Editorial Coordinator Job Description

Editorial Coordinator Job Description

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Editorial coordinator provides general support for the editorial team, including such tasks as: sending monthly Art Fact Sheet alerts for authors, managing retitle process workflow, drafting Title Information sheets, compiling editorial assets as needed, maintaining Editorial Review spreadsheets.

Editorial Coordinator Duties & Responsibilities

To write an effective editorial coordinator job description, begin by listing detailed duties, responsibilities and expectations. We have included editorial coordinator job description templates that you can modify and use.

Sample responsibilities for this position include:

Assists the HR department with onboarding functions for all incoming staff – UAA equipment requests, computer access, gathering documents for I-9’s
Field and research product queries from HCCP website email owners, Customer Service
Ensure project documents are complete, current, and archived appropriately (ie
Working with the SVP and Publisher, Publisher of Professional Books, Associate Managing Editor, and Production Manager to assure projects are done on time and on budget
Acknowledging manuscripts
Tracking reader reports
Tracking proposals
Processing and tracking payment vouchers
Basic office responsibilities (photocopying, faxing, correspondence)
Maintaining databases and comprehensive spreadsheets

Editorial Coordinator Qualifications

Qualifications for a job description may include education, certification, and experience.

Education for Editorial Coordinator

Typically a job would require a certain level of education.

Employers hiring for the editorial coordinator job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Collage Degree in Journalism, Education, Communications, English, Marketing, Publishing, Communication, Editing, Public Relations, Social Sciences

Skills for Editorial Coordinator

Desired skills for editorial coordinator include:

English grammar
MS Office
Adobe Acrobat
Common office software
PowerPoint
AP Style
Access
Designers and brands
Editorial workflow concepts
FTP and other programs useful

Desired experience for editorial coordinator includes:

Project management with Microsoft Project experience preferred
Processing book orders
Communicating with remote and consulting editors
Write headlines, descriptive copy, and captions as needed
Support original content creation in Chinese
Knowledge of Publishing Industry preferred

Editorial Coordinator Examples

1

Editorial Coordinator Job Description

Job Description Example
Our company is growing rapidly and is hiring for an editorial coordinator. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for editorial coordinator
  • Working with the Publisher, Associate Managing Editor, and Production Director to assure projects are done on time and on budget
  • Tracking external reviews
  • Along with editors and publishers, seek out and keep a file of potential new freelancers
  • Monitor and report on the work of outsourced vendors for a collection of journals
  • With the Editorial Operations Manager and outsourced vendor, ensure that journals within the team meet their Key Performance Indicators
  • Review customer satisfaction surveys to evaluate the effectiveness of outsourced vendors
  • Liaise with external and internal customers, in particular providing a key contact point between external Editors, outsourced vendors and the Publishing team
  • Seek to continually improve the author experience, by making recommendations on how the process should be improved
  • Feed back to Editorial Operations Manager with details of issues encountered and resolved, and suggest procedural changes to eradicate inefficiencies
  • Communicate information regarding process variations to outsourced vendors as required
Qualifications for editorial coordinator
  • Strive to maintain high productivity goals as both a member of a team and as an individual
  • Must have the ability to pay close attention to detail and have excellent organizational skills
  • Technical aptitude and the ability to learn company systems with high proficiency in Microsoft Office applications
  • Excellent grammatical skills needed
  • Perform other duties as necessary within the realm of the JEO team, and on occasion provide general assistance to other teams within the company
  • Compile source books and create talents for Collected Editions Book
2

Editorial Coordinator Job Description

Job Description Example
Our growing company is looking for an editorial coordinator. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for editorial coordinator
  • Create annotated dialogue list with glossary
  • Create template for consistency sheet or KNP (key names and phrases) document
  • Compile Music & Effects report and insert report for treatment of onscreen text in subtitles and dubs
  • Provide innovative thinking around scalable solutions and operational workflows for creating editorial guides, constantly questioning existing systems and looking for a better way
  • Communicate project updates effectively to ensure alignment on creative choices
  • Position will require the management of content submissions from a diverse team of 30 to 150 off-site freelance authors and editors
  • Position will work with numerous cross-function teams including editorial, technology, production and external vendors to carry out tasks required to bring product to market
  • The development of new features and functionalities requires an iterative process with multi-stage decision making
  • Point person with FiveThirtyEight writers to ensure compliance with all HR functions – hours input, vacation time input, contract tracking
  • Perform office support duties
Qualifications for editorial coordinator
  • Prior experience in subtitle creation or dub script adaptation, and a passion for languages and translation quality
  • Deep understanding of differences and nuances between subtitle and dub translation
  • High level of familiarity with subtitling or scripting
  • Sound judgment and ability to get to the root cause of a problem
  • Ability to work in cross functional internal teams including sales, marketing, technology and editorial groups, external authors and third-party vendors
  • Interface with contract department to create work-for-hire agreements
3

