Workplace Coordinator Job Description
Workplace coordinator
provides administrative and clerical support to facilities; coordinate messages, events, appointments, maintenance, and complies and proofread processes, spreadsheets, and presentations.
Workplace Coordinator Duties & Responsibilities
To write an effective workplace coordinator job description, begin by listing detailed duties, responsibilities and expectations. We have included workplace coordinator job description templates that you can modify and use.
Sample responsibilities for this position include:
Make service calls for electrical, plumbing, and HVAC work
Perform basic electrical, plumbing, HVAC, gas and general handyman repairs
Actively work prospect leads from relationship managers and business bankers
Responsible for outbound calls & scheduling appointments with existing business relationships and prospecting for new business through cold calling efforts
Track all WP requests and dispatch to the appropriate WP member
Collect, compile and analyze program activity data
Work with meeting planners, employees, EAs, , ahead of key meetings to ensure full advantage of technology
Physical exertion including, but not limited to, climbing, bending, pushing, pulling, standing, sitting and walking
Order break-room and kitchenette supplies and stock vending machines and community kitchenette areas
Check smoke detector batteries
Workplace Coordinator Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Workplace Coordinator
List any licenses or certifications required by the position: IOSH, OSHA, H&S, CPR, PRINCE2, PMP, CFC
Education for Workplace Coordinator
Typically a job would require a certain level of education.
Employers hiring for the workplace coordinator job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Collage Degree in Education, Business, Management, Hospitality, Social Work, Department of Education, Psychology, Health, Engineering, Associates
Skills for Workplace Coordinator
Desired skills for workplace coordinator include:
Local occupational health and safety requirements
Accounting
Administrative and clerical procedures
Critical facilities and vendor management for specialized services is advantageous
Customer service principles and practices administrative and financial controls
Electrical
HR and QHS&E procedures and legislation
HVAC
Our industry
Plumbing
Desired experience for workplace coordinator includes:
Previous experience with Corporate Workplace Violence risk assessment
Support the needs of remote Offices within the region
2 years prior experience in workplace/facilities operations
Workplace project coordination experience, as this position will evolve as we grow!
2+ years of customer service experience in hospitality or event planning (preferred)
Ability to work a flexible schedule in order to accommodate event needs
Workplace Coordinator Examples
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Workplace Coordinator Job Description
Job Description Example
Our company is hiring for a workplace coordinator. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for workplace coordinator
- Order janitorial supplies
- Obtain quote pricing on various supplies needed
- Manage all company vendors relating to repairs, supplies
- Coordinate new floor plans, setup new spaces, move furniture, perform PC setup and organize monthly seating charts
- Paint spaces when needed
- Perform any duties missed by the cleaning crew
- Maintain the campus golf cart and vehicles
- Assist with mail delivery
- Organize supply storage and key boxes and track information in spreadsheets
- Pro-active approach to inspecting the site on a daily basis, completing first fixes and raising jobs for any further work ensuring that all tasks are completed within SLA and Health and Safety guidelines
Qualifications for workplace coordinator
- Involves work in general office nature and walking directing and meeting customers
- May involve periods of standing and walking to oversee/assist with events, indoors and outdoors
- Ability to lift and/or move up to 10 pounds frequently and up to 40 pounds occasionally
- Previous maintenance and handyman experience is a plus
- Knowledge of computers including but not limited to Outlook, Excel, and Internet
- Knowledge (basic) of computer hardware and PC’s
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Workplace Coordinator Job Description
Job Description Example
Our innovative and growing company is looking for a workplace coordinator. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for workplace coordinator
- Distribute internal mail received from the couriers to the correct departments and pigeonholes
- General duties incorporating porterage, escorting contractors, concierge role, site cleanliness and tidiness and proactive approach to facilities service provision
- Support Mitie colleagues in carrying out minor handyman duties where trained to do so, within H&S guidelines and if workload permits
- Take full ownership of all aspects of meeting rooms including housekeeping, conference phones, AV equipment, flip charts and pens, layout, fabric and environment in preparation and after meetings have taken place
- Proactive ‘visual maintenance’ of communal floor areas, including hubs, staircases, coffee points and copy areas, engaging with the relevant FM teams as appropriate
- Take full ownership of all aspects of meeting rooms including housekeeping, AV equipment and fabric and environment
- Responsible for assisting with the updating of CAFM on the progress of logged jobs
- To work alongside the Customer in a consultative manner offering support and guidance on areas of practical Quality, Health, Safety and Environmental
