Editorial Assistant Job Description

Editorial Assistant Job Description

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Editorial assistant provides high quality secretarial and administrative support, including: building and compiling reports and presentations in PowerPoint, Excel and Word.

Editorial Assistant Duties & Responsibilities

To write an effective editorial assistant job description, begin by listing detailed duties, responsibilities and expectations. We have included editorial assistant job description templates that you can modify and use.

Sample responsibilities for this position include:

To create and produce metrics reports, and to refine and present results efficiently in Excel
Assists two senior department members in the very timely response to all submissions
Provides administrative and editorial support to an Executive Editor and Senior Editor
Open and sorts mail, drafts memos and correspondence, makes travel arrangements and appointments, maintains and updates files and records, answers telephones and takes messages as needed and prepares expense reports and processes invoices
Reads and evaluates submissions and drafts rejection letters
Monitors the book production schedule for manager’s titles– prepares and traffics transmittals, coordinates legal reviews (if necessary), and secures permissions for text and art
Manages information flow and department’s communication with authors, agents and other team members
Drafts jacket copy and assists with fact sheets and reviews marketing material
Conducts sales research, P&Ls
Provides administrative and editorial support to two editorial directors

Editorial Assistant Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Editorial Assistant

List any licenses or certifications required by the position: JD, TAFE

Education for Editorial Assistant

Typically a job would require a certain level of education.

Employers hiring for the editorial assistant job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Collage Degree in Journalism, English, Publishing, Science, Education, Communication, Communications, Editing, Writing, Computer

Skills for Editorial Assistant

Desired skills for editorial assistant include:

PowerPoint
SEO best practices
Excel and Outlook
Hiero
Word
Solid spelling and grammatical skills
Excel
Editorial workflow concepts
Linking
Maintaining version control

Desired experience for editorial assistant includes:

Opens and sorts mail, drafts memos and correspondence, makes travel arrangements and appointments, maintains and updates files and records, answers telephones and takes messages as needed and prepares expense reports and processes invoices
Drafts jacket copy, title sheets, and catalog copy
Assists in generating ideas and development for IP projects
Is responsible for team administrative needs
Assist in coordinating the publication process from manuscript to book, including drafting contracts and securing permissions, licensing, and photographic procurement as needed
Read, edit, and judge submissions, publicity, copyediting, and design documents

Editorial Assistant Examples

1

Editorial Assistant Job Description

Job Description Example
Our growing company is hiring for an editorial assistant. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for editorial assistant
  • File completed projects
  • Make copies for reprint corrections
  • Research and write copy as needed
  • Review references for accuracy and relevance
  • Fact-check information in a book manuscript
  • Provides administrative and editorial support
  • Participate in editorial activities such as project managing, fact-checking, picture research, and outline research
  • Assist editors with proofreading, copyediting, and small writing assignment
  • Assist with mailings to authors and contributors and other administrative tasks
  • To assist the Editors in tracking manuscripts from submission to publication
Qualifications for editorial assistant
  • To assist with the maintenance of our databases (including training of others in the use of our manuscript database and web-submission system)
  • Be a primary contact for members of the editorial team and provide support, coaching, and training to Journal Office peers
  • Review procedures and suggest improvements when appropriate
  • Troubleshoot IT and other logistical matters, with relevant personnel
  • Answer enquiries from authors, editors, reviewers, and the public
  • Oversee efficient and accurate filing and file retrieval
2

Editorial Assistant Job Description

Job Description Example
Our growing company is searching for experienced candidates for the position of editorial assistant. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for editorial assistant
  • Manage Focus Group Planning (book location, dinners)
  • Manage accuracy reviewing of main text
  • Maintain a database of reviewers, contributors
  • Bookswap with other publishers for competing texts
  • Copy manuscript and ship to vendors
  • Send books/materials to authors, reps, professors, as needed
  • Request ISBNs and update product information in HEPM and PPS as needed
  • Draft Author Agreements and Amendments (work with legal as needed)
  • Complete and route various paperwork including, CIFS, Final Pricing, for main titles and supplements
  • Process payments via check req and invoices
Qualifications for editorial assistant
  • A high level of computer literacy – understands common software
  • Able to see tasks through to completion, working to (often competing) deadlines
  • Must be able to appropriately communicate with colleagues using excellent written and verbal communication skills
  • Excellent Customer Service both internal and external with prompt response times
  • Ability to learn new platforms
  • 2-4 year degree helpful or equivalent office experience
3

