Academic Administrator Job Description

Academic Administrator Job Description

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Academic administrator provides conformance of educational programs to federal, state and local school board standards through evaluation, development and coordination activities. Provides advice and guidance to students and faculty about academic policies and procedures. Collects, organizes and curates all documentation relative to accreditation for the school.

Academic Administrator Duties & Responsibilities

To write an effective academic administrator job description, begin by listing detailed duties, responsibilities and expectations. We have included academic administrator job description templates that you can modify and use.

Sample responsibilities for this position include:

Verification of results and qualifications for external companies
Facilitates communication between the CELOP admissions and operations
Model leadership qualities that exhibit professionalism and high academic standards that celebrate student and staff achievements
Engage community and civic groups to support school programs and the school community
Assist leadership with the staff recruiting and hiring process
Help foster a positive school culture and community
Facilitate curriculum planning and ensure that the K12 curriculum and lessons taught by teachers are all aligned to state standards
Ensure that the school is meeting the needs of students while complying with local, state, and federal laws regarding special education and other categorical programs (such as Title I, LAP, CTE)
Develop and oversee implementation of the school’s Student Achievement Improvement Plan and complete teacher evaluations
Ensure conformance of educational programs to federal, state and local school board standards through evaluation, development and coordination activities

Academic Administrator Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Academic Administrator

List any licenses or certifications required by the position: ESL, HDI, PMP, SPH, CRLA, SI, SSL, TAGME

Education for Academic Administrator

Typically a job would require a certain level of education.

Employers hiring for the academic administrator job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Master's Degree in Education, Management, History, Graduate, Administration, Business, Faculty, Business/Administration, Science, Computer Science

Skills for Academic Administrator

Desired skills for academic administrator include:

Personal computers
MI Core standards
Business acumen and aligns work with strategic goals
Common Core State Standards and the Michigan Department of Education resources
Database software programs to complete work assignments
Email
Spreadsheet
Word processing
Common Core State Standards and the PA Department of Education resources
MS Access database software

Desired experience for academic administrator includes:

Develop annual professional development calendar and sessions
Develop and maintain relationships with districts, Education Service Centers and the state
Requisitions and allocate supplies, equipment, and instructional material as needed
Drive academic performance for department
Ensure that the school is meeting the needs of students while complying with local, state, and federal laws regarding including laws pertaining to special education, CTE, LAP and other categorical programs
Coordinates with principal investigator and department chair in order to monitor grant and contract budgets

Academic Administrator Examples

1

Academic Administrator Job Description

Job Description Example
Our company is searching for experienced candidates for the position of academic administrator. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for academic administrator
  • Assist with identifying merit, excellence and achievement certificate candidates the top students in each year in consultation with the Academic Co-ordinator and assisting with graduation
  • Assist with time tabling activities on campus (academic lecturing, exams, invigilation) including assisting in issuing of timetables to students managing student
  • Assistance with verification of results and qualifications for external companies Kroll
  • Manage school leaders, instructional coaches and educational programs
  • Confer with principals, teachers, students, and parents concerning educational and behavioral problems in school
  • Ensure implementation of school evaluation system and guarantee evaluation law is met
  • Active participation in all school leadership team meetings, national academic leader meetings, and student-focused initiatives
  • Confer with school operations, human resources, special programs, and family support director to ensure all school initiatives are met
  • Assisting the program directors in advising graduate students and faculty on the policies of the GSBS and the Graduate Program in MPB
  • Assisting the program directors with transmission of information from the GSBS office to the graduate students and faculty
Qualifications for academic administrator
  • Working knowledge of public sector hiring practices
  • Facilities resource management
  • Developing and writing financial reports
  • Fiscal reporting
  • Managing large volume of financial data
  • Analyzing complex bodies of financial data
2

Academic Administrator Job Description

Job Description Example
Our company is growing rapidly and is looking for an academic administrator. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for academic administrator
  • Representing the MPB graduate program at the program administrators meetings Updating the alumni database
  • Recruiting students, including reviewing incoming applications annually, organizing interview arrangements for candidates selected by the MPB Graduate Education Committee and coordinating all applicant interviews with program faculty
  • Other recruitment activities include updating recruitment brochure, organizing travel and processing reimbursements, attending national and local graduate fairs and conferences, advertising online, supporting virtual fairs, participation in national, regional and local recruiting meetings/conferences
  • Attending and participating in the GSBS new student orientation
  • Scheduling new student orientations and faculty presentations to new students
  • Assisting graduate students with scheduling thesis committee meetings, qualifying exams and defense of dissertations
  • Preparing defense announcements and guiding graduate students with the required documentation
  • Serving as an administrator for the Blackboard learning management system for MPB and GSBS courses
  • Assisting graduate students with various requests and questions about registration, grades, transcripts, leaves of absence, student records, status reports, graduation, and other requests
  • Organizing and coordinating all events, including seminars, retreats, workshops, qualifying exams, and meetings regarding courses, students, faculty, grants or any program related matter
Qualifications for academic administrator
  • Organizing annual research conference for approximately 80
  • Overseeing and maintaining program website
  • Preparing draft agenda for MPB director’s and Graduate Education Committee meetings, attends meetings, takes notes and follows through on action plans
  • Participating in coordinating training activities, workshops, symposia, preparation of training grant applications and annual reports for pre and postdoctoral NIH training grants
  • Oversee the mapping and tracking process and work with college administrators to assist with the creation of a holistic and dynamic mapping and tracking solution that that would be tailored for individual students
  • Facilitate the planning, coordination, evaluation, and continuous improvement of the Pegasus Path project
3

