Academic Advisor Job Description

Academic Advisor Job Description

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Academic advisor provides direct academic advising to students regarding degree requirements, academic standing, appropriate course selection, relevant policies and procedures, e-advising tools, and campus resources.
Academic Advisor Job Description

Academic Advisor Duties & Responsibilities

To write an effective academic advisor job description, begin by listing detailed duties, responsibilities and expectations. We have included academic advisor job description templates that you can modify and use.

Sample responsibilities for this position include:

Participate and provide input in developing policies and procedures related to student activities, curriculum, testing, orientation, enrollment, and other procedures that relate to student success
Provide academic advising for undergraduate students on matters of curriculum, course and degree requirements, and graduation counseling and clearance
Attend departmental undergraduate curriculum committee meetings
Provides academic advising and counseling to undergraduate students, assists them with problem solving, and teaches them to advocate for themselves
Provide academic advising to undergraduate students by analyzing student’s career and academic goals, degree progress, deficiencies and test results, and by recommending appropriate course of action or referrals
Create two term academic plans (at a minimum) in partnership with students during initial advising meetings utilizing College-approved curriculum guides, assessment results and academic planning and registration tool
Gain expertise in the curriculum and advising of a liberal arts or a technical division and share knowledge with team members within the department
Review and update degree audits in a timely manner, including evaluate and determine the transfer of credits
Providing academic advising to all undergraduate, traditional students with academic and personal issues as they pertain to their enrollment at the University
Maintaining current knowledge of campus resources, critical dates, policies and procedures for undergraduate students

Academic Advisor Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Academic Advisor

List any licenses or certifications required by the position: MDE, NCAA, APR, CCTC, ESL, CALS, ARRT

Education for Academic Advisor

Typically a job would require a certain level of education.

Employers hiring for the academic advisor job most commonly would prefer for their future employee to have a relevant degree such as Master's and Collage Degree in Counseling, Education, The College, Adult Education, Human Relations, Faculty, Communication, Management, Liberal Arts, Computer

Skills for Academic Advisor

Desired skills for academic advisor include:

Word processing
Spreadsheet
Database applications
Academic policies and procedures
Procedures
Student information systems
Curriculum
Academic advising
Degree planning
Degree audits

Desired experience for academic advisor includes:

Maintain professional currency through participation in associations, committees, workshops, and other means of networking
Make available occasional evening and Saturday advising hours if necessary
Utilize degree audit as primary academic planning tool and encourage students to access tool for self-service
Utilize degree audit technology to conduct and approve graduation audits
Utilize campus-specific modes of communication, , using screen announcements to inform students of Carey efforts, events, changes
Teaching one class per year (new or existing courses, as needed)

Academic Advisor Examples

1

Academic Advisor Job Description

Job Description Example
Our innovative and growing company is looking to fill the role of academic advisor. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for academic advisor
  • Assist in the development and delivery of assessment tools for academic advising
  • Demonstrate developmental academic advising that assists students in clarifying personal and academic career goals through the use of appropriate student development, human development, and student learning theories
  • Maintain current knowledge of the institution's academic programs, curriculum, practices and academic and student policies
  • Manage academic advising case load in a manner that promotes retention, persistence, and student success through proactive interactions and interventions
  • Maintain academic advising records in compliance with College and the Family Educational Rights and Privacy Act (FERPA)
  • Utilize a communication plan to engage the college community in the academic advising process
  • Participate in the development and implementation of program policies and procedures such as grading policies, academic progress, and mandatory student advising
  • Responds to the needs of a post-traditional and diverse student population by replying to administrative, degree planning, graduation and academic status questions
  • Communicates regularly with students on curriculum offerings, program changes, registration deadlines and general guidance for successfully progressing to graduation
  • Clarifies processes, procedures, and expectations of the campus and UWW
Qualifications for academic advisor
  • Develop, coordinate and implement individualized academic support plans for most at risk student populations, including the assessment and evaluation of individual students to determine learning needs and additional support
  • Conduct one-on-one academic meetings with a caseload of students teaching learning strategies and address academic needs
  • Individually provide instruction on remediation in areas of academic skill and strategy weakness
  • Collaborate with Men’s and Woman’s Basketball academic advisors on items such as course and major selection based on student academic goals, strengths and weaknesses
  • Oversee study hall for assigned students including oversight of graduate student mentors and coordination of tutorial sessions
  • Work with Office of Disability Services to identify students with learning needs and assist with process of obtaining accommodations
2

