Commercial Administrator Resume Samples

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W Marvin

Woodrow

Marvin

3664 Lela Expressway

New York

+1 (555) 798 4126

3664 Lela Expressway

New York

Phone

p +1 (555) 798 4126

Experience Experience

Phoenix, AZ

Commercial Administrator

Phoenix, AZ

Steuber, Gutmann and Haley

Phoenix, AZ

Commercial Administrator

Assist operations team with invoicing and chase outstanding debt on all contracts managed by line manager
Updating registers for all contracts managed by line manager
To assist the Commercial manager & Commercial Estimator in managing the new enquiry process
Access and manage various customer portals (Purchase Order Management/Long Term Declaration/Data retrieval)
Subcontract payment for all contracts managed by line manager
Recording / monitoring of labour / plant / subcontract costs for all contracts managed by line manager
Maintain and manage the workflow within AMP's procurement function for consultancy engagements

Houston, TX

Commercial Administrator Contractor

Houston, TX

Murphy LLC

Houston, TX

Commercial Administrator Contractor

Provide administrative support to the Customer Services group, and Individual Programme Managers / key Account Managers
Purchase Order and Repair Order Management
Manage version control processes and ensure stakeholders are notified of changes and advised on how these should be handled etc
Customer liaison on issues ranging from pricing to delivery dates to overdue invoicing chasing
Entering new build spares and repairs sales orders onto SAP
Answering incoming calls from customers
Dealing with Customer Repair surveys, pricing and co-ordination with the factory areas on delivery dates and repair turn times

present

Los Angeles, CA

Sales Operations Commercial Administrator

Los Angeles, CA

Simonis Group

present

Los Angeles, CA

Sales Operations Commercial Administrator

present

Management and facilitation of inbound Fiserv sales and customer related requests
Administration of the contract execution workflow process
Administration of sales opportunities within the enterprise opportunity management system (eCRM – Salesforce.com)
Administration of sales opportunities within the enterprise opportunity management system (eCRM)
Administration of the contract archival system
Administration of legal queue, as requested
Administration of client data repository, as requested

Education Education

Bachelor’s Degree in Professionalism

Illinois State University

Bachelor’s Degree in Professionalism

Skills Skills

Solid computer skills and MS Excel knowledge
Experience of contracts is desirable as well as knowledge of using accounting systems (e.g. Coins)
Strong interpersonal skills and professional demeanour
Good PC skills particularly: Excel Intermediate level (Pivot tables, Vlookup) and PowerPoint
Good time-management and organisational skills, able to prioritise workload
Methodical approach with a strong attention to detail
Ability to apply knowledge of lean and continuous improvement techniques within a role
Numeracy, accuracy, eye for detail and ability to achieve deadlines
Excellent interpersonal skills are essential
Co-operation, willing and the ability to adopt an open-minded and flexible attitude

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Commercial Administrator Resume Examples & Samples

Prepare daily program/commercial logs for air. Edit commercial placement in accordance with Sales directives. Adjust log formats as necessary to insure correct log timing. Verify billboard and other added value placements as necessary. Make adjustments as needed to log automation elements
Match up commercials ordered with instructions from agencies. Verify dates, products, all other parameters as indicated. Contact Agencies to request any missing instructions or tapes, or resolve discrepancies. Enter copy instructions accurately into Traffic system and use designated reports to verify accuracy. Prepare daily delivery of tapes received to operational facility
Gather and enter programming and format information into Traffic system. Check against scheduling and Sales information for accuracy
Interface with Sales Coordination, Sales, Programming, On-air Promo, Operations as necessary to complete logs
Reconcile and post logs after air
High school minimum, college preferred. Prior Commercial Administration/Agency/Traffic experience helpful. Prior computer experience required
Excellent communication skills (both verbal and written) a must. Must be able to communicate precise information clearly and accurately
Basic, must be able to use calculator, timing calculator
Experience with Windows-based software and database programs. Microsoft Excel experience helpful
Must be able to make judgments within parameters as trained
Must be able to balance multiple requirements, and know when to bring an issue to Management’s attention
Must be able to spot discrepancies and problem-solve using reports and other tools as trained
Ability to work within deadlines and under pressure
Ability to multi-task and manage large volume of work
Must be well organized and able to prioritize and manage time well

