrative Assistant in a professional services environment
  • Prior customer service skill preferred
  • Capable of working in a fast pace and demanding environment
  • Strong multi-tasking skills required
11

Front Desk Assistant Resume Examples & Samples

  • Provides high level of hospitality and customer service by greeting and directing visitors, responding to inquiries of internal and external customers and generally performing as front face of organization
  • Performs all Front Desk activities including directing guests and employees to appropriate parties, locations and resources; operating a multi-line switchboard; scheduling conference rooms; coordinating A/V equipment; and maintaining sign-in, badging and facility security procedures
  • Coordinates incoming/outgoing mail and delivery services, which may include mail processing/sorting, coordination of special deliveries with other office staff, and/or vendor account administration
  • Provides clerical support to local staff as available and assigned (examples: basic document or spreadsheet development, collation, meeting material production and other administrative projects)
  • Supports office supply ordering and inventory procedures as needed
  • Performs Front Desk file maintenance/retention, policy and procedure documentation and maintenance, and conducts training for back-up coverage
  • Direct visitors for on-site meetings and conferences
  • Assist meetings and conferences to run smoothly by staying organized and providing excellent customer service to guests and attendees
  • May assist with badging, attendance, handouts and providing information about meeting rooms and office facilities
  • Distributes communications specific to local office/facility; maintains local office/facility distribution lists and directories; and acts as local point of contact for employee activities administered by Mission and Celebrations Committees as requested
12

Front Desk Medical Assistant Float for DMC Gastroenterology & Hepatology Resume Examples & Samples

  • Maintains a clean, orderly and safe environment for patients and visitors. This includes cleaning, sterilizing, and storing instruments in accordance with practice policies. Stocks rooms in preparation for the daily work schedule. Takes inventory of medical and exam room supplies
  • Arranges for specialized consultations and appointments for testing as ordered by the physicians. Notifies appropriate insurance personnel to pre-certify surgeries or tests ordered by the physician or other health care provider, which require pre-certification by the insurance company
  • Answering office phones, assisting front desk in scheduling appointments and directing calls appropriately
  • Assist in other functions of the physician practice as needed
  • Basic understanding of medical terminology
  • Understanding of documentation required for physician office visits
  • Knowledge of the purposes, organization, and policies of the local community's health systems sufficient to interact with other health care providers
  • Skill in problem solving
  • Skill in computer hardware and software use
  • Skill in verbal and written communication
  • Skill in organizing work, making assignments, and achieving goals and objectives
  • Skill in exercising judgment and discretion in developing, applying, interpreting, and coordinating departmental policies and procedures
13

Front Desk Administrative Assistant Resume Examples & Samples

  • Supports the Office Manager
  • Schedule meetings
  • Orders supplies
  • Hours are 7:30 am – 4:00 pm, Monday - Friday
  • Prior work experience as an Administrative Assistant in a professional services environment
  • Prior costumer service skill preferred
14

Front Desk Assistant Resume Examples & Samples

  • Attend mandatory staff meetings and training
  • Guest check-in
  • Be a full-time University of Michigan - Flint student
15

Front Desk Assistant Resume Examples & Samples

  • Answer assigned telephone(s) and respond to or direct calls as necessary
  • Perform administrative office duties such as completing reports, typing and filing documents, and faxing
  • Receive and direct visitor(s) to proper person and/or location within the legal department
  • Performs other duties as assigned or required
  • Typically requires a High School diploma or equivalent
  • Must be customer focused and possess: (1) the ability to complete a variety of routine administrative functions; (2) the ability to organize and coordinate workloads to meet established deadlines and milestones; (3) good verbal and written communication skills to accurately document and report findings; (4) good interpersonal skills to effectively interface with employees and outside representatives; (5) the ability to maintain the confidentiality of sensitive information; and (6) good computer skills
  • The ability to work independently or in a team environment is essential, as is the ability to work extended hours
  • Hours of assignment
16

Front Desk Assistant Resume Examples & Samples

  • Must be comfortable with people who have limited English proficiency
  • Interest in intercultural issues is a must
  • Competency with Microsoft Word, Excel, Access and Outlook
  • Attention to detail, organized, and familiar with basic office equipment; and
  • Punctual and friendly with a professional demeanor
17

