Activation Coordinator Job Description

Activation Coordinator Job Description

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Activation coordinator provides support in writing/updating procedures, policies, SOPs, Forms, and work flows as needed to support facilities operations.

Activation Coordinator Duties & Responsibilities

To write an effective activation coordinator job description, begin by listing detailed duties, responsibilities and expectations. We have included activation coordinator job description templates that you can modify and use.

Sample responsibilities for this position include:

Lead label photography and manage packaging artwork (iLink) process for new/revised product launches
Lead minor package design projects, including coordinating mandatory regulatory updates to in-market packaging artwork
Updates database to reflect completion of training, vendor assistance, any problems experienced during training, and the merchant's expected live date
Marketing materials and visual presentation at various trade events
Assists in creating and presenting programs at sales meetings and retailer presentations
Prepares reports as needed, , for sales, research and data analysis projects
Coordinate day-to-day logistics of sponsored event activations, w/ specific focus on an experiential marketing tour throughout the College Football Season and management of its weekly onsite activation
Communicate regularly w/ various other internal departments such as Sales, Production, Audio, Travel, external agency partners, to successfully implement sponsor initiatives into events and help execute activations
Maintain specific event budget(s) and track weekly expenditures for Tour
Coordinate hotel rooming lists and event attendees each week

Activation Coordinator Qualifications

Qualifications for a job description may include education, certification, and experience.

Education for Activation Coordinator

Typically a job would require a certain level of education.

Employers hiring for the activation coordinator job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and High School Degree in Marketing, Business, Management, Education, Oncology, Health Care, Health Sciences, Communications, Business/Administration, Sports Management

Skills for Activation Coordinator

Desired skills for activation coordinator include:

Client SOPs/directives
Current regulatory guidelines as applicable to services provided
Understand SOPs
Cable industry - products and services
General accounting & billing procedures
Office procedures and Company policies
Packaging
Pricing and current offers
Residential product information
Service troubleshooting

Desired experience for activation coordinator includes:

To assure contract commitments fulfillment (payments terms )
Create deliverables chart
Actively contribute to the Greenlight program through project work
Processing service orders in the SIMPLE / PORT2CLEC / PORT2WLS work forces
Analyzing/completing APS errors
Analyzing/clearing trouble tickets via spark chat and WFM / Remedy

Activation Coordinator Examples

1

Activation Coordinator Job Description

Job Description Example
Our company is hiring for an activation coordinator. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for activation coordinator
  • Process ORMOD / ORCAN requests
  • Process cutovers
  • Work with the Manager, Promotions on the season promotional plan in order to hit attendance and ticketing revenue
  • Assist in the organization of all logistics related to giveaways
  • Handle and deliver client entertainment requests with professionalism displayed at all times (i.e., will-call tickets for clients, deliveries of materials to clients, meeting preparations)
  • Participate in the development of compelling partnership programs for new business prospects and current partners
  • Manage the internal communications informing the business of the Brands activity in the market
  • Develop relationships with sponsors and contract research organizations (CROs), which provide potential studies
  • Maintain a database of potential pharmaceutical and CRO relationships
  • Market SCRI services and capabilities to pharmaceutical companies, CROs and within industry network
Qualifications for activation coordinator
  • Ideally with proven Start Up experience in the management of clinical trials and/or staff in a global/multi-regional environment
  • Familiarity with the creative process of developing and communicating new ideas
  • Filtering all submitted projects subject to IOC guidelines
  • Business school diploma or University degree
  • Fluency in both English and French is required
  • Candidate must be extremely well organized and rigorous (attention to detail) to manage incoming flow of submissions from all Media Clients
2

Activation Coordinator Job Description

Job Description Example
Our company is looking for an activation coordinator. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for activation coordinator
  • Provide information and updates on any current studies in the start up process at all Sponsor meetings
  • Follow up with correspondence to new leads
  • Track all site metrics relating to the study start up process for each Strategic Site
  • Track and report statistics on Strategic Site accrual and overall performance history
  • Coordinate and lead Protocol Review Committee Meeting
  • Coordinate and lead individual Strategic Site Operation Meetings
  • Provide additional reports as requested on all study activity
  • Maintain and update all Site Profiles
  • Create and update all Strategic Site pages on, including uploading study documents and creating study folders within Strategic Site pages
  • Intercede as needed to facilitate Site to Sponsor communication during pre-study phase
Qualifications for activation coordinator
  • Candidate must also have good diplomatic skills to balance client’s expectations with IOC’s rules and guidelines
  • Develop and maintain excellent relationships with research staff, physicians, and other departments within Clinical Operations
  • Attend tumor program meetings with Principal Investigators
  • Maintain updated Site List and Contact Information
  • Ensure all CDAs, Questionnaires, and Pre-study Site Visit Follow-up Forms are accurately tracked for completion
  • Create, update, and distribute Key Studies Reports bi-weekly within the company
3

