Coordinator, Production Coordinator Job Description

Coordinator, Production Coordinator Job Description

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Coordinator, production coordinator provides proofed perfectly” general support such as word processing, faxing, copying, data entry, and preparation of PowerPoint slides.

Coordinator, Production Coordinator Duties & Responsibilities

To write an effective coordinator, production coordinator job description, begin by listing detailed duties, responsibilities and expectations. We have included coordinator, production coordinator job description templates that you can modify and use.

Sample responsibilities for this position include:

Partners with other production personnel to ensure shots are scheduled and delivered in a timely manner
Taking clear and accurate notes in all dailies and review sessions, and disseminating notes to all necessary parties and within production software
Generates and maintains production reports
Coordinating the preparation of pre-production materials for shipping
Setting up files, keeping a log of start/completion dates of production progress, labeling materials clearly and neatly with all necessary information
Tracking the progress of assigned shows and flagging potential problems and delays for the Production Manager and the Line Producer
Order Entry, both sales and production orders
Miscellaneous production support
Proof all ad materials and content, traffic and preflight digital ad materials and coordinate production schedules through Post departments and with prepress and internal and external printing vendors
Provide support and work closely with production coordinators, advertisers, sales reps, graphic designers, and other internal departments including handling requests for information and coordinating materials across product mix

Coordinator, Production Coordinator Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Coordinator, Production Coordinator

List any licenses or certifications required by the position: APICS, CPE, ASE, DOT, CCPM, PMP, MS, BPM, OTMIS, OSHA

Education for Coordinator, Production Coordinator

Typically a job would require a certain level of education.

Employers hiring for the coordinator, production coordinator job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Education, Business, Associates, Technical, Communications, Marketing, Film, Manufacturing, Engineering, Management

Skills for Coordinator, Production Coordinator

Desired skills for coordinator, production coordinator include:

Production
Microsoft Word and Excel
Excel
Spreadsheet software and Word Processing software
Photoshop
PowerPoint
Oracle system to be able to complete tasks as assigned
Illustrator
Microsoft Office Suite
Word

Desired experience for coordinator, production coordinator includes:

Previous experience scheduling work within a production environment required
Working knowledge of Filemaker Pro a plus
Oversee composite links, dub requests and various meeting links, DVD’s
Must be willing to work nights, weekends and Holidays (includes major holidays)
Prepares, maintains and distributes artwork, storyboards, reports, as needed to appropriate personnel
Prepares routine correspondence and forms, answering phones, faxing, packaging and ship various artwork, samples, as needed

Coordinator, Production Coordinator Examples

1

Coordinator, Production Coordinator Job Description

Job Description Example
Our company is searching for experienced candidates for the position of coordinator, production coordinator. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for coordinator, production coordinator
  • Partners with Technical Design in daily production fittings via video conference
  • Book and track travel, handle travel logistics for Production Team
  • Reconciliation of Corporate and Production Credit cards creating vendor PO’s
  • Coordinating the processing of material starting with the creation of the EMR through final checking
  • Delivering required material to the network and to the Animation Director for slugging
  • Confirming shipments to overseas animation studios (via ICS and electronic upload) using proper confirmation forms
  • Completing script and storyboard breakdowns for models, props and background designs
  • Assisting on special projects for festivals, awards and network promotions
  • Daily internal communication with sales and design teams and external communication with our overseas factories
  • Tracking and coordinating sales samples for meetings, tradeshows, and customer style outs
Qualifications for coordinator, production coordinator
  • Minimum 2+ years of previous administrative assistant and/or on-set production asst
  • Desire to continually improve production systems and procedures
  • Microsoft platform and VMWare expertise and/or certification is required
  • Five (5) years’ experience as a Systems Engineer
  • Creation and maintenance of seasonal line sheets based on design specs
  • Schedule meetings at the request of the Manager and Lead(s)
2

