Grants Administrator Job Description
Grants administrator
provides administrative support and financial management of sponsored projects; ensuring compliance with federal, state and local regulations in addition to institutional policies and sponsor terms and conditions.
Grants Administrator Duties & Responsibilities
To write an effective grants administrator job description, begin by listing detailed duties, responsibilities and expectations. We have included grants administrator job description templates that you can modify and use.
Sample responsibilities for this position include:
Maintains familiarity with University policies and procedures and federal grant and contract regulations
Maintains the Access database which contains high level administrative grant information, creates forms, and reports
Oversees the submission of grants applications, according to institutional and external funding agency requirements
Oversees grant application and post-award reporting process and ensures compliance of applications with policies and procedures as set by the AACR
Read, proof, and edit proposals
Assist faculty with budget development and proposal preparation for grant requests
Act as liaison to General Accounting, Purchasing, and the Office of Sponsored Programs
Serves as liaison with external sponsors on grant and contract-related administrative issues throughout the proposal submission and award acceptance processes
Work on other projects and duties as assigned
Manages five direct reports
Grants Administrator Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Grants Administrator
List any licenses or certifications required by the position: CRA, OPM, HIPAA, RAA, GMU, SES, PI, CLASP, CPR
Education for Grants Administrator
Typically a job would require a certain level of education.
Employers hiring for the grants administrator job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and University Degree in Education, Accounting, Administration, Business, Faculty, Business/Administration, Finance, Management, Medical, Sciences
Skills for Grants Administrator
Desired skills for grants administrator include:
State
Excel
Federal
Federal regulations pertaining to sponsored research
Departmental policies
Institutional
Sponsor rules and regulations related to grants and contracts
Ability to interpret and apply sponsor
Access
Enterprise financial systems
Desired experience for grants administrator includes:
Hands on professional experience with administration of NIH, NSF, DOD awards and proposal requirements in an academic medical center or equivalent setting preferred
Knowledge of databases related to research, electronic research administration procedures, experience working with InfoEd or similar platform is preferred
Strong interpersonal and communication skills with a focus on customer service
Experience drafting, reviewing and negotiating sub-awards and cooperative agreements
Sound knowledge and understanding of the basic framework of the Uniform Guidance
Demonstrated grant and financial management experience, including complex NIH grants
Grants Administrator Examples
1
Grants Administrator Job Description
Job Description Example
Our company is looking to fill the role of grants administrator. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for grants administrator
- Prepare budgets and assist with the contract process for all clinical trial contracts, working closely with the Sr
- Conduct searches for new sources of funding and keep abreast of latest news and technology related to grant administration
- Assist with management of all endowment and discretionary account spending for research programs
- Performing award review and setup
- Assisting with post-submission action items requested by the sponsor, such as Just-In-Time requests, revised budgets, scope of work, additional certifications
- Works with PIs and their staff to coordinate all aspects of grants submission
- Coordinate, and assist principal investigators, faculty, and staff with all phases of the grant development process
- Conduct and/or manage grant development activities
- Conduct and coordinate grants research efforts including data collection, needs assessments, and analysis and compilation
- Interpret and apply policies and procedures regarding sponsored research
Qualifications for grants administrator
- The expectation is that the staff member will maintain the requirements for their level
- Bachelor’s degree required, focus in non-profit administration, public policy, or business administration preferred
- Experience with web-based grant management systems (Salesforce, Fluxx) preferred
- Ensure proper recording of revenue associated with all projects
- Five to seven years of progressively responsible experience in managed care or health related field, nonprofit or philanthropy, and/or public policy arena
- Experience working with managed care organizations, community-based organizations, or foundations/philanthropic organizations preferred
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Grants Administrator Job Description
Job Description Example
Our growing company is looking to fill the role of grants administrator. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for grants administrator
- Identify potential funding sources and opportunities and identify potential engineering internships or co-op opportunities in the US and overseas
- Engage with appropriate personnel in external companies or organizations to explore internship or co-op positions for students
- Complete post-internship/coop debriefs
- Develop procedures to encourage and assist grant proposal writing and submission
- Make recommendations for departmental consideration
- Reviews Requests for Awards/Requests for Proposals (RFA/RFP) for business and budget terms and interprets impact of terms and adequacy of budget to perform the work
- Assisting Principal Investigators (PIs) in the development and preparation of grant and contract proposals
- Review and verify all proposal elements for completeness and accuracy
- Obtaining necessary authorizations/signatures
- Provide PIs with guidance on deadlines associated with the proposal
Qualifications for grants administrator
- Should have highly developed time-management, problem-resolution and organizational skills
- Agreements, Contracts & Approvals
- Experience working with the uninsured, under-insured and diverse populations preferred
- Experience working with grants management software and information technology skills
- Experience with designing and implementing effective workflow processes and procedures
- Responsible for coordinating and leading post-award activities and overseeing the Department’s research portfolio
