Grants Manager Job Description
Grants manager
provides pre-award and post-award and accounting services for the support of staff project directors while promoting compliance with federal and state agencies.
Grants Manager Duties & Responsibilities
To write an effective grants manager job description, begin by listing detailed duties, responsibilities and expectations. We have included grants manager job description templates that you can modify and use.
Sample responsibilities for this position include:
Communicate and interact with client personnel on a daily basis
Strategizes with PI on resource/personnel allocations, including initiating and processing required forms and documentation (ie Employee Action Forms)
Review, integrate, and implement complex federal, state, foundation, and University regulations and policies into HCDE’s grants and contracts to ensure compliance
Interact with staff of UW Grant and Contract Accounting on post-award management issues including ensuring correct application of indirect costs
Act as the grant and contract Compliance Officer for the department in compliance with UW, federal, and state policies and regulations
Establish and implement financial systems for field office and project accounting and grants finance management, including payroll, transfers, reporting to local authorities, FHI360, and USAID
Review project invoices for accuracy and allocate expenditures according to accounting systems
Liaise with bank personnel and officers, track cash balances of each bank account, make deposits of returned funds and client payments, and track wire transfers to/from program accounts
Communicate grant status and awards to proper personnel
Manage and supervise the execution key areas of an engagement
Grants Manager Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Grants Manager
List any licenses or certifications required by the position: MBA, CPR, CRA, CGMS, NC, RAA, PI, CEM, CMVP, FFS
Education for Grants Manager
Typically a job would require a certain level of education.
Employers hiring for the grants manager job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Master's Degree in Business/Administration, Business, Education, Management, Accounting, Administration, Finance, Public Administration, Writing, Communication
Skills for Grants Manager
Desired skills for grants manager include:
Generally Accepted Accounting Principles
Personnel
State
Computer literacy
DOE
Experience with accounting systems and the internet
Pre-award grant submission process is highly
Accounting
Accounting principles
Chart of accounts for expense items
Desired experience for grants manager includes:
Review key work papers and deliverables
Pre-award responsibilities include providing direct support to faculty and administrators with proposal preparation, developing budgets, budget justifications, supporting documentation, and required institutional information
Serves as backup to the ADRAF and a team lead for the Area
Working knowledge of federal and non-federal sponsors’ policies and procedures (such as NSF, NASA, DARPA, or NIH), and current issues in sponsored research administration
Ability to prioritize duties and meet multiple deadlines
Ability to work independently and as a team player with a diverse constituency
Grants Manager Examples
1
Grants Manager Job Description
Job Description Example
Our innovative and growing company is searching for experienced candidates for the position of grants manager. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for grants manager
- Post-award duties include monthly budget and expenditure reconciliation, financial projections, interpreting financial policies and applying best practices in order to effectively communicate financial reporting to PI, sponsors, and related University offices
- Utilizing the PI Dashboard, manages faculty-designated funding (sponsored and non-sponsored funds), including monitoring balances and deficits, performing spending projections, developing financial reports, and maintaining working knowledge of basic fund information (ie terms and end dates)
- Conducts financial analysis
- Serves as liaison with internal departments
- Write and edit winning proposals and reports for foundation, corporate, and individual donors
- Collaborate cross-departments to collect content and craft proposals by deadline
- Work with school site staff and finance department to draft project budgets for grant proposals
- Work alongside Development Associate in overseeing grants calendar and processing
- Collaborate with Development team and Finance department to ensure effective communication of grant payments and restrictions
- Develop complex budgets and other administrative sections of grant and contract proposals and prepare non-engineering portions of grants and both incoming and outgoing research sub-awards, applying appropriate stewardship of available funding streams
Qualifications for grants manager
- Experience using sophisticated grants management software is required
- Experience using the Microsoft Office Suite (Excel, Word)
- Schedule adjustments and overtime may be required during peak periods
- Experience in an academic or related setting (such as hospital or non-profit) preferred
- Financial management experience with both sponsored and non-sponsored funds preferred
- Ability to understand, interpret, and communicate policies and procedures
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Grants Manager Job Description
Job Description Example
Our innovative and growing company is searching for experienced candidates for the position of grants manager. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for grants manager
- Facilitate timely adherence to sponsor deadlines such as proposal deadlines, progress report deadlines, and requesting extensions, supplements, or revisions as needed
- Oversee and complete grant transfers to and from other institutions to HCDE as necessary
- Assure compliance with non-IRB related policies and procedures at the UW and sponsors
- Authorize actions by central university offices and HCDE in matters concerning the establishment and continuation of grant, contract, and research sub-awards
- Ensure grant, contract and research sub-award agreements are executed in a timely manner, by regularly monitoring status and communicating with appropriate internal and external administrative offices
- Work through the administrative details of research sub-awards with various institutions domestically and internationally
- Supervise revolving fund accounts for paying research subjects
- Assist faculty with monitoring expenditures in start-up budgets
- Advise faculty on what expenditures are allowed on their start-up budgets