Activation Coordinator Job Description

Job Description Example
Our innovative and growing company is hiring for an activation coordinator. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for activation coordinator
  • Monitor specific progress and industry trends relevant to SCRI Research Operations and participates in educational activities and programs as directed by SCRI Principal Investigators or other senior management
  • Supports MAMs, RMs and TDMs with day to day ad hoc requests, specifically for MN/ WI, MO/AR/KS, IL, IN/ KY, SC/DE
  • Executes the annual planning process, communicates and ensures adherence to Division Objectives, Milestone Schedule, Brand Plans, leadership on planning tool
  • Champions National POS and VAP orders, communicating program elements & cost to markets and providing summary by market of units & expenditures
  • Partners with Assoc
  • Provides input on ad-hoc project and information requests, including national newsletters, requests for COMEX meetings, Trade/PR events, PR Global/Comex visits, etc
  • Provides markets with assistance in the execution of customer, consumer and trade events
  • Source and manage local vendors and agencies for development, localization, and customization of local sales promotional programs and materials to include coupons and sweepstakes for local markets
  • Develop annual action plan and end-of-season recap documents for clients as assigned by the Manager
  • Provide support in planning and execution of client entertainment events
Qualifications for activation coordinator
  • Customer Service in a Client Facing Role
  • Experience in healthcare or marketing
  • Cover Letter or Letter of Interest
  • Provide dedicated customer service for sponsors, including ticket requests, inquiries and concerns
  • All other duties as assigned by the Manager, Corporate Partnership Activation
  • Attend sales meetings and sales calls with sales representatives
4

Activation Coordinator Job Description

Job Description Example
Our innovative and growing company is looking to fill the role of activation coordinator. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for activation coordinator
  • Create and maintain project schedules, ensuring cross-functional teams are delivering on time
  • Coordinate all creative and Interactive development deliverables to ensure timely launches
  • Build cross-functional relationships with other departments (Analytics, Finance, Project Management, etc) to coordinate approvals, provide project status, and serve as the point person for interdepartmental requests
  • Field and process manager and supervisor requests
  • Maintain records and archives, including Wrap Reports
  • Proofread and edit digital materials and legal rules
  • Research and review vendor quotes, where necessary
  • Prepping materials, presentations, and deck, where necessary
  • Schedule and attend internal and client meetings when necessary, and prepare re-cap/follow-up reports
  • Stay abreast of industry and retailer trends, best practices and other beneficial information
Qualifications for activation coordinator
  • Bachelor's Degree in Business Administration, Marketing, Sales or equivalent
  • Minimum of 1 year experience in Sports Marketing, Customer Service and/or media sales environment
  • Must be a reliable, organized, energetic person who can manage deadlines with positive attitude
  • Must be able to juggle a large number of requests in a fast-paced environment
  • Proficiency in Microsoft Office, including Excel, Word, PowerPoint, Mac applications, such as Keynote
  • Previous experience at an Advertising and/or Digital and/or Social Agency
5

Activation Coordinator Job Description

Job Description Example
Our company is growing rapidly and is looking for an activation coordinator. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for activation coordinator
  • Assist Manager and Director with the activation and fulfillment of select accounts
  • Collaborate with sales colleagues to ensure a full understanding of partner marketing objectives and strategic priorities
  • Conduct regular status meetings or calls with each account to provide detailed proof of performance reports and continually evaluate the effectiveness of the partnership
  • Provide hospitality to partners and their guests at athletic events and department events
  • Track expenses and manage budgets relating to the execution of accounts
  • Take an active role in account renewals
  • Maintain thorough communication with Director, Partnership Activation regarding all partner activity
  • Performs all tasks necessary for the complete implementation of the activation of standard customer services order
  • Participates in working with the customer to schedule activations
  • Ensure local relevance of marketing based on local market and competitor expertise
Qualifications for activation coordinator
  • Retail and CPG experience
  • Experience in successfully managing marketing projects
  • 1 year of marketing or advertising experience
  • 1-2 years’ experience in a sponsorship role in collegiate athletics or professional sports
  • Ability to prioritize workload, manage time and projects, and demonstrate flexibility
  • Ability to communicate professionally and effectively both written and orally, and with persons at multiple levels and of diverse backgrounds

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