Academic Program Coordinator Job Description

Academic Program Coordinator Job Description

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Academic program coordinator provides academic advising for special College and University programs and students as the first point of contact (POC).

Academic Program Coordinator Duties & Responsibilities

To write an effective academic program coordinator job description, begin by listing detailed duties, responsibilities and expectations. We have included academic program coordinator job description templates that you can modify and use.

Sample responsibilities for this position include:

Maintain accurate and complete student enrollment records as required by university governance, all laws, policies and administrative regulations in order to keep accurate information in the CRM
Monitor GradesFirst (Student Athlete Monitoring System) to input and approve payroll data and make adjustments as needed, to meet university’s payroll dates
Track tutor requirements for College Reading & Learning Association (CRLA) certification
Determine the academic support needs of an assigned group of student-athletes through regular one-on-one academic meetings, monitor and report behavior in a structured study environment, and report grades given by instructors
Engaging in scholarship and service on university and school committees and for school initiatives as needed
Builds effective working partnerships within the School and across the University
Liaising between supervisor and university offices, faculty members, students, other institutions, the general public, etc
In partnership with the other academic support staff, schedules departmental events and business/professional meetings and coordinates logistics
Coordinate preparations for conducting courses which may include classroom or facilities scheduling and preparation, ordering and distributing course materials
Distribute and collect course evaluations

Academic Program Coordinator Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Academic Program Coordinator

List any licenses or certifications required by the position: CRLA, AVS

Education for Academic Program Coordinator

Typically a job would require a certain level of education.

Employers hiring for the academic program coordinator job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Collage Degree in Education, Graduate, Faculty, Administration, International Business, Business/Management, Counseling, Communication, Business, Executive Education

Skills for Academic Program Coordinator

Desired skills for academic program coordinator include:

SAP
Ability in website maintenance is a job skill
SIS
University
Ability to quickly gain proficiency
Academic support
Admissions criteria for new students
College
Contemporary marketing techniques and social media fluency
Database software programs to complete work assignments

Desired experience for academic program coordinator includes:

Ability to develop product from 2 -D concept to 3-D design
Proficiency in CAD fashion design software and production
Technical design expertise in specialized areas such as draping, patternmaking and garment construction is preferred
Knowledge of manufacturing processes is preferred
Serve as primary contact for adjunct faculty
Emails answered

Academic Program Coordinator Examples

1

Academic Program Coordinator Job Description

Job Description Example
Our innovative and growing company is hiring for an academic program coordinator. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for academic program coordinator
  • Assist in the supervision, creation, and oversight of study hall/tutoring appointments, including daily changes to tutoring appointments
  • Supervise student-athletes and tutors in daytime and evening structured study hall environments, including individual study and tutor sessions
  • Assist ASPSA Academic Coordinators by creating written reports that articulate student-athlete academic course progress, structured study attendance and behavior
  • Develop and present tutor workshops as necessary
  • Assist with tutor recruiting, application process, interviewing, orientations, & evaluations
  • Communicate with tutors about upcoming events and deadlines
  • Track and develop reports on students’ usage of tutors
  • Coordinate the logistics and programming for the Tutor Conference
  • Complete special projects requiring data collection, analysis, and interpretation in conjunction with multiple staff members
  • Serve as lead faculty
Qualifications for academic program coordinator
  • Ability to interact with many different departments, faculty and students
  • MSW from a CSWE accredited program required
  • Doctorate in Social Work or other related field required
  • Must hold active Social Work license
  • 2 years of experience teaching at the MSW level or higher and experience with online learning required
  • Prior Social Work practice experience preferred
2

Academic Program Coordinator Job Description

Job Description Example
Our growing company is looking to fill the role of academic program coordinator. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for academic program coordinator
  • Serve as secondary contact for student issues and assist Associate Dean with determination of when a student needs the Counseling Center's services
  • Works with the Academic Program Manager the Manager, Customer Loyalty to initiate, develop, and execute programs and initiatives designed to achieve the above-stated objectives
  • Engages educators (ie
  • Arranging meetings and special events (internal and external)
  • Monitoring accounting statements and expenditures (highly confidential) using the Oracle system, maintaining and scheduling appointment calendars
  • Compiling information, organizing data and producing reports, posters and other documents as needed using complex software packages
  • Composing and editing correspondence
  • Maintaining web pages using web authoring tools and HTML
  • Preparing minutes of various meetings
  • Handling arrangements for short-term and long-term visitors
Qualifications for academic program coordinator
  • High school diploma or G.E.D and 5 years of progressively responsible administrative experience
  • Substantive experience in office and program management and will require instances of unsupervised innovation and creativity in problem resolution
  • An M.A
  • Demonstrated ability and commitment to working inclusively with culturally diverse groups
  • Demonstrated skills in program development, implementation, and management
  • Demonstrated skills in program assessment including data collection, analysis and report-writing
3

