Production Coordinator Job Description
Production coordinator
provides administrative services including compiling data, summarizing information and creating reports, creating and modifying documents using word processing software, creating and updating data using spreadsheet software.
Production Coordinator Duties & Responsibilities
To write an effective production coordinator job description, begin by listing detailed duties, responsibilities and expectations. We have included production coordinator job description templates that you can modify and use.
Sample responsibilities for this position include:
Order entry – The production coordinator will enter all new job requirements and details in the production system directing all departments on production requirements
Under the guidance of the Production Supervisor, tracks progress of tasks for assigned artists or sequences in the production tracking system
Generally providing overall production support to the production management team
Coordinate production with sales team on initiatives related to Magazine, TV Week, and Custom Content production capabilities (i.e., 4-color proof approval
Develops, maintains and generates production tracking reports that include information on budget, production companies, producer, actuals, PO#
Communicate with clients over email, phone and or in person – The production coordinator is the direct and main contact for all client communications
Internal communications – The production coordinator is the primary source of information for all internal departments
Invoicing – The production coordinator is responsible for prepping all invoices with needed information for the accounting department
Outsource production and services to outside vendors, handling all purchase order and invoicing needs
Ensuring all production information is ready and able to place and accept orders seasonally at the specific deadlines
Production Coordinator Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Production Coordinator
List any licenses or certifications required by the position: APICS, CPE, ASE, DOT, CCPM, PMP, MS, BPM, OTMIS, OSHA
Education for Production Coordinator
Typically a job would require a certain level of education.
Employers hiring for the production coordinator job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Education, Business, Associates, Technical, Communications, Marketing, Film, Manufacturing, Engineering, Management
Skills for Production Coordinator
Desired skills for production coordinator include:
Excel
Photoshop
Medical device industry
MES/SAP
Word
Microsoft Office programs
Illustrator
Spreadsheet software and Word Processing software
Production
Outlook
Desired experience for production coordinator includes:
Facilitate in-house sales, working directly with clients, managing job information, pricing and schedules
Manage the costs, schedules and monitor adherence to job budget and delivery needs
Interested candidates must submit a resume/CV online to be considere
This position may require overtime and some Saturday work
Prepare purchase order worksheet & sizebreaks
Integrate all assigned styles once confirmed by development
Production Coordinator Examples
1
Production Coordinator Job Description
Job Description Example
Our company is searching for experienced candidates for the position of production coordinator. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for production coordinator
- Coordinate remnant ad space (sales notification, ad order entry and ad production)
- Check invoices for accuracy of production charges and credits
- Maintain communication with sales reps and managers on production issues
- Attends Production Hand Offs
- Oversees Production WIP reports from each vendor
- Responsible for managing and producing in-house and external stills and video shoots from conception to production for web or print
- Ensure contracts, permits and agreements are in place pre-production and filed on completion of project
- Work closely with and provide support to the Production team
- Maintains contact information for all crew in electronic scheduling system
- Compile information for the Network
Qualifications for production coordinator
- Frequently required use of hands and fingers to write, manipulate telephone and computer keyboard
- Previous experience in entertainment/creative services/production/proofreading preferred
- Must have the ability to communicate effectively and tactfully with all levels of personnel in person & on phone
- Must be able to dedicate time needed to manage heavy workload
- Must be willing to take to submit to a background investigation
- Create, Maintain and Distribute Show Trackers
2
Production Coordinator Job Description
Job Description Example
Our growing company is looking for a production coordinator. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for production coordinator
- Provide quality control for digital ad materials, including responding to queries related to mechanical and digital advertising specifications for advertisers, agencies, and vendors
- Assist with conferences and events and planning coordination when needed
- Captures Sales projection updates and ensures vendors receive and confirm updates
- Reviews ATS on a weekly bases to ensure major issues are identified
- Tracks and ensures timely receipt of all testing reports