Front Desk / Administrative Assistant Resume Examples & Samples

  • Ensures discreet handling of all business and maintains the highest level of confidentiality
  • Manages calendar events for department manager(s) and maintains shared department calendars
  • Make copies, collate, bind and staple documents and reports, Organize and maintain appropriate filling system
  • Runs routine database reports
  • Prioritizes duties and works on several tasks simultaneously
  • Updates and tracks delegated tasks to ensure progress to deadlines
  • Format, compose, proofread and finalize internal and external correspondence including memos, letters, reports, manuals, procedures, presentations, bulletins, etc…
  • Handles a variety of administrative and special project responsibilities
  • Reviews correspondence, documents, presentations, and reports prepared by others for readability, format, grammar, and spelling accuracy
  • Facilitates meetings with external visitors, from communications in advance of visit through reception and departure from CEi
  • Assists in the coordination of work flow through staff
  • Performs some or all of the above duties under moderate supervision
  • May be on department project teams supporting administrative tasks and maintaining action items list and meeting minutes
  • Prepares monthly expense reports, ensuring accurate posting of expenses and tracking of reimbursements
  • May cross train with higher level or other department Administrative personnel to provide back-up coverage for absences and/or peak work volumes
  • Effective interpersonal skills in all situations, including those that are stressful or involve sensitive and/or confidential matters
  • Detail oriented, precise, and accurate
  • Strong organizational skill
  • Ability to anticipate scheduling conflicts and recommend solutions
  • Ability to work both in a team environment and independently
  • Familiarity with Microsoft Office applications including Outlook, Word, PowerPoint, and Excel
  • High degree of integrity; solid judgment and initiative
  • Excellent verbal and written communication skills and ability to interface well with other internal departments and outside contacts
18

Front Desk Assistant Resume Examples & Samples

  • Maintains a friendly and caring demeanor at all times in a fast pace environment
  • Greets and welcomes every guest upon arrival
  • Becomes informed of events/functions in the hotel during shifts
  • Is able to find guest centric solutions. (Hugs the guest)
  • Promotes hotel services, facilities and outlets, provides guest with information such as local attractions and directions, using the James Report to increase guest satisfaction
  • Resolves guest complaints to the satisfaction of the customer by being guest centric, friendly and caring. Communicates to Management any problem, complaint or unhappy guest
  • Is intuitive to guest needs, anticipates needs in job performance, being proactive instead of reactive
  • Responds quickly to all guest requests in a caring friendly and professional manner, consistently follow up to ensure guest satisfaction that meets and exceed our services standards
  • Stays current with developments in the hotel by reviewing the communication log book each shift; updates log book for next shifts as well as communicate effectively the policies and procedures to other team members of the hotel
  • Has knowledge of and assist in all emergency procedures as required
  • Attends all mandatory meetings and training classes
  • Has knowledge of the names, titles and positions of key people within the hotel
  • Has knowledge of the hotel surrounded area, such a pharmacy, theaters, Public Transportation, Retail, and Restaurants etc
  • Completes all checklists as assigned
  • Provides courteous, efficient telephone service to guests and public; accurately records messages and promptly notifies guest or hotel employees
  • Uses greeting phrase advised by Front Office Manages
  • Forwards incoming guest faxes
  • Provides wake-up calls to guest rooms
  • Provides guest with local directions and general information in a courteous and accurate manner
  • Maintains an accurate listing with the current status of all registered guests
  • Acts as central communications point during emergency situations by having thorough knowledge of safety and security procedures and having phone numbers of local fire, police, poison control etc
  • Operates HotSos system as well as base communications with security and maintenance departments
  • Ironing when guest request the service
  • To provide efficient, prompt and courteous assistance with any guest inquires, reservation requests, ticket orders, and VIP amenities in line with The James and service concepts
  • Maintains a house bank and keep an accurate report of daily receipts and deposits
  • Is able to work with and understand basic financial data and information
  • Follows company policies and procedures
  • Registers guest into the Hotel in a prompt and courteous manner using up selling techniques to maximize room rates; prepares for group check-in and check-out, VIP arrivals
  • Checks guests out, processing payments according to established procedures and policies; inquiring about the guest experience, don’t let the guest leave without assuring satisfaction
  • Strong Oral communication skills
  • Computer skills
  • Able to work nights, weekends and holidays when business needs dictates
  • Able to work in fast paced, stressful environment
  • Ability to stand during the entire shift
  • Entry level position
19