- Work with Principal Investigators to complete required sponsor reporting such as progress reports and final reports
Qualifications for grants manager
- Provide regular reports to Principal Investigators to review and confirm monthly transactions and payroll charges
- Ensure timely and accurate completion of faculty effort certification report and Grant and Contract Certification Reports
- Prepare financial spreadsheets, forecasts, and reports for use by the Chair, faculty, and Administrator using Excel, Access, PowerPoint, and other software
- Act as liaison between the Administrator, Chair, faculty and other staff members, regarding grant and contract proposals and post-award compliance
- Review annual budgets and track expenditures against budgetary line items
- Approve payment of monthly expenditures within signature authority guidelines
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Grants Manager Job Description
Job Description Example
Our company is searching for experienced candidates for the position of grants manager. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for grants manager
- Review and reconcile monthly expenditures of the bank accounts
- Maintain, disburse, and reconcile the petty cash account
- Review, track, and reconcile staff and consultant cash advances according to policies
- Liaise with Finance/Business Managers in HQ regarding budget realignments, specific budget issues, and status of wire transfers
- Develop procurement solicitations and recommendations for potential providers of needed goods and services in accordance with USAID and FHI 360 rules and regulations
- Prepare all other project financial deliverables and reports in a timely fashion for the review and approval of the Chief of Party and send to FHI360/DC
- Administer and monitor all financial aspects of the grants program including pre-award financial/management surveys, requests for advances, funds disbursements and expenditure reconciliation, financial reporting, audits, and close-out
- Develop and maintain a grants financial tracking system and coordinate with project staff that manages the grants to identify and resolve any issues
- Provide expert financial and budgeting (including pipeline) analysis to the Chief of Party, including a monthly report on actual and projected expenditures per budget line item
- Provide training and technical assistance on financial and grants management as needed to project staff, grantees and other implementing partners
Qualifications for grants manager
- Maintain all project financial records in compliance with Jamaican law and FHI360/USAID rules and regulations
- Maintain liability, workman’s compensations, and other insurance policies on behalf of the office
- Track sick and vacation leave for the project staff on a monthly basis
- Participate fully and proactively in team meetings and other events and contribute to a positive and collaborative work environment
- Minimum 5 years’ experience working in or with the NGO sector, especially in financial management
- Minimum 3 years of experience with grants programs, design and management of civil society grants programs preferred
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Grants Manager Job Description
Job Description Example
Our company is growing rapidly and is looking to fill the role of grants manager. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for grants manager
- Provide monthly and quarterly reports (and as requested) that include spending analysis, forecast future needs, and communicate status and progress of personnel, travel, equipment, research sub-awards, and other spending activities
- Review progress reports
- Oversees all stages of grant-making in the regional portfolio including solicitation, due diligence, and evaluation of funding proposals
- Manages the regional portfolio of grants in accordance with the annual work plan and budget
- Manage all philanthropic grant-related activities from initial inquiry to grant closure, payments and post-award monitoring
- Develop a good working understanding of programmatic goals and giving strategies in order to identify grants that will fit with funding priorities
- Support the routing and tracking of applications to appropriate decision-makers
- Assist with the maintenance of and enhancements to Salesforce-based grants management software
- Document processes, recommend improvements and keep informed of the “best practices” in the grants management
- Work in partnership with Corporate Giving stakeholders to ensure consistency in systems, processing and reporting
Qualifications for grants manager
- Demonstrated experience in civil society, governance, organizational capacity building, advocacy, rule of law, or other related democracy and governance sectors highly desired
- Familiarity with USAID programming, rules and regulations highly desired
- Ability to work effectively in a highly collaborative team approach
- 2+ years of Funds and Grants experience
- International Grants background
- A minimum of two years development experience and 5 years grant writing experience
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Grants Manager Job Description
Job Description Example
Our innovative and growing company is hiring for a grants manager. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for grants manager
- Support the collection and analysis of grant performance metrics and results
- Assist with maintenance of the grant related portions of the Website and other communication materials
- As part of primary grant responsibilities, perform transaction work (payroll, graduate funding, ) as it relates to grant management
- Guide the Principal Investigator (PI) through the application process, ensuring that requirements for each proposal are fulfilled as described by the program announcement
- Prepare the budget and the budget justification
- Prepare and/or review administrative documents required for applications
- Process subcontract agreements
- Confirm that proposals are submitted to and received by the agency before the sponsor's deadline
- Prepare Just-In-Time information at the sponsor's request
- Assist faculty in applying for new or continued support
Qualifications for grants manager
- Proven grant writing experience with a track record in achieving or exceeding annual goals for fundraising and grants through corporate and foundation giving and grant proposals
- Demonstrated track record of success in increasing money raised through fundraising and grant awards
- Successful grant writing experience is critical
- Personal leadership with a team environment
- Ability to multi-tasks, self-motivated and takes initiative, shares credit and takes responsibility for actions
- Computer literate including proficient with Microsoft Office Suite, Excel, Word, Outlook and