Editorial Coordinator Job Description

Job Description Example
Our company is searching for experienced candidates for the position of editorial coordinator. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for editorial coordinator
  • Create and help to organise brilliant content and campaigns, helping the Marketplace Editor ensure deadlines are met
  • Ensure content ideas support the wider business plans and succeed in engaging our audience and inspiring them to shop
  • Be aware of customer data, social reports and analysis, identifying habits, new trends and taking actions based on these insights
  • Ownership of the Marketplace customer newsletter, from concept through to creation
  • Contribute creative ideas for all of Marketplace’s key content platforms
  • Support the Marketplace Editor with both customer and boutique-focused blog content
  • Support the Marketplace Editor with social content and campaigns
  • Coordinates and troubleshoots initial author invitations and submissions, ensures author submissions are complete and include all required ancillary materials, including copyright transfers, permissions, art content, Provides timely follow up on missing materials and distributes submission files to appropriate functional teams
  • Shared line management of an Editorial Assistant
  • Monitoring progress of manuscripts throughout the editorial process
Qualifications for editorial coordinator
  • Experience in a fashion marketing, social media and/or editorial role
  • Plugged into 16-29 years old’s popular culture, shopping habits, fashion trends and online content
  • Great copywriting skills – ability to write for different mediums, from short and snappy sells through to long-form stories
  • An understanding of the Marketplace core customer and their shopping motivations
  • A keen eye for spotting the latest trends relevant to the Marketplace audience
  • Knowledge of/interest in CMS and digital publishing
4

Editorial Coordinator Job Description

Job Description Example
Our company is searching for experienced candidates for the position of editorial coordinator. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for editorial coordinator
  • Oversees contract with outside distribution company
  • Coordinate reviews with individuals across the company and at all levels
  • Introduction of the Peer-Review-System Editorial Manager (EM) to scientific journals
  • Representation including EM presentations/information/training to internal colleagues and external customers
  • Gathering and analyzing system requirements from publishers and editors and advising on implementations
  • Set up sites for peer review system (Editorial Manager) Pre-implementation, implementation, post-implementation tasks
  • Interpret reports and conduct statistical analyses
  • Assist the JEO manager in optimization of workflow processes
  • Guide articles that are submitted for publication through the peer review process and monitor that this process is conducted without delay
  • Maintain close contact with all parties involved (Editors in Chief, Associate Editors, Reviewers and Authors worldwide) in the peer review process to prevent delay in turnaround times
Qualifications for editorial coordinator
  • Basic knowledge of HTML preferable, but not essential
  • Producing reports, for example on journal performance and competitor analysis
  • Reporting, tracking and escalating technical problems
  • Attending meetings regarding new systems and workflows
  • Supporting the Chief Editor in administrative and analytical tasks
  • Training of new staff on systems and workflows
5

Editorial Coordinator Job Description

Job Description Example
Our innovative and growing company is looking for an editorial coordinator. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for editorial coordinator
  • Handle direct editor, author and reviewer queries (phone/e-mail)
  • Introduction and integration of new tools and editorial services, related to peer review (like iThenticate, manuscript screening services, Transfer Desk)
  • Interface with Aries (software vendor) Improve software functionality through wish list items, Request Analysis Test beta versions, bug reporting
  • Share information and contribute as part of a global team
  • Assisting the Editor and Deputy Editor in managing the newsroom process
  • Managing the inflow of press releases, calls, requests-for coverage from advocacy groups and Congressional offices
  • Coordinating the newsroom staff schedule
  • Following and tracking the progress of major legislation or regulation
  • Compiling monthly, weekly, daily and hourly who, what, where for the White House, Congress and federal government agencies
  • Writing critical information pieces for Townhall.com
Qualifications for editorial coordinator
  • Will be pro-active in assisting the business to highlight potential problems before they arise
  • Candidate should have 4-6 years of experience managing print publications, experience as a print reporter or writer
  • Occupational career in scientific publishing, is an advantage
  • Experienced Project Manager and work experience in international projects
  • Excellent knowledge (business fluent) of the English language, further languages beneficial
  • Knowledge of the Peer-Review-System Editorial Manager, ideally solid at configuration / administration level

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