Assistant Manager Front Desk Resume Examples & Samples

  • Provides information to supervisors and co-workers by telephone, in written form, e-mail, or in person
  • Functions in place of the Front Office Manager in his/her absence
  • Participates in department meetings
20

Front Desk Assistant Resume Examples & Samples

  • Answer phone
  • Match invoice slips
  • Scanning
  • Data Entry projects
  • A minimum of a high school diploma or GED
  • Some experience in an Office setting
  • Volt is an EOE
21

Front Desk Medical Assistant for the Metropolitan PC Center Resume Examples & Samples

  • Complies with established personal protective equipment requirements necessary for protection against exposure to blood and other potentially infectious body fluids, chemical disinfectants, radiation, and other hazardous substances
  • Assists in checking out patients and assists them with referral processing and scheduling process
  • Knowledge of clinical equipment, supplies, and instruments
  • Ability to obtain vital signs and record them correctly
  • Ability to use medical equipment, supplies and instruments
  • Ability to read, interpret, and apply policies and procedures
  • Ability to interact with patients, medical and administrative staff, and the public effectively
  • Ability to use EMR, other relevant computer hardware and software, telephone, copier, fax machine and other standard medical office equipment
22

Administrative Assistant / Front Desk Resume Examples & Samples

  • Receives caller at establishment, determines nature of business and directs callers to destination. Arranges an appointment with the person called upon. Directs caller to destination and records name, time of call, nature of business, and person called upon
  • Open at 7:30am- duties- Make coffee, turn on lights, turn phone off of night ring and etc
  • Coordinates food orders for events
  • Input applicants into JDE
  • Assist with weekly payroll as needed
  • Provides information regarding activities conducted at establishment and locations within organization
  • May type memos, correspondence, reports, and other documents
  • Organize and track inventory/office supplies
  • Purchase office supplies at lowest possible cost weekly
  • Pick up, receive and distribute incoming mail
  • Prepares outgoing mail and FedEx packages
  • Daily light cleaning/upkeep of the conference room, restrooms and kitchen
  • Assist others as needed with the Fax/Copier/Scanner
  • Performs a variety of duties and projects pertinent to type of establishment
  • Communicate effectively (verbal, listening, written) and work with difficult people under high stress situations
  • Self-motivated, team-player with good interpersonal skills; ability to maintain positive customer relations & act courteous/respectful of others
  • Troubleshoot and problem solve situations/problems (material quality, equipment operation/repair, etc.)
  • Monitor and discuss production problems with co-workers and managers/supervisors
  • Ensure OSHA safety and environmental regulation compliance
23

Front Desk Medical Assistant Resume Examples & Samples

  • Minimum 2+ years of experience as an Medical Assistant in a clinic setting
  • Experience in a neurology clinic preferred
  • Medical Assistant (MA) Certification required within 90 days of employment
  • BLS certification required upon hire and must be kept current throughout employment
  • Bilingual (English/Spanish) a plus
24

Front Desk Administrative Assistant Resume Examples & Samples

  • Serve visitors by greeting, welcoming, directing and announcing them appropriately
  • Answer, screen and forward any incoming phone calls while providing basic information when needed
  • Maintain security by following procedures and controlling access (monitor logbook, issue visitor badges)
  • Liaison between the building management, the cleaning service, janitor, and EXL
  • Log all requests into Tenant Service including repairs and maintenance
  • Receive and sort of all incoming mail/facsimiles, prepare outgoing mail including special couriers
  • Ensure that all incoming and outgoing special mails including FedEx, UPS and DHL, EZ Worldwide shipments, etc, are logged and distributed accordingly, for outgoing special mails, they must be properly addressed prior mailing out
  • Ordering and monitor office supplies and pantry’s items, arranging for restock and repair as needed
  • Update appointment calendars and schedule meetings/appointments
  • Provide fast and accurate data entry
  • Efficiently maintain documentation and filing system
  • Perform other clerical receptionist duties such as photocopying, collating, faxing, emailing etc
  • Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
  • Very strong interpersonal skills
  • Expert level written and verbal communication skills
  • Demonstrated proactive approaches to problem-solving with strong decision-making capability
  • Emotional maturity
  • Highly resourceful team-player, with the ability to also be extremely effective independently
  • Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response
  • Forward looking thinker, who actively seeks opportunities and proposes solutions
  • Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and Social Media web platforms
  • Strong computer skills in Microsoft Office: Outlook, Word Excel and PowerPoint
  • Experience with Concur desired
25