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Grants Administrator Job Description
Job Description Example
Our innovative and growing company is searching for experienced candidates for the position of grants administrator. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for grants administrator
- Routinely reviewing expenditures
- Maintains continual contact with Associate Director of Finance & Administration and principal investigators (PIs) to advise on project related issues
- Monitors and manages sponsored project expenditures and fiscal activities to include preparing financial analyses/projections of expenditures and future budget needs
- Reviews award budget and terms of award in comparison to budget submitted
- Reviews request for subcontractor changes with PI and others
- Oversees administrative and financial aspects of subcontractor selection
- Reviews, modifies and authorizes project related vendor contracts for allowable costs and adequacy of budget
- Assist PIs with management of their sponsored projects using knowledge of grant and contract management rules and regulations, financial analytical skills and technical expertise
- Manage effort reports and coordinating the effort certification process for the department
- During the proposal stage, contributes to the development of budgets, grant implementation plans, outcomes/deliverables, that would later require monitoring/reporting
Qualifications for grants administrator
- Experience in research administration, grants and contract administration/management or related field, in a university setting, preferred
- Proficiency in post award sponsor systems, data management, document preparation and management, spreadsheet creation and presentation software
- Places high priority on serving customers (internal and external to the university)
- Ability to communicate in accurate, clear and timely verbal and written communications
- Ability to serve as a subject matter expert for information and guidance
- Knowledge of grant and contract management rules and regulations
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Grants Administrator Job Description
Job Description Example
Our growing company is hiring for a grants administrator. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for grants administrator
- Responds to direct inquiries from donors and others with the highest level of accuracy, timeliness, and professionalism
- Ensures compliance with University and agency regulations and sponsored project goals of the department by conducting comprehensive analysis and review of all Requests for Proposals/Applications (RFA/RFP) for business and budget terms and interprets impact of terms and adequacy of budget to perform the work
- Provides technical guidance and support to Principal Investigators (PIs) in the development and preparation of grant and contract proposals
- Ensures completeness and accuracy of all proposal element, necessary authorizations
- Liaises with agencies during the proposal submission and follow-up process
- Provides PIs with guidance on deadlines associated with the proposal
- Tracks monthly time & effort reports and maintains spreadsheet
- Responsible for the monthly submission of invoices
- Working under the supervision of the Manager of Grant Solicitation and Distribution, reviews claims for reimbursement and payments to ensure compliance with applicable guidelines and contract terms
- Communicates with counties and indigent legal service providers to resolve questions related to the submission of claims for reimbursement, including obtaining additional supporting documentation, as needed, and encouraging submission of claims for reimbursement and proposals, as directed
Qualifications for grants administrator
- Prior experience with university systems is a plus
- Experience providing customer service to a diverse group of people including but not limited to faculty, staff and students
- Experience in a health care and/or non-profit environment preferred
- Knowledge of external funding agencies rules and regulations and appropriate OMB circulars
- Bachelor’s degree or equivalent in accounting or business administration required
- 2-4 years’ accounting experience, with 2 years’ experience in an academic environment with grant experience preferred
5
Grants Administrator Job Description
Job Description Example
Our innovative and growing company is hiring for a grants administrator. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for grants administrator
- Assists the Manager of Grant Solicitation and Distribution in accounting for monies appropriated for grants and distributions, including use of tracking systems for payments
- Assists the Manager of Grant Solicitation and Distribution in managing the Statewide grants and distribution program, which serves the fundamental purpose of improving the quality of the legal representation provided to persons who are legally entitled to the assistance of counsel, but cannot afford to hire an attorney
- Performs other related duties as directed by the Manager of Grant Solicitation and Distribution, Director of the Office of Indigent Legal Services and agency Counsel
- All case-related information and knowledge obtained in the performance of these duties will be treated as confidential information, subject to the protections of the attorney-client privilege
- As needed, make recommendations to staff regarding process improvement and internal grant administration
- Engage in the annual Standard Operating Procedure revision process as related to grants administration
- Review desktop procedures for grants administration, end-to-end narratives, user guides and other documentation for both internal staff and grantees
- Provide technical and administrative support from pre-award stages through close-out of grants
- Implement all grants-related policies and procedures under HRSM in compliance with funder requirements
- Coordinate with Progress Consortium members to manage grants, sub-award and contractual procurement, financial review and closeout procedures under HRSM
Qualifications for grants administrator
- Good control and follow-up of own work
- Computer literacy required, particularly spreadsheet software
- Demonstrated understanding of OMB Circulars, NIH and NSF funding guidelines, other major sponsors, and a solid understanding of the Government Grant contracting process
- Professional certification such as C.P.M., C.P.S.M., C.P.C.M
- Minimum of five years of experience in research financial management
- Undergraduate or graduate degree in Finance, Accounting, Economics, Business or a related field