Coordinator, Production Coordinator Job Description

Job Description Example
Our growing company is searching for experienced candidates for the position of coordinator, production coordinator. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for coordinator, production coordinator
  • Provide administrative and production support
  • Manage team travel arrangements when required
  • Conduct preliminary review of US Final Copy documents in conjunction with DTO2s to identify potential challenges for International layout
  • Prepare proposed International copy templates and supporting documents for review with the International Graphics Manager and International Brand Merchant
  • Coordinate and track consolidated translation requests for all brands
  • Maintain updated multi-language master copy templates for all brands, ensuring consistency of translations and organization of server
  • Review and approve monthly invoices for translation services
  • Aid in the collection and tracking of all assets required for mechanical creation
  • Maintain International Artwork Tracker on a daily basis
  • Add new projects based on CSG Notes & International Project List
Qualifications for coordinator, production coordinator
  • Ability to monitor and advise on quality control issues relating to established specifications and industry standards for prepress, printing and manufacturing
  • Strong interpersonal skills and ability to work effectively in a small team environment and with diverse groups of people including advertisers, agencies, outside vendors and departmental staff
  • Ability to handle multiple demands calmly and efficiently, while maintaining attention to detail and follow through
  • Ability to adapt to the requirements of a fast-paced department with constantly changing needs
  • 4-color magazine pre-press, printing and manufacturing experience preferred
  • Ensure in-house tracking systems (Google docs, ) properly reflect products current status and reconcile any discrepancies daily
3

Coordinator, Production Coordinator Job Description

Job Description Example
Our innovative and growing company is looking for a coordinator, production coordinator. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for coordinator, production coordinator
  • Ensure NUSUs (New User Set Ups) have been completed in advance
  • Assist HR with team transfers/exits
  • Assist team members with general HR and payroll related inquiries
  • Submit Oracle account set-up requests for team members and provide initial training on iExpense reporting tool
  • Complete and submit iExpense reports on behalf of Sr Exec team (as needed basis only)
  • Monthly reconciliation of Corporate AMEX T&E card and Pcard
  • Purchasing – office supplies, team snacks, misc
  • Coordinate Catering for meetings and team events
  • Plan and coordinate team building events and activities in addition to chairing the EASocial Committee
  • Purchase team swag, business gifts, and special occasion gifts
Qualifications for coordinator, production coordinator
  • Excellent communication skills and an approachable attitude within the team and other internal departments is a must
  • Self-motivated, and eagerness to learn
  • A confident, creative problem solver who is inspired to work on innovative concepts that may not been a known entity
  • Maturity and discretion with confidential information
  • Interested in design, fashion news and developments
  • Good sense of humor and radiates enthusiasm
4

Coordinator, Production Coordinator Job Description

Job Description Example
Our company is hiring for a coordinator, production coordinator. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for coordinator, production coordinator
  • Creates and manages paperwork associated with each production (technical books, expense reports )
  • Coordinate flow of information between production executives and other SPT departments
  • Ensure that all production records are adequately posted, filed and organized according to corporate procedure
  • Formulate and process purchase orders
  • Stay within budget parameters and code invoices for payment
  • Breakdown invoices to determine charges per location
  • Field daily requests from regional teams regarding display needs
  • Consider short-term needs and long-term goals when managing work and vendor relationships
  • Liaise with VM team for visibility on store opening/renovation time-line to ensure timely ordering of collateral
  • Arrange, coordinate and confirm all travel arrangements on behalf of the Producer
Qualifications for coordinator, production coordinator
  • Previous TV production experience required
  • Quick learner with outgoing, engaging personality
  • Creative, enthusiastic team player
  • Minimum 2 years experience working in production or a creative environment
  • Proficient with Mac, PC, Microsoft Word and Excel, internet savvy
  • Desired candidates will have prior field production experience and understand on-set etiquette
5

Coordinator, Production Coordinator Job Description

Job Description Example
Our company is searching for experienced candidates for the position of coordinator, production coordinator. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for coordinator, production coordinator
  • Assist with the development of on-air and VO talent schedules and assignments
  • Oversee administrative processing, including the group American Express account, talent per diem processing and reimbursement reports
  • Assist with guest booking for NBA TV studio guest analysts and celebrity appearances
  • Oversee travel and logistics for talent across Turner Sports properties, including NBA, MLB, NCAA, golf and eLeague
  • Assist with talent relations projects, such as on-site staffing of Inside the NBA studio productions, sales and promo shoots
  • Manage routine PR requests – monthly highlight newsletters, press screener DVD labels & covers, digital banners for PR website
  • Clearly communicate anticipated and unanticipated problems to the Dir
  • Manage direct communication with vendors regarding Product Development
  • Manage PLC calendar
  • Hold responsibility for overall product execution for brand once development passed from Design team
Qualifications for coordinator, production coordinator
  • Minimum of 2 years’ experience in the role of Production Coordinator in a related field
  • Ability to work with different departments (editorial operations, design, production, digital strategy) and across different imprints
  • Must have at least 1-2 years in an animation production environment
  • Ability to take direction when needed and also take the initiative where applicable
  • Proficient in Microsoft Office, Adobe products
  • Must be able to regularly lift up to 20lb

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