Sales Operations Commercial Administrator Resume Examples & Samples

Contract preparation and execution experience, preferred
Banking Background, preferred
Experience indicating an ability to understand and work within a legal process in support of a line of business
Experience indicating an understanding of the sales process and the support needs of a sales organization
Previous experience as a sales assistant, preferred
Client relations experience, preferred
Previous experience in sales administration, preferred
Knowledge of Fiserv products, preferred
Experience indicating ability to understand and execute on the reporting needs of a large organization
Experience indicating an ability to manage ad-hoc projects with minimal guidance
Experience indicating ability as an independent problem solver able to solve problems without precedents or substantial guidelines
Experience indicating an ability to understand and effectively communicate with multiple functional groups
Very strong skill level with Microsoft Word, Excel and Microsoft SharePoint
Proficient with other Microsoft Office products (PowerPoint, Visio, etc.)
Very strong organizational skills and attention to detail
Ability to prioritize work, to meet multiple tasks deadlines
Developed analytical approach to problem-solving
Responsive, reliable and results oriented
Strong communications skills (written and oral)
Ability to operate and work as part of a team
Strong project and time management skills
High degree of professionalism in appearance and manner
Need to travel – minimal (estimated to be less than 5%)

Commercial Administrator Resume Examples & Samples

Prepare daily program/commercial logs for air
Edit commercial placement in accordance with Sales directives
Adjust log formats as necessary to insure correct log timing
Verify billboard and other added value placements as necessary
Make adjustments as needed to log automation elements
Match up commercials ordered with instructions from agencies and contact agencies to request any missing instructions or tapes, or resolve discrepancies
Verify dates, products, and all other parameters as indicated
Enter copy instructions accurately into Traffic system and use designated reports to verify accuracy
Prepare daily delivery of tapes received to operational facility
Gather and enter programming and format information into Traffic system and check against scheduling and sales information for accuracy
Prior Commercial Administration/Agency/Traffic experience helpful
Prior computer experience required

Commercial Administrator Resume Examples & Samples

Match up commercials ordered with instructions from agencies
Verify dates, products, all other parameters as indicated. Contact Agencies to request any missing instructions or tapes, or resolve discrepancies
Gather and enter programming and format information into Traffic system
Check against scheduling and Sales information for accuracy

Commercial Administrator Resume Examples & Samples

Assist operations team with invoicing and chase outstanding debt on all contracts managed by line manager
Raise WBS codes for schemes
Subcontract payment for all contracts managed by line manager
Sending subcontract enquiries / chasing responses
Recording / monitoring of labour / plant / subcontract costs for all contracts managed by line manager
Updating registers for all contracts managed by line manager
Assist with updating month end reports to enable accurate reporting
Providing general admin support as required
Preparation of contract cost reports for accounts and audit
Good level of education
Experience of contracts is desirable as well as knowledge of using accounting systems (e.g. Coins)
Good standard of IT skills (MS Office in particular Excel)
Excellent communication skills both written and verbally
Good time-management and organisational skills, able to prioritise workload
Methodical approach with a strong attention to detail

Commercial Administrator Resume Examples & Samples

Fluent in English and French (written and spoken)
CFC Employee de Commerce or equivalent
Experience of at least 3ys in an international matrix structure commercial support environment
Strong working knowledge of Microsoft Office and ERP-Systems (SAP preferred)
Good sense of priorities, organized, precise and meticulous
Able to work under pressure to meet deadlines

Commercial Administrator Resume Examples & Samples

Compile & issue tender enquiry documentation in electronic format
Raise orders on Oracle software
Liaise with external consultant to maintain health & safety documentation
Liaise with sub-contractors to obtain updated contract documents
Maintain record of sales order requests, monitor against deadlines & chase up commercial team members to ensure they are achieved
Maintain financial records to ensure commercial processes are up to date
General clerical duties including photocopying, filing, typing and mailing
Resolve administrative problems and enquiries
Prepare and modify documents including correspondence, reports, drafts, memos and emails
Schedule and coordinate meetings, appointments and events
Reception cover
Previous experience in an administration role
Competent in using Microsoft programmes including Word and Excel
Understanding of the importance of auditable procedures
Good organisation skills and the ability to prioritise own workload to meet deadlines
Confident manner with both internal & external customers
Initiative to suggest improvements to existing processes

