Grants Management Specialist Job Description

Grants Management Specialist Job Description

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Grants management specialist provides guidance on policies and procedures to ensure compliance with sponsor rules and regulations, generally accepted accounting principles (GAAP), and fiscal components of the OMB Uniform Guidance.

Grants Management Specialist Duties & Responsibilities

To write an effective grants management specialist job description, begin by listing detailed duties, responsibilities and expectations. We have included grants management specialist job description templates that you can modify and use.

Sample responsibilities for this position include:

Review and take action on applications so that they may be funded 30 days prior to a grantee’s refunding date
Monitor ongoing fiscal performance of grantees, evaluation of required fiscal reports, wage comparability study
Prepare grant closeouts
Responsible for the timely and accurate completion of entire proposal (excluding scientific content) for accuracy, presentation, and compliance
Manages budget spending to guidelines, monitoring and reviewing allocation of research funds, grant balances and charges, ensuring appropriate use of funds under investigator control, both in terms of sponsor/external regulations and Institute policy
Compiles and analyzes fiscal data
Prepare and track grants through review and funding process
Collect data and perform research on details of transactions
Capture, track, and report revenue and expenses
Maintain and review accounting process controls

Grants Management Specialist Qualifications

Qualifications for a job description may include education, certification, and experience.

Education for Grants Management Specialist

Typically a job would require a certain level of education.

Employers hiring for the grants management specialist job most commonly would prefer for their future employee to have a relevant degree such as Doctoral and Master's Degree in Education, Graduate Education, Graduate, Business/Administration, Public Administration, Accounting, Business/Management, Finance, Management, Financial Management

Skills for Grants Management Specialist

Desired skills for grants management specialist include:

Computer literacy
Experience with accounting systems and the internet
Generally Accepted Accounting Principles
RMG and OSR processes
Cost analyses
Governmental regulations
Procurement needs
Small business reporting
Vendor requirements
Administrative practices

Desired experience for grants management specialist includes:

Experience in results-based management (RBM) is an asset
Experience with databases and data management a plus
Experience in the United Nations, a governmental, other multilateral or civil society organization in a developed or developing country is highly desirable
Develop and communicate reports supporting project status
Interpret complex university and government policies (FAR, Cost Accounting Standards, Office of Management and Budget circulars, sponsored guidelines, ) for project and university personnel and help guide other staff in interpreting complex policies
Construct and assemble data for budgeting, forecasting, and decision making

Grants Management Specialist Examples

1

Grants Management Specialist Job Description

Job Description Example
Our company is looking for a grants management specialist. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for grants management specialist
  • Provide analysis of sponsor guidelines, develop and review budgets for all grant applications, review of agency application forms and administrative documents and timely submission of proposals to sponsor agencies
  • Ensure institutional compliance with federal, state, agency and other applicable governing regulations, policies and procedures concerning sponsored and non-sponsored research
  • Provides comprehensive, authoritative and independent grants management services and expert technical advice to the staff of the Field Financial Management Center, Office of Grants Management and other organizations that administer CNCS programs
  • Analyzes deficiencies, weaknesses and strengths identified in the review of submitted grant applications, amendments, rebudgeting requests, Federal Financial Reports (FFR) and audit reports
  • Initiates, designs, develops, and delivers training on grants management and CNCS grant requirements for Corporation and grantee staff
  • Other duties may also be assigne
  • Prepare federal grant budgets for competitive or continuation applications to federal funding sources
  • Prepare all required documentation and application materials necessary for grant submission through grants.gov or other application platforms by the Department's designee
  • Complete required federal budget and reporting documents for all BEH federal awards (e.g., Form 424, Financial Status Report)
  • Complete pre-application forms required for federal funding applications (e.g., MBE/WBE documentation)
Qualifications for grants management specialist
  • Denton, TX
  • You must be a U.S. citizen to be considered for this position
  • You must be able to obtain and maintain a Government credit card
  • 2+ years’ experience in philanthropy and the nonprofit sector (or education + experience equivalent)
  • Database management experience, including entering and maintaining data, building and running reports, developing process improvements, and backend database development
  • Ability to design and implement effective workflow processes and procedures
2

Grants Management Specialist Job Description

Job Description Example
Our growing company is looking to fill the role of grants management specialist. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for grants management specialist
  • Ensure compliance with terms and conditions of federal awards and other procedures, rules, or guidelines with the awards
  • Monitor expenditures on all BEH federal accounts to advise the BEH Director of Administration and Finance of spending trends that correlate with federal account deliverables
  • Review reports related to federal accounts to ensure accuracy, complete financial disclosure, and compliance with required and established procedures
  • Prepare necessary documentation related to personnel funded on federal accounts (e.g., assist with vacancy announcements for federally funded positions)
  • Assist BEH Director of Administration and Finance, Bureau Director, or Deputy Directors as requested on fiscal and grant management activities
  • Recommend changes relative to federal grant administration based on a review of performance and compliance with established legal grant program requirements
  • Prepare pre-award budget assignments and assistance with grant applications
  • Provide post-award tasks such as general ledger analysis for sponsored program funding, preparation of fiscal reports, including grant budget, financial performance, and reconciliation reports for both public/government grants
  • Work closely with internal Project Directors on grant activities to ensure compliance
  • Run and analyze financial reports, often from multiple systems
Qualifications for grants management specialist
  • Nonprofit fundraising and donor stewardship experience
  • Strong analytical skills and an understanding of nonprofit financial data and budgets
  • Experience managing projects and events
  • Experience managing teams of volunteers
  • Experience communicating with a wide range of stakeholders across different platforms and cultures
  • Strong ability to work in global matrix environment and ability to influence without authority
3

