Workplace Coordinator Resume Samples

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J Bashirian

Jody

Bashirian

8593 Maxie Views

Boston

+1 (555) 832 9999

8593 Maxie Views

Boston

Phone

p +1 (555) 832 9999

Experience Experience

Dallas, TX

Workplace Coordinator

Dallas, TX

White-Kassulke

Dallas, TX

Workplace Coordinator

Performance Management; motivation and management of staff including resource planning and recruitment etc
Supervision of Workplace Services, resolving any issues and escalating to the Workplace Services Manager when necessary
To provide local feedback to Service Managers on the office working environment and FM services supporting the business
Keep the office seating plans and utilization reports updated. Provide facilities management reports to office manager on a periodic basis
Directly Managed Services; enforcing workplace standards/policies and ensuring incidents reported to helpdesk are being managed
Permit to work and contractor management
To act as the local ‘eyes and ears’ of the FM Team bringing any areas of improvement or issues to the Senior Workplace Coordinators attention

Chicago, IL

Supervising Workplace Coordinator

Chicago, IL

Heidenreich Inc

Chicago, IL

Supervising Workplace Coordinator

Prepare and provide facilities management reports to Workplace Leader/Manager on a periodic basis
Ensure resources are redeployed as necessary based on workload in conjunction with any service providers
Report all incidents of security breach to Workplace Leader/Manager
Ensure that supply chain partners provide adequate services and work to both financial and quality standards and meet customer expectations
Assist in preparation of the annual facilities budget
Manage access control to the office premises
Identify opportunities to outsource certain services where third-party providers are more cost effective and seek final approval from the Office Manager/Procurement Head

present

Detroit, MI

Operations Coordinator, Workplace

Detroit, MI

Erdman, Schamberger and Rath

present

Detroit, MI

Operations Coordinator, Workplace

present

Manage the email alias. This email should be the source for all WP/Facility requests
Manage the showroom space—check the calendar everyday and coordinate with team
Oversee Supplier Seating in the Showroom and be the main point of contact
Event planning & coordination with all stakeholders, create action list, event schedule, & budgets
Oversee vendor on-boarding for all new vendors from setting up as a new vendor through safety orientation
Ensure “Point of Contact” list is up to date
Main point of contact for Palo Alto Reception & Culinary team

Education Education

Bachelor’s Degree

The University of Texas at Austin

Bachelor’s Degree

Skills Skills

Ability to prioritise and organise own workload and ability to motivate self and work on own initiative
Ability to take on new tasks and learn new technology quickly
Good communication skills and professional presence
Demonstrable ability to work independently and as part of a team
Ability to take on new tasks and technology quickly
Knowledge of data bases
Willingness and ability to adapt to the rapid business and organizational changes that accompany a high-growth environment
Knowledge and understanding of the health and safety relevant to the office inc. Fire, First Aid DSE, and Accident reporting
Attention to detail and accuracy
Excellent interpersonal communication skills

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15 Workplace Coordinator resume templates

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Senior Workplace Coordinator Resume Examples & Samples

To provide management of Workplace Coordinator(s) / Assistant within their buildings
To provide counselling, mentoring, coaching and performance management support totheir EY Workplace team
To ensure adequate cover at all times
To manage sickness and holiday within the Firm’s guidelines
To ensure the office working environment and FM services supporting the business areto financial and qualitative standards, meet customer expectations and are continually improved
To operate as the local ‘eyes and ears’ of the FM Team bringing any areas of improvement or issues to the relevant CSS service manager’s attention
To motivate and lead locally the Workplace team
To ensure resource is redeployed as necessary based on workload
To strive to improve the service we offer and challenge and drive out superfluous and wasteful practices
Records management compliance
Post and Print compliance
Security management
Telecommunication and IT Support
Space Utilisation
Client Suite Services
Provide cover, for all FM Services

Workplace Coordinator Resume Examples & Samples

Ensuing the office working environment and Facilities Management services supporting the business are to financial standards and meet customer expectations whilst being continually improved
The service delivery for local office operations including document services (record management, archival, mailroom, couriers, and general stationary
Undertaking monthly building inspections ensuring that all remedial actions are identified
Corporate Social Responsibility; environmental monitoring, management of utilities and elimination/reduction/recycling initiatives
Directly Managed Services; enforcing workplace standards/policies and ensuring incidents reported to helpdesk are being managed
Relationship management acting as a primary contact for all workplace services
Performance Management; motivation and management of staff including resource planning and recruitment etc
Business Continuity planning; disaster management and regular testing of the local FM Business Continuity plan
Health and Safety; ensuring local office is working to standards and coordinating testing and assessments
Finance and Reporting; ensuring that FM is working to operational budgets in accordance to firm guidelines
Knowledge and understanding of the health and safety relevant to office inc; Fire, First Aid, DSE, and Accident reporting
Demonstrable ability to work independently and as part of a team
Awareness of the impact upon the Firm of legislative, technological or other changes, with the ability to respond effectively
Sound knowledge of current methods of FM
Knowledge of databases