Commercial Administrator Resume Examples & Samples

To assist the Commercial Manager in preparing the appropriate data/analysis in support of the commercial activities of the company
Ensure that customer orders are reviewed, logged and filed
Liaise with Sales Ledger to ensure that any price differences, adjustments are promptly resolved
Maintain and compile customer price lists
Liaise with Finance to ensure that correct provisions are maintained for any known ‘give back accruals’ and price adjustments
Liaise with group sales office and customers to expedite outstanding customer orders and resolve commercial issues
Maintain and manage customer prices in relation to SBI differences, zero values and price amendments
To support both the Commercial & Finance departments in the closure of any outstanding claims or debts
To compile and maintain historic and current commercial files in accordance with the companies procedures
To assist the Commercial manager & Commercial Estimator in managing the new enquiry process
Enter and maintain latest sales prices within the companies accounting database
Raise closed orders onto the MRP system
To assist in the preparation of cost/margin analysis
Access and manage various customer portals (Purchase Order Management/Long Term Declaration/Data retrieval)
Monthly preparation of sales price variations (SBI & zero price status)
Maintain & issue Commercial Open issues list
Monthly preparation of Commercial Provisions report
Maintain and issue customer price lists
Preparation of weekly/monthly KPI’s
Maintain a professional service to the Commercial department
To play an important part in making continuing improvements to the systems used
To develop improved processes to ensure correct & prompt sales pricing
Versatile and enthusiastic team player
Good computer literacy skills e.g., Microsoft, Word, Excel and Powerpoint
Good administrative and data entry skills
Good communication skills, confident working and communication with people at all levels within the organisation
Numeracy, accuracy, eye for detail and ability to achieve deadlines
Strong motivation and self-discipline
Good PC skills particularly: Excel Intermediate level (Pivot tables, Vlookup) and PowerPoint

Commercial Administrator Resume Examples & Samples

Serve as primary support to the Relationship Manager
Serve as RM and customer interface
Ensure all commercial credit applications/requests are supported with appropriate information and meet the standard requirements as defined in the bank’s policies/processes
Ensure compliance with Regulation B
Serve as primary support to Credit Liaison/Loan Committee Secretary
Start all Underwriting requests by submitting application to Credit
Provide additional assistance and support on any requests made to complete underwriting/approve the request
Assist Loan Committee Secretary with follow up on action items and/or decisions from Loan Committee
Serve as primary support to RM for general Loan Portfolio Management
Coordinate, monitor, manage upcoming maturities
Coordinate, monitor, manage delinquent accounts up to 90 days past due
Coordinate, monitor, manage loan portfolio exceptions and exception tracking
Coordinate, monitor, manage all general customer service and loan requests/payments/inquires
Performs the role’s essential functions successfully using required systems and processes
Meets established service levels for productivity, accuracy and customer service
Open to change and learning new skills to improve work processes

Commercial Administrator Resume Examples & Samples

Contact to contractual partner and key accounts (national and international)
Development of new distribution channels and business sectors
Bids and proposals
Project
Improvement of services and customer support
Substitute of Head of Commercial
Cooperation with all other departments
RRsk assessment
Degree level qualification (Bachelor/Master) Business Administration or comparable (sales/key account)
Alternative: education/qualification in sales
First experience in sales, Key Account and Business Development
Good knowledge in IT
Self-initiated, team-oriented and well-structured
Take delight in having customer contact, very good communication skills
Very good English speaking and writing skills
Challenging and versatile tasks
Bring in own ideas and experciences
Brilliant working atmosphere and a highly motivated Team with international background
Extensive induction by our Head of Commercial

Senior Commercial Administrator Resume Examples & Samples

Ensuring that CRB approval process followed and that all necessary approvals obtained
Ensuring that appropriate commercial resources are deployed on project
Ensuring that appropriate training and development provided for project commercial personnel
Ensuring that project operates in accordance with Amec Foster Wheeler commercial policies and procedures
Ensuring that project invoicing carried out in accordance with terms and conditions of contract and that cash position maximized
Ensuring that cost/value reporting and end life forecasting on project are undertaken in accordance with Amec Foster Wheeler policies and procedures and that the appropriate values are reflected in the management accounts
Submission of variation and contract amendment requests and claims in accordance with contract requirements
Placement and management of sub-contracts in accordance with relevant Amec Foster Wheeler policies and procedures and in a manner which optimizes Amec Foster Wheeler’s commercial position
Ensuring that sub-contract documentation is in accordance with Amec Foster Wheeler’s policy and procedural requirements
Provision of commercial and contractual advice to Project and Commercial Managers
Ensuring that cost reports to Client in respect of the project are provided
Ensuring that KPI scheme is administered in accordance with the terms of the contract
Ensuring that revised contract rates are built up and submitted in accordance with the terms of the contract
Ensuring that bonds and guarantees are released in accordance with their terms
Ensuring that project costs are effectively controlled
Ensuring that payments to Amec Foster Wheeler are made in accordance with the terms of the contract
Ensuring that risk management techniques are applied on project
Evaluation and settlement of sub-contractor claims
Preparation of correspondence in connection with project contractual matters
University graduate or above in Quantity Surveying, Law, Business Studies or other appropriate discipline
Minimum 5 years working experience in commercial roles in the oil and gas industry
Membership of a professional institution (such as RICS) is desirable, but not absolutely essential

