Academic Coordinator Job Description

Academic Coordinator Job Description

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Academic coordinator provides academic support services to assist student-athletes in meeting the requirements for normal academic progress and athletic eligibility consistent with University of Maine policies and NCAA rules and regulations.

Academic Coordinator Duties & Responsibilities

To write an effective academic coordinator job description, begin by listing detailed duties, responsibilities and expectations. We have included academic coordinator job description templates that you can modify and use.

Sample responsibilities for this position include:

Compose and produce a variety of business correspondence, reports, confidential documents, by gathering the necessary information to complete the tasks
Schedule and coordinate academic events and processes each session
Answer student questions about courses, classes, schedules, instructors, curriculum, levels, academic progress
Counsel and direct student-athletes toward college services to assist in quality academic decision-making
Provide participants with a supportive educational environment conducive to meeting course requirements to obtain a college degree
Assist with preparation to gain entry into a post secondary institution for graduate studies
Assist students in overcoming social, cultural, financial, personal, academic, and other challenges to fully participate in the life of the college and ultimately achieve the goal of graduation
Works with minimal supervision to handle complex problems, escalated student issues, provide guidance, and oversee specific advising functions
Provides academic advising and/or interacts with students in support of academic success regularly, with a caseload of 300-400 students, with the goal of student retention and progression
Evaluates transfer transcripts from other academic institutions for equivalencies & applications to degree program

Academic Coordinator Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Academic Coordinator

List any licenses or certifications required by the position: TEFL, CELTA, TESOL, CEPS, TA, NCAA, VA, LPS, CESL, CESL/CEPS

Education for Academic Coordinator

Typically a job would require a certain level of education.

Employers hiring for the academic coordinator job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Master's Degree in Education, Faculty, Counseling, Communication, Teaching, Management, Business, Graduate, Public Health, Computer

Skills for Academic Coordinator

Desired skills for academic coordinator include:

NCAA rules and regulations
Experience working with computerized student records
NCAA rules relating to academic and eligibility standards
Academic requirements and financial aid process
Adolescent developmental issues and skills to address the complex problems teenagers face
Assessment tools
CAA and university rules and regulations is necessary
College admissions
Effective learning strategies
Motivational technique and student skill development

Desired experience for academic coordinator includes:

Maintains student files & records
Evaluates and makes recommendations on petitions & adjustments to student's program of study or DARS report
Develops reports, maintains data and/or develops advisement literature
Reviews for accuracy and approve various forms such as overload petitions, graduation planning sheets, standards petitions, and curriculum changes to assist students in their degree completion
Teaches specialized class(es) and workshops for student success
Acts as college/department liaison to current and prospective students, faculty, staff, and internal and external groups (including college and university committees) on issues related to academic success

Academic Coordinator Examples

1

Academic Coordinator Job Description

Job Description Example
Our company is growing rapidly and is looking to fill the role of academic coordinator. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for academic coordinator
  • Evaluates transfer transcripts from other academic institutions for equivalencies and applications to degree program
  • Maintains student files and records
  • Leads academic success staff in the provision of academic advising, recruitment/retention, and/or academic program functions for students to ensure needs of students are met for successful completion of program of study
  • Provides academic advising and/or interacts with students in support of academic success regularly, but no less than 50% of time
  • Leads pre-health advising activities to ensure needs of students are met for successful application to health professional schools
  • Provides pre-health advising and/or interacts with students in support of pre-health success regularly, but no less than 50% of time
  • Assists students to become familiar with the requirements for professional schools including chiropractic, dental, medical, naturopathic, occupational therapy, pharmacy, physical therapy, physician assistant, podiatry, and veterinary
  • Uses eAdvisor, NAAHP, and other health professions advising resources, assists students to understand professional school GPA requirements, identify prerequisite courses, and make timely progress towards applying to health professional schools
  • Coordinates workshops to engage a variety of pre-health students
  • Assists in development and dissemination of information via pre-health website, pre-health library, and Clinical Corner newsletter
Qualifications for academic coordinator
  • Provides feedback to students through one-on-one meetings, personal statement reviews, and mock interviews
  • Monitors student progress and tracks student success through a variety of reporting tools
  • Works closely and collaboratively with students, faculty, and staff to ensure student success
  • Acts as college/department liaison to current and prospective students, faculty, staff, and external groups on issues related to health professions advising
  • Acts as a college/department liaison to department, college, and university committees on issues related to health professions
  • Utilizes a variety of university data and programmatic direction to promote student success
2

