Grants Coordinator Job Description

Grants Coordinator Job Description

159 votes for Grants Coordinator
Grants coordinator provides technical assistance to project operators regarding responsibilities related to grant requirements, Federal Cost and Compliance Principles and Administration rules, Federal and State program and fiscal policies, procedures, laws and general regulations pertaining to the type of project operator structure.

Grants Coordinator Duties & Responsibilities

To write an effective grants coordinator job description, begin by listing detailed duties, responsibilities and expectations. We have included grants coordinator job description templates that you can modify and use.

Sample responsibilities for this position include:

Disseminates contracts and grants information regarding policies, procedures and guidelines
Partner with members of the departmental Grants & Contract team to provide administrative and general financial support to assist with the planning and development of application submissions to various federal offices, private agencies/foundations and commercial companies
Provide preparation assistance and support related to grant application procedures, at the direction of the Sr
Keeping abreast of new/updated agency policies, procedures, deadlines and timeframes of new initiatives by working with Grants Manger
Collaborate in the preparation of proposals, development of policies and procedures, reports and presentations relevant to the grant
Conduct the first level review and coordination of all incoming requests for US Onc PA
Coordinate the grant flow process with IT, legal, compliance, finance and OGE
Prepare and compile all components of each grant submission, ensuring that the request is formatted, packaged, and processed in accordance with US Oncology PA WPD
Maintain efficient system to track funding requests, evaluate, processing and budgeting
Provides post-award administrative support such as expenditure reviews and preparation of requests for budget changes and cost transfers, effort reports, check requests and requisitions

Grants Coordinator Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Grants Coordinator

List any licenses or certifications required by the position: TCM, CZM, ACRP, CRA, PI, CITI

Education for Grants Coordinator

Typically a job would require a certain level of education.

Employers hiring for the grants coordinator job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and University Degree in Education, Business/Administration, Business, Accounting, Finance, Administration, Faculty, Public Administration, Communication, Graduate

Skills for Grants Coordinator

Desired skills for grants coordinator include:

Experience related to provision of medical and support services to Persons Living With HIV
Web-based searches and on-line forms
Agency rules and regulations
Access and PowerPoint
Federal and state grant programs and the fiscal process
Federal regulations related to externally funded sponsored programs and the requirements of state

Desired experience for grants coordinator includes:

Assists Department of Contracts and Grants in their role as University representative in sponsored project matters
Assist with review of sponsored project proposals for assigned grants of basic complexity, prior to them being finalized by more senior members of the Grants & Contracts team
Review budgets and related justification for appropriateness and completeness of content
Ensure compliance in all other areas related to grant and contract management, including sponsoring organization guidelines, internal protocols, accurate protocol information within grant documents, conflicts of interest
Maintain ongoing updates and communications related to current grants and contracts, this includes regular auditing and reporting to principal investigators and research management
Assisting the Grants Manager in obtaining appropriate signatures for Conflict of Interest Forms and Peer certifications

Grants Coordinator Examples


Grants Coordinator Job Description

Job Description Example
Our innovative and growing company is hiring for a grants coordinator. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for grants coordinator
  • Working with Grants Manager on new, competing or revised grant applications
  • Monthly Transaction review and verification of charges
  • Timely initiation of any adjusting entries in the respective financial systems
  • Preparing University Central Restricted Fund Budget Form
  • Preparing University Central Budget Revision Form
  • Comply with all Affirmative Action/Equal Opportunity policies and guidelines in all aspects of Extension work
  • Conduct monthly review of pending payments
  • Monitor Investigator and key personnel effort on sponsored projects to ensure obligations are met
  • Prepare and record Banner earning transfers and journal entries, including those for month- and year-end close activities, rogue CFOP and other error corrections and necessary entries
  • Assist with the promotion and maintenance of proactive approaches and systems to ensure compliance with sponsored research requirements
Qualifications for grants coordinator
  • Flexibility and the ability to work with shifting priorities and deadline pressure
  • Must be willing and able to successfully pass a national criminal and sex offender background check
  • Applicants must have at least five years of full-time, or equivalent part-time, experience in administrative work experience to include at least two years of grants/contracts administration support work and one year of supervisory experience
  • Ability to supervise including planning and assigning work according to the nature of work to be accomplished and available resources
  • Experience working independently with responsibility for decision making
  • Ability to adapt to and work effectively as situations change