Commercial Administrator Resume Examples & Samples

Process order requisitions from Sales Managers
Check product availability by package and location with the Sales Service Manager
Interface with risk management department to facilitate the timely release of orders
Coordinate ship dates and delivery dates with the Logistics group to ensure dates can be met for shipment to customer
Provide necessary documentation to fulfill orders to customers
Perform month-end adjustments to provisionally-priced orders, with direction from Sales Managers
Provide back-up support for Sales Managers who are frequently traveling
A minimum of 2 years’ experience in order administration, sales administration, or order-to-cash environment type role
Experience working in mining, manufacturing, or a similar industry is preferred
Strong customer-service focus
Solid computer skills and MS Excel knowledge
Able to prioritize work in a fast paced environment with competing demands
Strong interpersonal skills and professional demeanour

Commercial Administrator Resume Examples & Samples

Previous Administrative experience which is essential to be successful in this role
Educated to degree level or qualified by experience
Be highly organised and efficient
A multi-tasker - capable of juggling many different projects simultaneously
A self-starter – able to manage your own workload with ease
Mac and PC literate and well versed with Microsoft Office Word, Excel
Excellent written and communication skills
Highly effective and clear communication skills, with strong interpersonal skills and have good attention to detail
Ability to work to deadlines and perform effectively under pressure

Commercial Administrator Resume Examples & Samples

Reporting to the Divisional HR Manager ANZ, the Commercial Administrator will be responsible for providing exceptional administration support across the ANZ business to the Human Resources function and HR Services
The Commercial Administrator will also manage the Company’s Motor Vehicle Fleet and provide support to Payroll with Novated Lease administration
Provide day to day support to Business leaders, Human Resources, and HR Services
Provide clerical and administrative support with day to day operations to Human Resources team
Process documentation and prepare reports relating to HR activities (staffing, recruitment, training, grievances, performance evaluations, organizational chart, service and recognition awards etc.)
Coordinate HR projects (meetings, training, surveys etc.) and take minutes
Manage Company vehicles and fleet for Australia and New Zealand
Comply with the company’s policies and procedures
Coordinate Company-wide wellness and charity events, including annual Christmas Party
Coordinate the new hire process including sending welcome packs to new employees
Provide assistance to Human Resources team and Payroll in employee termination process
Cover reception daily during receptionist lunch break
Complete any other job related duties that may be requited from time to time
Support General managers with administration
Provide back up support to VP’s EA and company receptionist
Tertiary Qualification – Business / HR related field desirable but not essential
Strong administration skills are essential – 5 years of experience desirable
Ability to prioritise workload and support multiple projects
Proficiency in Microsoft Office Suite (e.g. Excel, PowerPoint, Word, Outlook)

Commercial Administrator Resume Examples & Samples

Opening morning post, date stamping and distributing
Copying and binding of monthly VCR packs
To take all incoming calls and transfer to relevant person or to take messages
Assist with the collation/binding of the documentation for the Contractor Reports
Maintain Subcontractor tracking documents ensuring completed scanned copies are saved in the relevant project file
Manage all outgoing and incoming subcontractor order documentation, ensuring they are issued under cover letter and upon return issued back to the relevant MQS
Scan various documentation and file in an electronic format when requested
Manage holiday request forms and update calendars
Co-ordinate BRAG scoring and ensure this is kept fully up to date
Keep the `live` subcontractor database updated
Place purchase orders for PPE, Site Uniforms and sundry office consumables
Attend VCR and Commercial Meetings and take minutes
Update standard forms and register where changes are made by the Senior Commercial Team
Manage 3rd party rebates and issue required information to Group
Maintain hospitality register for commercial department
Establish and maintain a central Show Home inventory
Maintain and update Consultant Appointment Tracker
Maintain and update Warranty Tracker
Maintain and update Deed of Adherence (DoA) and Independent Certifier (IC) Tracker
Maintain and update Key Performance Indicators
Arranging couriers for legal documents
Typing contractual letters for the senior commercial team
Archiving key documents including creating and maintaining archive register
Managing insurance claim register
Binding of Appointments/Warranties/Deeds and necessary

Commercial Administrator Resume Examples & Samples

Excellent written and oral communication
Excellent organisational skills
Ability to prioritise and manage own workload
Experience of working in a commercial environment