Workplace Coordinator Resume Examples & Samples

To act as the local ‘eyes and ears’ of the FM Team bringing any areas of improvement or issues to the Senior Workplace Coordinators attention
To encourage a self help ethos within the business and ensure all FM related incidents to be logged via the Helpdesk
To provide local feedback to Service Managers on the office working environment and FM services supporting the business
To ensure that a single team approach is developed across their buildings, working closely with peers and self covering as required for others in order to best manage available resource

Supervising Workplace Coordinator Resume Examples & Samples

Managing day-to-day office facilities maintenance and equipment
Coordinate and work with building management and external vendors on projects related to construction, alterations, additions and/or moving, workstation set up, network point installations, vending services, etc
Managing administrative queries relating to maintenance/repairs from internal customers
Manage purchasing and procurement activities for items such as office equipment, furniture, supplies and services (general stationary, business card printing, refreshments/food provisions, etc.)
Requesting quotes, conducting analysis and evaluation of pricing options, making appropriate recommendations to Workplace Leader/Manager
Negotiating and recommending execution of contracts for purchase of supplies, provisions, services and equipment
Preparing and processing purchase orders and documents in accordance with EY policy and guidelines
Demonstrating a good understanding of knowledge of current developments in the field of purchasing
Maintaining complete updated purchasing records/data and pricing
Ensuring competent and accurate execution of all regular purchasing duties, planning ahead to cater to the Firm’s needs
Execute the FM plan and ensure that the work is completed within the allocated budget and report any deviations in a timely manner
Proactively monitor the order process and patterns, identifying issues and concerns, providing solutions to help achieve cost efficiencies
Handling and monitoring claims to vendors for defective, shortage, missing items and products
Supporting relevant departments on request for information on quotations and pricing
Responding to high level and urgent queries from internal customers/external vendors and facilitating the delivery of effective solutions
Managing and responding independently and appropriately to internal customer queries and expectations in difficult and unforeseen circumstances
Planning and managing inventory levels of supplies/products ensuring delivery schedules are met and inventory stocks do not run out
Identify opportunities to outsource certain services where third-party providers are more cost effective and seek final approval from the Office Manager/Procurement Head
Liaise with outsourcing third-party vendors and ensure that all services level agreements are met
Monitor the functioning of all facilities management suppliers adhere to their contractual agreement, and commercial terms and conditions
Ensure resources are redeployed as necessary based on workload in conjunction with any service providers
Ensure that supply chain partners provide adequate services and work to both financial and quality standards and meet customer expectations
Assist in preparation of the annual facilities budget
Chart out the route plan and coordinate the movement of office drivers and dispatch services
Prepare and provide facilities management reports to Workplace Leader/Manager on a periodic basis
Ensure consistent quality of output/service is provided and managing deadlines
Mentor and develop team members, ensuring appropriate level of service is provided and delivered
Oversee provision of adequate logistics and administrative support at various levels (office support, office drivers, receptionists, document support staff, etc.)
Ensure workload is distributed evenly and that priorities are met to suit changing business needs
Coordinate the functioning of all activities within the workplace services area and ensure optimal output
Develop and maintain strong relationship with both internal and external stakeholders with the aim of ensuring business alignment and maximizing value to the firm
Contribute to regional and global initiatives of strengthening and streamlining the facilities management function

Workplace Coordinator Resume Examples & Samples

Gatekeeper and ambassador for making our buildings and the EY experience the place to be
Ownership and responsibility for a total FM delivery within the building using the helpdesk and the wider FM network
To provide management of EY Workplace teams within the buildings
To ensure adequate cover at all times in conjunction with any service providers
To ensure the office working environment and FM services supporting the business are to financial and qualitative standards, nmeet customer expectations and are continually improved
To operate as the local “eyes and ears” of the FM team bringing any areas of improvement or issues to the relevant CSS service manager’s attention
To encourage a self help ethos within the business and continue for all FM related incidents to be logged via the Helpdesk
To ensure resource is redeployed as necessary based on workload in conjunction with any service providers
As a Workplace Co-ordinator, you are responsible for ensuring that your building is safe and that the people who are in the building are not affected by the facilities
To support Enterprise Risk with current and new initiatives ensuring adequate time is made available to ensure compliance and that deadlines are met
Operational duties will include
Review signage and ensure it is consistent with H&S law and the firm’s corporate policy
Coordinate, plan and undertake DSE and H&S inductions
Undertake duties of Fire warden
Monitor working practices on floors and take remedial action as necessary
Attend First aid training and apply as appropriate
Daily responsibilities
Investigating accidents, incidents, ill health and near misses