- Stays in communication with Logistics on status of freight movement and approvals
- Receives shortage reports and communicates with Customer Service as needed
- Follows up with vendors on ready dates on shortages
- Creates cost negotiation charts, delivery confirmations, and prices
- Updates PO cxl and eta dates if extensions needed
Qualifications for production coordinator
- At least one-year experience in television or film production or equivalent education and experience required
- Strong organizational ability to prioritize multiple tasks and meet deadlines
- Minimum 2 years of experience film & video production experience
- Knowledge of production logistics and current industry standard practices
- Strong online/digital media landscape knowledge and technical savvy desired
- Some video editing experience (Adobe Premiere) desired
3
Production Coordinator Job Description
Job Description Example
Our company is growing rapidly and is searching for experienced candidates for the position of production coordinator. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for production coordinator
- Communicate consistently with creative and production team
- Update tracker as necessary with cancelations or mechanical release date changes
- Prepare and print International Artwork Tracker and distribute to team prior to Bi-Weekly International Artwork Status Meeting
- Track/oversee progress of projects for all brands and communicate with internal team and cross-functional teams to ensure deadlines are met
- Assist with completing the weekly priorities report
- Leads WRM (Weekly Recap Meeting)
- Manages liabilities
- Prepares PO worksheet & size breaks
- The candidate will be encouraged to develop new systems, trackers, ideas, to help the department operate more efficiently
- Work with vendors to secure bids process and track all invoices
Qualifications for production coordinator
- Must have a BFA or BA in Fashion Merchandising, Business, or related field
- Must have intermediate understanding of fabric types
- Must have experience working with vendors/ factories in India
- Must possess excellent written and verbal communication skills strong organizational aptitude
- You must have proven production experience in a fast-paced environment, ideally from a creative agency, fashion retailer, publisher or design office
- Contacts with global fashion photographic, model, hair and make-up agencies
4
Production Coordinator Job Description
Job Description Example
Our growing company is hiring for a production coordinator. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for production coordinator
- Responsible for proactively maintaining department common areas and participating in creative sessions to appropriately brand these areas
- Submit OT dinner vouchers on behalf of the team
- Deliver mail and coordinate shipping/couriers
- Own / maintain PULSE web team email Distribution Lists
- Attend information / training sessions related to new studio processes
- Setting up craft on all shoots and coordinating additional meals as needed
- Pick up/return equipment for shoots to vendors
- Prep equipment for shoots as needed
- Schedule appointments, conference calls and set itineraries for Producer’s external and internal meetings
- Organize Producer calendars, make travel arrangements and process expense reports
Qualifications for production coordinator
- Responds promptly to production and sales needs new developments
- Must have 1-2 years of experience as a production coordinator
- Understanding of technical aspects of studio and location photography and an aptitude for learning new technology
- Confidence to own full projects with a practice of transparency to alert the Production Manager of any issues that may arise
- Minimum of 2-4 years of experience in sweaters production/sourcing
- Basic knowledge of scheduling, budgeting and vender interaction is required
5
Production Coordinator Job Description
Job Description Example
Our innovative and growing company is looking to fill the role of production coordinator. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for production coordinator
- Assign projects and communicate with Producers to provide updates on project status to On-Air Production Manager and Sr
- General Line Producer/Production Management Support
- Review of production progress with instructors
- Assisting instructors and FMS faculty with obtaining production permits
- Maintain digital libraries, make dubs and upload videos as necessary
- Daily internal communication with customer service and external communication with our overseas factories
- Communicate customer specific packing/shipping requirements to factories when purchase orders are placed
- Review and confirm shipping documents for all brands
- Communicate document confirmation and vessel needs to import/logistics coordinator
- Maintain DVD library for shows and distribute the materials as needed
Qualifications for production coordinator
- Requires an associate's degree or its equivalent or 2+ yrs of work experience
- Familiar with print production materials and processes a plus
- Detail-oriented, independent work style, strong in spelling and grammar, accurate with numbers
- PC & Mac proficient
- Proficient use of Microsoft Office and and design software (Adobe Creative Cloud, Quark Xpress)
- Experience with pre-flight and final file preparation for manufacturing vendors