Commercial Administrator Resume Examples & Samples

Support the commercial accountant in the preparation and tracking of contract cost reports for the end to end service team and distribution to the wider IT and business
Administer and organise project activities in cooperation with and under the direction of the project manager, to give support with project tracking, reporting and communication
Assist in processing 3rd party forms, recording, monitoring of resource, expenses and subcontract costs for service delivery team, contracts and projects. To liaise with other teams in raising orders and processing invoices and tracking costs in accordance with defined processes
Assist in any billing, pricing and contract queries, to take responsibility for documenting and resolving associated queries or ensure that any outstanding queries are communicated and escalated accordingly
Provide supplier review support; to document actions including proposed change requests and ensure that the appropriate documentation is completed and actioned followed up accordingly
Organise all meetings, setting up and coordinating meetings with team members, other internal departments and external stakeholders accordingly
Assist in producing and distributing standard reports for service delivery team, contracts and projects
Gather and collate information to assist in the analysis of key measures for service delivery team, to provide the best information in a timely a manner to support decision making

Commercial Administrator Contractor Resume Examples & Samples

Provide administrative support to the Customer Services group, and Individual Programme Managers / key Account Managers
Dealing with Customer Repair surveys, pricing and co-ordination with the factory areas on delivery dates and repair turn times
Entering new build spares and repairs sales orders onto SAP
Customer liaison on issues ranging from pricing to delivery dates to overdue invoicing chasing
Answering phone calls / e-mails efficiently and quickly from customers and internal business areas
Co-ordination of appropriate responses to customers based on previous activity and both business and customer expectations seeking advice where appropriate from colleagues/ account Programme managers and Commercial manager
Answering incoming calls from customers
Purchase Order and Repair Order Management
Other general administrative duties
Manage version control processes and ensure stakeholders are notified of changes and advised on how these should be handled etc
Appropriate academic qualifications - 5 GCSE's or equivalent at Grade C or above to include English and Maths preferred
Previous administrative experience
Attention to detail, quality, accuracy and desire for continual improvement
Good written and oral communication skills. Ability to communicate effectively at all levels
Willingness to accept change and adapt to new processes
Good time management and ability to work to challenging deadlines
Numeracy skills, familiarity with MS excel essential and with MS Project
Experience of work planning / project management administration
Ability to organise information and tasks and to prioritise activities using appropriate tools and resources
Ability to work with others co-operatively and flexibly within a team to achieve a collective goal
Ability to give and receive written and verbal information on a timely, user-friendly, understandable manner and checks interpretation
Ability to identify and satisfy internal / external customer needs and works in partnership with customer
Having the will, energy and decisiveness to make things happen professionally and personally
SAP Experience desirable but not essential

Commercial Administrator Resume Examples & Samples

Raise payment batches and draft certificates for sub-contractors
Raise variation orders and process variation payments
Assist with purchase ledger payment queries
Record and process contractor and supplier contra-charges
Support the works order requisition process
Ensure Sub-contract and supplier information is correct
Support order raising for both sub-contractors and suppliers
Support the management and operation of the customer options system
Issue and receive material stock takes on a monthly basis
Assist with subcontract and material tender enquiries
Any other duties as required to meet the needs of the business

Commercial Administrator Resume Examples & Samples

Process and support the company order book to reflect the customer purchase order requirements in a timely and professional manner
Facilitate the invoicing process and be responsible for generating debt clearance status reports
Maintain key performance metrics and contribute to internal reporting requirements
Coordination of Commercial communication to and from internal and external customers
Ability to integrate with internal processes and departments to ensure pro-active support to maintaining effective and accurate data management activities and output
Take responsibility for improving and automating were possible all data administration tasks
ERP system familiarity and experience is essential, specifically order management tools
Experience of order management and processing
A high level of self-drive, proactivity and motivation to meet challenging targets and timescales within a changing environment
Ability work on own initiative with minimal supervision and contribute 100% support to the team
Prioritise own workload and organise own time to achieve objectives
Co-operation, willing and the ability to adopt an open-minded and flexible attitude
Ability to apply knowledge of lean and continuous improvement techniques within a role
Excellent interpersonal skills are essential
Ability to work with people at all levels within and outside the business
High standard of technical skills to include Microsoft office especially Excel and Word

Commercial Administrator Resume Examples & Samples

Utilise IT to the full and ensure work is progressed effectively
Prioritise workload
Maintain confidentiality of private and confidential information
Ensure correct internal and external distribution of correspondence
Save all typed work to correct file on system
To provide an efficient, courteous and professional approach to all telephone callers
To record and convey accurately and at the appropriate time incoming or outgoing messages
To take accurate facts and contact details for the recipient of the message
Keeping files up to date using the IT system & any hard copies as required
Any other reasonable management request
Ensure that emails are dealt with appropriately
Ensure that controlled documents are recorded appropriately (Gas, Elec certs etc)