Academic Counselor Job Description

Academic Counselor Job Description

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Academic counselor provides academic counseling to undergraduate students on general education, graduation requirements, college-based policies, and other related policies and procedures (appointments, walk-ins, and groups) advising.

Academic Counselor Duties & Responsibilities

To write an effective academic counselor job description, begin by listing detailed duties, responsibilities and expectations. We have included academic counselor job description templates that you can modify and use.

Sample responsibilities for this position include:

Interpret and implement all pertinent department, college, and university policies and procedures
Interprets and explains university academic policies and procedures
Advise first-year and undeclared students with regards to their educational, career, personal and social development, including clarifying academic policies and rules, college degree requirements, and referring students to academic and personal resources as appropriate
Coordinates processes to evaluate study abroad coursework to assign equivalencies and apply to degree requirements
Maintains individual student records in accordance with appropriate security and legal requirements
Advise students in planning academic goals and programs, evaluating progress toward degree, and developing career or graduate school plans
Assist students in course selection and registration
Guide students in successful academic problem solving and accessing services at the university
Prepare applications for admission to the English major, graduation applications, graduation petitions, and satisfactory progress petitions
Work with computerized confidential student records, including DARS and EARS

Academic Counselor Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Academic Counselor

List any licenses or certifications required by the position: MDE, UCD, NCAA, HCDE, MS, PCE

Education for Academic Counselor

Typically a job would require a certain level of education.

Employers hiring for the academic counselor job most commonly would prefer for their future employee to have a relevant degree such as Master's and Bachelor's Degree in Education, Counseling, Communication, Psychology, Faculty, Graduate, Social Work, Business, Leadership, Management

Skills for Academic Counselor

Desired skills for academic counselor include:

New developments in the field of counseling
Procedures
Requirements
College/school policies
Colleges
Schools
Multiple majors
Standard correspondence formats
Higher education industry
Advising and counseling techniques

Desired experience for academic counselor includes:

Assist in managing email advising services
Develop specialized advising knowledge in designated areas, including internships, teacher certification, study abroad, and diversity
Write and update department publications for students, including web-based materials
Design and lead workshops or other advising programs for students on various topics
Effectively guides students in transitioning from high school to college and navigating the UW campus
Maintains an open door policy and ongoing communication with students

Academic Counselor Examples

1

Academic Counselor Job Description

Job Description Example
Our company is growing rapidly and is looking for an academic counselor. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for academic counselor
  • Provide direct assistance to undergraduate students seeking advice about program planning, academic resources, special academic opportunities, rules and policies, graduation requirements
  • Ensure that paper and electronic documents pertinent to the CS&E undergraduate programs (including brochures, web material, on-line forms, ) are kept up to date
  • Keep informed of University, College of Arts & Sciences, and College of Engineering policies
  • Respond to faculty/staff inquiries regarding undergraduate programs
  • Help maintain advising database and departmental website
  • Track and follow up with students involved with undergraduate research
  • Monitor and triage all ugrad-advisor@cs email
  • Provide academic advising for new and continuing undergraduate students on course selection and programs of study
  • Prepare applications for admission to the major, graduation applications, graduation petitions, and satisfactory progress petitions
  • Conducts academic assessments developing courses of academic action for students pursuing on and off duty education leading to postsecondary and graduate degrees
Qualifications for academic counselor
  • Must be able to interact professionally with a broad spectrum of individuals and groups
  • Highly self-motivated and open to new ideas with desire to lead implementation
  • Must have the ability to work effectively under pressure in the context of a fast-paced environment and managing a complex, multi-faceted and growing program
  • Bachelor's Degree in Psychology, Business Administration, Education or related field and 2-3 years' experience
  • Strong oral and written communication skills, with the ability to effectively communicate with diverse groups in a team environment
  • Excellent organizational skills and a demonstrated ability to multi-task, prioritize work, and manage heavy workloads with frequent interruptions
2

Academic Counselor Job Description

Job Description Example
Our company is growing rapidly and is looking to fill the role of academic counselor. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for academic counselor
  • Identifies gaps or challenges for Special Operations Forces (SOF) personnel seeking on and off duty education and research/recommend alternatives or mitigating courses of action
  • Review/update degree audits, graduation applications and troubleshoot issues with central campus offices
  • Problem-solve student hardships, concerns, continuation policies, , with student and faculty
  • Maintain student files and student databases, including tracking progress of majors
  • Participate in weekly All-Staff meetings
  • Create basic enrollment/counseling services reports
  • Support outreach activities including maintenance of the undergraduate blog, editing and creating content for the departmental webpage, facilitating activities for Majors, and participating in curricular promotions
  • Assist in planning and staffing departmental events aimed at undergraduate students
  • Serve as back up for other Advising Staff
  • Additional duties as assigned by the C.A.T.S
Qualifications for academic counselor
  • Proficient with computers, including experience working with databases, Microsoft Office, e-mail and Internet systems
  • Ability to work in a supportive and collaborative way with students, faculty, parents, and academic and student affairs staff
  • Ability to multi-task and distinguish between essential and secondary tasks during busy periods while paying careful attention to detail
  • Bachelor's degree in English, Comparative Literature, or other closely related academic field and two years of academic advising, teaching or related experience
  • 2 years in senior level advising
  • 3 years of advising SOF/military students
3