Academic Administrator Job Description

Job Description Example
Our growing company is searching for experienced candidates for the position of academic administrator. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for academic administrator
  • Understand curricular issues, and how mapping and tracking impacts student success
  • Troubleshoot issues, problems and/or concerns related to degree mapping
  • Develop and submit financial reports and KPIs to the EDUCAUSE IPASS and Melinda Gates Foundation
  • Develop multi-year, annual and semester rollout plans—task lists and timelines—for the School and its individual programs
  • Develop and track budgets including real-time revenue, expense, and A/P reports
  • Manage HR functions, , position descriptions, approvals, interview schedules and tracking, candidate coordination, onboarding, payroll, and benefits
  • Plan, coordinate, and manage procurement activities including review of contracts, purchasing documents, ordering, and maintaining supplies
  • Serve as the primary liaison with Legal Affairs
  • Coordinate logistics with the admissions, registrar, student finance, facilities
  • Identify and oversee all department technology needs in collaboration with university IT
Qualifications for academic administrator
  • Manage school specific data processes including collecting and analyzing data, creating school-specific reports such as end-of-term evaluations, enrollments, budget, and program outcomes
  • Prepare background materials for executive briefings and departmental meetings
  • Develop and implement plan to track institutional effectiveness including data for Middle States, US News, accreditors, and institutional strategic development
  • Foster an effective, supportive, and collegial workplace that encourages the kinds of entrepreneurship, creativity, and commitment that are essential in a startup environment
  • Oversee the creation of strategic growth and business continuity plans
  • Ability to build and manage a cross-functional team
4

Academic Administrator Job Description

Job Description Example
Our growing company is hiring for an academic administrator. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for academic administrator
  • Providing advice and guidance to students and faculty about academic policies and procedures
  • Dealing with general enquiries and administrative tasks associated with the successful running of the Academic Affairs Department
  • Assisting with the management of student attendance records
  • Assisting with the administration of registration and grading each semester
  • Updating academic related information on the NYUL web site, NYUL syllabus template, and any NYUL Academic Affairs office publications or correspondence
  • Helping to ensure the appropriate maintenance of academic records with reference to FERPA and data protection requirements
  • Assisting with the maintenance of records of grades, attendance, class offerings, according to correct procedures
  • Collecting agenda items, taking minutes, room preparation/catering, and general organisation for faculty meetings
  • Assisting with organizing and supports on-site functions and meetings as required
  • Contributing to the strategic development of the programme
Qualifications for academic administrator
  • Other supporting requirements as assigned by the Assistant Director or as required by the Director
  • Coordinating all academic accommodations for students and liaising with the Moses Center
  • Excellent interpersonal and communications skills and comfort working with both students and faculty
  • Be enthusiastic, pro-active and committed, and enjoy working in a small team
  • Computer literate with good knowledge of Microsoft Office suite
  • Assist in maintaining the School’s website (update webdocs, audit website to ensure it is accurate and up-to-date, participate in meetings regarding new website design)
5

Academic Administrator Job Description

Job Description Example
Our innovative and growing company is searching for experienced candidates for the position of academic administrator. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for academic administrator
  • Collect, organize and curate all documentation relative to accreditation for the school
  • Create room schedules for final exams in conjunction with the office of events
  • Work with professors in obtaining, correcting, and duplicating final exams
  • Help faculty with the submission of final grades
  • Work with appropriate faculty/associate deans to gather information and ensure communication to respective internal departments such as student aid, student services, athletics
  • Attend all required training by the Ohio Department of Education
  • Develop and oversee implementation of the school’s student achievement plan
  • Assist principal in staff observations and evaluation Process
  • Assist principal in other school level duties as assigned
  • Directly supervise on average 20+ teachers/instructional staff
Qualifications for academic administrator
  • Ability to work from the school office at least two days per week
  • Demonstrated judgment in problem-solving, proactively identifying issues and proposing solutions
  • Must be able to work occasional holidays, and adjust working hours to meet special jobs
  • Advanced knowledge of Microsoft Office suite programs (Office, Powerpoint, Excel, Adobe Acrobat, Adobe Captivate)
  • Two (2) years of experience in a comparable position
  • Understanding of networking protocols and topologies

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