Front Desk Guest Assistant Resume Examples & Samples

  • Ensure lost-and-found items are treated with care, reported and stored according to company policies
  • Where applicable, assist guests with Bright Side Market purchases and accurately post charges to the guest folio
  • Proficiency to approach all encounters, regardless of the situation in an attentive, friendly, courteous and service-oriented manner
26

Front Desk Assistant Resume Examples & Samples

  • Is able to take or assist with reservations
  • Is able to assist at the switchboard
  • Able to work flexible, sometimes long hours
27

Front Desk Administrative Assistant Administrative Assistant Resume Examples & Samples

  • Assist the Senior Director of Marketing, Communications and Strategic Initiatives with proofreading, publication of the Amicus and other various publications, brochures, and periodicals produced by the Law School
  • Serve as the web auditor - constantly reviewing and editing website information and submissions
  • Work with Dean's Suite team members to assist in the coordination of orientation, exam periods, graduation, etc
28

Administrative Assistant / Front Desk Resume Examples & Samples

  • Front Desk Receptionist
  • Coordinate Customer walk-ins
  • Create/Terminate badges for building and garage access
  • Schedule Conference Rooms
  • Liaison for vendors
  • Order supplies
  • Project Management of various projects
  • Assist Network Operations Administrative Assistant as required
  • High School Diploma or GED equivalent required
  • At least 1-2 years administrative experience required
  • Must be proficient with Excel and Word
  • Good written and communication skills
  • Good organizations skills
  • Ability to problem solve and have good customer service skills
29

Front Desk Administrative Assistant Resume Examples & Samples

  • Must be knowledgeable and adept with Microsoft Outlook, Word, Excel and Publisher
  • Must have administrative background and be able to demonstrate organizational skills and the ability to prioritize
  • Demonstrates effective oral and written communication skills
  • Must be able to independently answer and place telephone calls
  • Must be able to handle multiple tasks concurrently
  • Public charisma and ability to develop positive relationships
  • Organizational and time management skills with demonstrated ability to multi-task
  • Ability to think and work independently and as part of a team
  • Use of good judgment
  • High School Graduate or equivalent
  • Minimum of one-year (1) administrative assistance work, preferably in the public or private sector of property management
30

Front Desk Administrative Assistant Resume Examples & Samples

  • Greet and register clients, recruits, vendors, temps and all other visitors at the front desk
  • Serve as a general information resource for all visitors, callers, and Bain staff. Provide appropriate public information on
  • Inquiries regarding the company and office location
  • Provide internal callers with information regarding expected visitors, telephone extensions, conference room bookings,
  • Catering and ad hoc requests
  • Coordinate with all staff and departments requiring reception support (i.e. Executive Assistants, Recruiting) to ensure
  • Effective, timely reception and routing process
  • Provide administrative support for reoccurring tasks
  • Perform other duties and activities as assigned or as responsibilities dictate
  • Coordinate and schedule Managers’ calendars/diaries
  • Schedule/reschedule meetings as priorities shift, often at short notice, communicating changes to Managers and all
  • Impacted participants
  • Provide logistical support for all meetings
  • Conference room scheduling, set up, meal ordering for internal meetings
  • Preparation of meeting materials (printing, binding as needed)
  • Provide production support if needed
  • Coordinate all travel arrangements, including air, hotel, ground transportation and meal reservations
  • Compile and submit time and expense reports according to established schedule
  • Reconcile credit card statements and resolve discrepancies
  • Organize and maintain Manager and case team files
  • Provide back up support for other MAs as needed
  • Bachelor’s Degree preferred
  • 2-4 years of experience in a receptionist / administrative support role, preferably in a professional services environment
  • Previous experience managing calendars through Outlook
  • Proficient with Microsoft Word, Excel, PowerPoint
  • Excellent customer service, communication and organizational skills
  • Reliable and comes to work promptly and on time
  • Meticulous attention to detail and strong time management skills to balance competing priorities in a highly demanding environment
  • Attention to detail and ability to juggle multiple tasks simultaneously
31