Workplace Coordinator, Canberra Resume Examples & Samples

Meet and greet all client and internal staff at reception in a professional and courteous manner
Liaise with internal and external clients directly, via phone, e-mail or face to face as most relevant
Support the Corporate Hospitality team in the effective management of the internal EY room booking system, including room bookings and requests for catering and presentation equipment
Premises Support
Security Management
Invoice Management
Car-parking Management
Mail and Print Support
Health and Safely review and auditing
Support the foundations of service quality – you will be professional and consistent with providing a first class customer experience to both internal and external clients
Ability to work in team environment and individually

Workplace Coordinator Resume Examples & Samples

Coordinate the tenancy’s reactive and preventative maintenance program
Manage the Maintenance Tracking database
Coordinate external contractors and ensure all work is carried out to WHS guidelines
Manage the Preventative Maintenance schedule and activity planner
Participate in Building Emergency Control activities
Oversee monthly sustainability administration and assist in energy reduction initiatives to attain and sustain EY’s NABERS commitment agreement
Compile monthly waste, energy consumption, maintenance requests and utilisation reports
Support the Workplace of The Future initiatives, including managing lockers and storage
Encourage teaming and exceptional customer service
Assist on reception when required
Ability to manage multiple priorities simultaneously
Intermediate knowledge of Microsoft Word, Excel and email
EY car parking - maintain the EY car park allocation database ensuring the information is up to date at all times
Tenancy access and security management
Processing of business cards Australia wide

Workplace Coordinator Resume Examples & Samples

Ability to communicate professionally and clearly to internal staff and vendors
Process driven
High level of organization and ability to manage details in a distracting, high-paced environment
Prioritization skills
Be able to work independently but also and collaborate
Ability to learn new software & process quickly
Bring best practices to the table
Experience in internal event planning & coordination
Phone skills (answer, screen, transfer, repeat)
Knowledge of shipping & receiving both domestic and international
Comfortable with numbers and able to manage large expense reports
Ability to effectively multi-task in a fast-paced, results-oriented environment
Ability to identify creative approaches or solutions to problems
Successfully manage projects from beginning to end
Comfortable with large order placement, tracking, and outside vendor process
2+ years of reception or office experience

Workplace Flexibility Coordinator Resume Examples & Samples

Provide overall admin support for employees participating in the program
Oversight and management of Workplace Flexibility inbox, responding to emails in a timely manner or directing them to the appropriate contact
Act as a liaison between employees, the manager/business unit, HR, IT and Real Estate
Conduct program reporting and high level analysis to identify trends and overall program results
Maintain and update content in MFCentral and MFConnect Community
Review and process Workplace Flexibility submissions
Track employee participation in Flexible Work Arrangements through Workday reporting, and ensure that managers update arrangements in Workday correctly
Provide guidance regarding program set-up for employees including phone, PC, Same Time messaging, etc
Responding to program-related queries
Review employee/manager application for completeness, compliance, correct version
Send "Confirmation Next Steps" emails to participants and managers
Assign mandatory WPF training - eWork enrolments
Add participant and leader to relevant web-based communities
Record issues and follow up with managers to track status
Track declined arrangements & participants who drop-out of program
Monitor alerts - track & follow up with managers where applicable
Reporting - End of Month Mobility Reports - update tracker
General reporting and ad Hoc reports as required
Post-secondary education or relevant work experience
Minimum 2 years work experience in a customer service environment
Ability to work and communicate with employees at levels across the organization
Proactive self-starter

Workplace Coordinator Resume Examples & Samples

IOSH qualified would be desirable
A high level of computer literacy (Microsoft Office packages & Outlook)An excellent level of customer service skills
Team player with an enthusiastic attitude with a pro-active approach
Analytical thinker with demonstrable problem solving skills

Workplace Coordinator Resume Examples & Samples

IOSH qualified would be preferable
Must have previous experience in multi occupancy and large scale account, customer service and IFM service delivery, helpdesk processes, workflows with knowledge of HR and QHS&E procedures and legislation
Good relationship and stakeholder management

Workplace Coordinator Resume Examples & Samples

Ensure consistent quality of output/services is provided and requests are processed promptly
Plan and manage inventory levels ensuring stocks do not run out and delivery schedules are met
Oversee the provision of logistics, operations and facilities support; workplace, document and client services
Monitor the functioning of all office facilities management suppliers ensuring adherence to contractual agreements
Develop and maintain strong relationships with both internal and external stakeholders
Contribute to the initiatives of strengthening and streamlining the facilities management function