Grants Coordinator Job Description

Job Description Example
Our company is searching for experienced candidates for the position of grants coordinator. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for grants coordinator
  • Able to make independent decisions regarding grant guidance
  • Oversee the day-to-day operations of the project including communication with internal/external constituents and a variety of stakeholders
  • Assist in the review of grant evaluation protocols and in the development of standard data collection instruments (e.g., surveys, interviews)
  • Ensure the project meets funder’s budgetary and reporting requirements, maintenance of the Internal Review Board (IRB) and necessary regulatory compliance
  • Assist with contractor/consultant contracting and ensure consultants are invoicing regularly and in accordance with the scope of work for the given project
  • Review and proofread correspondence and documents for grammar, punctuation, pagination, tables of content, continuity of defined terms, formatting, and references
  • Participate in the preparation of metrics and reports for funders and stakeholders
  • Provide direct supervision and guidance to the administrative support staff designated to work with the project
  • Maintain collaborative, team relationships with peers and colleagues in order to effectively contribute to the achievement of goals, and to help foster a positive work environment
  • Attend regularly scheduled departmental/agency meetings as required
Qualifications for grants coordinator
  • Sound judgment to make independent decisions under pressure
  • Ability to effectively communicate with and exercise tact, establish effective working relationships, deal with conflicting views or issues and mediate fair solutions, and maintain a high degree of professionalism when working with CNS faculty, staff, University departments, other research administration departments, and sponsoring agencies
  • Ability to resolve budgetary problems and issues
  • Strong attention to detail while working within deadlines and ability to prioritize workload effectively
  • Ability to analyze complex problems, organize information, identify underlying causes, and generate solutions
  • Four years of full time, or equivalent part-time, experience in administrative work to include at least two years of grant/contract administration support work

Grants Coordinator Job Description

Job Description Example
Our company is growing rapidly and is searching for experienced candidates for the position of grants coordinator. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for grants coordinator
  • Perform other related duties such as facilitating meetings, providing recommendations, records management and general information sharing
  • Serve as liaison and active partner between Principal Investigators, Research Management Group, Office of Sponsored Research, research staff, and other departments
  • Prepare and manage journal entries, labor schedules and labor distribution adjustments for shared building expenses
  • Prepare, organize, retain and retrieve financial documentation
  • Monitor and ensure appropriate receipt of gift revenues
  • Monitor Departmental Suspense and PCard/TCard Accounts
  • Collaborate with Office of Sponsored Research to ensure awards are set up properly, including cost-sharing awards
  • Coordinate events, such as conferences, meetings, site visits, or sponsor reviews, related to sponsored projects as needed
  • Prepare grant budgets for faculty and graduate students
  • Assist faculty and students with proposal assembly and grant submissions
Qualifications for grants coordinator
  • An Associate's or higher degree with a major other than in accounting, business administration, business management or public administration may be substituted for a maximum of one year of the required experience.)
  • Experience in interpreting funding guidelines
  • Experience submitting proposals for a single Pl and/or multiple investigator research group in a fast-paced deadline driven environment
  • Bachelor’s degree in business administration or related field from an accredited institution of higher education
  • The ability to motivate and lead a team to facilitate collaborative projects, and ensure others accept responsibility for delegated tasks and are focused on achieving objectives
  • Extensive organizational skills and attention to detail with the ability to complete assignments in a timely manner, balancing the demands of concurrent and potentially competing projects

Grants Coordinator Job Description

Job Description Example
Our growing company is searching for experienced candidates for the position of grants coordinator. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for grants coordinator
  • Monitor subawards and student time on grants
  • Ensure that students and faculty paid from grants complete proper ethics training
  • Inform faculty and students monthly of the activity and balances available on their grants
  • Update departmental grant spreadsheets to be sure they agree with UAccessFinancials reporting
  • Assist faculty with annual and final grant reports
  • Maintain Economics Department websites
  • Assist faculty and graduate students with human-subjects applications, data-use agreements, and conflict of interest reporting to ensure grant compliance
  • Assist with operational advances related to human-subject pay
  • Create vendors and disbursement vouchers in UAccessFinancials system
  • Coordinate with the Director of Grant Administration, the divisional foundation’s Executive Director, and hospital(s) President and/or CEO to determine strategy and set priorities for seeking funding sources
Qualifications for grants coordinator
  • Ability to develop and prepare pre-award and post-award budgets
  • Ability to interpret funding guidelines
  • Ability to maintain financial records and prepare reports from those records
  • Bachelor’s degree in Biology or related field or an equivalent combination of education and experience will be considered in lieu of this requirement
  • Minimum of one year relevant financial or grants management experience required
  • Broad base of relevant technical knowledge and skills related to accounting and financial management systems, with accounting/non-profit experience desirable

Grants Coordinator Job Description

Job Description Example
Our company is looking to fill the role of grants coordinator. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for grants coordinator
  • Identify and actively seek funding sources
  • Maintain schedule for timely submissions of grant proposals
  • Create and maintain grant proposal timeline/assignments spreadsheet for each proposal in process
  • Initiate direct contact with external grants officers of potential funders to assure interest in proposed project and to ascertain current guideline changes/directives
  • Serve as a project coordinator with a Grants Team (if applicable) with appropriate hospital departments to review grant timelines/deadlines and information needs for grant proposals
  • Coordinate the implementation of awarded grants to ensure post-award compliance
  • Attend all necessary meetings to ensure proper reporting tools and information are available
  • Develop correspondence and follow-up reports for funders based on a “flagged” calendar system of deadlines for reporting
  • Create and implement grant tracking mechanisms which will help assess the goals and objectives and financial data, in order to provide accountability to funders
  • Monitor ongoing activities of grant-funded programs
Qualifications for grants coordinator
  • Strong planning, administrative, organizational, personnel and budget management skills
  • Experience in administrative finance and budget development and monitoring preferred
  • Proficient in information technology systems relating to scheduling, registration, and billing
  • Demonstrates ability to meet a variety of deadlines
  • Strong ability to multi-task and juggle many varied tasks
  • High degree of organizational skills and knowledge of office administration

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