Front Desk Assistant Resume Examples & Samples

  • Must live in on-campus housing in First Street or Riverfront Residence Halls
  • Be in good academic standing
  • Be available for employment
  • Work rotating midnight, early morning and weekend shifts
  • Work 3 hour blocks which is equivalent to 1 shift
  • Must work at least 12 hours a week
  • Positive and professional work attitude
  • Punctual and reliable
  • Attend Front Desk Staff Meetings and Office Staff meetings when applicable
  • Have a minimum 2.5 accumulative and maintain at least a 2.5 each semester while employed beginning at the time of hire and throughout employment
  • Behavior
  • Friendly, responsible, personable, service-oriented attitude
  • Positive and professional work attitude
  • Punctual and reliable
  • Work as part of a team
  • Time Commitment: This position is only guaranteed for Summer 2017
32

Front Desk Assistant Resume Examples & Samples

  • Anchor Admin / Front Desk; Answer phones and greet clients/guests in a professional and positive manner. Forwards information by receiving and distributing communications; collecting and mailing correspondence; disseminating messages to appropriate staff
  • Maintains office and breakroom supplies by checking stock to determine inventory levels; anticipating requirements; placing and expediting orders; verifying receipt; stocking items
  • Supports and enhances the office by taking ownership of administrative office procedures/functions; proactively explores opportunities to add value to the office and staff. Develop and maintains office administrative procedures in compliance with corporate processes/policies
  • Maintains company fleet by coordinating preventive maintenance; troubleshooting failures; calling for repairs; monitoring fleet operation
  • Back up for the Local contact of office; new hire onboarding, employee exit checklist - HR assistance; set up of phone extensions, I/T equipment and Diebold company security badges for new hires
  • Supports office staff with document production and deliverables (incoming / outgoing). Incudes formatting, proofreading and editing documents and proposals as needed. May include supporting executive staff
  • Coordinates catering, set up/tear down of internal/client meetings and events as needed
  • Maintain schedule and coordination of conference room meeting spaces
  • Organize, stock and maintain cleanliness of office café and coffee stations
  • Responsible for maintaining onsite and offsite file maintenance and archiving (Iron Mountain)
  • Serve as the backup to the Office Administrator
  • 4-6 Years
  • Associates or Equivalent work experience
  • Microsoft Office skills
  • Notary
  • 4-6 years of Office / Administrative Experience (minimum)
  • Project a professional image in person, on the phone and in writing
  • Strong Microsoft Office skills (Word, Excel, PowerPoint)
  • Strong Interpersonal and organizational skills
  • Exercises discretion and confidentiality
  • Deals effectively with rapidly changing priorities and last minute deadlines
  • Detail oriented, dependable, proactive and ability to work with minimum supervision
33

Medical Assistant for Front Desk Ear Nose Throat Clinic Resume Examples & Samples

  • Adheres to and supports the mission, purpose, philosophy, objectives, policies, and procedures of Tenet Physician Resources
  • Adheres to the Tenet HIPAA Compliance Plan and the Privacy Standards Confidentiality Agreement
  • Prepares equipment and assists physicians with medical treatments, exams and medical procedures
  • Administers prescribed oral medications and gives intramuscular and subcutaneous and intradermal injections. Performs venipunctures, CLIA-Waived and non-CLIA Waived lab testing
  • Knowledge of the policies and procedures of a clinic sufficient to provide effective patient care
  • Skill in exercising a high degree of initiative, judgment, discretion, and decision-making to achieve organizational objectives
  • Skill in analyzing situations accurately and taking effective action
  • Skill in establishing and maintaining effective working relationships with employees, policy-making bodies, third-party payers, patients, and the public
  • Ability to understand and carry out written, oral and/or graphic instructions
  • Ability to set priorities among multiple requests
34

Front Desk Administrative Assistant Resume Examples & Samples

  • High school graduation and three years of related administration, clerical experience or an equivalent combination of education and experience
  • One year experience in a dental practice specifically in insurance verification
  • Experience with using computers and basic scheduling software
  • Familiarity with MS Word, Excel and Outlook
  • Excellent customer service, telephone and communication, and typing skills
  • Ability to be dependable, detail oriented, and professionally interacts as a member of a team with a diverse patient/faculty/staff population. Maintain patient confidentiality
  • Experience with AxiUm Practice Management Software
35