Academic Advisor Job Description

Job Description Example
Our company is growing rapidly and is searching for experienced candidates for the position of academic advisor. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for academic advisor
  • Event responsibilities may include assistance/coordination with team leadership, planning and implementation of student and prospective student events such as open houses, interview days, orientations, white coat and pinning ceremonies, alcohol and drug awareness events, residencies, lab weekends, job fairs, commencements, and additional student-centered university events
  • Advise students on general education and major-specific requirements
  • Advise students on academic and career issues
  • Monitor academic progress of students to determine eligibility and satisfactory progress toward degree
  • Maintain student files, records, and database
  • Gather and/or calculate necessary information such as GPAs or enrollment statistics
  • Establishes and maintains productive contacts with assigned caseload of Newark College of Arts & Sciences (NCAS) and University College-Newark (UC-N) students, counseling, facilitating declaration of major, progress toward graduation, and successful career and/or professional development for them
  • Deliver academic support by working closely in conjunction with offices within Student Enrollment and Engagement Academic Affairs
  • Advise students on major-specific requirements
  • As needed and as time permits, promote student engagement by connecting students to opportunities available both within their department and across the College/University
Qualifications for academic advisor
  • The ability to function well as a member of a team the ability to work independently toward department goals
  • Contribute to the Student Success Center team by abiding by team norms, taking responsibility for keeping current on technical knowledge and sharing it with others, accomplishing tasks affecting other team members in a timely manner, and representing the Student Success Center in a professional way at all times
  • Provide essential advising information to new students at orientations and help the students get registered for their first semester of classes before the end of the orientation session
  • Work closely with academic and other departments, while providing outstanding customer service
  • Determine how to best facilitate the student’s success and development, and provide advising that improves overall student retention
  • Bachelor’s degree from an accredited college or university and 1-3 years progressively responsible experience in advising college level students or other work in directly assisting students in supporting their educational and developmental needs
3

Academic Advisor Job Description

Job Description Example
Our innovative and growing company is looking to fill the role of academic advisor. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for academic advisor
  • Participate as member of the instructional team for first year seminar courses, Summer Bridge Program, and with special groups of students that require specific advising
  • Welcome new families into the school by facilitating on-boarding activities to orient students and families
  • Ensure the on-boarding of students is done appropriately through the PEAK platform
  • Establish positive relationships with students and parents through office hours, calls, emails
  • Facilitate engagement interventions (list will be provided)
  • Plan and facilitate trainings for students and parents to assist them with components and features of the LMS (navigation, schedule, assignments, school calendar, syllabi)
  • Establish and maintain regular office hours online
  • Actively monitor student progress and assist them by implementing strategies that will help get them back on track (escalate students to the teachers and school’s program POC)
  • Regularly communicate with students and parents about academic standing and course progress (send email, make phone calls, set up online meetings, engage appropriate parties, prepare and facilitate as necessary)
  • Identify students who are disengaged and develop plans to work with the student and parent to get them successfully back on track to prevent withdrawal
Qualifications for academic advisor
  • Can manage multiple demands at once, manage time to meet long term and short term deadlines
  • Assist students with getting the appropriate help when needed (Customer Care, Tech Support)
  • Bachelor’s degree and professional experience preferred
  • Experience coordinating academically oriented clubs and extracurricular activities preferred
  • Encouraging and assisting students in accessing academic support services (e.g., tutoring, LA sessions, homework help sessions, faculty office hours)
  • Bachelor’s degree required, Master’s or advanced degree strongly preferred
4

Academic Advisor Job Description

Job Description Example
Our company is searching for experienced candidates for the position of academic advisor. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for academic advisor
  • Monitors student academic progress through a variety of reporting tools including eAdvisor
  • Working under limited or minimal supervision, handles problems, provides guidance and advice to students
  • Assist a diverse student population, primarily undeclared students, in choosing appropriate majors and developing educational plans and goals
  • Deliver targeted retention and success programs for special populations
  • Participate in advising and registration portions of new student orientations
  • Develop advance schedules for new freshmen
  • Develop and deliver student workshops and faculty training sessions
  • Provide strong customer service and/or student advocacy as demonstrated through a positive attitude of approachability, adaptability, strong problem solving and desire to identify and support student success
  • Act as a liaison to staff/faculty/administration outside of the Office of the Registrar
  • Does not stop with the first or the easiest answer to a customer, but gets to the root cause of the problem, question, or issue to solve it quickly and professionally as possible
Qualifications for academic advisor
  • Experience with Americans with Disabilities Act (ADA) is a plus
  • Successful completion of a 4-year course of study in an accredited college or university leading to a bachelor's or higher degree
  • Ability to handle multiple projects simultaneously while maintaining timely and effective student service and high levels of attention to detail
  • Interpersonal -Maintains confidentiality
  • Computer experience with Microsoft Office required
  • Demonstrate strong commitment to student development and success through advocacy, positive attitude, adaptability, approachability, problem solving, and support
5

Academic Advisor Job Description

Job Description Example
Our company is searching for experienced candidates for the position of academic advisor. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for academic advisor
  • Serve as liaison to the nursing department, including coordinating initiatives that support academic advising and student success
  • Advise students on meeting graduation requirements
  • Review and approve requests to take outside courses (summer school)-involves reviewing outside syllabi, course descriptions, length of sessions
  • Review requests to audit a course
  • Advise majors on course selection/ sequence and related careers
  • Follow up with faculty and students on “Incomplete” grades
  • Update and maintain departmental information such as Major Fact sheets
  • Consult with faculty to identify recipients of academic awards
  • Conduct academic sessions at orientation
  • Collaborate with Director of Disability Services to assist with special academic needs
Qualifications for academic advisor
  • Letter of interest addressing qualifications and skills related to the position
  • Bachelor's degree in education, psychology, counseling, social work, or related fields
  • Serve on policy committees such as Students at Risk Committee
  • Assist department chairs in guiding students in their applications to graduate schools
  • Master’s degree and a minimum of 2 years’ experience preferred
  • Detail oriented, strong interpersonal skills and sensitivity to students

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