Workplace Coordinator Resume Examples & Samples

Reception and Security
Implementation of Workplace Programs
Mail Systems
Occupancy Use
Employee Programs
Budget Tracking and Expensing
Competent in MSOffice – Outlook, MS Word, MS Excel and MS PowerPoint, with competence in Google Docs, Google Sheets and Google Drive structures
Attention to detail and accuracy a must
Ability to manage time, work independently and see projects through completion
Ability to take on new tasks and learn new technology quickly
Willingness and ability to adapt to rapid business and organizational changes that accompany a high-growth environment
Requires a high school diploma, some college preferred
LI-KL

Senior Workplace Coordinator Resume Examples & Samples

Computer literate, with experience in Microsoft Office packages
IOSH Managing Safely certification is desirable
Full driving license
Must have previous experience in multi occupancy and large scale account. customer service and IFM service delivery, helpdesk processes, workflows with knowledge of HR and QHS&E procedures and legislation
Clear, confident communication skills with the ability to communicate effectively with a wide range of people both written and verbal

Workplace Coordinator Resume Examples & Samples

Ability to manage and prioritise workload effectively
Clear, confident communication skills both verbal and written with a customer service focussed attitude
Computer literate with a knowledge of Outlook and the Microsoft Office packages

Workplace Coordinator Resume Examples & Samples

Must have previous experience in high quality customer service and IFM service delivery and helpdesk processes
Ability to prioritise and organise own workload and ability to motivate self and work on own initiative
Knowledge of Health and Safety issues pertaining the workplace- IOSH would be advantageous but not essential
Previous experience of having completed basic maintenance tasks would be advantageous

Lead Services Coordinator, Workplace Services Resume Examples & Samples

Oversee vendor who provides porters (currently 14) who support reusable products (plates,
Work with the team and contribute towards creative problem solving
Understand and contribute to our Ohana Culture in our Social Lounges
Manage access for third party porters, ensuring all trust protocols are followed
Excellent problem-solving skills with ability to creatively negotiate requirements
Experience working with porters and a reusable program
Results-oriented, customer driven, organized with attention to detail and strong

Workplace Operations Coordinator Resume Examples & Samples

MAC (Move- add- change) experience preferred
Comfortable reading floor maps and CAD drawings
Competent in MS Office – Outlook, MS Word, MS Excel and MS PowerPoint
Ability to take on new tasks and technology quickly
Good communication skills and professional presence
Willingness and ability to adapt to the rapid business and organizational changes that accompany a high-growth environment
Requires a H.S. diploma, some college preferred

Workplace Coordinator, Gigafactory Resume Examples & Samples

Coordinates Workplace furniture moves
Assists customers with small adjustments
Handles day to day list of small projects for the Workplace
Acts as a floor lead for the workplace team
Assists with weekly supply orders/ inventory
Handle daily vendor operations
Assist coordinating event planning and group meals
May need to operate heavy equipment; balers, forklifts, ride on cleaning equipment

Workplace Coordinator Resume Examples & Samples

Administrative and supply ordering
Implementation of Workplace programs
Occupancy use
LI-SS1

Operations Coordinator, Workplace Resume Examples & Samples

Manage the showroom space—check the calendar everyday and coordinate with team
Oversee Supplier Seating in the Showroom and be the main point of contact
Event planning & coordination with all stakeholders, create action list, event schedule, & budgets
Oversee vendor on-boarding for all new vendors from setting up as a new vendor through safety orientation
Ensure “Point of Contact” list is up to date
Main point of contact for Palo Alto Reception & Culinary team
Office Space
New Hire/Intern On-boarding, Nametag Ordering & Distribution
Work w/teams to support move & additional seating requests in office space
Maintain Seating Plan Updates, Indoor Finders Management & Blocking Plan
Maintain Hotel Desks & ensure plans are up to date
Move coordination with users and vendor management
Assistant Duties
Assist in booking conference rooms
Assist in team leader’s expense report
Develop Processes & Procedures to improve the Workplace
Project manage/coordinate various facility & WP related projects—define scope, develop precon and logistic plans, set up budgets, create and maintain proper tracking procedures, and follow through to completion
In conjunction with other WP representatives, assist with WP process creation, implementation and maintenance. Always consider CIP—continuous improvement process!

Workplace Coordinator Resume Examples & Samples

Striving to improve the service offered with proactive approach to service delivery and client satisfaction
Owning the responsibility for responsibility for a total delivery within the building using the helpdesk and the wider network
Ensuring adequate cover at all times in conjunction with any service providers
Being the local “eyes and ears of the AWS team bringing any areas of improvement or issues to the relevant AWS service manager’s attention
Encoself help ethos within the business and continue for all AWS related incidents to be logged via the Helpdesk

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