Editorial Assistant Job Description

Job Description Example
Our company is hiring for an editorial assistant. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for editorial assistant
  • Submit reprint corrections
  • Collect competitive and marketing data
  • Provide information on sales/sampling when requested
  • Support Acquisition Editor and team as needed (this sums up any miscellaneous tasks that may come along such as Learning Objective spreadsheets)
  • Administering contributor and reviewer payments for the journals, and trouble-shooting with payees and Elsevier payment departments to ensure timely payment
  • Provides administrative and editorial support to two Senior Editor supervisors and department
  • Makes appointments
  • Reads and evaluates manuscript submissions (picture books, beginning readers, middle grade and young adults novels, and select non-fiction) and drafts rejection letters
  • Monitors the book production schedule for managers’ titles – prepares and traffics transmittals, coordinates legal reviews (if necessary), corresponds with freelance contributors as needed, reviews layouts at various stages of book development, and secures permissions for text and art
  • Manages information flow and communication with authors, agents and inter departmental team members
Qualifications for editorial assistant
  • Interest in the religion/spirituality category a must
  • 2 years administrative experience in a gallery or arts organization
  • Functional literacy in modern and contemporary art
  • Proficiency in Adobe Creative Suite, particularly Photoshop
  • Fluency in MacOsX
  • Familiarity with A/V equipment, the process of A/V installation, and ability to synthesize new information regarding technological requirements and protocols
4

Editorial Assistant Job Description

Job Description Example
Our company is looking to fill the role of editorial assistant. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for editorial assistant
  • Makes travel arrangements and appointments, maintains and updates files and records
  • Reads submissions and assists in returning rejected manuscripts
  • Assists in preparing copyrights and permissions information
  • Monitors the production schedule for supervisor’s books, maintains communication between production, design and managing editorial to keep books on schedule
  • Acts as a liaison with publicity and marketing departments
  • Writes and reviews jacket copy, flap copy, catalog copy, fact sheets, and other materials as needed
  • Prepares manuscripts for transmittal, including creating art logs for 4-color books
  • Perform administrative and editorial duties and assist in coordinating the publication process from manuscript to book
  • Type correspondence, memos, and other related items
  • Work with licensors as appropriate
Qualifications for editorial assistant
  • Astute visual intuition and graphic awareness a prominent plus
  • 6 months - 1 year applicable office experience
  • BA/BS strongly preferred from a four year university
  • Must have a curiosity to learn, ask questions, and seek new projects
  • Work well with all levels of staff and management
  • Computer literate in Internet research skills
5

Editorial Assistant Job Description

Job Description Example
Our innovative and growing company is searching for experienced candidates for the position of editorial assistant. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for editorial assistant
  • Monitors the book production schedule for the Executive Editor’s titles and traffics all publication materials
  • Drafts jacket copy and assists with marketing fact sheets and reviews marketing material
  • Reads behind Executive Editor and provides detailed feedback on select titles
  • Conducts sales research, creates profit and loss statements, drafts contract requests and check requests
  • Perform general operational daily, weekly, and monthly tasks for society journals and work with the editor to maintain society relationships
  • Schedule journal issues and analyze/prepare future scheduling
  • Provides administrative and editorial support to a SVP, Publisher and Senior Editor
  • Coordinating the process of peer review from manuscript submission to final editorial decision
  • Assisting editors with management and coordination of journal content for publication
  • Maintaining journal databases and preparing reports
Qualifications for editorial assistant
  • Cooperative and pleasant
  • Follows directions carefully
  • Strong follow-through and initiative
  • Demonstrated interest in publishing preferred
  • Flexibility to work within a team environment the ability to work independently
  • One year office experience, preferably in a support role

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