Academic Counselor Job Description

Job Description Example
Our company is growing rapidly and is hiring for an academic counselor. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for academic counselor
  • Provides information on published curricula, sequencing, academic statuses, registration procedures, and College policies on academic eligibility, and readmission processes
  • Share academic counseling duties for pre-engineering students, prospective freshman & transfer, and post-baccalaureate students with other SAS advisers
  • With faculty guidance, coordinates individual course-planning for graduate students
  • Manages admission processes for BA, MA, and PhD programs and coordinates related departmental orientations
  • Plans, develops and administers advising on issues such as learning and assessment, experiential learning, or connecting liberal education to career goals
  • Plans, develops and leads major and minor workshops or seminars for prospective students and for A&S pre-majors more generally, in summer and during the regular academic year
  • Develops and implements outreach and recruitment strategies and runs events for current and prospective students
  • Serves on and/or supports committees and boards in the College of Arts & Sciences
  • Develops/coordinates regular communication with students, including email, documents, and/or website content
  • Provides curriculum support and coordination
Qualifications for academic counselor
  • Bachelor’s degree in Counseling, Psychology, Social Work, Student Affairs or from another relevant academic discipline related to the responsibilities of this position
  • Two to three years of work experience in an academic setting
  • Prior experience working with students at the collegiate level
  • Two (2) years experience as an academic instructor, school guidance counselor or a school psychologist or an equivalent combination of education and experience required
  • Valid teaching certificate, either elementary or secondary
  • Bachelor's degree and two years of experience in student services, student advising, or other mentoring
4

Academic Counselor Job Description

Job Description Example
Our growing company is looking to fill the role of academic counselor. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for academic counselor
  • Participates in staff meetings and strategic planning
  • Collaborates with the Career & Internship Center, First Year Programs, and other campus units to create opportunities for students to practice intentionality early in their academic careers
  • Serves as a representative of the department and the College of Arts & Sciences on panels, in meetings, and on university committees
  • Develop, implement, and evaluate special projects, as assigned by the Director of Academic Advising and Counseling and the Associate Dean
  • Develop and maintain knowledge of all advising and counseling functions of Advising and Career Services (and the advising and counseling functions of allied office) to effectively advise students, faculty, faculty advisors and other defined stakeholders
  • Assist in special college and university events as assigned by the Director of Academic Advising and Counseling
  • Contributes to a professional work environment with a high degree of professional and personal integrity and decorum, and respect and concern toward all those contacting Advising and Career Services, and for fellow employees
  • Resolves problems that have a significant impact on the overall student experience
  • Contributes to a collaborative work environment that promotes information sharing and service excellence
  • Serve as an academic mentor to new student-athletes
Qualifications for academic counselor
  • Outstanding organizational skills and highly detailed oriented
  • Spreadsheet and database experience
  • Demonstrated ability to write for student audiences
  • Basic program tracking and assessment skills
  • Master's required in Education, Counseling, Psychology or closely related field
  • Strong interest in serving undergraduate students in a higher education setting
5

Academic Counselor Job Description

Job Description Example
Our innovative and growing company is looking for an academic counselor. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for academic counselor
  • Provide academic guidance and support to recruited and incoming student-athletes
  • Communicate with coaches of assigned teams through scheduled academic meetings
  • Regularly communicate the progress, outcomes, and direction of work to the Director
  • Critically reviews and authorizes immigration paperwork for F-1 student visa maintenance
  • Develops and coordinates services for international students and undocumented/DACA students
  • Provide support to students in academic difficulty.Serve as a primary resource for students placed on academic probation
  • Monitor and process requests for independent study and internships
  • Serves as a liaison to the International Services Offices to facilitate student and College compliance to immigration regulations
  • Provide guidance to student-athletes in course selection, class scheduling and declaring a major
  • Maintain detailed and accurate records of students’ academic progress and performance
Qualifications for academic counselor
  • At least 3 years' experience working with college students, preferably in an advising capacity
  • Must exercise professional judgment and be able to work independently
  • Must have experience and/or strong commitment to working with diverse populations
  • Bachelor’s degree in a related discipline and two years of related experience, or an equivalent combination of education and experience
  • Ability to interface sensitively and effectively with diverse populations both on campus and in the Rochester community
  • Excellent organizational, planning, communication and problem-solving skills

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