Academic Coordinator Job Description

Job Description Example
Our company is growing rapidly and is looking for an academic coordinator. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for academic coordinator
  • Conceptualizes and creates promotional materials, establishes and maintains the school’s social media presence (Facebook, Twitter)
  • Assures student records and information are protected in accordance with university policies
  • Works under deadlines, manages multiple responsibilities and duties, with interruptions, and in unclear and/or changing situations
  • Performs ther duties and responsibilities as assigned
  • Coordinates hourly schedules of sessions
  • Advise staff, students and others to provide technical advice, problem solving assistance, answers to questions and program goals and policy interpretations
  • Develop and implement learning strategies for at-risk student-athletes
  • Assist with all operations and logistics in assigned tutoring area, including managing tutoring reception desk, departmental tutoring rooms
  • Develop and oversee individualized support plans for assigned student-athletes through use of structured study hall, midterm U meeting, time management, study skills development and learning strategies
  • Create and maintain weekly student-athlete assessment reports and communicate concerns consistently and in a timely manner with the Senior Academic Coordinator, Assistant Director, Assistant AD, Associate AD and coaching staff
Qualifications for academic coordinator
  • Experience interacting with diverse student population
  • Relevant administrative experience in an Education environment
  • A degree in Business Administration is essential with Post Graduate qualification an advantage
  • Communicate with faculty regarding student-athletes’ class progress
  • Collaborate with scheduling and coordinating student-athlete events in conjunction with the Total Person Program
  • Understand the institutions interpretation of FERPA rules for the release of student information to faculty, parents, students, coaches
3

Academic Coordinator Job Description

Job Description Example
Our company is growing rapidly and is looking to fill the role of academic coordinator. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for academic coordinator
  • Composes and produces a variety of business correspondence, reports, confidential documents and/or forms and related materials
  • Maintains and modifies the department’s website and/or social media sites including content, graphical and multimedia displays and communications
  • Conduct academic induction
  • Direct mentoring and tutoring for the project
  • Maintains database that includes personal, financial and academic information
  • Advises students on requirements for program and graduation
  • Purchases food and supplies for seminars and special events
  • Works with other office staff to plan the fall picnic, spring award ceremony and Christmas party
  • Maintains Graduate Handbook
  • Collects grad student section teaching preferences
Qualifications for academic coordinator
  • Advanced computer skills are also required
  • Extensive experience working in a human resources field, , recruiting, creating offer letters, onboarding
  • Minimum 3-5 years administrative experience, human resources and/or academic experience
  • Ability to deal effectively and courteously with the public and all levels ofHospital, University and Board level personnel
  • Developed verbal, written and interpersonal communication skills
  • Willingness to learn new tasks and adapt to change
4

Academic Coordinator Job Description

Job Description Example
Our company is growing rapidly and is hiring for an academic coordinator. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for academic coordinator
  • Researches various topics for faculty members relating to surveys and Hopkins generated inquiries
  • Performs all duties in a professional and timely manner
  • Prepare and revise materials for labs, prep meetings, and training sessions including case studies, notes, handouts for students
  • Mentoring of students in research for MS and Ph.D
  • Provide support to students in the areas of academic advising, mentoring, the development of individualized educational plans, registration assistance, class selection, and major/career selection
  • Track academic progress of assigned students and coordinate activities and programs that enhance student success
  • Make appropriate referrals to students in need of additional assistance
  • May assist with the implementation of the 105 Credit Holds outreach and intervention program
  • Assist with the implementation of the First-Alert program (students on warning, probation, or continuing probation)
  • Serve on the Student Outreach Services Team to plan, coordinate and assess orientation and outreach programs (i.e, Summerstart and Transitions orientation/advising sessions)
Qualifications for academic coordinator
  • Minimum of 3 years administrative office experience required, preferably in a higher educational setting
  • Flexibility in adjusting to changing priorities and ability to successfully manage multiple simultaneous projects
  • Advanced computer proficiency a necessity, including knowledge of building and manipulating Excel spreadsheets, creating and editing presentations using PowerPoint, and the ability to conduct effective Internet research
  • Must be able to take initiative, prioritize, and complete work with minimal supervision in a fast-paced environment
  • Develop, coordinate and present quarterly workshops, presentations, and panels on academic success, personal growth, and development to students served by the Student Outreach Services department
  • Develop programs that promote social and cultural integration to students served by the Student Outreach Services department
5

Academic Coordinator Job Description

Job Description Example
Our innovative and growing company is hiring for an academic coordinator. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for academic coordinator
  • Creation and design of newsletters, event advertising, posters and invitations, working with University Communications to ensure implementation of the university’s brand guidelines for those products
  • Advise current and prospective Open Option Engineering majors and related duties and new Engineering Science students
  • Maintain familiarity with all Scott College of Engineering degree plans in order to advise students about how to choose a future major
  • Maintain working knowledge of current departmental, college, and university requirements necessary for undergraduate students to make the correct decision about choosing a major within the College
  • Identify and use best practices to implement a development advising approach
  • Participate in orientation advisor
  • Assist students in addressing issues related to their transition to the University and their exploration and confirmation of major
  • Track student progress and conduct active outreach in support of their success
  • Utilize data to discern patterns of student success and difficulty and to design strategic interventions
  • Help students develop plans to improve GPA’s and overcome academic challenges
Qualifications for academic coordinator
  • Demonstrated ability to handle highly sensitive information/materials in a confidential manner
  • Experience with Banner, Bi-Query, or similar database and reporting applications
  • Proficiency with Internet Native Banner, MicroStrategy and Web content management
  • Active license as a Registered Veterinary Technician in the state of California
  • High level of proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
  • Experience in higher education academic advising/student services experience and demonstrated knowledge of current trends and best practices in higher education

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