- To take a hands on approach with the mailroom activity ensuring all processes and procedures are followed correctly
- To be responsible for all compliance documentation ensuring all documentation is regularly updated and maintained
Qualifications for workplace coordinator
- Ability to work with individuals at all levels of the organization in a professional manner
- Ability to work with outside vendors in a professional manner
- Line management of the Mailroom and Delivery team including authorising overtime and holiday request forms where no Senior Workplace Coordinator is in place
- Partnership with Facilities Management Company (FM), understand scope of their contract and responsibilities
- Diploma or equivalent knowledge in related field Facility Management/Business Administration
- Work with local contracted office support staff on office operations
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Workplace Coordinator Job Description
Job Description Example
Our innovative and growing company is looking for a workplace coordinator. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for workplace coordinator
- Hold monthly meetings with occupants, and stakeholders, building sustainable and harmonious relationships between building occupants, and the WPM teams
- To lead Daily Start up Meetings (DSUM’s) and Weekly Wash up meetings with their team and relevant service partners
- Line management of the onsite team of 3 Facilities Coordinators including authorising overtime and holiday request forms where required
- Manage onboarding and move request in Service Now
- Keep current seating chart for each floor through IOffice
- Monitor workplace expenditures and handle all vendor contracts (invoices, service )
- Process invoices with proper coding system and record accruals for the month
- Monitor office/kitchen supplies inventory and place orders
- Point of contact for all building related service request or issues
- Programing keycards for new employees and terminating old
Qualifications for workplace coordinator
- Ability to read and interpret construction drawings a plus
- Previous experience in construction project management a plus
- Must have a reliable insured vehicle with valid driver’s license and proof of insurance – Some travel within Washington State required
- Must be energetic, proactive
- Proficient in MS office Products and possess strong written, verbal and presentation skills
- Must have previous experience in multi occupancy and large scale account
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Workplace Coordinator Job Description
Job Description Example
Our company is looking to fill the role of workplace coordinator. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for workplace coordinator
- Deliver a Five Star Service and Guest Experience
- General Administrative and Operational support for Workplace Services team
- Create and issue temporary badges to employees
- Install posters, signage and boards throughout the site as requested by Internal Comms
- Open, scan and sort external mail and distribute to correct mail points on site
- Sort, frank, log and post any external mail and prepare internal mail for distribution via courier
- Ability to use all photocopiers provided to npower and be able to replenish paper, carry out ‘first fixes’ and replace toner cartridges
- Take full ownership of all aspects of meeting rooms including housekeeping, conference phones, AV equipment, flip charts and pens, layout, fabric and environment
- Support the Facilities Team with construction management projects in the SF office
- Manage furniture vendor relationship, including procurement and repairs
Qualifications for workplace coordinator
- Knowledge of basic invoice coding and office management systems and procedures
- Outstanding knowledge of MS Office, Workspeed, IOffice
- Experience as concierge or comparable position in the service sector preferred
- Education in hotel (management) or relevant field preferred
- Minimum 3-5 years of job experience preferred
- Fluent in local language and English in spoken and written form
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Workplace Coordinator Job Description
Job Description Example
Our company is growing rapidly and is hiring for a workplace coordinator. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for workplace coordinator
- Maintain office signage, new adds and maintenance/ repairs
- Respond to facilities service requests as assigned
- Perform a variety of other Office Team operational work and projects as as needed
- May need to operate heavy equipment
- Assess work needs for the day and week through internal print request queue
- Organize and distribute all incoming mail and packages
- Manage inventory of paper and other material needs of department, oversee and manage print and office supplies
- Perform all tasks for preproduction test runs and continuous quality control inspections on projects
- Work with key stakeholders for incoming and outgoing projects to ensure all needed steps have been completed for on-time, error-free deliverables
- Develop expertise on all office equipment, use this expertise to train others
Qualifications for workplace coordinator
- Ability in multitasking and time-management
- BA/BS degree in business, management, operations or equivalent combination of education and related experience
- Minimum of 5 years experience in facilities operations preferred
- Must be able to stand/walk majority of the work day
- Demonstrated ability and willingness to accept new challenges
- Initiative, attention to detail, and flawless execution