Academic Program Coordinator Job Description

Job Description Example
Our innovative and growing company is looking for an academic program coordinator. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for academic program coordinator
  • Providing assistance to students, faculty, staff or the public with detailed or complex information regarding services, policies and procedures of the department
  • Routine academic program events and activities, covering student recruitment, admissions, orientation, awards, celebrations and commencement
  • Routine duties include textbook purchases, waitlist coordination, course assistant tracking, program materials preparation
  • Preparing reports and maintains databases
  • Serve as Lead Faculty for Bachelor of Science Health programs
  • Serves as a first point of contact for assigned areas of study and provides cross support for other areas as needed
  • Provides assistance with the academic and scholarly activities of faculty
  • Organizes the 110 - 125 applications for the graduate program
  • Maintains current and previous graduate student files
  • Enters Distributed Grad Aid yearly into ISIS for current and incoming students
Qualifications for academic program coordinator
  • Master’s Degree in social work, counseling, higher education administration, or related field preferred
  • Experience supporting undergraduate students from underrepresented populations including low income and first generation students
  • Individuals with diverse backgrounds, experiences, and ideas who embrace and value diversity and inclusivity
  • Post-secondary degree in Business, Marketing, or equivalent
  • Experience with coordination of special events
  • Or internationally, where they will teach intensives and colloquia, and facilitate
4

Academic Program Coordinator Job Description

Job Description Example
Our company is hiring for an academic program coordinator. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for academic program coordinator
  • Updates all policy changes for academic programs, handbooks, exam schedules, placement exam resetting
  • Serves on department Web Committee
  • Stays current in web training by taking appropriate courses through JHU
  • Maintains web page to present needed information regarding course
  • Maintains forms for students and their proctors
  • Works with Summer Programs to list course, follow enrollment and maximize reaching potential participants
  • Works with graduate students that will create modules and teach course
  • Markets to Baltimore City and County high schools in conjunction with the Future Scholars Program
  • Processes course evaluations and shares with instructors
  • Renews and maintains proctor information for all courses
Qualifications for academic program coordinator
  • Demonstrated ability to work independently and collaboratively with colleagues
  • Earned doctorate in management or a closely related discipline
  • Learning styles diverse cultural and professional
  • Ability to work with adult learners with variable skill levels, various learning styles diverse cultural and professional backgrounds
  • Pays careful attention to details
  • Communications are effective and timely
5

Academic Program Coordinator Job Description

Job Description Example
Our innovative and growing company is hiring for an academic program coordinator. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for academic program coordinator
  • Make arrangements (space reservation and rental, catering, outreach), provide support, and take minutes for state-line College of Education Area and program meetings, retreats, and events under direction of supervisor and faculty program leadership
  • Moderate and forward updates and opportunities to College student e­mail list serves
  • Assist in collection and maintenance of electronic and hard­copy archive of College program materials
  • Proactively collaborating with International Student and Scholar Services regarding student immigration and visa status and resolving any issues, partnering with International Admissions as needed
  • Managing student worker time and attendance
  • Provide consistent and ongoing communication and support to students during the practicum/internship process
  • Provide graduate and undergraduate academic advising, including assistance in course selection and tutoring referral, financial literacy and financial aid assistance, including information on federal student aid, resources for locating scholarships, and FAFSA completion assistance
  • Recruit and verify tutors through faculty engagement and referrals
  • Maintain liaison with the Academic Center for Excellence, Writing Center, Academic Advisors/Department, Supplemental Instruction, and any other campus tutoring opportunities
  • Coordinate the resource loan program and find growth opportunities via faculty and student collaborations
Qualifications for academic program coordinator
  • An Associate's degree and 1 - 3 years of administrative experience, or the equivalent combination of education and experience
  • Demonstrated experience in supporting multiple projects and seeing them to successful completion
  • Experience in event logistics and financial coordination
  • Demonstrated strong organizational, administrative and time management skills
  • Demonstrated computer expertise and proficiency with Word, Excel, and Google
  • The successful candidate will be self-motivated and have the ability to work independently

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