Medical Assistant / Front Desk Resume Examples & Samples

  • Perform clinical and administrative medical assistant duties as directed
  • Medical Assistants prepare patients and rooms for physician examination and procedures
  • Medical Assistants obtain patient vital signs, medical history, and chief complaints
  • Medical Assistants assist physicians with examinations and procedures
  • Medical Assistants register patients for hospital and physician clinic services
  • Medical Assistants schedule patient examination, procedure, and surgery appointments for hospitals and physician clinics
  • Medical Assistants verify patient insurance benefit coverage via phone and online insurance payer portals
  • Medical Assistants update patient charts, records, and accounts with clinical and billing data
  • Medical Assistants provide superior high volume patient customer service in a fast paced environment
  • Medical Assistants use Microsoft Office Word/Excel/Outlook, medical software, and type 40+WPM
36

Medical Assistant / Front Desk Resume Examples & Samples

  • Remain with Physician at all times in the exam room or as directed
  • Assist the Physician in all aspects of the patient’s initial consultation, and
  • Routine follow-up examinations
  • Good interpersonal and organizational skills
  • Ability to multitask and be detail oriented
  • Balancing-Yes
  • Crouching-Yes
  • Pulling-Yes
  • Carrying-Yes
  • Grasping-Yes
  • Sitting-Yes
  • Climbing-No
  • Kneeling-Yes
  • Standing-Yes
  • Crawling-No
  • Lifting-Yes
  • Seeing-Yes
37

Front Desk Administrative Assistant Resume Examples & Samples

  • Processes homeowner files -- sorting, filing, scanning, and uploading to database
  • Provides full filing and scanning services to all departments
  • Performs scanning and uploading duties related to architectural (ACC) forms
  • Monitors the File Clerk I e-mail account for electronically submitted jobs
  • Serves as the primary backup for the File Clerk II, the Business Center Coordinator, and the Front Desk Representative and provides assistance when needed
  • Assembles board books (and other book-binding projects) on behalf of management or accounting staff
  • Updates the File Clerk I manual as needed
  • Provides front desk and phone assistance as needed
  • Performs occasional data entry and provides assistance for all staff when needed
  • Monitors printers/copiers/scanners to ensure all equipment is fully functional/operational and fully stocked
  • Responds to all scheduled and unscheduled situations in a timely and efficient manner
38

Administrative Assistant / Front Desk Resume Examples & Samples

  • Professionally administer all incoming calls and distribute mail for office
  • Ensure phone calls are redirected accordingly
  • Greet guests in a professional, friendly, hospitable manner
  • Schedules and organizes activities such as meetings, travel and conferences
  • Prepare and submit expense reports for office staff
  • Performs desktop publishing activities for correspondence and presentations
  • Performs filing and copying duties for office
  • Work closely with studio/sector/office leaders to support their administrative needs
  • Serve as office liaison with building security, housekeeping and maintenance staff
  • High School education
  • Proficiency in standard Office applications, including Microsoft Word, Excel and PowerPoint
  • Positive, service-driven attitude with a commitment to going above and beyond to help customers and team members
  • Outstanding attention to detail and commitment to excellence
  • Independent thinker and planner
  • Excellent oral and written communicator, with great interpersonal skills; able to forge trusting relationships within a diverse team
39

Front Desk Administrative Assistant Resume Examples & Samples

  • Answer and direct phone calls
  • Organize and schedule appointments
  • Plan meetings and take detailed minutes
  • Write and distribute email, correspondence memos, letters, faxes and forms
  • Assist in the preparation of regularly scheduled reports
  • Develop and maintain a filing system
  • Order office supplies and research new deals and suppliers
  • Maintain contact lists
  • Book travel arrangements
  • Submit and reconcile expense reports
  • Provide general support to visitors
  • Act as the point of contact for internal and external clients
  • Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
40

Front Desk Assistant Resume Examples & Samples

  • Report directly to the Assistant Director and indirectly to other Housing and Residential Life staff
  • Follow the “Resident’s Guide to Community Living at UM-Flint” and the University of Michigan-Flint Students Responsibilities and Violations outlined in the “Statement of Student Rights and Responsibilities
  • Perform all routine front desk functions i.e
  • Time Commitment: This position is for Fall 2017 and Winter 2018