Grants Management Specialist Job Description

Job Description Example
Our innovative and growing company is searching for experienced candidates for the position of grants management specialist. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for grants management specialist
  • Serve as liaison and active partner between principal investigators, Office of Sponsored Research, research groups, and other departments
  • Provides financial ($) support for multiple Independent Investigators (II's) and their laboratory staff for pre- and post-award financial management and planning
  • Maintains and updates financial projections 18-24 months in advance and meets monthly with each II to review and discuss adjustment to the financial plans for their laboratories
  • Provide support and back-up for absences of other financial staff, take on department-wide assignments or funds, as needed
  • Assist in the development and preparation of federal grant applications by providing information concerning but not limited to budget detail, procurement requirements, and program development
  • Compile financial information, develop budget requests, evaluate program budget needs, prepare budget reports, and develop internal allocations
  • Assist in the development of new MIECHV contracts
  • Maintain and monitor contract amendments, line item edits, and renewals for all MIECHV contracts
  • Work with program staff to improve consistency, workflow, administrative procedures, and oversight of program implementation
  • Develop detailed spreadsheets utilizing programs such as Microsoft Access or Microsoft Excel to manipulate and analyze data
Qualifications for grants management specialist
  • Must have executive presence and be able to interact and collaborate with senior executives regularly
  • Demonstrated ability to lead teams on multiple, concurrent projects/engagements
  • Merit Promotion applicants must submit a SF-50 to verify Status and grade
  • Must be telework ready
  • US Secret Clearance Mandatory (interim Secret is acceptable)
  • Bachelor's Degree with a Master's Degree strongly preferred
4

Grants Management Specialist Job Description

Job Description Example
Our company is growing rapidly and is searching for experienced candidates for the position of grants management specialist. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for grants management specialist
  • Record and track grant expenditures
  • Recommend procedures relative to grant administration based on the review of grantees performance and compliance with the established legal and grant program requirements
  • Provide logistical support to MIECHV team
  • Gathers and provides information regarding funding opportunities and application procedures to applicants by reading newsletters and announcements, search directories, funding files, and other relevant resources
  • Provides guidance to researchers for proposal development and submission by interpreting and ensuring adherence to sponsor and university announcements and guidelines
  • Provides grants management support to researchers by negotiating and processing awards, interpreting award conditions, obtaining approvals for award modifications, and completing required reports
  • Negotiates contracts with various agencies (state and federal government, private organizations), pharmaceutical companies, and biotechnological companies to achieve agreements satisfactory to all parties
  • May draft entire contracts of various types following state laws and Board of Regents' guidelines
  • Provides working supervision to Grants and Contracts Specialist and administrative positions
  • An advanced university degree (Master’s or higher) in Business Administration or Project Management
Qualifications for grants management specialist
  • Post-award grant administration experience in an academic institution
  • Minimum of two (2) years experience with grants and contracts administration procedures and funding agency requirements, required
  • Bachelor's degree required and 3-6 years of experience with sponsored research applications and/or financial experience
  • Knowledge of pre- and post-award regulations and compliance issues
  • General computer skills include working with MS Word, MS Excel, and MS Outlook
  • Ability to pro-actively set priorities and multi-task
5

Grants Management Specialist Job Description

Job Description Example
Our company is growing rapidly and is hiring for a grants management specialist. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for grants management specialist
  • Advanced university degree in Business Administration or Project Management
  • A minimum of 5 years of relevant professional experience including two years of progressively responsible experience in contribution management and the development of donor reports and proposals
  • Conducts close-out compliance monitoring, close-out and auditing processing of USTDA's grant programs
  • Administers close-out stage review of deliverables, including all final reports and cost share certifications, to ensure all grant activities are in compliance with technical and administrative terms of the grant agreement
  • Makes recommendations whether to approve the final report and final invoice or take corrective actions
  • Serves as agency's point of contact and advisor to the supervisor, agency management and staff on matters related to grant management and compliance, recommending correction actions, as appropriate
  • Supports the development of monitoring and risk management strategies to ensure successful grant administration and program delivery
  • Participates in dispute resolution during the closeout and termination phase of grants administration, including collecting data, contracting for technical reviews, and termination of awards, audits, and de-obligation of funding
  • Designs and implements new policies and processes to ensure that all technical and grants administrative requirements are met, the technical work is completed satisfactorily, contractor performance appropriately documented, and records are in order
  • Serves as the compliance manager of the agency's "Success Fee Program," reviewing and analyzing all success fee reports for compliance
Qualifications for grants management specialist
  • Prior experience in an academic biomedical research department strongly preferred
  • Ability to read and interpret documents such as grant proposals, contract, and financial reports
  • Ability to analyze and determine the applicability of grants management data, to draw conclusions, and make appropriate recommendations
  • Ability to perform arithmetic computations with accuracy
  • Bachelor's degree required and a minimum 3 years of experience
  • Understanding sponsor guidelines and helping investigators adhere to them when applying for grants

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